HSFE80-12-R-0033 HIS RFP.pdf

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and _____________________________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in until local time _______________________ (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

AREA CODE NUMBER EXT.

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM 1 I CONTRACT CLAUSES 30

B SUPPLIES OR SERVICES AND PRICES/COSTS 5 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT 1 J LIST OF ATTACHMENTS 1

D PACKAGING AND MARKING 1 PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE 3

F DELIVERIES OR PERFORMANCE 2

G CONTRACT ADMINISTRATION DATA 7 L INSTR., CONDS., AND NOTICES TO OFFERORS 16

H SPECIAL CONTRACT REQUIREMENTS 8 M EVALUATION FACTORS FOR AWARD 9

K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS 13

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

(See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM (4 copies unless otherwise specified)

10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33

Previous edition is unusable Prescribed by GSA-FAR (48 CFR) 53.214(c)

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

N/A 1 1

HSFE80-12-R-0033

X

Federal Emergency Management Agency Office of Acquisition Management

500 C Street, S.W., PP 5th Floor Washington DC 20472

FEMA Finance Center

P.O. Box 9001 Winchester VA 22604

Table of Contents

PART I - THE SCHEDULE ........................................................................................................................... A-1

SECTION A - SOLICITATION/CONTRACT FORM ............................................................................... A-1

SF 33 SOLICITATION, OFFER AND AWARD .............................................................................. A-1

PART I - THE SCHEDULE ............................................................................................................................ B-1

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS ............................................................... B-1

B.1 ITEMS TO BE ACQUIRED ............................................................................................................ B-1 B.2 MAXIMUM AND MINIMUM FUNDING LIMIT ......................................................................... B-1 B.3 NEGOTIATED INDIRECT COST RATES .................................................................................... B-1 B.4 CONSIDERATION AND PAYMENT ............................................................................................ B-1 B.5 CONTRACT TYPE .......................................................................................................................... B-4 B.6 OTHER DIRECT COSTS ................................................................................................................ B-4 B.7 ISSUING TASK ORDERS .............................................................................................................. B-4 B.8 PRICE SCHEDULE INSTRUCTIONS ........................................................................................... B-5

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK ..................................... C-1

C.1 SEE SECTION J ATTACHMENT 1 - HOUSING INSPECTION SERVICES PERFORMANCE

WORK STATEMENT .................................................................................................................... C-1

SECTION D - PACKAGING AND MARKING .......................................................................................... D-1

D.1 PRESERVATION, PACKING AND PACKAGING -- COMMERCIAL ...................................... D-1

SECTION E - INSPECTION AND ACCEPTANCE .................................................................................... E-1

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE .................... E-1 E.2 INSPECTION AND ACCEPTANCE .............................................................................................. E-1 E.3 PERFORMANCE EVALUATION .................................................................................................. E-1 E.4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) ........................................................ E-2 E.5 PERFORMANCE VERIFICATION ................................................................................................ E-2

SECTION F - DELIVERIES OR PERFORMANCE ................................................................................... F-1

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE .................... F-1 F.2 TERM OF CONTRACT ................................................................................................................... F-1 F.3 PRINCIPAL PLACE OF PERFORMANCE .................................................................................... F-1 F.4 DELIVERY SCHEDULE ................................................................................................................. F-1 F.5 REPORTS OF WORK ...................................................................................................................... F-1

SECTION G - CONTRACT ADMINISTRATION DATA ......................................................................... G-1

G.1 INVOICE PROCEDURES .............................................................................................................. G-1 G.2 ORDERING PROCEDURES ......................................................................................................... G-1 G.3 ROLE OF TASK MONITOR ......................................................................................................... G-5 G.4 TECHNICAL DIRECTION AND SURVEILLANCE ................................................................... G-5 G.5 SUBMISSION OF INVOICES OR VOUCHERS FOR PAYMENT ............................................. G-6 G.6 IDENTIFICATION OF GOVERNMENT OFFICIALS ............................................................... G-6 G.7 CONTRACT ADMINISTRATION REPRESENTATIVES .......................................................... G-7 G.8 SUBCONTRACT NOTIFICATION ............................................................................................... G-7 G.9 GEOSPATIAL INSPECTIONS ...................................................................................................... G-7

SECTION H - SPECIAL CONTRACT REQUIREMENTS ....................................................................... H-1

H.1 SUBCONTRACTING PLAN ......................................................................................................... H-1 H.2 TRANSITION ................................................................................................................................. H-1 H.3 INSPECTION TASK ORDER PERFORMANCE ........................................................................ H-1

