RPI SLLETS Bismarck AR SOW.pdf

ATTACHMENT

STATEMENT OF WORK (SOW)

HSFLGL-12-Q-00102

Rural Policing Institute- State and Local Law Enforcement Training Symposium

March 19th and 20th Bismarck, AR

1. Background

The Federal Law Enforcement Training Center’s (FLETC) Rural Policing Institute (RPI) is sponsoring a State and Local Law Enforcement Training Symposium (SLLETS) for up to 150 state and local law enforcement officers in Bismarck, AR March 19-20, 2012. A hotel is needed to meet the government’s requirements for lodging and meeting space and must be located in the City of Bismarck, AR.

2. Tasks

2.1 Lodging (March 18, 2012 through March 20, 2012))

• Sleeping rooms are needed for 5 instructors and FLETC staff members for the nights of March 18th, 19th and 20th. (This is a total of 15 room nights.) These participants will contact the hotel to reserve their rooms with their personal credit cards. These individuals will pay for their rooms separate from the Purchase Order.

• Sleeping rooms are needed for up to 140 students for the nights of March 18th, 19th and 20th (This is a total of up to 420 room nights.) The FLETC will provide a rooming list to the hotel 14 days in advance of March 18th, but reserves the right to alter this list until 72 hours before March 18th. The participants will provide personal credit cards upon check-in, to which any incidental expenses will be charged (movies, room service, additional nights of lodging other than those specified in Statement of Work (SOW)). *The number of rooms may increase or decrease, and participants may elect not to stay all three nights.

2.2 Classroom Space and Audiovisual Equipment (March 19th, 2012 through

March 20th, 2012)

• Classroom space is needed that can accommodate up to 150 students. The room should be arranged in a classroom-style setup. Specifically, chairs must be arranged at draped rectangular tables with no more than six chairs per table, facing forward.

• At the front of the room, there must be a raised stage or platform, one standing podium with a fixed microphone, and two wireless lavaliere microphones.

• At the front of the room, the hotel will provide two audiovisual carts within reach of electricity, two 10x14 projector screens, connections between the two

ATTACHMENT

STATEMENT OF WORK (SOW)

HSFLGL-12-Q-00102

FLETC-provided projectors and FLETC-provided computer, and a connection into the house system.

• Audiovisual equipment must be set up by 5:00 p.m. on Sunday March 18th 2012 and must be checked for functionality. The FLETC will provide its own computer and projectors, and FLETC staff will be available to assist the audiovisual technician in connecting the FELTC’s equipment to the hotel provided equipment.

• A technician must be available between 8:00 a.m. and 4:00 p.m. March 19th and 20th to assist with any problems involving audiovisual equipment that might occur during the training program.

• The door to this room must lock, and FLETC staff must either be given a key to access it during the time period specified, or hotel staff must be available to provide FLETC staff with access to the room.

2.3 Staff Meeting and Storage Space (Feb 20, Feb 21st, Feb 22nd and Feb 23rd)

• A room with a minimum of 500 sq. feet is needed for purposes of storing training supplies and for instructor meetings. The room must have at least four rectangular six-foot tables, with two chairs per table. At least one table must have a phone line and an electrical outlet within reach of it. This room must be accessible to FLETC staff from 8:00 a.m. on Sunday March 18th, 2012 through Tuesday March 20th, 2012. The door to this room must lock, and FLETC staff must either be given a key to access it during the time period specified, or hotel staff must be available to provide FLETC staff with access to the room.

2.4 Registration Area

• A space must be allotted in a prominent location near the classroom space described in Section 2.2 of this SOW. The purpose of this space is for FLETC staff to register and/or check credentials students for the training program. This space must contain two draped six-foot tables, each with two chairs. This space must be available from 7:00 am until 4:00 pm March 19th 2012, through March 20th, 2012.

2.5 Miscellaneous Requirements

• There must be no charge for meeting space usage.

• There must be complimentary parking available for participants whose lodging will be paid through the Purchase Order, as described in Section 2.1 of this

SOW.

• Seminar equipment and supplies will be shipped to the hotel, arriving one week prior to the seminar. Approximately 10 boxes are expected. The hotel will store these boxes until FLETC staff arrives to move them into the storage space described in Section 2.4 of this SOW.