Attachment_1_SOW.pdf

RFP: v2.0 (8.23.2017)

SOW: Generator Purchase (August 2017)

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Statement of Work (SOW)

Generator Purchase – August 2017

Department of Homeland Security (DHS)

Federal Emergency Management Agency (FEMA)

Contents

PART 1: GENERAL

1.1 BACKGROUND

1.2 SCOPE

1.3 GENERAL

PART 2: CONTRACTOR DELIVERABLES

2.1 PRODUCTS

2.2 QUALITY

2.3 INSPECTION/ACCEPTANCE

2.4 DELIVERY LOCATION AND TIMELINE

2.4.1 Delivery Location

2.4.2 Delivery Schedule

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PART 1: GENERAL

1.1 BACKGROUND

The Department of Homeland Security (DHS)-Federal Emergency Management Agency (FEMA) maintains a fleet of approximately 113 generators stationed at FEMA Distribution Center (DC) Frederick, 107 generators at

DC Moffett, and 75 generators at DC Caribbean to support emergency response operations.

1.2 SCOPE

FEMA is procuring Generator Sets to support Disaster Relief Operations in order to protect against, respond to, recover from, or mitigate against threatened or actual major or catastrophic disasters and emergencies both natural and man-made, including acts of terror. This specific requirement is for DC Frederick, DC Moffett, and DC

Caribbean, which maintain their respective generator fleets to support emergency response operations; and would fill shortfalls at each location within their fleet due to the lifecycle of generators.

1.3 GENERAL

The contractor(s) shall provide primary and alternate (if applicable) Point-of Contact person(s) who will have the authority to commit the company, as required to execute the Purchase Order. The contractor(s) shall furnish all professional, technical and clerical services as well as materials, equipment and facilities to meet the stated specifications and project objectives defined in this Statement of Work (SOW).

PART 2: CONTRACTOR DELIVERABLES

2.1 PRODUCTS

The contractor shall provide generators will all necessary fuel tanks and fuel lines (with proper connections and appurtenances as identified in the generator specifications Attachment 2_Generator Criteria Specifications

August2017.xls) as specified in the purchase order. For this particular acquisition, generator purchase shall be for the following sizes (FEMA has an acceptable minimum and maximum kW range for each size, listed in the specifications, Attachment 2) and quantity to the designated location:

DC Frederick 4420 Buckeystown Pike, Frederick MD 21704

Specified KW Size Quantity

Generator: 15-50kW (50kW) 0

Generator: 61-100kW (100kW) 0

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Generator: 101-200kW (200kW) 0

Generator: 201-300kW (400kW low range) 1

Generator: 301-400kW (400kW high range) 0

External Fuel Tank (100kW BELOW units) 0

External Fuel Tank (100kW ABOVE units) 1

Total Generator: 1

Total External Tank: 1

DC Moffett Building 144; Rm 7; NASA AMES Research

Center; Moffett Field CA 94035

Specified KW Size Quantity

Generator: 15-50kW (50kW) 0

Generator: 61-100kW (100kW) 0

Generator: 101-200kW (200kW) 0

Generator: 201-300kW (400kW low range) 1

Generator: 301-400kW (400kW high range) 0

External Fuel Tank (100kW BELOW units) 0

External Fuel Tank (100kW ABOVE units) 1

Total Generator: 1

Total External Tank: 1

DC Caribbean Road 1, Km 25.1, Quebrada Arenas Ward; Caguas

PR 00725

Specified KW Size Quantity

Generator: 15-50kW (50kW) 0

Generator: 61-100kW (100kW) 0

Generator: 101-200kW (200kW) 0

Generator: 201-300kW (400kW low range) 0

Generator: 301-400kW (400kW high range) 2

External Fuel Tank (100kW BELOW units) 0

External Fuel Tank (100kW ABOVE units) 2

Total Generator: 2

Total External Tank: 2

Total Generators: 4

Total External Fuel Tank: 4

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Attachment 2 (dated August 2017) provides a detail listing of the REQUIRED FEMA SPECIFICATIONS established for this requirement. Below are some of the specifications required for the FEMA Generators:

- Rated for prime power

- Generators shall be Tier 4 FINAL emission compliant and meet all EPA regulations; require Ultra