H.4 QUALITY CONTROL ................................................................................................................... H-2 H.5 TECHNICAL ASSISTANCE GENERALIST LABOR CATEGORY DESCRIPTIONS ............. H-2 H.6 MANDATORY PERFORMANCE REQUIREMENTS ................................................................. H-3 H.7 REPORTS OF WORK .................................................................................................................... H-3 H.8 GOVERNMENT-FURNISHED and CONTRACTOR ACQUIRED PROPERTY ........................ H-3 H.9 SUMMARY TABLE OF DELIVERABLES: ................................................................................. H-3 H.10 ORGANIZATIONAL CONFLICT OF INTEREST ..................................................................... H-3 H.11 EMPLOYEE/INDEPENDENT CONTRACTORS and INSPECTOR COMPENSATION ......... H-4 H.12 AMERICAN DISABILITIES ACT .............................................................................................. H-5 H.13 PARTNERING .............................................................................................................................. H-5 H.14 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENTS ................................................. H-5 H.15 SECURITY REQUIREMENTS .................................................................................................... H-6

PART II - CONTRACT CLAUSES .............................................................................................................. I-1

SECTION I - CONTRACT CLAUSES ...................................................................................................... I-1

I.1 NOTICE OF HYBRID CONTRACT ................................................................................................. I-1 I.2 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE ...................... I-1

I.3 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

.......................................................................................................................................................... I-2

I.4 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (JAN 2011) ................................................................................... I-4 I.5 52.215-23 LIMITATIONS ON PASS-THROUGH CHARGES (OCT 2009) ................................... I-4 I.6 52.216-7 ALLOWABLE COST AND PAYMENT (JUN 2011) ................................................... I-5 I.7 52.216-18 ORDERING (OCT 1995) ............................................................................................ I-10 I.8 52.216-19 ORDER LIMITATIONS (OCT 1995) ........................................................................ I-10 I.9 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) ........................................................ I-10 I.10 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ................. I-11

I.11 52.219-9 SMALL BUSINESS SUBCONTRACTING PLAN (JULY 2005) ALTERNATE II (OCT

2011)(DEVIATION) ...................................................................................................................... I-11

I.12 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (APR

2009) ............................................................................................................................................. I-117 I.13 52.222-2 PAYMENT FOR OVERTIME PREMIUMS (JUL 1990) ....................................... I-18 I.14 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (FEB 1999) ................................ I-19

I.15 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR

RELATIONS ACT (DEC 2010) .................................................................................................... I-19

I.16 52.222-49 SERVICE CONTRACT ACT - PLACE OF PERFORMANCE UNKNOWN (MAY

1989) ............................................................................................................................................... I-20 I.17 52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION (JAN 2009) .................................. I-21

I.18 @ 52.232-7 PAYMENTS UNDER TIME-AND-MATERIALS AND LABOR-HOUR

CONTRACTS ................................................................................................................................ I-23 I.19 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) ................................. I-27

I.20 HSAR 3052.204-71 CONTRACTOR EMPLOYEE ACCESS (JUN 2006) ALTERNATE II (JUN

2006) ............................................................................................................................................... I-27

I.21 HSAR 3052.209-70 PROHIBITION ON CONTRACTS WITH CORPORATE EXPATRIATES

(JUN 2006) ..................................................................................................................................... I-28 I.22 HSAR 3052.215-70 KEY PERSONNEL OR FACILITIES (DEC 2003) .................................... I-30

I.23 HSAR 3052.242-72 CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (DEC

2003) ............................................................................................................................................... I-30 I.24 NARA RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS .................................. I-30

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS ............................... J-1

SECTION J - LIST OF ATTACHMENTS .................................................................................................... J-1

J.1 ATTACHMENT 1 HIS PERFORMANCE WORK STATEMENT ...................................... J-1

J.2 ATTACHMENT 2 HIS PERFORMANCE REQUIREMENTS SUMMARY ....................... J-1 J.3 ATTACHMENT 3 DHS HANDBOOK ................................................................................. J-1 J.4 ATTACHMENT 4 DELIVERABLES ................................................................................... J-1 J.5 ATTACHMENT 5 A ENGLISH CUSTOMER SERVICE SURVEY ................................... J-1 J.6 ATTACHMENT 5 B SPANISH CUSTOMER SERVICE SURVEY ................................... J-1 J.7 ATTACHMENT 6 PRIVACY AWARENESS TRAINING .................................................. J-1 J.8 ATTACHMENT 7 IHP INSPECTION GUIDELINES .......................................................... J-1 J.9 ATTACHMENT 8 SHELTER IHP INSPECTION GUIDELINES ....................................... J-1 J.10 ATTACHMENT 9 A 009-0-3 DECLARATION AND RELEASE FORM ENGLISH ............ J-1 J.11 ATTACHMENT 9 B 009-0-4 DECLARATION AND RELEASE FORM SPANISH ............ J-1 J.12 ATTACHMENT 10 AUTOMATIC FEMA CORRECTIONS ................................................ J-1 J.13 ATTACHMENT 11 A MOBILE TABLET REQUIREMENTS ................................................ J-1

