Amended_Attachment_3_Statemment_of_Work-_Extended_Shelf_Life_.docx

HSFE70-17-R-0019

Attachment 3

DEPARTMENT OF HOMELAND SECURITY (DHS)

OPTIONAL

Statement of Work (SOW) For Extended Shelf Life Water (Replenishment)

I. PURPOSE

The purpose of this Indefinite Delivery/Quantity contract vehicle is to provide extended shelf life drinking water in biodegradable packaging for replenishment of the Federal Emergency Management Agency (FEMA) inventory. FEMA is purchasing and pre-staging alternatives to bottled water for use in areas with historically low demand and potential high disaster survivor population density (i.e. AZ, CA & NV).

II. SCOPE

The Contractor shall furnish all professional, technical and clerical services, as well as materials, equipment and facilities, to meet the stated specifications and the project requirements as defined in this SOW.

III. DEFINITIONS

a. Extended Shelf Life: A minimum of 60 months from date of delivery.

b. Steady State: Commodities required for stock replenishment during normal operations in preparation for emergency response operations.

c. Truckload (TL): FEMA is estimating 18,000 liters per 53ft shipping trailer.

d. Tracking Capability: The Contractor shall have the capability to track individual truckloads by using a satellite tracking system or equivalent to provide location of any product while in transit.

IV. SPECIFIC REQUIREMENTS

Quantity: A minimum of 18,000 liters and maximum of 150,000 liters of water per delivery order. Quantities ordered must be delivered to FEMA’s CONUS and OCONUS Distribution Centers to meet the required delivery date as prescribed below in Deliverables and Delivery Schedule.

Product Standards: Acceptable types of water are purified or spring water as defined in 21 CFR § 165.110. All water shall be of domestic origin. All water shall be produced, packaged, labeled, transported, stored and handled in accordance with Title 21, Code of Federal Regulations, Parts 101, 110, 129 and 165 and all other applicable Federal, state, and local laws and regulations. The water shall expire no sooner than 60 months from the date of delivery.

Primary Container: The water shall be packaged in a 1-liter re-closable and biodegradable packaging (box, pouch or similar biodegradable package) suitable for water consumption. The container shall not contain any sharp edges that could possibly injure the user.

Offeror shall submit one (1) non-returnable sample with their proposal.

Packaging of Shipping Cases: Water shall be packed in the contractor’s standard commercial casing, which shall be shipped on industry standard size pallets (48 inches by 40 inches, 4-way). Pallets of water shall be fully covered on all sides (excluding the top and bottom) with a minimum of (10) layer of stretch-wrap. The stretch wrap shall extend over the top of the packaged product by a minimum of six inches. Additional cardboard support should be placed between each level to prevent sagging. Material shall be stacked so the total height of each pallet and material does not exceed 55 inches. Pallets shall be hardwood and designed for pickup from all four sides. The Contractor shall ensure that the liters of water are packaged to withstand such handling as well as severe climatic conditions. Contractor shall use edge protectors, angle boards or corner protectors on each pallet to prevent shifting and reduce damages during movement

V. DELIVERABLES AND DELIVERY SCHEDULE

The Contractor shall be able to accommodate requirements during periods of Steady State operations.

VI. PERIOD OF PERFORMANCE

The period of performance shall be one (1) base year with four (4) one-year option periods.

VII. DELIVERY LOCATIONS

The Government will require delivery to the following Distribution Centers (DCs):

DC Guam 08:00 – 14:00 Mon- Fri Bldg 100

FEDAAC 70X454

Barrigada, GU 96913

DC Hawaii 08:00 – 14:00 Mon- Fri 99-1269 Iweana Street

FEDAAC 709242

Aiea, HI 96701

DC Moffett 08:00 – 14:00 Mon- Fri NASA Ames Research Center Bldg 144, Door 7 Moffett Field, CA 94035

DC Caribbean 08:00 – 14:00 Mon- Fri Industrial Park

PR-1, KM 25.1

FEDAAC 70F337

Caguas, PR 00725

Hours of Performance: The vendor shall schedule all delivery activities with the appropriate delivery point of contact after award. Unless stated otherwise, delivery acceptance hours are Mon – Fri 8am-2pm for that particular time zone.

VIII. DELIVERY SCHEDULE

The Contractor shall include a proposed delivery schedule for each delivery order issued. The Contractor is responsible for complying with the delivery schedule and must immediately notify the contracting officer or their designated representative of any issues that may affect the contractor’s ability to meet the delivery. Contractors shall be able to track deliveries from point–of-shipment to point–of-receipt.

IX. ADDITIONAL CONTRACT REQUIREMENTS

Diversion Mileage (CLIN X0003AB): Sometimes an event or storm shifts directions and impacts several states. This causes FEMA to re-direct the Contractor water deliveries that have not reached their original destination. When there is a diversion, the Contractor will bill FEMA at a per mile rate for these diversions. The Contractor cannot charge diversion if they have not left the point of origin.

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