PTS_Industry_Day_Briefing_Aug_22.pdf

HMTAP

Hazard Mitigation Technical Assistance Program

TARC

Technical Assistance and Research Contracts

FIMA Industry Day

August 22, 2013

Federal Insurance and Mitigation Administration

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Good Morning and Welcome We ask that you place all phones on mute at this time

Questions should be submitted using the chat function in Adobe

Connect

Thank you!

Hosted by Industry Liaison Program FEMA-Industry@fema.dhs.gov

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Presenters

Barry Taylor – Contracting Officer Gina White – Risk Reduction Division John Ingargiola – Risk Reduction Division Joshua Smith – Risk Analysis Division

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Agenda Time Topic

8:15-9:00 am Vendor Webinar Check In

9:00 am Welcome and Opening Remarks

9:15 am HMTAP, TARC, Risk MAP, and FIMA Overview

10:15 am Production and Technical Services (Architect & Engineering) (A&E) Overview

11:15 am Contractual Information

11:30 am Break / Lunch – Submit Your Questions

1:00 pm Response to Questions and Closing

Technical Assistance Program

TARC

Technical Assistance and Research Contracts

Opening Remarks

Barry F. Taylor– Contracting Officer

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Contracting Staff Veronica E. Key – Contracting Officer – Mitigation Branch Chief

Barry F. Taylor – Contracting Officer – PTS (A&E) Michael Sutton – Contract Specialist (Primary) – PTS (A&E)

Freda R. McDonald – Contracting Officer – Non-A&E, CERC, and MT-1 Wayne Sok – Contract Specialist (Primary) – Non-A&E Gerrid Gaboriault – Contract Specialist (Primary) – CERC Dana Weimar – Contract Specialist (Primary) – MT-1

Technical Assistance Program

TARC

Technical Assistance and Research Contracts

HMTAP Overview

Gina White– Risk Reduction Division

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Hazard Mitigation Technical Assistance Program (HMTAP)

Located in the Risk Reduction Division.

Who's mission is to reduce the risk to life and property, including the existing built environment and future construction, in the pre- and post-disaster environments through regulations, local ordinances, land use and building practices.

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HMTAP Services

Provide architectural and engineering related to FEMA’s Mitigation mission.

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Surge Support

Provide surge support and technical assistance for catastrophic and rapid response activities.

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HMA Grant Programs

Provide programmatic assistance to the Hazard Mitigation Assistance (HMA) Grant Programs

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Environmental and Historical Preservation

Environmental Assessments and Environmental Impact Statements

Historic Preservation Reviews and Assessments

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Research

• Quantitative Assessments

• Qualitative Assessments

• Substantial Damage Estimation

• Repetitive Loss Study

• Performance Analysis

• Etc….

Technical Assistance Program

TARC

Technical Assistance and Research Contracts

TARC Overview

John Ingargiola– Risk Reduction Division

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Technical Assistance and Research Contracts (TARC)

TARC offers building science advice to national audiences on the risks of natural hazards – including how to design and plan buildings and structures to reduce risk.

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Example TARC Services State-of-the-art building science publications:

• Recommended Residential Construction for Coastal Areas

• NFIP Technical Bulletins

Technical assessments and analyses:

• Codes and standards

• Building performance assessments

Tools and data collection systems:

• Substantial Damage Estimator

• National Flood Mitigation Data Collection Tool

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TARC in the Regions

Region 3 – Safe room training in Maryland

Region 4 – Safe room performance from 2010 Mississippi tornado outbreak

Region 6 – Hurricane Ike outreach and training in Houston and Galveston

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TARC in Post-Disaster Environments

Technical Assistance Program

TARC

Technical Assistance and Research Contracts

Risk MAP Overview

Joshua Smith– Risk Analysis Division

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Risk MAP Overview Through collaboration with State, Local, and Tribal entities, Risk MAP will deliver quality data that increases public awareness and leads to action that reduces risk to life and property.