J.14 ATTACHMENT 11 B MOBILE DEVICE RULES OF BEHAVIOR USER AGREEMENT ... J-1

J.15 ATTACHMENT 12 119-7-1 PERSONAL PROPERTY MANUAL ...................................... J-1 J.16 ATTACHMENT 13 NEMIS ACE INTERFACE .................................................................... J-1 J.17 ATTACHMENT 14 FEMA FORMS FOR PROPERTY......................................................... J-1 J.18 ATTACHMENT 15 LEFT BLANK INTENTIONALLY ..................................................... J-1 J.19 ATTACHMENT 16 INSPECTION INVOICE TEMPLATE .................................................. J-1 J.20 ATTACHMENT 17 OPERATIONS COSTS MODEL ........................................................... J-1

J.21 ATTACHMENT 18 PAST PERFORMANCE QUESTIONNAIRE TEMPLATE ................. J-1

J.22 ATTACHMENT 19 FEMA TRAVEL MILEAGE LOG ........................................................ J-1 J.23 ATTACHMENT 20 FEMA POST TRAVEL EXPENSE SUMMARY .................................. J-1 J.24 ATTACHMENT 21 HIS HISTORY........................................................................................ J-1

PART IV - REPRESENTATIONS AND INSTRUCTIONS ................................................................... K-1

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS ............................................................................................................................................ K-1

K.1 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE

CERTAIN FEDERAL TRANSACTIONS (SEPT 2007)............................................................. K-1

K.2 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998) .......................................................... K-1 K.3 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2012) ................ K-3 K.4 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR 2010) ........ K-5 K.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JAN 2011) ............. K-7 K.6 52.215-6 PLACE OF PERFORMANCE (OCT 1997) .................................................................. K-8 K.7 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (APR 2011) ....................... K-8 K.8 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999) ............ K-10 K.9 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984) ....................................... K-11 K.10 52.225-2 BUY AMERICAN ACT CERTIFICATE (FEB 2009) ............................................. K-11

K.11 52.225-20 PROHIBITION ON CONDUCTING RESTRICTED BUSINESS OPERATIONS IN

SUDAN--CERTIFICATION (AUG 2009) .................................................................................. K-11

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS .............................. L-1

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE ........ L-1 L.2 52.215-16 FACILITIES CAPITAL COST OF MONEY (JUN 2003) ......................................... L-1 L.3 52.216-1 TYPE OF CONTRACT (APR 1984) ............................................................................ L-1

L.4 52.222-46 EVALUATION OF COMPENSATION FOR PROFESSIONAL EMPLOYEES (FEB

1993) ................................................................................................................................................ L-1 L.5 52.233-2 SERVICE OF PROTEST (SEP 2006) .......................................................................... L-2

L.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) L-2

L.7 NOTICE OF FILING REQUIREMENTS FOR AGENCY PROTESTS ......................................... L-2 L.8 OFFEROR ACCEPTANCE PERIOD .............................................................................................. L-5

L.9 RESTRICTION ON USE AND DISCLOSURE OF PROPOSAL/QUOTATION .......................... L-5 L.10 HSAR 3052.209-72 DISCLOSURE OF CONFLICTS OF INTEREST (DEC 2003) ................. L-5 L.11 INSTRUCTIONS FOR PREPARATION OF PROPOSAL ........................................................... L-6 L.12 SUBMITTAL DEADLINE ........................................................................................................ L-166

SECTION M - EVALUATION FACTORS FOR AWARD ........................................................................ M-1

M.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE ...... M-1

M.2 EVALUATION OF PROPOSALS ................................................................................................. M-1 M.3 BASIS FOR DETERMINING AWARD ....................................................................................... M-1 M.4 SOURCE SELECTION TRADE-OFF PROCESS ......................................................................... M-1 M.5 CRITERIA FOR PROPOSAL RATING ........................................................................................ M-2

M.6 COMMUNICATIONS BEFORE ESTABLISHMENT OF THE COMPETITIVE RANGE ........ M-7

M.7 COMPETITIVE RANGE ............................................................................................................... M-7

M.8 EXCHANGES WITH OFFERORS AFTER ESTABLISHMENT OF THE COMPETITIVE

RANGE .......................................................................................................................................... M-7 M.9 DISCUSSIONS............................................................................................................................... M-7 M.10 AWARD WITHOUT DISCUSSIONS ......................................................................................... M-8 M.11 FINAL PROPOSAL REVISION .................................................................................................. M-8 M.12 BASIS FOR AWARD .................................................................................................................. M-8

HSFE80-12-R-0033 Section B

B-1

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 ITEMS TO BE ACQUIRED

The Contractor shall furnish all personnel, facilities, equipment, material, supplies, and services (except as may be expressly set forth in this contract as furnished by the Government) and otherwise do all things necessary to, or incident to, performing and providing the following items of work:

See Section C.1, Section J. Attachment 1 Performance Work Statement

B.2 MAXIMUM AND MINIMUM FUNDING LIMIT

The maximum funding limitation for this contract shall not exceed $163,000,000. The guaranteed minimum under this contract is $5,000.00

B.3 NEGOTIATED INDIRECT COST RATES

Notwithstanding the provisions of Clause 52.216-7 of this contract entitled, "Allowable Cost and Payment," the allowable indirect costs under this contract shall be obtained by applying negotiated indirect rates to bases agreed upon by the parties. The period(s) for which such rates will be established shall correspond to the contractor's fiscal year(s).

