HSFE20-17-R-0006.pdf

HSFE20-17-R-0006

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 62

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

05/09/2017 X

NETC

NETC

DEPT OF HOMELAND SECURITY FEMA

ACQUISITION PREPAREDNESS SECTION

BUILDING D - ACQUISITION

16825 SOUTH SETON AVENUE

EMMITSBURG MD 21727

1600 ES 06/13/2017

James Suerdieck 301 James.suerdieck@fema.dhs.

gov447-7244

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X

X

X

X

X

X

X

X

X

X

X

X

PAGE(S)

Gary Topper

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 62

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

HSFE20-17-R-0006

(A) (B) (C) (D) (E) (F)

Description: CDP COBRATF Facility Operations and

Maintenance Support

Delivery Location Code: ODP

CENTER FOR DOMESTIC PREPAREDNESS

40 TWILL LANE

ATTENTION MONICA SHEFFIELD

ANNISTON AL 36205

FOB: Destination

Period of Performance: 08/15/2017 to 08/14/2022

0001 CDP COBRATF FOMS 1 EA

PHASE-IN PERIOD (8/15/2017 - 9/14/2017)

FFP

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Delivery: 08/15/2017

Period of Performance: 08/15/2017 to 09/14/2017

0002 CDP COBRATF FOMS 5000 DO

OTHER DIRECT COSTS - EQUIPMENT, SUPPLIES,

OVERTIME, TRAINING, TRAVEL (INCLUDES HANDLING

FEE/G&A)

PHASE-IN PERIOD (8/15/2017 - 9/14/2017)

NOT TO EXCEED $5,000.00

CR

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Delivery: 08/15/2017

Period of Performance: 08/15/2017 to 09/14/2017

0003 CDP COBRATF FOMS 22 EA

BASE PERIOD (9/15/2017 - 8/14/2018)

FFP

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Delivery: 09/15/2017

Period of Performance: 09/15/2017 to 08/14/2018

0004 CDP COBRATF FOMS 463000 DO

OTHER DIRECT COSTS - EQUIPMENT, SUPPLIES,

OVERTIME, TRAINING, TRAVEL (INCLUDES HANDLING

FEE/G&A)

BASE PERIOD (9/15/2017 - 8/14/2018)

Continued ...

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

3 62

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

HSFE20-17-R-0006

(A) (B) (C) (D) (E) (F)

NOT TO EXCEED $463,000.00

CR

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Delivery: 09/15/2017

Period of Performance: 09/15/2017 to 08/14/2018

1001 CDP COBRATF FOMS 24 EA

OPTION PERIOD 1 (8/15/2018 - 8/14/2019)

FFP

(Option Line Item)

Date Option to be Exercised08/15/2018

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Delivery: 08/15/2018

Period of Performance: 08/15/2018 to 08/14/2019

1002 CDP COBRATF FOMS 480000 DO

OTHER DIRECT COSTS - EQUIPMENT, SUPPLIES,

OVERTIME, TRAINING, TRAVEL (INCLUDES HANDLING

FEE/G&A)

OPTION PERIOD 1 (8/15/2018 - 8/14/2019)

NOT TO EXCEED $480,000.00

CR

(Option Line Item)

Date Option to be Exercised08/15/2018

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Delivery: 08/15/2018

Period of Performance: 08/15/2018 to 08/14/2019

2001 CDP COBRATF FOMS 24 EA

OPTION PERIOD 2 (8/15/2019 - 8/14/2020)

FFP

(Option Line Item)

Date Option to be Exercised08/15/2019

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Delivery: 08/15/2019

Period of Performance: 08/15/2019 to 08/14/2020

2002 CDP COBRATF FOMS 497000 DO

Continued ...

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

4 62

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

HSFE20-17-R-0006

(A) (B) (C) (D) (E) (F)

OTHER DIRECT COSTS - EQUIPMENT, SUPPLIES,

OVERTIME, TRAINING, TRAVEL (INCLUDES HANDLING

FEE/G&A)

OPTION PERIOD 2 (8/15/2019 - 8/14/2020)

NOT TO EXCEED $497,000.00

CR

(Option Line Item)

Date Option to be Exercised08/15/2019

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Delivery: 08/15/2019

Period of Performance: 08/15/2019 to 08/14/2020

3001 CDP COBRATF FOMS 24 EA

OPTION PERIOD 3 (8/15/2020 - 8/14/2021)

FFP

(Option Line Item)

Date Option to be Exercised08/15/2020

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Delivery: 08/15/2020

Period of Performance: 08/15/2020 to 08/14/2021

3002 CDP COBRATF FOMS 514000 DO

OTHER DIRECT COSTS - EQUIPMENT, SUPPLIES,

OVERTIME, TRAINING, TRAVEL (INCLUDES HANDLING

FEE/G&A)

OPTION PERIOD 3 (8/15/2020 - 8/14/2021)

NOT TO EXCEED $514,000.00

CR

(Option Line Item)

Date Option to be Exercised08/15/2020

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Delivery: 08/15/2020

Period of Performance: 08/15/2020 to 08/14/2021

4001 CDP COBRATF FOMS 24 EA

OPTION PERIOD 4 (8/15/2021 - 8/14/2022)

FFP

(Option Line Item)

Date Option to be Exercised08/15/2021

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

Continued ...