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Reduce Risk to

Lives and Property

Promote Community

Mitigation Action

Increase Awareness of Flood Risk

Collaborate across all levels of government

Enhance delivery of Risk MAP Products

Support that allows communities to identify risks and promote:

Community resiliency Sustainability Reduced need for federal disaster assistance

MITIGATION PLANNING

Tools to understand how flood risk has changed

Continuous engagement with communities

Enable communities to communicate flood risk to constituents

Deliver High-Quality

Risk Data

Understandable Flood Maps Credible data—reliable, accurate, watershed-based Illustrations of possible Flood

Depths Usable Flood Risk

Assessments

Pr od uc ts

G oa ls

Pr oc es se s

Risk MAP Goals

Presenter Presentation Notes Levee Information Use of the FEMA’s previous “without levee” procedure to map areas with non‑accredited levees generated much concern among communities and their representatives in Congress.

In February 2011, a group of U.S. Representatives and Senators wrote to FEMA requesting a revision to the current practice of mapping levees and their associated risks.

Stakeholders and Congress felt this approach doesn’t reflect the hazard reduction that some non-accredited levees may still afford.

Public Review Period closed on January 30, 2012 Received over 1,400 comments from over of 170 commenters Most comments focused on the LAMP approach, some were more comprehensive and provided ideas relative to long term program direction 14 separate state governments and local governments within 21 states responded, which reflects a great state and local response to an issue that really requires such intense input.

Our initial analysis of all comments is completed, and we are developing recommendations on how to revise the approach based upon the comments received.

Over half of the comments were about wanting more details and clarity in the approach, which will be handled through the development of specific guidance on implementing the approach.

The new approach is intended to be flexible and more precisely reflect the flood hazard reduction capability of levees that cannot be certified and accredited.

There are four hallmarks of the new approach:

Interactive stakeholder engagement throughout the process.

A suite of analysis and mapping procedures of the hazard associated with levees.

Recognition of the uncertainty associated with hazard identification behind levees.

Ability to split a levee system into distinct reaches that are analyzed based on the attributes of the specific reach.

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Reduce Risk to

Lives and Property

Promote Community

Mitigation Action

Promote Community

Mitigation Action

Increase Awareness of Flood Risk

Increase Awareness of Flood Risk

Collaborate across all levels of government

Enhance delivery of Risk MAP Products

Support that allows communities to identify risks and promote:

Community resiliency Sustainability Reduced need for federal disaster assistance

MITIGATION PLANNING

Tools to understand how flood risk has changed

Continuous engagement with communities

Enable communities to communicate flood risk to constituents

Deliver High-Quality

Risk Data

Understandable Flood Maps Credible data—reliable, accurate, watershed-based Illustrations of possible Flood

Depths Usable Flood Risk

Assessments

Pr od uc ts

G oa ls

Pr oc es se s

Risk MAP Goals

Deliver High-Quality

Risk Data

Presenter Presentation Notes Levee Information Use of the FEMA’s previous “without levee” procedure to map areas with non‑accredited levees generated much concern among communities and their representatives in Congress.

In February 2011, a group of U.S. Representatives and Senators wrote to FEMA requesting a revision to the current practice of mapping levees and their associated risks.

Stakeholders and Congress felt this approach doesn’t reflect the hazard reduction that some non-accredited levees may still afford.

Public Review Period closed on January 30, 2012 Received over 1,400 comments from over of 170 commenters Most comments focused on the LAMP approach, some were more comprehensive and provided ideas relative to long term program direction 14 separate state governments and local governments within 21 states responded, which reflects a great state and local response to an issue that really requires such intense input.

Our initial analysis of all comments is completed, and we are developing recommendations on how to revise the approach based upon the comments received.

Over half of the comments were about wanting more details and clarity in the approach, which will be handled through the development of specific guidance on implementing the approach.

The new approach is intended to be flexible and more precisely reflect the flood hazard reduction capability of levees that cannot be certified and accredited.

There are four hallmarks of the new approach:

Interactive stakeholder engagement throughout the process.

A suite of analysis and mapping procedures of the hazard associated with levees.

Recognition of the uncertainty associated with hazard identification behind levees.

Ability to split a levee system into distinct reaches that are analyzed based on the attributes of the specific reach.

