Draft_Planning_SOW_(2).pdf

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FEMA Response Directorate Planning Statement of Work

I. Background

The Federal Emergency Management Agency (FEMA), Response Directorate (RD) provides the core, coordinated Federal operational and disaster response capability needed to save and sustain lives, minimize suffering, and protect property in a timely and effective manner in communities that become overwhelmed by natural disasters, acts of terrorism, or other emergencies.

Operational activities include the coordination of all Federal emergency management response operations and response preparation, and the integration of Federal, state, tribal and local disaster programs. This coordination ensures efficient and effective delivery of immediate emergency assistance to individuals and communities impacted and overwhelmed by these disasters, emergencies, or acts of terrorism.

The purpose of this procurement is to support deliberate and contingency planning, special event planning, operational support, program support, catastrophic disaster readiness planning, and technical assistance for a variety of emergency management programs and initiatives in support of the Department of Homeland Security/Federal Emergency Management Agency’s

(DHS/FEMA) Planning Division. The work to be performed under this procurement includes research and analytical support required for the production of planning resources, operations plans, exercises, workshops, and seminars.

Goals may be accomplished by several approaches: build upon the fundamental components of both scenario-specific and non-scenario plans; utilize concepts of the resource planning process;

utilize a series of meetings and workshops to plan the steps for successfully executing a catastrophic response; assist the States and other localities in response preparedness through direct Regional planning support; and develop a National (Federal, State, Tribal, local;

governmental and non-governmental) suite of coordinated and integrated operational plans.

Technical assistance will be required to facilitate the planning process and to assist with drafting the planning documents with stakeholders.

This SOW is a continuation of several initiatives to include, but not limited to, catastrophic disaster planning, the Gap Analysis Program (GAP), Mass Evacuation Transportation Planning

(METP), and Operational Planning initiatives among others led by the Response Directorate.

II. Scope The Contractor shall provide all management, supervision, personnel, labor, materials and equipment (except for Government-furnished items) required to support task orders. Planning support and technical assistance provided by the Contractor to FEMA Headquarters in execution of this statement of work shall include a mechanism to develop a comprehensive approach to both geographic and scenario-specific hazards (e.g., Florida hurricane/California earthquake), and non-geographic and non-scenario-specific hazards (all-hazards catastrophic planning). In addition, the Contractor may be tasked with:

Development, coordination, and management of emergency response plans

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Task Order Start-Up Meetings and Task Order Management Work Plans

Program Analysis and Assessment

Documentation Review, Analysis, and Assessment

Program Documentation Support, Development, and Production

Technical Analysis and Systems’ Design and Integration

Policy Review, Analysis, and Assessment

Requirements Review, Analysis, and Assessment

Development of new Program Requirements

Program Test, Training, and Exercises

General and Specialized Training

Program Risk and Vulnerability Assessments

Program and Project Management

Executive Secretariat and Related Support Services

Software Applications’ Support

Technology Exploration, Evaluation, and Exploitation

General Research Services

Development of Documents, such as Standard Operating Procedures, Manuals, Field

Operations Guides, Handbooks and Job Aids

Conference and workshop development and execution

The deliverables developed and produced shall be employed to (a) effect the highest state of readiness for FEMA and other Federal assets to respond to a catastrophic event and/or emergency, (b) effect an efficient response commensurate with the affects, ramifications, and consequences of a catastrophic event and/or emergency, (c) maintain and sustain an effective and efficient community long-term-recovery and hazard mitigation program, and (d) provide for a strong, interactive, and anticipatory Federal, State, local, Tribal, and private sector preparedness posture based on best practices.

A. Planning Products

Planning products developed under this scope of work may fall under one of the following types of approaches: Bottom Up planning, Top Down planning, or Specialized planning. All planning products should use a variety of resources for plan development. Some examples of these resources include:

Use of scientific based modeling

Use of Remote Sensing

Use of required resource and capabilities assessment tools

Bottom Up Plans. Examples of bottom up planning include: the New Madrid Seismic Zone planning initiative and the Mass Evacuation Transportation planning initiative. The contractor will work with the FEMA Regions to ensure that the specific requirements of State and local jurisdictions in the identified areas such as sheltering, evacuation, etc. are collected in order to developed tasked planning products.

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The Contractor shall analyze this data and assist in developing competing courses of actions to enhance the operational readiness and effectiveness of Federal response and recovery programs or to assist in subsequent plan development.

The Contractor shall demonstrate experience and understanding of the following:

Use of a bottom up planning approach.

