ATTACHMENT_2_TASK_ORDER_INSTRUCTIONS.pdf

Attachment 2 – TASK ORDER INSTRUCTIONS

LEASED PORTABLE FACILITIES

HSFE70-16-R-0005

1. Issuing of Task Order A written or electronic notice will be issued by the Government prior to issuance of a formal written Task Order. The notice will specify the Government's requirement, authorize the Contractor to perform a preliminary assessment of the Government's requirement, and request a proposal for the required effort. The Request(s) for Proposals (RFPs) will be submitted to the contractor(s)’ 24-hour Points of Contact (POCs), at their respective e-mail address(es), and/or via telephone call(s) to the designated, 24-hour POCs. Contractor(s)’ pricing proposals shall be honored for a minimum of 30 days. Contractors are strongly encouraged to offer discounted pricing. The notice may also authorize the Contractor(s) to begin mobilization based on urgency.

The notice will be limited to a specified period of performance and ordering amount. Each notice will specify the supplies, the delivery location and the Period of Performance (POP).

Oral or email orders will be allowed under this contract. Such orders will be confirmed by a written task order within five (5) business days following placement of the verbal order or email.

2. Ordering Methods

a. The Government will order any services to be furnished under this contract by written task orders (Standard Form 1449) issued by the Contracting Officer (CO), from the effective date of the contract through the expiration date of the contract.

b. The Standard Form 30 will be the form used to modify the contract and the task orders.

Written bilateral contract or task order modifications shall be sent to the contractor(s)’ 24-hour POCs e-mail address(es).

c. The Contractor(s) shall be required to deliver products and provide services as specified in the task order, including deliveries which are changed via any contract modification while contractor(s) is/are currently enroute to any given work location, i.e., re-routed.

d. Contractor(s) shall not begin any work without written documentation signed by the Contracting Officer (Notice-To-Proceed or Task Order). If the task order is issued orally, a hard copy of the task order will follow within five (5) business days. Only the Contracting Officer is authorized to place oral orders under this contract.

3. Competition of Task Orders The Government will compete each task order. In accordance with FAR 16.505(b)(1)(i), contractor(s) will be given fair opportunity to be considered for each task order exceeding $3,000, the exception at (b)(2) of this section notwithstanding.

The proposals for task orders will be evaluated in the following order of importance: past performance, delivery, and price, with the past performance being significantly more important.

Task Orders requesting three (3) portable toilets (regular), one (1) portable toilets (accessible), 1,000 fresh water, one (1) bladder/tank rental (fresh water), 1,000 grey water retrieval one (1) bladder/tank rental (grey water) for any one (1) of the three (3) options for only one (1) delivery location will be exclusively competed amongst small businesses ONLY.

Attachment 2 – TASK ORDER INSTRUCTIONS

LEASED PORTABLE FACILITIES

HSFE70-16-R-0005

Any Task Order requesting more than four (4) set portable toilets (regular), two (2) portable toilets (accessible), 2,000 fresh water, two (2) bladder/tank rental (fresh water), 2,000 grey water retrieval two (2) bladder/tank rental (grey water) or, for more than any one (1) of the three (3) options, or, for multiple locations, will be competed amongst both large and small businesses.

Upon signature by the Contracting Officer, each Task Order is considered fully executed, binding and contractor(s) shall be prepared and ready for commencement of work. Each Task Order will be forwarded promptly to the Contractor(s)’ 24-hour POCs.

Contractor(s) shall have a minimum of one (1) and a maximum of four (4) hours to confirm receipt, accept, and return any executed, i.e., signed, Task Order. Executed task orders, at the minimum, shall be returned to the government in writing, via e-mail.

At the minimum, contract awardee(s) shall send an e-mail to the Contracting Officer, to the Contract Specialist, and to the Contracting Officer Representative at the respective e-mail addresses itemized within Section B. 5 Identification of Government Officials.

In accordance with the terms of each executed Task Order, the following information, at a minimum, will be included: contractor's name, contract number, task order number and the specific Contract Line Item Number(s) (CLINs). The description of task(s), quantities ordered, delivery dates, performance period, disaster number if applicable, specific location of work performance, the Not to Exceed (NTE) cost of any awarded Task Order and the applicable accounting and appropriations data will also be included.

4. Closeout of Task Orders All task orders issued under this contract shall be closed out in accordance with FAR Subpart

4.805 and established FEMA policy. Upon completion of each Task Order and the receipt of the final voucher, the Government will begin closeout procedures.