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Promoting Awareness and Action Promote

Community Mitigation Action

Promote Community

Mitigation Action

Increase Awareness of Flood Risk

Percentage of population where Risk MAP has been deployed

Percentage of local officials with flood risk awareness in Risk MAP communities

Percentage of local officials with flood risk awareness in

Risk MAP communities

Percentage of population where

Risk MAP has been deployed

Increase Awareness of Flood Risk

Presenter Presentation Notes Today we are going to focus on two of Risk MAP’s measures: Awareness and Action

Hillsborough County, Florida is going to discuss how they are currently implementing Risk MAP without actually having the Risk MAP Program in their community. Gene Henry is going to discuss what his county has done to make citizens aware of their flood risk and take action to prevent harm from that risk.

We will also hear from Harris County, who has the Risk MAP Program and has been working closely with FEMA’s Region VI on a buyout program and lastly, we will hear from Leslie Durham who is a FEMA Region IV CTP and currently implementing the Risk MAP Program using innovative ways to make residents aware of their flood risk.

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Why Change? To Provide Greater Value Through Shared Ownership

On budget

On schedule

Digitized maps

Stream miles studied

Insurance against flooding in

SFHA

Increased Return on Investment

Informed, engaged communities

Clearer picture of flood risk

Integrated mitigation planning

Mitigation action

Stronger, more resilient communities

(economically, socially)

Before Now

Presenter Presentation Notes

- The definition of Program “value” is changing In a healthier economic environment, well run federal programs were left alone. If the program “hit metrics,” “met measures,” etc. it was considered to be providing value. Now, that is the minimum The federal budget is shrinking, we will need to do more with less Return on investment at the federal, state and local levels is becoming more and more important. We need to show increased value and increased return We cannot do this alone. It cannot be done without shared ownership For example, Risk MAP Products can only take us so far. Having communities provide local data and information for incorporation into Risk MAP Products and helping to sell/communicate Risk MAP will help drive actions and thus increase return

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Key Takeaways: Getting to Resilience

Increasing Value

Through Ownership

Breaking Stovepipes to

Refocus on Action

Holistic Delivery That

Drives Sustainability

Presenter Presentation Notes (Recap of first three minutes)

Let’s delve into these three components individually, and let’s start with Increasing Value Through Ownership…

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Increasing Value Through Ownership

Risk Awareness

Risk Understanding

Ownership of Risk

Increased Returns and Resilience

Mitigation Action

Presenter Presentation Notes Risk communication and understanding is integral to community ownership and action.

Risk MAP is about:

Identifying and assessing risk Communicating and Articulating Risk Enabling mitigation action to increase resilience

Risk MAP products and services are powerful tools to help communities visualize and understand their risk and the benefits of mitigation, making them more likely to take ownership of flood risk

FEMA looks to States and local communities as partners in this effort As partners, you play a key role in delivering Risk MAP messages to community officials and, in turn, the public

It is one thing for FEMA to say here it is, here is Risk MAP, now do something with it. It is another thing when it is a community official who says, we all believe in this, Risk MAP will help increase our resilience – shared ownership.

There is greater return when flood risk ownership is shared.

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Mitigation Products and Services

Community Awareness

Increasing Value Through Ownership

Presenter Presentation Notes We are now providing a much richer, user-friendly view of flood risk to communities through the suite of Risk MAP products.

Risk MAP provides tools to:

The products, as well as a greater focus on community outreach, help you articulate flood risk to citizens, (Citizens have spoken: they want to hear about flood risk from you, the local official <<ADD SURVEY POINTS>>)

-We follow through as communities become aware and take ownership of their flood risk by providing Mitigation Planning Technical Assistance -this can help you to “move the needle on resilience”

Video link: Lets take a look at an example of how Risk MAP products are helping communities move that needle.

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Breaking Stovepipes to

Refocus on Action

Next, let’s look at how we can break down existing stovepipes to drive action more efficiently across the many stakeholders working to increase resilience.

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How Do We Reach the Resilience Goal?