Negotiation of final indirect rates shall be in accordance with FAR 52.216-7 and Subpart 42.700 of the Federal Acquisition Regulation. The results of each negotiation shall be set forth in a modification to this contract which shall specify (1) the agreed final rates, (2) the bases to which the rates apply, and (3) the periods for which the rates apply.

Pending establishment of final overhead rates for any period, the Contractor shall be reimbursed for allowable indirect costs, not claimed elsewhere, at the following billing rate(s). Such billing rate(s) may, at the request of either party, be revised by mutual consent to apply either retroactively or prospectively to prevent substantial over and under payment.

Indirect Base of Billing Contractor's Cost Application Rate Fiscal Year

B.4 CONSIDERATION AND PAYMENT

The following represents the Price Schedules/Contract Line Items for this contract (for Sub-Line Item Numbers (SLINs), Attachment 17 Operations Cost Model):

B-2

NOTE: "FFP" means "Firm-Fixed-Price"; "NTE" means Estimated Costs "not-to-exceed" the ceiling price specified", “CR” means Estimated Costs “cost reimbursable”, “ODC” means disaster specific “other direct cost”.

BASE PERIOD (January 1, 2013 through December 31, 2013)

CLIN Description Quantity Unit Unit Price Total Quantity Unit Unit Price Total Grand Total

0001 OPERATIONS PHASE IN (Cost Reimbursable) 3 Month $ $ 3 Month $ $ $

0002 INSPECTIONS (Fixed Rate)

0003 INCENTIVE

0004 TECHNICAL ASSISTANCE (Fixed Rate) Generalist I Generalist II Generalist III

0005 OPERATIONS (Cost Reimbursable)

0006 PARTNERING (Cost Reimbursable)

0007 CONTRACTOR ACQUIRED PROPERTY (EQUIPMENT)

(Cost Reimbursable)

0008 OTHER DIRECT COSTS (Cost Reimbursable) Inspector Travel Other Direct Costs

DR Specific CostsRecurring Costs

OPTION PERIOD 1 (January 1, 2014 through December 31, 2014)

CLIN Description Quantity Unit Unit Price Total Quantity Unit Unit Price Total Grand Total

1002 INSPECTIONS (Fixed Rate)

1003 INCENTIVE

1004 TECHNICAL ASSISTANCE (Fixed Rate) Generalist I Generalist II Generalist III

1005 OPERATIONS (Cost Reimbursable)

1006 PARTNERING (Cost Reimbursable)

1007 CONTRACTOR ACQUIRED PROPERTY (EQUIPMENT)

(Cost Reimbursable)

1008 OTHER DIRECT COSTS (Cost Reimbursable) Inspector Travel Other Direct Costs

Recurring Costs DR Specific Costs

B-3

OPTION PERIOD 2 (January 1, 2015 through December 31, 2015)

CLIN Description Quantity Unit Unit Price Total Quantity Unit Unit Price Total Grand Total

2002 INSPECTIONS (Fixed Rate)

2003 INCENTIVE

2004 TECHNICAL ASSISTANCE (Fixed Rate) Generalist I Generalist II Generalist III

2005 OPERATIONS (Cost Reimbursable)

2006 PARTNERING (Cost Reimbursable)

2007 CONTRACTOR ACQUIRED PROPERTY (EQUIPMENT)

(Cost Reimbursable)

2008 OTHER DIRECT COSTS (Cost Reimbursable) Inspector Travel Other Direct Costs

Recurring Costs DR Specific Costs

OPTION PERIOD 3 (January 1, 2016 through December 31, 2016)

CLIN Description Quantity Unit Unit Price Total Quantity Unit Unit Price Total Grand Total

3002 INSPECTIONS (Fixed Rate)

3003 INCENTIVE

3004 TECHNICAL ASSISTANCE (Fixed Rate) Generalist I Generalist II Generalist III

3005 OPERATIONS (Cost Reimbursable)

3006 PARTNERING (Cost Reimbursable)

3007 CONTRACTOR ACQUIRED PROPERTY (EQUIPMENT)

(Cost Reimbursable)

3008 OTHER DIRECT COSTS (Cost Reimbursable) Inspector Travel

B-4

B.5 CONTRACT TYPE

Multiple Indefinite Delivery Indefinite Quantity (IDIQ) contracts will be awarded, using fixed price CLINs for inspections and cost reimbursable CLINS for other disaster-related costs.

