FEMA_RFI_HSFE70-15-I-0052.pdf

FEMA

LOGISTICS MANAGEMENT DIRECTORATE

Request for Information: HSFE70-15-I-0052

Introduction

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY.

This Request for Information (RFI) is issued solely for information and market research planning purposes; it does not constitute a solicitation or a promise to issue a solicitation. Furthermore, those who respond to this RFI should not anticipate feedback with regards to its submission; other than acknowledgment of receipt – ONLY IF a request for an acknowledgement is requested by the submitter.

This RFI does not commit the Government to contract for any supply or service. The Federal Emergency Management Agency (FEMA) is not seeking proposals at this time. Responders are advised that the U.S.

Government will not pay any costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future solicitation.

The information provided in this RFI is subject to change and is not binding on the Government. All submissions become the property of the Federal Government, and will not be returned.

Any information that the vendor considers proprietary should be clearly marked as such.

1. Background: The Federal Emergency Management Agency (FEMA) Logistics Management Directorate along with United States Army Corps of Engineers (USACE) is part of the National Response Framework (NRF) to provide local, and State governments assistance through management of an emergency power mission including procurement, installation and operation of generators following major disasters. The current generator fleet is comprised of 23 different manufactures and 93 sizes and has an age range of five (5) years to 31 years. USACE and FEMA formed a working group to determine the way ahead to reduce the current generator fleet as well as reducing the amount of generators in each assigned pack.

FEMA and USACE agreed to re-configure the power pack configuration while reducing the remainder of the fleet. Each CONUS Location would have 4 x 30 packs and OCONUS (Hawaii, Guam, and Caribbean) would have 3 x 30 packs. The new 30 pack would be reduced to six (6) different sizes, covering pre-identified range bands as provided below:

kW Size Range Band

15-50kW 15-60kW

100kW 61-100kW

200kW 101-200kW

400kW 201-400kW

700kW 401-704kW

FEMA RFI – HSFE70-15-I-0052

>1mW 705kW - >1mW

The purpose of this RFI is to obtain information pertaining to industry’s capability in providing generator’s to support the requirements of FEMA and disaster related activities. Attachment 1 (Generator Criteria Specifications_1.2.xls) outlines in the MINIMUM technical specifications required by the Government.

2. Purpose of this RFI:

a. To determine industry capabilities for providing emergency power generation to FEMA and emergency power community.

b. To determine industry capability to deploy generators within 24 hours of receipt of FEMA’s mission request for support to inside the Continental United States of America (CONUS) locations during emergency response; and within 48 hours of receipt of FEMA’s mission request to support Outside Continental United States of America (OCONUS) (Hawaii, Guam, and Caribbean).

c. To determine vendor capability to lease generators as well as sell them to the Government.

3. Request for Information (RFI) Questions:

a. Company Information:

i. Please state if your company is a retailer, distributer, or manufacture of generators.

ii. Does your company maintain its own inventory of generators? If yes, what sizes and quantity do you maintain?

What are the locations of your generators?

What is the quantity and Size of generators by location?

iii. Do you have the capability to sell and lease generators to the minimum specifications required by FEMA (Attachment)? FEMA Specifications?

iv. Do you have the capability of performing in-house minor modifications to units (i.e.:

adding solar panels; quick fuel and battery disconnects)?

b. System Characteristics

i. What makes and models are available to support FEMA requirements, as outlined in Attachment 1?

ii. What vents/openings does the enclosure have? How big are these vents and where on the enclosure are they located?

iii. Per the kW Requirement outlined on page 1 of this document, is your company able to meet that requirement for either lease or purchase?

c. Cost Information

i. Do you have commercially available public pricing for purchase, leasing and maintaining? If so, please provide.

d. Utility and Interfaces Information

i. What are the environmental limitations for the system? Compliant with California emissions?

ii. What additional safety and control features do you offer for the systems which are not included in Attachment 1?

iii. Do you provide maintenance manual’s with units that are purchased? Any additional documentation provided?

e. Scheduling Information

i. What is the estimated timeline for production, testing and delivery of the generators to meet FEMA’s minimum technical specifications as outlined in Attachment 1.

f. Miscellaneous Information

i. Is there any additional information not specifically requested in this questionnaire that is particular to your system?

ii. Do the units come with a manufacture warranty? If so, please include the terms

iii. If your company is not the manufacture, do you offer a retail warranty on purchased generators? If so, please include the terms.

iv. What prohibitions regarding usage will void a leased warranty, or a purchased warranty?

v. Does your company comply with all Federal and State legal and environmental requirements?