MAPPING ASSESSMENT PLANNING FLOODPLAIN

MANAGEMENT

ASSISTANCE

Break Stovepipes to Focus on Action

Flood Risk

Mitigation

Analyze Risk

Communicate Risk Plan Actions

Execute Actions

Presenter Presentation Notes How do we get to Resilience What do you think your role is in this? Mapping? Assessment? Planning?

Until now, each of us has worked individually trying to accomplish our specific task But our end goal is not just Mapping or Assessment or Planning, it is resilience. And in order to achieve resilience, we need to break the stovepipes and work collectively to encourage communities to take action and to make flood risk mitigation and floodplain management a priority.

We need to free our minds of what we thought our job was and remind ourselves of what our job is. There is still a job to do, but we need to do it with a new mindset Let’s return to the Xerox example… If the Xerox salesman approaches his customer with renewed thinking, the Xerox guy will customize his sales pitch to get to action. The Xerox salesman now knows that his job is not just to sell paper, but to make Xerox successful as a whole by increasing overall sales.

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Breaking Stovepipes to Refocus on Action

Presenter Presentation Notes We have a common challenge: communicating risk and getting to actions with reduced funding, competing priorities, and in many cases political considerations.

We are all interested in building resilient communities, but no one entity/organization can do it alone; it is a team effort, which is why better and improved engagement and less “stove piping” is such an important component of Risk MAP.

Risk MAP integrates expertise and support from across FIMA in flood risk analysis and reduction, floodplain management, mitigation planning and assistance, and flood insurance, and helps you deliver effective floodplain management at the community level.

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Breaking Stovepipes to Refocus on Action

Local State Federal Tribal

Risk MAP Project Timeline (3 - 5 years)

F

Resilience Meeting

Preliminary FIRM Issuance

FIRM Effective

Consultation Coordination Officer (CCO) Meeting/ Open House

Optional Flood Risk Review Meeting

Discovery Meeting

Planning Execution

Presenter Presentation Notes An example of “breaking stovepipes” is our approach to engaging with communities

FEMA understands that Risk MAP projects do not happen in a vacuum.

Risk MAP provides numerous opportunities for community interaction, and seeks to understand and engage communities early in the flood risk study process.

If we use the Risk MAP Timeline as a visual, we can see more opportunities for community engagement, interaction and coordination, with communities, states, OFAs, associations, and other government organizations.

This frequent, early and broad engagement allows us to:

Engage with a larger set of stakeholders Better understand risk mitigation drivers in individual communities (like economics, disaster history, past dealings with federal agencies, and demographics) Increase transparency Incorporate more points of view Receive and incorporate feedback more easily Minimize study-related surprises and issues

Now, I’d like to show you Community Engagement in Action… (begin Testimonial)

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Breaking Stovepipes to

Refocus on Action

Let’s talk more about holistic delivery and how that helps drive sustainability …

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Goal: Holistic Delivery That Drives Sustainability

Presenter Presentation Notes Risk MAP’s “Realized Nirvana” or ultimate end goal is resilient communities For years, we’ve been trying to get to this end goal through a variety of independent activities – community engagement, mapping, planning assistance, insurance, grants, etc.

This has proven to be only somewhat successful In order to realize true success - “Realized Nirvana” - we need to embrace a more holistic form of delivery, which encompasses a comprehensive list of activities, resources, organizations, etc. We must coordinate across Federal government, State Government, Local Government, business community, etc.

Although we’ve had some success in getting communities to take mitigation action and understand their risk, we have not made the leap to “Mitigation Nirvana.”

To do so, we need to be effective and persuasive with each and every opportunity we have with a community by providing them with Holistic Delivery.

To emphasize this point, I want to share an example with you using the Xerox salesman. The Xerox salesman went to a community to sell paper He knocked on the door of a homeowner and gave his sales pitch for Xerox paper. The homeowner replied with I don’t need any paper, but I am interested in those printers you sell. The salesman responds by saying, “I only sell paper. I don’t know anything about printers. You’ll have to talk to someone back about Xerox about that. (I think I’ve captured this story correctly, but not 100 percent sure.)

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How may I help you?