Understand key relationships between state, regional and national planning coordination and integration elements

Methods to collaborate and coordinate with key stakeholders

Use of scientific based modeling for scenario building

Use of required resource and capabilities assessment tools to supplement plan development

Selection and collection of data

Review and analysis of data

Strategy(ies) developed based on data review/analysis

Change management plan development

Interagency and intra-agency coordination

Development of data collection tools

Development of training tools

Conduct and content of workshops to include participant identification

Top Down Plans. Examples of top down planning include: National Hurricane plan, TUE, POHA, and IND planning. The Contractor shall provide support for writing, editorial, technical, and publications support in support of the National Response Framework (NRF). Ongoing efforts in NRF-related to operational planning included, but are not limited to:

Deliberate and Contingency Planning

Conducting scenario-based seminars to examine and refine response operations concepts with regional and interagency partners

Federal consequence management support to special events

Use of Integrated Planning System to facilitate National level planning

Understand key relationships between national and regional planning coordination

Use of resource and capabilities assessment tools to complement mission analysis in plan development

Conduct and support technical assistances directly to regional and state partners

Methods to collaborate and coordinate with key stakeholders

Use of scientific based modeling for scenario building

Use of required resource and capabilities assessment tools to supplement plan development

Preparing comprehensive and descriptive mission readiness and operational capabilities assessments to include consequence management reasonability

Demonstrated coordination of appropriate Federal departments and agencies’

Development of annex-associated playbooks for senior leadership’s authorities, roles, and

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Specialized Plans. Examples of specialized plans include: Special event planning (e.g., Anthrax planning), strategic planning, CBRNE planning, and National Special Security Events.

Specialized planning support may require particular expertise to be detailed in subsequent task orders. Labor categories for these specialized plans may include particular technical experience, e.g., a CBRNE related tasks may require a specially trained engineer.

Provide technical assistance in the development of an interagency guidance document governing planning for and conduct of a special event.

Design and development of scenario based tabletop exercises.

B. Planning Support

Possible planning support areas under subsequent task orders include program support, operational support, and exercise support.

Program Support. The Contractor may provide any or all of the following in support of program support:

Executive secretariat services support to interagency and intra-agency standing and ad hoc meetings, workshops, and working group sessions.

Development and preparation of briefing slides, charts, briefing books, talking points, agendas, and information and decision papers; attendance and note-taking at meetings;

and preparation of meeting minutes or memorandums for record which identify major issues addressed, actions assigned to attendees, and any outstanding issues requiring resolution.

Attend meetings, conference, briefings, and seminars related to DHS/FEMA responsibilities.

Prepare progress reports, briefings, and other informational documents and presentations.

Assist with the establishment and implementation of, a cyclical and iterative interagency response training and exercise program in coordination.

Monitor applicable disaster response exercises and operations as they relate to

DHS/FEMA roles and missions and incorporate lessons-learned and best practices.

Operational Support. The Contractor may provide any or all of the following in support of operational support:

Activation of personnel assigned for a FEMA contingency, crisis action-planning task.

Provide direct support to the National Response Coordination Center’s (NRCC)

Activation Team Planning Section with functionally aligned and organized plans that communicate detailed identification and development of individual tasks, actions, and objectives tailored to specific situations and fact patterns at the NRCC’s operational level and consistent with the NRCC’s authorities, roles, responsibilities, and capabilities in order to support and fulfill the operations plan objectives and meet leadership’s end state.

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Exercise Support. The Contractor may provide any or all of the following in support of exercise support:

Provide subject matter expertise and analysis

Assist in the development of comprehensive overarching doctrine, guidance, and processes

Provide guidance during the development of the exercise program, scope, vision, budget and guidance for FEMA level of participation

Provide analysis and recommendations for developing, maintaining and coordinating

FEMA Thunderbolt Exercise series guidance and processes

Provide support in planning preparations for National Level Exercises (NLE)

Support FEMA participation/coordination in exercises (NLE, PLE, etc.) planning, injects, control, etc.

Engage Subject Matter Experts and other contributors for design, development, execution, and evaluation of staff level exercises

Support the design, development, execution, and evaluation of topical/ emerging issues exercises that validate FEMA staff on established plans and doctrine

III. Key Personnel

TBD

IV. Period and Place of Performance

The period of performance shall be a one (1) year base with four (4) one (1) year options.

Work will be performed at the government’s facilities as space permits. Government furnished work space and all associated office equipment will be provided for this effort for those located in a government facility. The Contractor shall be required to attend frequent meetings and planning sessions at FEMA offices primarily located at 500 C Street, SW, Washington, D.C.

20472, and other FEMA regional offices, for coordination and planning purposes. Workshop meetings may be conducted at contractor furnished space or FEMA offices, depending on location and availability.

The Contractor Project Manager must be located at FEMA Headquarters and have full responsibility, authority, and control of all contract tasks.

It is estimated that full-time personnel will be assigned to FEMA Headquarters and additional personnel will be assigned to geographically-relevant locations, based on specific planning projects and requirements. Personnel may be requested to deploy in order to support Federal, State, local efforts during a disaster contingent upon an actual activation. Personnel assigned to

Regional offices are expected to be local hires minimizing travel.