B.6 OTHER DIRECT COSTS

All ODCs will be reimbursed at cost, plus material handling (if applicable) or G&A. All costs associated with travel, will be reimbursed in accordance with approved Federal Travel Regulation rates during the time of travel. All ODC’s shall be itemized on each ODC invoice.

Other Direct Cost (ODC) to be incurred under this contract may include but are not limited to the following:

• Inspector Adjudication

• Inspector Registration Events

• Emergency Purchases

• Materials (not emergency purchases)

• Travel Expenses (CONUS and OCONUS)

B.7 ISSUING TASK ORDERS

Services specified above by Contract Line Item Number (CLIN) shall be obtained by issuance of task orders. Services may be ordered (by CLIN) at any time during the effective period of performance, at the price specified. Task orders shall be issued in accordance with the Section G clause entitled "Ordering Procedures". The aggregate dollar amount of all task order funding obligations shall not exceed the ceiling price of this contract as specified in the Section B clause entitled "Maximum and Minimum Funding Limitation".

Transition may be invoiced upon completion of transition. One-half of the actual, allowable costs incurred for Partnering, and approved by the government, shall be invoiced on a per session basis. The total cost for all sessions during the effective period of

OPTION PERIOD 4 (January 1, 2017 through December 31, 2017)

CLIN Description Quantity Unit Unit Price Total Quantity Unit Unit Price Total Grand Total

4002 INSPECTIONS (Fixed Rate)

4003 INCENTIVE

4004 TECHNICAL ASSISTANCE (Fixed Rate) Generalist I Generalist II Generalist III

4005 OPERATIONS (Cost Reimbursable)

4006 PARTNERING (Cost Reimbursable)

4007 CONTRACTOR ACQUIRED PROPERTY (EQUIPMENT)

(Cost Reimbursable)

4008 OTHER DIRECT COSTS (Cost Reimbursable) Inspector Travel

B-5 performance shall not exceed the total estimated price of the task order. Authorized costs may include Facilitator, Facilitator travel (transportation, lodging, and per diem), facilities and other direct costs, but shall not include any travel costs for Contractor or government participants (see Section H.14). Allow-ability of costs shall be determined based on FAR Part 31. Travel costs shall be limited to the amounts authorized under the Federal Travel Regulations.

B.8 PRICE SCHEDULE INSTRUCTIONS

The offerors shall detail their costs for each CLIN by using Attachment 17 as a costing disclosure guide detailing the costs that provide the total price for the Base and Option Period CLINS. The offeror shall price their proposals using the costing guide by identifying costs associated with disaster specific origins and non-disaster specific recurring cost origins. Only non-disaster specific cost origins will be considered as recurring costs supported by the cost of deliverables provided to FEMA and all recurring costs will be structure as cost reimbursable CLINs. The same holds true with the disaster specific CLINs with exception to a fixed inspection rate that is only loaded with the inspector wages, administrative support, quality control and profit. All other disaster specific CLINs will be ODC CLINs that are cost reimbursable.

HSFE80-12-R-0033 Section C

C-1

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 SEE SECTION J ATTACHMENT 1 - HOUSING INSPECTION SERVICES PERFORMANCE WORK

STATEMENT

HSFE80-12-R-0033 Section D

D-1

SECTION D - PACKAGING AND MARKING

D.1 PRESERVATION, PACKING AND PACKAGING -- COMMERCIAL

Preservation, packing, and packaging for shipment of all items ordered hereunder shall be in accordance with commercial practice and adequate to insure both acceptance by common carrier and safe transportation at the most economical rate(s).

HSFE80-12-R-0033 Section E

E-1

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

$ 52.246-2 INSPECTION OF SUPPLIES--FIXED PRICE JUL 1985

ALTERNATE I (JUL 1985)

@ 52.246-3 INSPECTION OF MAY 2001

SUPPLIES--COST-REIMBURSEMENT

$ 52.246-4 INSPECTION OF SERVICES--FIXED-PRICE AUG 1996

@ 52.246-5 INSPECTION OF APR 1984

SERVICES--COST-REIMBURSEMENT

$ 52.246-16 RESPONSIBILITY FOR SUPPLIES APR 1984

E.2 INSPECTION AND ACCEPTANCE

Final inspection and acceptance shall be by the Contracting Officer or his/her duly authorized representative at the Disaster Assistance Response Team or Virginia National Processing Service Center (VA-NPSC).