Holistic Delivery That Drives Sustainability

Flood Risk Mapping and Assessment

• National Oceanic Atmospheric Administration

• U.S. Geological Survey

• U.S. Army Corps of Engineers

• State Cooperating Technical

Partners

• FEMA/Risk Analysis Division

Levee – Related Analyses

• U.S. Army Corps of Engineers

• U.S. Department of Agriculture

Mitigation Planning Assistance

• State Hazard Mitigation Officers

• State, Local, Tribal Floodplain Management Organizations

• FEMA/Risk Analysis Division

• FEMA/Risk Reduction Division

Insurance

• State NFIP Coordinators

• FloodSmart

• FEMA/Risk Insurance Division

Grants

• Department of Housing and

Urban Development (HUD)

• Local Chambers of Commerce

• FEMA/Risk Reduction Division

Presenter Presentation Notes Risk MAP provides state and local planners with technical assistance:

Help determine a baseline of flood risk and use it to study how future flood risk conditions are affected by factors like climate change to develop adaptation strategies Make informed decisions about planning aspects such as future development and increasing the resiliency of current infrastructure Improve the ability to identify and use flood resilient designs and construction materials

Risk MAP products and services provide information on risk and areas of mitigation interest, which can be used for TAKING ACTION; by updating and improving hazard mitigation plans that include specific mitigation actions and projects to address at-risk areas and structures.

Risk MAP data provides more information to better match appropriate mitigation actions to the level of risk.

Mitigation planning can also be made part of the wider set of community plans, programs and procedures. This helps build resilience into a community as part of the normal course of planning.

A community may have a comprehensive/master plan to guide the future growth of the community. Risk MAP products and datasets will inform such land use plans so that future growth and development can be managed (steered away from at-risk areas, or allowed with regulations).

Areas of Mitigation interest data can be used to determine if a higher flood risk mitigation standard is needed for construction or reconstruction of certain utilities or infrastructure.

If a community had several undersized bridges, which were causing constriction to the stream flow resulting in flooding, the community may want to list this need in its Capital Improvement Plan (CIP). This information could also be integrated into Long-Range Transportation Plans, to help prioritize future investments in road and bridge elevation and maintenance.

Risk assessment results may reveal vulnerable areas, facilities, and infrastructure to planning for Continuity of Operations Plans (COOP), Continuity of Government Plans (COG), and Emergency Operations Plans (EOP).

Depth and Velocity Grids can help with evacuation planning and implementation by showing which roads and bridges would be underwater first, and which ones would be subject to fast moving water, so local officials can direct evacuation routes and shelter sites away from these areas.

The Changes Since Last FIRM data might help in making changes to older evacuation plans if conditions significantly change.

Recovery planning could be informed by depth, velocity, and loss information so informed rebuilding decisions are made.

Risk MAP products and services also facilitate watershed-wide planning because riverine systems are interconnected, and communities are affected by other communities’ actions that are located in the same watershed. The Risk MAP process involves multiple jurisdictions (towns, cities, counties) located in the same watershed, so they can work together on joint mitigation actions to benefit all affected parties.

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Holistic Delivery That Drives Sustainability

Mitigation Products and

Services

Presenter Presentation Notes An example of Holistic Delivery:

A community needs or is developing a comprehensive plan. Risk MAP provides products and services to help inform that plan, either directly, or more likely, having been used to inform the development of a state or local hazard mitigation plan. The use of the hazard mitigation plan as a key input to more comprehensive local planning will help move mitigation action down to where most of it actually occurs: at the local level.

Inputs and assistance include:

Depth Grids will significantly help with project screening and development. For example, areas that are subject to damage by more frequent floods, such as the 10-percent annual chance flood, generally make better candidates for meeting the cost-effectiveness requirements of HMA programs.

Multiple return frequency flood depths for specific properties may also be useful in supplementing data required to develop a BCA using FEMA’s BCA flood module, such as predicting future losses at different return frequencies in the absence of historical damages.

Knowing the depth of flooding at a particular structure helps estimate damages using the existing depth/damage curves of the BCA.

