HSFLGL-15-B-00004_Amend_00003.pdf

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Site Visit HSFLGL-13-8-00004 Hazardous Waste FLETC, GLYNCO, GA

JULY 7, 2015 (TUESDAY)

ATIENDANCE ROSTER

ATIENDEE COMPANY NAME TELEPHONE E-MAIL ADDRESS

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Site Visit

IFB HSFLGL-15-B-00004

Hazardous Waste, FLETC, Glynco, GA July 7, 2015

ADMIN REMARKS

Silence all cell phones No recording No photography This presentation and attendee list will be provided on the FBO website Facilities

AGENDA

Approx 09:15 – 09:30 Conference registration & Attendee Pickup at Building 1

09:30 Welcome/Introductions JoDeen Cuffe, Contracting Officer

09:45 Program/Project Overview Stephen DeRohn, Contracting Officer Representative

10:00 Solicitation Highlights JoDeen Cuffe, Contracting Officer

10:30 Tour site Stephen DeRohn, COR 90-Day Accumulation Site, Firing Range.

Approx 11:30 Drop-off/Departure

INTRODUCTION

Project Team Members:

• Stephen DeRohn, COR

• JoDeen Cuffe, Contracting Officer

• Roger Charnock, Administrative Contracting

Officer

• Kara Lowther, Contract Specialist

QUESTION & ANSWERS

• Technical inquiries must be submitted in writing no later than 2 calendar days after the site visit. All questions and answers will be posted on the web site at www.fbo.gov . If any questions/answers lead to a change to the solicitation a formal amendment will be issued accordingly.

– Only Written questions will be addressed

• E-mail: roger.charnock@fletc.dhs.gov with a cc to kara.lowther@fletc.dhs.gov http://www.fbo.gov/ mailto:roger.charnock@fletc.dhs.gov mailto:kara,lowther@fletc.dhs.gov

PROJECT OVERVIEW

• Stephen DeRohn, COR

Solicitation Highlights

• DISCLAIMER:

– Information provided herein is not all inclusive, and provides highlights only. In the event that there is a conflict between the solicitation and information provided during today’s conference, the solicitation terms and conditions govern.

– Refer to solicitation for complete instruction of process and proposal requirements.

– Failure to properly follow instructions contained in the solicitation may result in an offer being deemed non-responsive

SECTION A

COMBINED SYNOPSIS/SOLICITATION

– Commercial Item, Single Award, Fixed-Price

– 2-Step Sealed Bid

– Solicitation is set-aside 100% for 8(a)Small Business Development

Program

– NAICS: 562211

– Size Standard: $38,500,000.00

– Performance Period: October 1, 2015 – September 30, 2016 Base (12-months) and 9 12-month Options

– Offers Due: July 20, 2015, 3:00 p.m. (ET)

• No electronic submission (fax or email) will be accepted. (see Section E – Solicitation Provisions FAR 52.212-1)

Schedule B – Price Schedule

• CLIN 0001-CLIN0013: Contractor shall provide all labor, management, supervision, quality control, scheduling, safety and reporting requirement to perform the work requirements as outlined in the performance work statement (PWS) and the individual CLINs.

• CLINs 1001 through 9001 represent the option periods, each for a 12-month duration, and retain the same performance requirements as that under the base period under CLIN 0001.

• Acceptance period -- 60 calendar days from date of proposal receipt (see Section E, FAR 52.212-1)

Section C-Contract Clauses

• Contractor shall be held to terms and conditions described therein.

• Special points of interest-

– FAR 52.212-4 addendum.

Section D Documents, Exhibits, or Attachments

• This is a commercial hazardous waste removal services contract.

• Government shall not exercise any supervision or control over the contract service providers

• Section D contains the performance work statement and its ancillary components.

(PWS)

• Performance Work Statement – General

– Transportation requirements.

– Includes Quality Control Plan requirements (Note:

Government Quality Assurance is not a substitute for proper Quality Control).

– Scheduling and loading requirements.

– Disposal and Shipping requirements.

– Disposal Management Plan overview.

– Special Qualifications – Permits, licenses, and certifications

– Key Personnel (minimum qualifications are outlined)

• Hazardous Waste Manager

PWS Continued

• 2: Definitions and Acronyms

• 3: Government Furnished Property, Equipment, and Service

• 4: Contractor Furnished Items and

Responsibilities

• 5: Applicable Publications

– FLETC Manual 70-09

1 – 7 (PWS Continued)

• 6: provides 5 technical exhibits, which include, but are not limited to:

– TE1-Performance Requirements Summary

– TE2-Deliverables Schedule

– TE3-Active Waste Streams

– TE4-Historical Data

– TE5-Disposal Management Plan

1 – 7 (PWS Continued)

• 7: provides 6 attachments, which include, but are not limited to:

– Attachment 1-FTC-SEM-17 Badge Application

– Attachment 2-USCIS Form I-9Attachment

– Attachment 3-OF-306

– Attachment 4- Service Contract Act- Wage Determination

– Attachment 5- Special Contract Requirements

• Security (personnel and vehicle pass requirements)

• IT & Data Security

• Environmental

• Hours of Operation

• Minimum insurance requirements

– Attachment 6- DHS Form 11000-6 Non-disclosure agreement

Section E Solicitation Provisions

• FAR 52.212-1 Instructions to Offers

– No electronic submission (fax or email) will be accepted.

– Submit on or before the exact time; Monday, July 20, 2015, 3:00 p.m.

– Step 1

• Disposal Management Plan

• Experience

– Experience shall not go back farther than 24 months.

Section E Solicitation Provisions (Continued)

• FAR 52.212-2 Evaluation-Commercial Items

– Step 1

• Element 1: Disposal Management Plan

• Element 2: Experience

– Step 2

• Base + 9 options periods + government will evaluate option to extend services by adding six months of offeror’s final option period price to the offeror’s total price. This will result in the total evaluated price.

FREEDOM OF INFORMATION ACT

• Should inquiry for historical information other than that supplied under the solicitation be desired, contractors must proceed with FOIA requests as outlined on website:

http://www.fletc.gov

• A link titled FOIA at the bottom of the homepage will provide you detailed instructions on how to submit a FOIA.

http://www.fletc.gov/

Conclusion

• Questions must be submitted in writing by July 9, 2015, 3:00 p.m. (amendment to be issued with deadline)

• Failure to acknowledge amendments may deem an offeror non-responsive.

• Tour of work site