PTS Amendment 1 9-18-2008 .doc

CONTINUATION PAGE

1. The purpose of this Amendment is to correct the list of attachments shown on Page J-1 and to answer questions that have been received about the solicitation.

2.

The Statement of Objectives has been changed. Delete the 10th bullet under paragraph “VIII. PRODUCTION AND TECHNICAL SERVICES ASSUMPTIONS AND CONSTRAINTS:” and replace with the following:

· The contractor’s map production tools will meet FEMA’s data, technology and engineering standards, and be sustainable as those standards change. These tools will automate as much of the engineering and mapping processes as possible to improve efficiency and decrease costs, while still promoting sound engineering and cartographic judgment. These tools must be distributed to Cooperating Technical Partners (CTPs) who have the need for such tools.

3.

The following questions have been received as of 16 September. Questions and Answers will be sequentially numbered throughout all Amendments to this solicitation. This Amendment contains Questions and Answers 1 through 12.

Question 1:

In the advertisement dated September 11, 2008, most of the Selection Factors include the statement “The Government will evaluate how the Offeror’s proposed solution …”. Typically the solution is Phase II, while Phase I is Qualifications. As written, it can be interpreted that we should include our solution in Phase I, which would be difficult given the page limitation. Can you clarify your intention for what will be in Phase I versus Phase II?

Answer 1:

Replace the term “solution” in Factors 1A, 1B, 1C, 2A, 2B, 2C, 2D, 5A and 5B with “submission”. Only SF330’s are required for the Phase I submission.

Question 2:

The Statement of objectives posted to FEDBIZOPS indicates that the document is both Procurement Sensitive and For Official Use Only. Should this document be removed from FEDBIZOPS and be replaced?

Answer 2:

The Procurement Sensitive and For Official Use Only markings were used while the Statement of Objectives was being prepared. They were inadvertently left on the final document posted to FEDBIZOPS. Neither marking still applies.

Question 3:

When will the final Statement of Objectives (SOO) be available?

Answer 3:

The final Statement of Objectives (SOO) has been published.

Question 4:

Will the response due date be extended because of the delay in providing the SOO?

Answer 4:

No.

Question 5:

The Part II submission requires copies of “any agreements between firms participating in a prime/subcontractor relationship.” If a firm has multiple Teaming Agreements (TA) with different subcontractors that are very similar to one another, is it acceptable for a firm to submit a sample TA and a matrix noting the material differences in terms and conditions for each subcontractor in order to avoid the submission of voluminous pages to meet the requirement for nine (9) hardcopy submissions?

a. Alternatively, can the firm submit a 1-page letter of commitment instead of copies of the TAs?

b. If the firm must submit every TA, can it reproduce them at 4-pages per page?

Answer 5:

Second tier or lower arrangements (e.g., subcontracts, Teaming Arrangements, etc.) can be documented by a letter of commitment from the other business entity. First Tier agreements that reflect the business structure of the Offeror must be included as described in the Pre-Solicitation notice.

Question 6:

If a firm entered into subcontract agreements to support other programs that potentially could be used to support future P&TS requirements under Risk MAP, can the firm include the subcontractor's qualifications in the SF 330 Part II? Also, it is acceptable for the firm to submit a letter of commitment from the subcontractor instead of the underlying subcontract agreement?

Answer 6:

A.

It is a Business decision that the offeror must make on whether or not to include a subcontractor in the SF 330 Part II.

B.

Yes. See Answer 5.

Question 7:

The hand delivery directions request delivery to 500 C Street, SW. If we choose to hand deliver our response, what is the correct floor and room at 500 C Street, SW?

Answer 7:

Hand deliveries should be made to the FEMA Headquarters mail room, 1st floor, Room 117.

Question 8:

It appears that the requirement for XLS format is geared for Phase 2 spreadsheets with cost data and not for simple bar charts. Do the simple SF 330 graphics (such as bar charts) need to be in XLS format on the CD for the Phase I submissions or do you only require XLS format for longer spreadsheets that would be prepared for a later submission?

Answer 8:

Simple graphics do not have to be in .XLS format.

Question 9:

For the CDs, do you require a total five (5) CDs or six (6) CDs (1 original and 5 copies)?

Answer 9:

Five (5).

Question 10:

Many subcontractors provide their SF 330 Part II documents in hard copy. Do you require that these subcontractor documents also be searchable PDFs?

Answer 10:

Yes.

Question 11:

Do the Teaming Agreements (TAs) need to be searchable PDFs? (If these are scanned from the signed original hard copy documents, these are not normally searchable).

Answer 11:

Existing agreement(s) (e.g., Teaming Agreements, subcontracts, partnership agreements, etc.) may be included as non-searchable documents. Additionally, see Question and Answer 10.

Question 12:

Is there a maximum file size for the PDFs on the CDs?

Answer 12:

No.

5. PROJECT NO.

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NO.

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NO.

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended, X

(a) By completing Items 8 and 15, and returning ____2______ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR AC-

KNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 10-83)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY 18 September 2008

Contractor X

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

STANDARD FORM 30

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(No., street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(If applicable)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

(X)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

18 September 2008

Federal Emergency Management Agency

Office of the Chief Procurement Officer

Mitigation Branch

500 C Street, S.W., PP 5th Floor

Washington DC 20472

Not Applicable

SEE CONTINUATION PAGES

Kevin M. Kelly

Contracting Officer

9/11/2008

HSFEHQ-08-R-0132

x