Risk MAP products and services also facilitate watershed-wide planning because riverine systems are interconnected and communities are affected by other communities’ actions that are located in the same watershed. The Risk MAP process involves multiple jurisdictions (towns, cities, counties) located in the same watershed, so they can work together on joint mitigation actions to benefit all affected parties.

Once a community creates a plan and identifies a mitigation project, a community will often need monies to fund that project. This can be coordinated through FEMA grants. A community will also need to share the cost of the project and this can often times be coordinated through your local Chamber of Commerce.

Risk MAP Datasets and Products can also be used to support mitigation projects identified in mitigation plans being funded by other agencies.

Examples:

Levee risk assessments may support communities seeking additional funds from the U.S. Army Corps of Engineers, or the U.S. Department of Agriculture, for projects under their purview.

Department of Housing and Urban Development (HUD) has programs that include flood mitigation measures like buyouts of flood prone homes after larger disaster events.

Federal grants are available for the planning of sustainable communities like the HUD Sustainable Communities Regional Planning Grant Program, which is in collaboration with the U.S. Department of Transportation and U.S. Environmental Protection Agency.

A good plan, informed by good data, with grants matched by money in the community for mitigation projects ultimately leads to increased resilience.

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Mitigation, NDRF & President’s Direction on Preparedness and Mitigation

More Resilient Nation

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National Preparedness Goal

A secure and resilient Nation with the capabilities required across the whole community to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest risk.

Presenter Presentation Notes What is PPD-8?

PPD-8 is a Presidential Policy Directive to strengthen the security and resilience of the United States through systematic preparation for the threats that pose the greatest risk to the security of the Nation, including:

--Acts of terrorism --Cyber attacks --Pandemics; and --Catastrophic natural disasters

--It highlights that National preparedness is the shared responsibility of all levels of government, the private and nonprofit sectors, and individual citizens.

--Outlines the development of a National Preparedness Goal, National Preparedness System and 5 National Planning Frameworks.

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Biggert-Waters 2012: Section by Section

TOTAL: 45 Sections

Section 205 & 207

Presenter Presentation Notes Looking at Biggert-Waters 2012 there are 45 TOTAL sections Of that, 18 deal with other risk reduction areas and studies (building requirements, grants, OFAs) 13 deal with mapping 16 deal with Insurance And we are really focused on only 2 of those 16

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Program Connectivity

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BW-12 and Mapping: On the Right Path

Authorizes Mapping Program

Identify, review, update, maintain and publish National Flood Insurance Policy Rate Maps

• 100-year floodplain

• 500-year floodplain

Develop National Flood Insurance Program flood data on a watershed basis

Establish a Scientific Resolution Panel

Create a USACE/FEMA Taskforce

Complete a study on Levees

Engage local communities about flood risks

Presenter Presentation Notes Authorizes the flood risk mapping Identify, review, update, maintain and publish NFIP rate maps for 100-year and 500-year Develop NFIP flood data on a watershed basis (which is currently done) Addresses appeals Similar to the current FEMA approach Addresses the Scientific Resolution Panel Similar to existing practices Results of the SRP are not subject to additional judicial review FEMA has implemented these requirements Creates a Flood Protection Structure Accreditation Task Force Requests a study by the National Academy of Sciences on graduated risk behind levees Engage communities about their flood risk (focus of Risk MAP)

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BW-12 and Mapping: Additions

Create a Technical Mapping Advisory Council (TMAC)

Include climate study and future conditions study in map updates to areas of residual risk, including areas that are protected dams

Improve interagency coordination and studies

Presenter Presentation Notes Create a Technical Mapping Advisory Council (TMAC) FEMA is working on soliciting nominees, establishing a charter and planning a meeting for Late 2013 Specifies “other inclusions” to be included in map updates, such as climate change study and future conditions study to areas of residual risk, including areas protected by dams Work on interagency coordination and studies “Secretary of DHS, Administrator, Directed of OMB, Interior, USACE, NOAA, and others shall work together to ensure flood risk data and geospatial data are shared and coordinated among federal agencies.”