For the purpose of this clause, the Contracting Officer's Representative (COR) named in the Designation of Contracting Officer's Representative clause in this contract is the representative of the Contracting Officer. The Contracting Officer reserves the right to unilaterally designate other Government agents as authorized representatives. Should such occur, the Contractor will be notified by a written notice.

E.3 PERFORMANCE EVALUATION

(a) The Government reserves the right, at all reasonable times, and upon reasonable notice to the Contractor to inspect or otherwise evaluate the work performed or being performed at the location(s) at which work is being performed. Pursuant thereto, the Government reserves the right to maintain representatives on the premises of the contractor (or subcontractor). If the Government makes any inspections or evaluations on the premises of the Contractor (or subcontractor) the Contractor shall provide all reasonable facilities and assistance ensuring the safety and convenience of the Government's representatives in the performance of their duties. All inspections and evaluations by the Government's representatives shall be performed in such a manner as will not unduly delay work. The Government will endeavor to conduct all audits, inspections, and evaluations in accordance with the highest levels of established professional auditing practices and standards. If a written report of such inspection or evaluation is prepared by the Government which reflects deficiencies or proposed corrective actions to be taken by the Contractor or its subcontractor, a copy of those deficiencies and/or proposed corrective actions shall be furnished to the Contractor. Any corrective action proposed to be taken as a result of such inspections shall be discussed with the Government prior to implementation.

(b) During the performance of this contract, the Contractor shall be evaluated by the COR, or other designate personnel, in accordance with the overall level of compliance with the contract and the demonstrated quality and timeliness of the services provided. The Quality Assurance Surveillance Plan (QASP) lists the performance requirements by Performance Objectives for which Contractor performance will be measured when performing under this contract. This does not replace the performance requirements stated in Section C. The contractors approved Quality Control Plan (QCP) and FEMA’s Quality Assurance Surveillance Plan (QASP) will be incorporated into the contract upon award. The Government and the Contractor may by mutual agreement adjust the standards and/or identify additional performance elements as may be necessary to ensure the performance standards for work specified in the contract reflect the requirements.

E-2

(c) The Government representatives are extended to include agents, i.e., COR, CMHIS representatives, auditors, and/or other Contractors as authorized.

E.4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

This Quality Assurance Surveillance Plan (QASP) is a Government developed document outlining the surveillance procedures that will be used in assessing the quality of performance achieved under the Housing Inspection Service’s (HIS) contract; including 1- Quality Management System and 2- Task Order Performance. The QASP captures surveillance results for stated thresholds and objectives. FEMA has included a scoring matrix for key performance areas. The offeror may during the proposal stage disclose to FEMA adjustments to the Task Order Performance matrix while meeting or exceeding stated thresholds and objectives if found a better value to FEMA. During the evaluation process, FEMA may accept in part or in whole if a more effective approach is recommended by the offeror. FEMA may reject in part or in whole if a lesser intended value is determined. The Contractor is responsible for management and quality control actions to meet the terms of the contract.

The Government will perform those quality assurance procedures that may be necessary to verify that performance is in accordance with the Performance Requirements Summary for each task order (Attachment 2). Government quality assurance will be performed routinely by the COR; however, other activities may be called upon to support this effort as required.

The QASP will be used by the Government to evaluate the Contractor’s performance over the life of the contract. Through this evaluation, the Contracting Officer Representative (COR) will identify both positive and negative aspects of the Contractor’s performance, which may result in a payment incentive or payment disincentive based on meeting or exceeding stated thresholds.

This will allow the COR to communicate to the Contractor those aspects that are strengths of their performance, and those aspects considered to be deficiencies/weaknesses in their performance and which need to be addressed and corrected. For those tasks listed in the QASP, the COR or designated quality assurance evaluators will follow the methods of surveillance specified in the contract.

The COR or designated quality assurance evaluators will record all surveillance observations and will maintain a file of all inspection results. Government surveillance of tasks not listed in the QASP may occur during the performance of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Unsatisfactory performance for any Performance Standard/Acceptable Quality Level (AQL) item may result in other appropriate action(s) by the Contracting Officer in accordance with the Inspection of Services clause, including Termination for Default. Any action taken by the Contracting Officer as a result of surveillance will be in accordance with the terms of this contract.

E.5 PERFORMANCE VERIFICATION

(a) The Government intends to measure the outcomes of the performance objectives with stated thresholds that the Government expects these contracts to deliver (Section J Attachment 2 Performance Requirements Summary). Exceeding, meeting and/or less than expected thresholds shall result in incentives and/or disincentives respectively. During performance of this contract, incentives and disincentives as a result of resulting Contractor performance thresholds shall be measured under individual task orders (for inspections only), shall be evaluated and measured by the COR, Project Monitor, or other designated Government personnel, to assess the overall level of compliance with the contract in terms of Quality Control, Production/Timeliness, Customer Service, and Miscellaneous criteria as specified in the Performance Requirements Summary (Section J, Attachment 2). The Performance Requirements Summary and supplements does not replace, the performance requirements stated in Section C of the contract. The Government and the Contractor may mutually adjust the standards and/or identify additional performance elements, as may be deemed necessary, to ensure that the performance standards reflect actual contract requirements.

