Soft-Sided Shelter Vendor Outreach SOO.docx

Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA)

STATEMENT OF OBJECTIVES

A. PROJECT TITLE:

Vendor Outreach Meeting Regarding Soft Sided Shelter Options for Congregate and Non-Congregate Shelter Missions

B. PURPOSE:

The purpose of this Vendor Outreach meeting is to provide an opportunity for Vendors from around the country to describe their ability to provide and manufacture soft-sided shelters. In order to better serve disaster survivors, FEMA, its Federal Partners, and Non-Governmental Organizations (NGOs) are committed to examining the market for best practices, improved product capabilities, and innovative designs. This dialogue will serve the dual purpose of allowing vendors to gain insight into FEMA’s unique product needs and providing FEMA with the information that can assist in the development of disaster planning on all levels.

C. SCOPE OR MISSION:

This shelter support will be requested during responses to catastrophic disasters anywhere within the United States, including its territories.

D. PERIOD AND PLACE OF PERFORMANCE:

This Vendor Outreach meeting should take place within the first two weeks of May, 2011. This meeting will be located at a designated conference room at FEMA headquarters.

E. BACKGROUND:

In preparation for upcoming disasters, especially catastrophic scenarios such as a New Madrid earthquake, needs and gaps based on State capabilities are being detailed. Sheltering is a high priority Mass Care objective for all levels of government and most States have indicated that their shelter capabilities will be insufficient to meet the projected need following a catastrophic disaster. FEMA is turning to the private sector to obtain a broad picture on the possible sources for procurement to meet the State’s needs. This information will be used by FEMA, its Federal partners, and NGOs in their planning missions.

F. PERFORMANCE OBJECTIVES, GOALS AND OUTCOMES:

· Overall Objectives:

· Personnel - Provide a proper skill mix, experience, and required number of qualified personnel

· Materials - Provide all necessary supplies, consumables, hardware, software and other applicable properties

· Facilities - Provide administrative and work spaces

· Organizational processes - Provide internal controls, management oversight, and supply support

· Provide a vendor Capabilities Statement that addresses the questions in the following section containing Examples of Contract Objectives (PLEASE PROVIDE CAPABILITIES STATEMENT BY APRIL 11, 2011 AND INFORM US OF YOUR INTENT TO ATTEND AND PARTICIPATE)

· Examples of Contract Objectives:

· What is the intended number of occupants per basic unit (as is/without modification to unit)?

· What is the unit’s intended maximum occupancy duration?

· Are units ADA compliant?

· What are the details on amenities and lighting?

· Are there separate sleeping quarter areas for men, women, and families in this unit?

· Are there privacy barriers for individuals, or groups of individuals, in this unit?

· Are bathrooms provided as a standard or optional part of this temporary shelter solution?

· Are kitchens included as part of the standard shelter configuration, or optional?

· Is dining space provided as part of the standard shelter design proposed, or an optional add-on?

· Is furniture provided as part of the standard shelter package, or an optional add-on?

· Can the unit be easily transported by standard tractor trailers or smaller vehicles?

· Are units made of fire-resistant material?

· Can the unit be installed by unskilled labor?

· If energized, are the units “plug and play?”

· What is the maximum wind speed that the unit can withstand without damage?

· What is the R-value for the shell?

· What is the roof snow load?

· What is the fire rating for materials used in construction?

· Does the provider meet the Buy American Act?

· What type of foundation is required or provided for the unit?

· What is the provider’s inventory volume and weekly manufacturing capability?

· Has the unit been used previously in disaster response?

· How many untrained crew are required to install the unit?

· Are the materials used to construct the unit recyclable and reusable?

· Technical Objectives:

N/A

· Examples of Program Objectives:

N/A March 2010 Page 2 Version 1.0