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Breaking Stovepipes to

Refocus on Action

Technical Assistance Program

TARC

Technical Assistance and Research Contracts

FIMA

Production and Technical Services (A&E) Overview

Joshua Smith – Risk Analysis Division

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Today’s Contract Structure

HMTAP CDS

PM

Risk MAP

PTS

CTPs

TARC

Presenter

Discuss how closely aligned these can be and how we’re trying to integrate even better.

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Updated Contract Structure

HMTAP

Effective

Communications

(CERC)

Other Risk MAP Support

(CDS, PM,

CTPs)

Risk MAP

PTS (A&E)

(MT-1)

TARC

Other FIMA Support

(Non-A&E)

The new model better integrates FIMA work and increases effectiveness of risk communications

Presenter

Discuss how closely aligned these can be and how we’re trying to integrate even better.

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Provider Support by Functional Area

Provider PM IT Planning/ Program ming

RM

Production

Dissemi nation and Use LOMC Assess &

Planning HMTAP TARC

PTS X X * X X X X

RM

CERC X X X X X

RM MT-

1s X X

HMTAP/

TARC

non-AE X X

RM PM X * X * X *

RM CDS X X X

Functional Areas

X indicates primary responsibility, * represents significant support

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Universal Objectives Strong, flexible, tailored Regional Support High levels of cooperation and integration Strong Program and Contract Management Assist with design, implementation and communication of statute, regulatory, policy and process changes (e.g. BW-12, PPD-8, etc) Support rapid disaster response and recovery efforts

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HMTAP / TARC Non-A&E Overview Responsible for the non-A&E portions of the HMTAP and TARC programs Details in Section VII of the RFI

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MT-1 Processing Overview Responsible for the delivery of all Letters of Map

Amendment Expected to deliver significant innovation and efficiency Expand technology and move to purely digital submissions and processing Being considered as a small business set-aside Details in Section VI of the RFI

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CERC Overview Responsible for Community Engagement and Risk

Communications Has primary responsibility for achieving Mitigation

Actions Heavy Regional Support role Extensive coordination with PTS and PM contractors will be required Details in Section IV of the RFI

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Connections

Community Outreach

Community Engagement

Existing Outreach

Community Engagement

Advances awareness and general action by reaching communities with the right message at the right time

Advances specific mitigation actions by building relationships and delivering products and services tailored to meet community priorities

NEW

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What Will We Accomplish with Community Engagement?

1. Understand specific community needs and capabilities via research, analytics, and experience

2. Bundle information, products and incentives for a community (One FEMA)

3. Enable a relationship owner to build a long term relationship with a key official

4. Collaborate with community officials to define an execution plan

In order to…..

1. Build and advance community relationships toward locally beneficial outcomes

2. Increase initiation and completion of mitigation actions by communities

3. Enable concept of “whole community”

We will accomplish…

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Risk Communications Targeted messages, products, etc.

National, Regional, and Project level efforts Tailored to user needs (to focus on particular risk, topic, audience, etc.)

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Objective 1 – Produce Regulatory and Non-Regulatory Risk MAP Products Evolve / Innovate the DFIRM production process to leverage advances in technology.

Deliver large-scale regulatory flood data in automated, cost-effective, sustainable ways.

Develop Risk MAP products that are tailored to reflect the needs and risks of each community studied.

Expand the suite of non-regulatory products

Produce the full range of Risk MAP engineering elements in riverine and coastal environments (e.g. H&H, mapping, due process, etc) Participate in community meetings and efforts as requested.

Maintain the Coordinated Needs Management Strategy (CNMS) database to identify flood hazard data needs and enable a life cycle prioritization approach to maintain the nation’s flood maps. Incorporate data from CERC contractor, as needed.

Expand the suite of non-regulatory products to include new hazards, datasets, future conditions, etc. to communicate current and future risk and influence communities/citizens to take action

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Provide management and Leadership support to each of the FEMA Regions to enable delivery of Risk MAP within cost, schedule, and quality parameters

Provide SME support to internal and external stakeholders on complex technical Risk MAP issues such as levees, coastal, GIS data, dam safety, and risk assessments. Some support may be provided in HQ or Regional offices.