Low Sulfur Diesel Fluid (ULSDF) – meeting California Emissions requirements

- Units shall contain an integrally – mounted automated load bank system able to apply resistive load up to 40% during periods of low temperature/load conditions. SHALL have the capability to constantly monitor, sense and manage exhaust temperature with automatic shut-off for periods of high load conditions

- Units for this solicitation shall be SKID MOUNTED

- Generators shall have 24 hour EXTERNAL fuel tank o Equipped with an external tank gauge that connects to the generator control panel o External basin equipped with liquid level sensor for leakage into basin – link to generator

- Only sealed gel type OR absorbed glass matt (AGM) batteries shall be accepted

- Include an hour meter, manufacture maintenance and operation manuals o Engine ANALOG hour meter (12v or 24v unit depending) must be integrated into control panel AND must match digital hour meter

- Capacity plates and a unique 6 digit identification number

- Shall contain Diesel Engine Fluid (DEF) Tank

As part of this requirement, for diagnostic and troubleshooting purposes, the vendor shall provide any hardware and/or software, manuals or other documentation (digital or hard copy), to include all diagnostic codes, that will enable FEMA mechanics to perform all diagnostic’s available for the generator(s).

2.2 QUALITY

Equipment furnished under this purchase order shall be new, of good quality, in safe operating condition and shall comply with all applicable standards and safety regulations including but not limited to Environmental Protection

Agency (EPA) regulations. All safety devices shall be fully functional; to include all manual and automatic emergency shut-off mechanisms. All safety guards, warning labels, and safety related instruction labels shall be properly affixed at all times.

2.3 INSPECTION/ACCEPTANCE

Government inspection and acceptance shall be at destination. The Government reserves the right to conduct source inspection if deemed necessary by the Contracting Officer (CO). For all orders, the contractor shall obtain

Proof of Delivery (P.O.D.) including the time of delivery, full delivery address; and the name and signature of the

5 | P a g e person who accepted the shipment. The contractor shall provide a customer representative/technician at the delivery location to ensure generators are operational before final acceptance at destination by the Government.

2.4 DELIVERY LOCATION AND SCHEDULE

2.4.1 Delivery Location

The Government will require delivery to the following Distribution Centers (DCs) as required:

DC Frederick 4420 Buckeystown Pike, Frederick MD 21704

Specified KW Size Quantity

Generator: 15-50kW (50kW) 0

Generator: 61-100kW (100kW) 0

Generator: 101-200kW (200kW) 0

Generator: 201-300kW (400kW low range) 1

Generator: 301-400kW (400kW high range) 0

External Fuel Tank (100kW BELOW units) 0

External Fuel Tank (100kW ABOVE units) 1

DC Moffett Building 144; Rm 7; NASA AMES Research

Center; Moffett Field CA 94035

Specified KW Size Quantity

Generator: 15-50kW (50kW) 0

Generator: 61-100kW (100kW) 0

Generator: 101-200kW (200kW) 0

Generator: 201-300kW (400kW low range) 1

Generator: 301-400kW (400kW high range) 0

External Fuel Tank (100kW BELOW units) 0

External Fuel Tank (100kW ABOVE units) 1

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DC Caribbean Road 1, Km 25.1, Quebrada Arenas Ward; Caguas

PR 00725

Specified KW Size Quantity

Generator: 15-50kW (50kW) 0

Generator: 61-100kW (100kW) 0

Generator: 101-200kW (200kW) 0

Generator: 201-300kW (400kW low range) 0

Generator: 301-400kW (400kW high range) 2

External Fuel Tank (100kW BELOW units) 0

External Fuel Tank (100kW ABOVE units) 2

Total Generator: 2

Total External Tank: 2

Total Generators: 4

Total External Fuel Tank: 4

Hours of Performance: Work hours depend on local business practices and time zones. All deliveries performed under the resultant purchase order shall be performed during the applicable DC’s standard work hours, unless otherwise agreed upon. The vendor shall schedule all delivery activities with the appropriate delivery point of contact after award (to be provided after award by the Project Officer).

Delivery is to include door to door transportation as well as any additional requirements for the labor and downloading of the generators/shipping containers.

2.4.2 Delivery Schedule

Generators:

NET: 60 days ARO

NLT: 120 days ARO