(b) In accordance with the inspection clause of this contract, the Government intends to measure the outcomes of the external audits of the contractor’s Quality Management System for compliance (Section J Attachment 2 Performance Requirements Summary). A retainer percentage will be held from the contract cost per year and a release of that retainer percentage shall be based on the contractor’s annual QMS audit outcomes provided by the independent third party auditor as described by the Performance Requirement Statement and approved by FEMA.

FEMA shall weight ISO standards four (4) through eight (8). The contractor’s monthly invoice for contract costs shall include the required percentage deduction for withholding. Following the annual surveillance or re-certification audit, the contractor shall submit a retainage release invoice. Retainage release shall be based on the following release criteria: Audits resulting in no major or minor non-conformities shall result in a release of the entire percent retainer. Any of the five (5) standards receiving a major

E-3 non-conformity as determined by the audit firm shall have a minimum percent permanently withheld from the retainer for the standard identified to have a major non-conformity. Minor non-conformities may have a withholding from the retainer for the standard identified to have a minor non-conformity. The following exception applies for minor non-conformities: For the Base period, the contractor shall be allowed up to five (5) minor non-conformities without permanently withholding the retainer. For the out years, the contractor shall be allowed up to three (3) minor non-conformities without permanently withholding the retainer. To prevent additional forfeiture, the contractor shall initiate corrective actions for either nonconformance in accordance with their QMS corrective action procedures and plans. If the corrective action is not completed in the time allotted by the auditor and/or the corrective action is not effective or approved by the auditor for a major non-conformity, the entire percent for that standard shall be forfeited. If the corrective action is not completed in the time allotted by the auditor and/or the corrective action is not effective or approved by the auditor for a minor non-conformity, the percent will be forfeited for that minor nonconformity.

c) As a financial incentive to perform all phases of "inspections" services at a superior level, the fixed per inspection rate shall be adjusted upward by the maximum of the percentage identified by FEMA and applied to the total number of inspections completed and eligible for payment under individual task orders. As a financial dis-incentive, for performance below the standard level, the fixed per inspection rate shall be adjusted downward by a maximum of the percentage identified by FEMA per inspection and applied to the total number of inspections completed and eligible for payment under individual task orders. Therefore a withholding of a percentage of the inspection rate is applicable to all task orders for inspections pending completion of evaluated and agreement on the incentive/disincentive amount to be applied. Financial incentives can amount to sizable sums of money, as can dis-incentives, and shall be applied to all evaluated task orders in accordance with the Performance Requirement Summary (Section J, Attachment 2).

(d) During the Phase -In period, the contractor shall present to FEMA the percentage matrix that will be applied for performance incentives, dis-incentives and QMS retainer percentages. FEMA reserves the right to negotiate and approve these percentages and retainers presented for reasonableness and effectiveness. These percentages and retainers shall be in effect for the remainder of Base Period as well as the option years.

HSFE80-12-R-0033 Section F

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SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract.

See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

$ 52.242-15 STOP-WORK ORDER AUG 1989

@ 52.242-15 STOP-WORK ORDER AUG 1989

ALTERNATE I (APR 1984)

F.2 TERM OF CONTRACT

The contract shall be effective as of date of award to TBD, except that Task Orders placed prior to the expiration date shall remain in full force and effect until deliveries have been completed and payments have been made.

F.3 PRINCIPAL PLACE OF PERFORMANCE

The effort required shall be performed at: Various disaster sites CONUS and OCONUS to be determined by individual Task Orders

F.4 DELIVERY SCHEDULE

Delivery of items shall be shipped FOB in accordance with the following schedule: To be determined on a Task Order basis.

Reference Attachment 4, Deliverables.

Delivery Address:

Virginia Disaster Operations Center 430 Market Street, 4th Floor, Room 407 Attention: Mike Hockman Winchester, VA 22603

Mailing Address:

Virginia Disaster Operation Center P.O. Box 2297 Winchester, VA 22604 Attention: Mike Hockman, Room 407

F.5 REPORTS OF WORK

See Section C. Attachment 1, C.6.12.

CONTRACT CLOSEOUT FINAL REPORT The Contractor shall submit a final report which documents and summarizes the results of the entire contract work, including recommendations and conclusions based on the experience and results obtained. The final report shall include tables, graphs, diagrams, curves, sketches, photographs, and drawings in sufficient detail to comprehensively explain the results achieved under the contract. The content and format of the proposal report must be of a quality suitable for publication. The following disclaimer shall be placed in a prominent place on the first page:

HSFE80-12-R-0033 Section F

F-2

Any opinions, findings, conclusions or recommendations expressed in this publication do not necessarily reflect the views of the Federal Emergency Management Agency.