Objective 2 – Provide Technical Support to FEMA, CTPs, and Risk MAP Stakeholders

Presenter Presentation Notes Map production tools must meet FEMA’s data, technology, and engineering standards, be sustainable as those standards change, and deliver data that can be incorporated into other GIS systems without the use of proprietary software.

Provide SME support to CERC, MT-1, PM, and CDS contractors as needed for correspondence, FMIX support, business requirements development, National Flood Hazard Layer (NFHL), etc.

Perform Quality Assurance on CTP generated Risk MAP products, coordinating with legacy PTS contractor(s) and CTPs as needed.

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Objective 3 – Produce LOMRs (MT-2s) in a Cost-Efficient Manner

Drive efficient, cost effective end-to-end processing and management of MT-2 submissions.

Provide oversight, coordination, training, guidance, and project management support to Letter of Map Revision (LOMR) Delegation partners.

Presenter

Audit a portion of projects to ensure compliance and recommendations for corrective action.

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Provide production and technical services related to FEMA’s Risk Reduction and HMA missions.

Provide engineering support and technical assistance for catastrophic events and rapid response activities as they relate to FEMA’s Risk Reduction mission.

Objective 4 – Provide PTS for FEMA’s Risk Reduction and HMA Programs

Source: TNRIS.org

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Provide production and technical services to support building sciences

Objective 5 – Provide Technical Services, Assistance, and Research Services

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PTS (A&E) Support – The Future The Draft SOO addresses both current activities and the vision to allow these programs continue to evolve and be successful.

Develop solutions that are innovative, proven, easy to implement, and effective.

Ensure stakeholder satisfaction within elements of PTS and support increasing risk awareness and mitigation actions.

Continuously improve processes and find efficiencies in how we operate our programs.

Leverage what we do today when it is appropriate.

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Program End-State Vision FEMA is seeking Industry inputs and solutions to achieving significant progress towards an end-state vision

Examples include:

• Changes stemming from BW-12, PPD-8, etc have been seamlessly incorporated, increasing the effectiveness of mitigation programs

• Flood Mapping program has identified accurate and updated flood hazards for all

NFIP communities

• Develop and Leverage datasets to eliminate the need for MT-1 processing

• Each Risk MAP,HMTAP, and TARC project results in a measurable increase in risk awareness and communities taking mitigation action to increase resilience

• Unified contractor efforts achieve a mitigation wide shared metric

These are just examples. We are seeking industry input on what else is possible.

Technical Assistance Program

TARC

Technical Assistance and Research Contracts

Contractual Information Barry F. Taylor Contracting Officer

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PTS (A&E) Important Considerations

The award is expected to include a base year plus four one-year options for a total performance period of five years.

Programmatic budgets have been greatly reduced and further cuts are possible. Significant efficiencies and innovation must be delivered.

Significant programmatic information has been placed on the virtual library for industry consideration in relation to the solicitation.

• The Virtual library can be found at http://virtuallibrary.asigovt.com/Risk-Map- PM/Mitigation_PTS/SitePages/Home.aspx http://virtuallibrary.asigovt.com/Risk-Map-PM/Mitigation_PTS/SitePages/Home.aspx http://virtuallibrary.asigovt.com/Risk-Map-PM/Mitigation_PTS/SitePages/Home.aspx

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Organizational Conflict of Interest Organizational Conflict of Interest Mitigation Plans will be required as part of the solicitation.

Plans will be evaluated on a case-by-case basis.

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PTS (A&E) Questions and Answers Please submit your questions utilizing the chat function.

We will collect the questions, and work during the break to provide appropriate answers.

The questions and formal answers will be posted to FedBizOps.

Additional Questions may be submitted until 4 pm (Local Washington DC Time) Friday, August 23. During and After this Webinar, questions may be emailed to michael.sutton@fema.dhs.gov.

Late Questions will be answered at the option of the Government.

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90 Minute Break for

Lunch

Technical Assistance Program

TARC

Technical Assistance and Research Contracts

Closing Remarks

Thank you for your participation!

Technical Assistance Program

TARC

Technical Assistance and Research Contracts