Response_to_Questions-RFQ_HSFELA-13-Q-001A__1-14-2014_.pdf

Responses to Questions regarding RFQ HSFELA-13-Q-0013A

1. What is “Existing” for D/P/E-D/S, S/F/E, and D/DR/E indicating? Is it that the Decal and Sign existing with the owner and the scope of work for the contractor involves only installation?

Response: Please refer to the chart provided at end of sign list specifications, Attachment A to RFQ HSFELA-13-Q-001A. The explanation for each alphabet is included on the chart for your reference.

2. Item 0009- “Parking Lot A- With directional arrows. White background with Black image 48”w X 32”h X .040” aluminum (with holes in corners and middle of each sign area greater than 18 inches) Text/Copy: Handicap (arrow pointing left & right; Police (arrow pointing left); Motorcycle (arrow pointing left); Reserved (arrow pointing left & right; General (arrow pointing left & right; Visitor (no arrows); sign to be attached to fence panel at main gate.

Response: The arrows provide direction to the vehicle operators as to which direction to turn when locating a specific parking category.

3. Is this item consisting of a single sign panel?

Response: Yes, the item in CLIN 0009 consists of a single sign panel.

4. Please explain the meaning of the lettering colors (green vs black) in the Items description.

Response: None

5. Line item 0038 asks for 64 nuts, bolts and washers. We assume this should be 128 to allow for 2 nuts, bolts and washers per sign.

Response: This assumption is correct. The quantity should read 64 sets (2 per sign).

6. What is the anticipated award date?

Response: The anticipated award date is February 3, 2014.

7. Will there be power and water available for our use?

Response: Water will be available on the east end of the building. Up to 15Amp electrical receptacle will be available inside the building. Amperage greater than 15 amps is not available.

8. Do the existing aluminum plates currently have signage on them that would require the contractor to remove the existing letters?

Response: Existing aluminum plates have been painted black.

9. Please advise what the size of the decals for the doors are.

Response: Recommended decal size is 8.5” X 11”; height and width of lettering shall be appropriately sized to fill the recommended space. All lettering shall be uppercase.

10. Factor 1 indicates that quoters should send a visual sample with the quote. The quote is submitted electronically. Please advise if we should send these samples to the Washington DC or Baton Rouge?

Response: A sample picture or layout design of each sign must be submitted electronically via email with your technical/price quote. Please submit samples to the following email addresses:

charmaine.hoffman@fema.dhs.gov.

11. Please advise if the following sample list is acceptable as representative of all signs.

a. Vinyl Decal Letters mounted on aluminum plate

b. White Plastic Corex

c. White Foam Corex

Response: The sample list is at the quoter’s discretion.

12. Does the government want a U channel or square post?

Response: The identification of this item in the government’s request was intended as a “U-channel” post.

13. In the second paragraph of the Synopsis:

Can you provide an example of the type of document that is required to support we conduct business in a parish that was affected by Hurricane Katrina?

Response: The factors to be considered are listed in FAR 52.226-3. The quoter must make the representation and submit the documentation requested in FAR 52.226-3. The set aside representation is as follows:

The offeror represents that it o does o does not reside or primarily do business in the designated set-aside area.

(c) An offeror is considered to be residing or primarily doing business in the set-aside area if, during the last twelve months—

(1) The offeror had its main operating office in the area; and

(2) That office generated at least half of the offeror’s gross revenues and employed at least half of the offeror’s permanent employees.

If the offeror does not meet the criteria in paragraph (c) of this provision, factors to be considered in determining whether an offeror resides or primarily does business in the set-aside area include—

Physical location(s) of the offeror’s/quoter’s permanent office(s) and date any office in the set-aside area(s) was established; current state licenses, record of past work in the set-aside area(s) (e.g., how much and for how long); contractual history the offeror/quoter has had with subcontractors and/or suppliers in the set-aside area; percentage of the offeror’s/quoter’s gross revenues attributable to work performed in the set-aside area; number of permanent employees the offeror/quoter employs in the set-aside area, etc.

14. Do we have to provide prices on document provided? Can we include a detailed estimate generated by our system?

Response: The prices submitted with your quote must be organized to match the Contract Line Item Numbers (CLINs) and all the information for each CLIN such as the item description, unit price, extended price, total fixed price, etc.

15. Under quote submission instruction: What is small business status?

Response: With your quote, you must self certify as a small business. Please ensure your www.sam.gov company profile includes the representations and certifications required under FAR 52.212-3 or you may submit them with your price quote.

16. There seemed no difference between Item No. 0003 and 0003A except for the quantity. Is there a difference between the two?

Response: Item No. 0003 is for Sign/Post/New: Sign to be attached to new post installed by contractor/Dual Sided. Item No 0003A is for Sign/Post/New: Sign to be attached to new post installed by contractor/Single Sided.

17. Recommended Decals for Item No. 0001 and 0002 are not readily available on the market. I will recommend a change to Aluminum panels.

Response: The sign specifications are listed in Attachment A, Sign Specifications.

18. We are a small business and we install signs and we live in Texas, not Louisiana. Would we be allowed to bid on this project? Or would our bid be rejected because we don't live in Louisiana?

Response: The RFQ states “This acquisition is 100% set aside for small business concerns that reside or primarily conduct business in parish(es) in the state of Louisiana affected by major disaster declaration declared , Hurricane Katrina, DR-1603. Offers may not be accepted or evaluated from offerors who are not Louisiana businesses in accordance with FAR subpart 26.2.”

19. Also, can you tell me how many signs are to be drilled in concrete, how many in asphalt and how many in dirt? (separately?)

Response: All signs will be installed in a concrete surface.