Parcel_shipping_SOW.docx

Statement of Work for Shipping Background:

FEMA’s Logistics Management Directorate, Distribution Management Division operates 8 Distribution Centers (warehouses) located throughout the United States and its territories (Puerto Rico and Guam) whose purpose is to store and distribute life sustaining commodities, supplies and equipment; as well as supplies and equipment to support the conduct of FEMA disaster response operations. Each of the 8 Distribution Centers maintains a fleet of similar vehicles used to support the transport of disaster commodities, supplies and equipment.

To accomplish this mission, FEMA’s Distribution Center’s require the capability to ship individual pieces of equipment and supplies throughout the United States and its territories in support of disaster response operations, the provisioning of FEMA employees with the equipment needed to perform their individual disaster response duties, and in support of internal Distribution Center operations and maintenance functions.

The locations of these 8 Distribution Centers are:

1. Distribution Center Atlanta: 3780 Southside Industrial Ct., Atlanta, GA 30354

2. Distribution Center Caribbean: San Juan Industrial Park Carr#1, KM 25.30 Barrio Quebrada Arenas Road 4, Caguas PR 00725

3. Distribution Center DISC: 2021 Martinsburg Pike, Winchester VA 22603

4. Distribution Center-Frederick: 4420 Buckeystown Pike, Frederick, MD 21704

5. Distribution Center Forth Worth: 501 W. Felix Street, Bldg. #12, Fort Worth, TX 76115

6. Distribution Center Moffett: NASA Ames Research Center, Bldg. 144 #7, Moffett Field, CA 94035

7. Distribution Center Hawaii: 99-1269 Iwaea St., Aiea, HI 96706

8. Distribution Center Guam: Building 100, Barrigada, Guam 96913 Scope:

This blanket purchase agreement (BPA) will provide the 8 FEMA Distribution Centers with the capability to collectively ship / receive up to 10,000 packages annually of commodities, supplies, or equipment weighing less than 50 lbs.

Shipments will originate from FEMA Distribution Centers with delivery to other FEMA facilities to include facilities established in support of individual disasters, FEMA employee’s (reservists, IM CORES, etc.) residences located within the United States and its territories (Puerto Rico, Guam, CNMI, American Samoa, U.S. Virgin Islands, etc.) and commercial vendors who provide Distribution Centers with inventories of commodities, equipment, and supplies warehoused or equipment, services, and supplies utilized by the Distribution Centers in support of their day-to-day operations.

Shipments will be delivered to FEMA Distribution Centers with shipping originating from FEMA facilities to include facilities established in support of individual disasters, and from FEMA employee’s (reservists, IM CORES, etc.) residences located within the United States and its territories (Puerto Rico, Guam, CNMI, American Samoa, U.S. Virgin Islands, etc.).

The account will be centrally billed, and at a minimum, each Distribution Center will need the capability to produce the necessary shipping labels and documentation. Distribution Centers will need the capability to review at least monthly all invoices for any package shipped or received under this contract.

All shipments will comply with all laws and regulations for shipment of small parcels and any prohibitions included in the contractor’s tariffs.

Required delivery times for packages shipped will range from overnight delivery at least within the Continental United States to the most expeditious delivery for non-urgent shipments of parcels and for shipments to / from OCONUS territories.

Objectives Tasks

1. Contractor shall provide a pricing schedule to include all shipping applicable shipping rates for OCONUS and CONUS.

2. Contractor shall establish a centrally managed account that consolidates the billing for all parcel shipments authorized by the Distribution Centers.

3.

4. Contractor shall provide each Distribution Center the capability to originate shipments, schedule pick-up of parcels by the contractor, and print required shipping labels, with preference given to those contractors who can provide this capability though a central internet accessible web portal.

5. Contractor shall provide each Distribution Center all supplies necessary to ship individual parcels (boxes, mailers, labels, bill of laden / document sleeves, etc.) normally used by the contractor in support of bulk package delivery services.

a. In certain cases where FEMA authorizes individual employees whose duty station is their home to utilize this contract, the contractor will provide to the individual, the same supplies needed to package and ship items. These supplies can be provided either through a network of contractor owned or contracted locations or by delivery of supplies to an individual’s residence when authorized by one of the 8 Distribution Centers.

6. Contactor shall provide each Distribution Center with an invoice of all shipments authorized by the Distribution Center on at least a monthly basis. Distribution Centers will use these invoices to confirm services provided by the contractor for payment from the centrally billed account.

7. Contractor shall pick-up and deliver parcels on an established schedule and have the capability to perform unscheduled pick-ups and deliveries to meet emergent shipping requirements or expedited shipping requirements.

8. Contactor shall meet all established delivery dates and times for scheduled deliveries.

9. Contractor shall coordinate customs clearance and provide the required documentation for those shipments that require international shipping processes be followed.

Delivery

1. Contractor will establish the centrally billed account no later than the start date of the contract.

2. Contractor will provide each of the 8 Distribution Centers with the capability to originate, schedule, and document shipments no later than the start date of the contract.

3. Contractor will provide deliver to each of the 8 Distribution Centers all necessary supplies needed to ship items no later than 5 business days after the start of the contract.

4. Contractor will start shipments from and deliveries to each of the 8 Distribution Centers on the first day of the contract or when there is the first scheduled pick up from or delivery to the Distribution Center; whichever is later.

5. Contractor will deliver to each Distribution Center its invoice for billed shipping and to the central billing location a consolidated invoice showing all billed shipping for all 8 Distribution Centers, no later than 30 days after the start of the contract Government-furnished property

1. None Security Requirement

1. Contractor personnel will present suitable government issued picture identification for entrance to the 8 FEMA Distribution Centers and any government owned or leased facility they may perform the duties associated with this contract.

2. Contractor personnel will comply with the established security procedures established by each Distribution Center. Each of the Distribution Centers will provide the contractor’s local representatives and its drivers with a written copy of their local security procedures.

Place of performance

1. Task 1: Bills for this account will be delivered to Distribution Center East Branch, Attn Bill Smith, 430 Market Street, Winchester VA 23603

2. Task 2 through Task 4: FEMA Distribution Centers located at

a. Distribution Center Atlanta: 3780 Southside Industrial Ct., Atlanta, GA 30354

b. Distribution Center Caribbean: San Juan Industrial Park Carr#1, KM 25.30 Barrio Quebrada Arenas Road 4, Caguas PR 00725

c. Distribution Center DISC: 2021 Martinsburg Pike, Winchester VA 22603

d. Distribution Center-Frederick: 4420 Buckeystown Pike, Frederick, MD 21704

e. Distribution Center Forth Worth: 501 W. Felix Street, Bldg. #12, Fort Worth, TX 76115

f. Distribution Center Moffett: NASA Ames Research Center, Bldg. 144 #7, Moffett Field, CA 94035

g. Distribution Center Hawaii: 99-1269 Iwaea St., Aiea, HI 96706

h. Distribution Center Guam: Building 100, Barrigada, Guam 96913

3. Task 5 – Task 7: Throughout the United States and its overseas States and Territories.

Period of performance

1. Period of performance shall be one year from the date of award