SOW_PAX_movement_-_AmS_to_HNL_.pdf

PAX Transportation for America Samoa

Statement of Work

Description

Federal Emergency Management Agency (FEMA) must be prepared to support any conceivable local, national or worldwide emergency event involving urgent need for FEMA asset assistance or relief. As a result, FEMA requires contractors with the capability to provide rapid movement to transport FEMA PAX to multiple locations within the Pacific, to include the Continental

United States (CONUS) and Outside the Continental United States (OCONUS) to include; the

State of Hawaii and the U.S. Territory of American Samoa.

1. Scope

The Contractor shall provide charter aircraft to FEMA designated Airport of American Samoa, Pago Pago International Airport, to transport FEMA personnel, Other Federal Agencies, and the

Defense Coordinating Element from the US Territory of American Samoa with a complete crew and ground grew to the Honolulu International Airport. PAX will consist up to 55 federal employees (FEMA, DCE, ESFs) with two to three pieces of checked luggage each, plus up to two carry-on items.

Types of Baggage: up to 2 carry-on bags (22x14x10) (46 inches in dimensional data) weight

NTE 35lbs, 2 belly loaded bags (lxwxh) weight NTE 50 lbs. (dimensional data 62 inches), and 1 to 2 Equipment Pelican Case GO KITs Dims (25x20x14) 50-130 lbs per PAX.

Additionally, packaged communications equipment from FEMA and the Department of Defense, approximately 13 cases in total weighing no more than 1,500 pounds (see attached COMMs equipment list on last page of document for complete weights and dims for the COMMs gear only) will need to be transported as well.

This will be a drop off service at the Honolulu International Airport, Honolulu, Hawaii from the

Pago Pago Airport on the United States Territory of American Samoa.

2. Aircraft Types and Capabilities

Contractor shall provide medium sized aircraft to transport up to 55 PAX, with crew and all required equipment that will be moving with the team.

Commercial carrier must be able to manifest all personnel and baggage as required by the FAA.

This information must be provided to the commercial carrier 30 minutes prior to departure from the APOE. Additionally all manifests will be provided to the FEMA Regional Response

Coordination Center (RRCC) and the National Response Coordination Center (NRCC).

Commercial carrier ground crew must be able weigh all baggage prior to loading onto the aircraft and they must be able to calculate the Allowable Cabin Load based upon the number of manifested personnel and baggage load/weights.

3. On Loading and Off Loading of Aircraft

The Vendor will provide all material handling equipment.

The Contractor shall be responsible for the safe on-loading and off-loading of the aircraft in accordance with applicable Federal Aviation Regulations and individual aircraft specifications.

A member of the contractor’s crew shall be responsible for weight and balance of Government traffic and shall make a visual check of cabin load and, if required, indicate approval of lading by signing the station compartment breakdown. The contractor shall provide air terminal weight and balance forms and any other required technical data to assist in safely loading the aircraft. The contractor shall ensure all equipment at destination is positioned and ready to begin offloading prior to the established landing time.

The Contractor shall support any of the FEMA emergency response team/task force, as described in this SOW, and comply with all applicable laws, regulations, standards, and commercial practices with the focus on safety and customer service.

The contractor shall comply with the responsibilities outlined in this SOW. When required, the contractor shall be able to demonstrate its (or its subcontractors) compliance with each task and/or responsibility listed in the SOW and in the contract.

4. Activation and Availability Requirements

Upon issuance of order, the aircraft requested by FEMA must be activated and positioned where directed by the Government, with maximum fuel aboard consistent with aircraft requested by performance limitations and mission requirements, as quickly as possible but in no event more than 5 hours after the contractor receives the order.

The contractor agrees that it shall provide sufficient personnel, equipment and materials to enable utilization of each aircraft required in the order. If the contractor for reasons beyond its control is unable to provide the aircraft required in the order, it will be obligated to secure equivalent aircraft, personnel, material and equipment to operate as if it had the aircraft under its control. Alternate sources must be approved by the COR prior to performance of any FEMA requirement.

5. Air Crew and Personnel Requirements

All contractor employees and their representatives are required to conduct themselves in a professional manner in servicing and performing the terms of the contract. If at any time during the performance of this contract the COR determines it to be in the best interest of the

Government, the COTR may order the contractor to remove personnel from further performance under this contract for security reasons, misconduct, or violation of regulations.

In the event it becomes necessary to replace any contractor employee for any of the above reasons, the contractor shall bear all costs associated with such removal including the costs for replacement of any employee so removed.

6. Baggage

The contractor shall be responsible for the loss and/or damage to passenger baggage while such items are in its custody or on board its aircraft and all baggage should be transported with the manifested passengers.

Liability for personal baggage shall be commensurate with standard commercial service.

(Claims for lost or damaged baggage will be submitted to the contractor on its standard commercial baggage claim form.)

7. Delays/Diversion

A delay at origin or other designated pick-up/drop-off points, caused by factors beyond the control and without the fault or negligence of the contractor, shall be considered as contractor-uncontrollable; a delay for any other reason shall be considered contractor-controllable.

When a delay or deviation from task order schedule occurs at any point of a charter for any reason, the contractor shall immediately notify the COR of any flight delays that are in excess of one ( l ) hour from the scheduled departure time.

CONTRACTOR RESPONSIBILITY DURING CONTROLLABLE DELAYS. If the delay is determined to be chargeable against the carrier, the contractor shall be responsible for any other added costs such as, but not limited to, provisions for security of aircraft, all passengers and cargo, and cancellation or rescheduling charges. Additional charges to the contractor do not include personal costs incurred by the passengers.

In the event it should be necessary to offload passengers at any location or station, other than at the direction of the COTR the contractor shall be responsible for such offloading, passenger care, and safeguarding personal baggage from loss, theft and/or weather damage, reloading and all costs incident to such services until such time as the contractor moves or causes to be moved such passengers to their intended destination or to such other location as directed by the

COTR. The COTR shall be notified immediately of any offloading.

8. Reimbursable Expense Items

Should the Government cancel a scheduled flight after the contractor's aircraft has departed to position or has already positioned for a scheduled flight when notice of cancellation is given, the Government shall pay the Contractor the positioning/depositioning cost as indicated under

Contract CLIN. Certification showing positioning and depositioning distances and locations shall accompany the contractor's invoices.

9. Changes to Statement of Work

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer.

10. Period of Performance

The period of performance for the requested date and time of departure is Monday, April 25, 2016 at 1200 hrs (noon) American Samoa time arriving in Honolulu, Hawaii on Monday evening, April 25, 2016.

ATTACHMENT

LARGE COMMs Gear Measurements

Total Length in inches Width in Inches Height in Inches Total Weight

3 32 24” 20” 375

1 31 20 15 75

1 31 20 15 100

1 31 20 15 85

1 25 17 16 76

1 27 26 16 75

1 26 20 24 60

1 33 21 16 75

1 17 17 16 40

1 24 22 21 80

1 31 20 15 110