Audit Services-Statement of Objectives-2_28_12.docx

Government Contract Audit Services for Louisiana Maintenance and Deactivation and Group Site Ground Maintenance Contracts Proposed Statement of Objectives (SOO)

I. PURPOSE:

The purpose of this requirement is to obtain government contract audit services for fifteen (15) Maintenance and Deactivation Contracts (MDC) and fourteen (14) Group Site Ground Maintenance Contracts (GSMC).

II. BACKGROUND:

The Federal Emergency Management Agency’s (FEMA) mission is to support our citizens and first responders to ensure that as a nation we work together to build, sustain, and improve our capability to prepare for, protect against, respond to, recover from, and mitigate all hazards. FEMA is authorized pursuant to the Robert T Stafford Disaster Relief and Emergency Assistance Act to provide assistance to disaster victims under a Presidential declaration of disaster and emergency. FEMA established a regional office, the Louisiana Recovery Office (LRO), to support recovery efforts for Hurricanes Katrina and Rita.

The devastation caused by Hurricanes Katrina and Rita was catastrophic and left many individuals in need of shelter. FEMA’s Individual Assistance (IA) program through the Office of the Chief Procurement Officer (OCPO) contracted for various services in response to Louisiana’s housing needs. Two of the major requirements were for the maintenance and deactivation of temporary housing units (MDC) and group site ground maintenance (GSMC). The MDC contractors provided technical assistance related to the maintenance and deactivation of temporary housing units (mobile homes, travel trailers, and other types of prefabricated housing). The GSMC contractors maintained the group sites by ensuring that the amenity facilities, grounds, and infrastructure were in a safe, secure, and sanitary condition.

To ensure that we are being stewards of the taxpayer money, the LRO is seeking government contract audit services to determine whether funds were spent in accordance with contracts and applicable laws and regulations.

III. SCOPE:

The contractor shall provide all labor, material, equipment, tools, and supplies, to meet the performance objectives listed herein. The contractor shall accomplish all performance objectives in accordance with Generally Accepted Government Audit Standards (GAGAS), Generally Accepted Audit Standards (GAAS) and all other applicable Federal, State, and local laws and regulations.

IV. PERIOD OF PERFORMANCE

The estimated period of performance is one year from date of award with four one (1) year option periods.

V. PLACE(S) OF PERFORMANCE

FEMA Louisiana Recovery Office (LRO) 1500 Main Street Baton Rouge, LA 70802

Sherwood Forest Staging Facility 2695 Sherwood Forest Boulevard Baton Rouge, LA 70814

VI. OBJECTIVES

The Government’s objective is to complete an audit of the contracts noted above in a timely and cost-effective manner. This audit is intended to provide a comprehensive overview of invoices, payment procedures and the supporting documentation to assure the Government that it received the services acquired, and properly paid the contractors providing the services.

The contractor shall [provide its professional services in compliance with GAGAS and GAAS to meet the following performance objectives:

1. Audit all paid invoices for fifteen (15) MDC contracts and fourteen (14) GSMC contracts. Each invoice includes supporting documentation such as work orders, maintenance checklists, termite inspections, etc. There a total of (1,852) invoices for the MDC contracts and a total of (675) invoices for the GSMC contracts.

2. Determine whether 100% of all invoices were proper for the MDC contracts and GSMC contracts.

3. Analyze the support data provided with each invoice to determine if there are any unsubstantiated, improper or duplicate billings.

4. Provide a final report for each audited MDC contracts and GSMC contract which includes documents identified as supporting contractor overpayment.

VII. OPERATING CONSTRAINTS

The invoice review work will be completed at the Sherwood Forest Staging Facility or FEMA LRO in Baton Rouge. Original files shall remain at the government’s facility. Copies of the electronic files and data may be manipulated and analyzed off-site

All data, files and reports, either electronic or hard copy, are proprietary to the government, are considered confidential and shall not be disclosed to any third party.

VIII. SECURITY REQUIREMENTS

Contractor personnel shall comply with Homeland Security Presidential Directive 12 (HSPD-12), “Policy for a Common Identification Standard for Federal Employees and Contractors”. Contractor personnel must meet the minimum background investigation requirements (FBI Criminal Record Check and a National Agency Check with Inquiries) and must be determined suitable for employment by FEMA Personnel Security in order to be issued a FEMA personal identity verification (PIV) Card. This PIV Card shall be required to gain access to the facility and must be visibly worn at all times while on site.