4. RFI Response Format:

In order to better assist in the review of submittals to this RFI, respondents are encouraged to prepare a capabilities statement that closely adheres to the following format:

The document format shall be either Microsoft Word (.doc or .docx), or Adobe Acrobat (.pdf) formats.

Responses shall be prepared using 12 pt. font, 1 inch margins, and 8.5” by 11” paper and shall not exceed five (5) pages in length, including images, data displays, charts, graphs, and tables.

Respondents are encouraged to ensure that their submittals are complete and address all items outlined within this RFI. Respondents may provide additional promotional literature in addition to their response as long as the literature conforms to the response format. Submissions in response to this RFI shall not exceed 5 pages.

Response Deadline and Point of Contact Information:

FEMA will only give consideration to submissions in response to this notice that are in the form of Microsoft Word and/or PDF (searchable format) documents attached to emails received no later than July 8, 2015 to the Contract Specialist Mimie Preston: Mimie.Preston@fema.dhs.gov or Contracting Officer Toye Hobday: Toye.Hobday@fema.dhs.gov.

Interested parties are requested to submit a statement of capability outlining past work that is related to this requirement. The statement of capability shall also include the information listed below:

1) Company Name/Division, mailing address, e-mail address, telephone, FAX numbers, and website address (if available).

2) Single point-of-contact name, title, telephone, and email address.

3) DUNS number, CAGE Code, Tax Identification Number (TIN), and company structure

(Corporation, LLC, partnership, joint venture, etc.). Please note that companies must be registered in the System for Award Management (SAM) to be considered potential sources (https://www.sam.gov/portal/public/SAM/).

4) A statement addressing whether the company has an accounting system that has been determined adequate by DCAA or another cognizant audit agency for purposes of performing work on a Federal government cost type contract.

5) A statement addressing whether the company has a property management system that has been determined acceptable for use on a Federal government contract.

6) Applicable NAICS code under which the company customarily does business.

7) Business size for NAICS Codes _______ and ____________ and socio-economic status, if qualified as one or more of the following:

a) 8(a) firm (must be certified by SBA)

b) Small Disadvantaged Business (must be certified by SBA)

c) Woman-Owned Small Business

d) HUBZone firm (must be certified by SBA)

e) Service-Disabled Veteran-Owned Small Business (must be listed in the VetBiz Vendor

Information pages)

8) If a teaming arrangement is contemplated, discuss potential team members.

9) A description of the firm’s ability to perform the work and any other information you believe to be important and germane to the purposes of this RFI.

The responses received will assist FEMA with identifying the number and nature of the entities that consider themselves feasible technical solution providers, as well as any teaming arrangements that may evolve as a result of this requirement.

mailto:Mimie.Preston@fema.dhs.gov mailto:Toye.Hobday@fema.dhs.gov

Each respondent, by submitting a response, agrees that any cost incurred by it in responding to this request, or in support of activities associated with this RFI, shall be the sole responsibility of respondent.

FEMA shall incur no obligations or liabilities whatsoever, to anyone, for any costs or expenses incurred by the respondent in responding to this RFI. Responses to this RFI will not be returned.

5. Industry Discussions

Some respondents may be asked to provide additional information regarding the matters addressed in this RFI. Such requests will be provided approximately 4 weeks following the deadline to respond to this RFI. Those respondents will be contacted directly if there is a need for further information.

6. Questions

Respondents may submit questions regarding this RFI to the contact(s) listed below. Responses to questions may be posted on FEDBIZOPPS. Please send any questions you may have to the Contract Specialist, Mimie Preston: Mimie.Preston@fema.dhs.gov and Contracting Officer, Toye Hobday:

Toye.Hobday@fema.dhs.gov. Each question shall provide the section and page number of the particular item being referred to in this RFI.

mailto:Mimie.Preston@fema.dhs.gov mailto:Toye.Hobday@fema.dhs.gov

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY.