ATTACHMENT I_ BLF SOW.pdf
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- Attached to
- External Affairs Black Leadership Forum
- Solicitation number
- HSFEHQ-10-Q-0047
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Attachment I_Statement of Work (SOW)
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Other files
| File | Type | Posted |
|---|---|---|
| Question and Response.docx | DOCX document | |
| HSFEHQ-10-Q-0047.pdf | ||
| RFQ HSFEHQ-10-Q-0047.pdf | ||
| Attachment II_ Cost-Price Quotation.xlsx | XLSX spreadsheet |
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ATTACHMENT ONE
DEPARTMENT OF HOMELAND SECURITY (DHS) – FEDERAL EMERGENCY MANAGEMENT
AGENCY (FEMA)
EXTERNAL AFFAIRS
STATEMENT OF WORK
EXTERNAL AFFAIRS - BLACK LEADERSHIP FORUM (BLF) CONFERENCE
May 4, 5 th
, 2010
I. OVERVIEW OF REQUIRMENT
FEMA’s Office of External Affairs and the Emergency Management Institute plan to host a two-day conference designed to bring together key representatives from the
Black Leadership Forum and leadership representing a variety of departments from
FEMA. The main purpose of this conference is to engage the leaders of this crucial constituency group to provide an introduction to major areas and functions at FEMA, Additionally to provide greater understanding of our organization which will allow these leaders actively to engage and educate their peers on how to effectively lead their communities in the preparation of an emergency and in the event of an actual one.
II. OBJECTIVES
FEMA is seeking to acquire the best venue to accommodate the conference for up to
100 individuals to include audiovisual capability, space for group, breakout session exercises, and coffee/refreshment breaks for both conference days.
III. TASKS
The contractor shall provide:
1. 1.5 days meeting conference room space accommodating 100 participants.
Flexibility in conference room space;
a. One Main Hall auditorium that in theater style seating can seat 100
b. 3 Break out Conference rooms set in horseshoe style seating
Date Start Time
End Time
Function Occupancy Setup # of
Rooms
5/4/2010
7:00 PM
6:00 PM
Main Hall
Theater Style
5/5/2010 7:00 AM 6:00 PM
Break-Out
Rooms 25-30 per B/O room Horseshoe Style
5/5/2010
7:00 AM
1:00 PM
Main Hall
Theater Style
ATTACHMENT ONE
DEPARTMENT OF HOMELAND SECURITY (DHS) – FEDERAL EMERGENCY MANAGEMENT
AGENCY (FEMA)
EXTERNAL AFFAIRS
2. Conference room space and meeting package, which includes AM and/or PM beverage breaks for all participants
Date Function # of Guest
5/4/2010 Morning Coffee & Refreshments 100
5/4/2010 Afternoon Coffee & Refreshments 100
5/5/2010 Morning Coffee & Refreshments 100
3. Single rooms for attendees at or below the government per diem room rate for
Washington DC. Anticipated rooms by night is as follows:
Date # of Rooms
Monday, May 3, 2010 70
Tuesday, May 4, 2010 75
Wednesday, May 5, 2010 5
4. Convenient location within walking distance to 500 C Street SW, Washington
DC, 20472.
5. Handicapped accessibility.
6. Airport shuttle and parking on-site.
7. On-site restaurants (or information on off-site restaurants within walking distance or via shuttle).
8. Access to business center (Copy, laser print and Internet-equipped facilities).
9. On-site audiovisual capability, including laptop hook-up cables, LCD projector set up kit, podium, sound system and microphone, all with technical support.
10. Package delivery services.
IV. PERIOD OF PERFORMANCE
Conference to be held May 4, 2010 through May 5, 2010, with lodging provide May
3, 2010 through May 5, 2010.
File details come from the government source that posted it. Updated .