The Final report shall be preceded by a draft final report submitted to the COR 30 days prior to contract expiration. Approval of the draft or comments will be submitted to the Contractor by the COR at least 15 days prior to contract expiration. The Contractor shall submit the final report on or before the expiration date of the contract expiration, after approval of the draft report is obtained from the COR.

In the event the Government delays review and return of the draft report beyond the period specified, the Contractor shall immediately notify the Contracting Officer in writing, and the Contractor shall be entitled to a day-to-day extension for submission of any subsequent reports.

SUBMISSION

One final copy of the report specified above shall be submitted to the Contracting Officer's Representative (COR):

Delivery Address:

Virginia Disaster Operations Center 430 Market Street, 4th Floor, Room 407 Attention: Mike Hockman Winchester, VA 22603

Mailing Address:

Virginia Disaster Operation Center P.O. Box 2297 Winchester, VA 22604 Attention: Mike Hockman, Room 407

In addition, one copy shall be submitted to the Contracting Officer at:

DHS/Federal Emergency Management Agency

Attn: Contract Specialist Acquisition Operations Division Office of the Chief Procurement Officer 395 E. Street SW, Room 504, Washington DC 20472-3205

HSFE80-12-R-0033 Section G

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SECTION G - CONTRACT ADMINISTRATION DATA

G.1 INVOICE PROCEDURES

An invoice is a written request for payment under this contract for supplies delivered or for services rendered. Invoice Templates to be used by the contractor are illustrated in Section J. Attachments 16. Payment of invoices submitted under this contract shall be made in accordance with the terms and conditions of the Prompt Payment clause and in accordance with the provisions of other clauses in this contract. Failure or refusal to provide the following information on all invoices submitted under this contract may result in the invoice being considered improper for payment in accordance with the Prompt Payment Act. Each invoice is to include, at a minimum, the detail of costs incurred using the invoice detail structure below. Each invoice must include, as applicable, all indirect costs and profit:

a. Fixed Rate for Services (Inspections) Refer to Attachment 17 Operations Costs Model detailing costs to be included for invoicing purposes. Invoices for Inspections, IT Data plans, Inspector Registrations shall include sufficient detail to identify and validate quantities billed are properly chargeable to the contract.

b. Operations (Phase In, Base Year and Options) Refer to Attachment 17 for the Operations Costs Model detailing costs to be included for invoicing purposes. Operations monthly invoicing shall not exceed the proposed costs. Only actual verifiable and allowable costs incurred are to be invoiced for each CLIN. Invoices for Operations shall include the actual allowable costs and shall include sufficient detail to identify and validate costs incurred are properly chargeable to the contract.

c. Technical Assistance Invoices or vouchers for payment of reimbursable other direct costs shall include sufficient detail to identify that costs are properly chargeable to the contract. In addition, each invoice or voucher shall detail the Hours, hourly rate and amount billed by Labor Category; and show current and cumulative amounts billed. Descriptions are listed in H.5 Technical Assistance Generalist descriptions for this Contract.

d. Other Direct Costs (Cost Reimbursable) Invoices or vouchers for payment of reimbursable other direct costs shall include sufficient detail to identify that costs are allowable and properly chargeable to the contract. In addition, each invoice or voucher shall detail the total charges by cost element and showing current and cumulative costs in the following manner:

In the event no charges exist for any one of the line items, such shall be so indicated by entering $0 (zero dollars). Inability to reconcile the entries with recorded Contracting Officer approved estimates, particularly in the areas of computer (IT acquisitions), facilities, and special test equipment, may result in the voucher being returned for correction and resubmission.

G.2 ORDERING PROCEDURES

(a) Issuance of Task Orders

(1) Fair Opportunity for Consideration

One or more task orders may be issued during the period of performance of this contract. The Government will provide all awardees a fair opportunity for consideration. In accordance with FAR 16.505(b), the Contracting Officer will give each awardee a “fair opportunity” to be considered for each order in excess of $3,000 unless one of the following conditions applies.

Exceptions to Fair Opportunity for Consideration. Awardees will not be given a fair opportunity to be considered for task orders which are expected to exceed $3,000 when the Contracting Officer determines one of the following conditions apply:

A. The agency need for services is of such urgency that providing an opportunity would result in unacceptable delays and/or, B. Only one awardee is capable of providing the services required at the level of quality required because the services ordered are unique or highly specialized and/or, C. The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to a task order already issued under this contract, provided that all awardees were given fair opportunity to be considered for the original order.

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When deciding whether to negotiate a sole source logical follow-on task order with the current contractor consideration will be given to the contractor’s past performance and price, and/or, D.