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

5 62

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

HSFE20-17-R-0006

(A) (B) (C) (D) (E) (F)

FACILITIES OPERATIONS SUPPORT

Delivery: 08/15/2021

Period of Performance: 08/15/2021 to 08/14/2022

4002 CDP COBRATF FOMS 531000 DO

OTHER DIRECT COSTS - EQUIPMENT, SUPPLIES,

OVERTIME, TRAINING, TRAVEL (INCLUDES HANDLING

FEE/G&A)

OPTION PERIOD 4 (8/15/2021 - 8/14/2022)

NOT TO EXCEED $531,000.00

CR

(Option Line Item)

Date Option to be Exercised08/15/2021

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Delivery: 08/15/2021

Period of Performance: 08/15/2021 to 08/14/2022

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

Table of Contents

SECTION B - Supplies or Services/Prices

B.1 BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

B.2 COST/PRICE SCHEDULE

B.3 G&A RATE, HANDLING FEE, OR MARK-UP FOR OTHER DIRECT COSTS

SECTION C - Description/Specifications SECTION D - Packaging and Marking SECTION E - Inspection and Acceptance

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

E.3 GOVERNMENT QUALITY ASSURANCE AND SURVEILLANCE PLAN

E.4 METHODS OF SURVEILLANCE

E.5 PERFORMANCE OF GOVERNMENT CONTRACT QUALITY ASSURANCE FUNCTIONS

SECTION F - Deliveries or Performance

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PRINCIPAL PLACE OF PERFORMANCE

SECTION G - Contract Administration Data

G.1 BILLING INSTRUCTIONS (JUN 2014)

G.2 DEFECTIVE OR IMPROPER INVOICES (JUN 2014)

G.3 INVOICE APPROVAL (JUN 2014)

G.4 INVOICE INSTRUCTIONS (JUN 2014)

G.5 INVOICE INSTRUCTIONS (OTHER THAN FIXED PRICE)

G.6 TECHNICAL DIRECTION AND SURVEILLANCE

G.7 IDENTIFICATION OF GOVERNMENT OFFICIALS (AUG 2014)

SECTION H - Special Contract Requirements

H.1 REPRODUCTION OF REPORTS

H.2 WAGE DETERMINATION

H.3 NON-PERSONAL SERVICES

H.4 WELFARE TO WORK

H.5 CONTRACTOR UTILIZATION OF GOVERNMENT FACILITIES

H.6 IDENTIFICATION OF CONTRACTOR EMPLOYEES

H.7 IDENTIFICATION OF CONTRACTOR EMPLOYEES WORKING IN GOVERNMENT SPACES IN E-MAIL

AND OTHER FORMS OR ORAL AND WRITTEN COMMUNICATIONS (DEC 2008)

H.8 IDENTIFICATION OF CONTRACTOR VEHICLES

H.9 ELECTRONIC AND INFORMATION TECHNOLOGY (EIT)

H.10 LIABILITY CLAIMS

H.11 CONTRACTOR PERFORMANCE ASSESSEMENT REPORTING SYSTEM (CPARS)

H.12 LIMITATION OF CONTRACTOR OBLIGATION

H.13 ENVIRONMENTAL PROTECTION

H.14 SALVAGE

H.15 DISPOSAL

H.16 HAZARDOUS EVENTS

H.17 GUIDING PRINCIPLES FOR SUSTAINABLE EXISTING BUILDINGS

SECTION I - Contract Clauses

I.1 NOTICE OF HYBRID CONTRACT

I.2 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.3 CONTRACT CLAUSES INCORPORATED BY FULL TEXT

SECTION J - List of Documents, Exhibits and Other Attachments SECTION K - Representations, Certifications, and Other Statements of Bidders SECTION L - Instructions, Conditions, and Notices to Bidders

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.2 SOLICITATION PROVISIONS INCORPORATED BY FULL TEXT

L.3 PROPOSAL PREPARATION INSTRUCTIONS

L.4 SITE VISIT

SECTION M - Evaluation Factors for Award

M.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

M.2 EVALUATION -- GENERAL

M.3 EVALUATION AND AWARD

M.4 PROPOSAL EVALUATION CRITERIA

M.5 AWARD

SECTION B - Supplies or Services/Prices

B.1 BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

The Contractor shall furnish all supervision, personnel, facilities, equipment, material, supplies, and services (except as may be expressly set forth in this contract as furnished by the Government) and otherwise do all things necessary to, or incident to, performing and providing the services as described in the attached Performance Work Statement (PWS), Chemical, Ordnance, Biological, and Radiological Training Facility (COBRATF) Facility Operations and Maintenance Support (FOMS) at the Center for Domestic Preparedness (CDP).

B.2 COST/PRICE SCHEDULE

The firm fixed price and estimated other direct costs (ODC) are set forth in the Contract Line Item Numbers (CLINs) listed above in the OPTIONAL FORM 336. Firm-Fixed-Priced (FFP) CLINs will be paid on a twice monthly basis in installments based on the schedule. The cost reimbursement ODC CLINs will be paid on a twice monthly basis. All Other Direct Costs shall reviewed and approved by the Contracting Officer (CO) or Contracting Officer’s Representative (COR). The Phase-In Transition period will be paid as a single installment for the entire phase-in period. All overtime labor costs, including overtime labor associated with FFP performance, will be paid from the ODC CLINs in accordance with FAR 52.222-2. All overtime labor costs shall be reviewed and approved by the CO or COR.

B.3 G&A RATE, HANDLING FEE, OR MARK-UP FOR OTHER DIRECT COSTS

CLINs 0002, 0004, 1002, 2002, 3002, and 4002 in OPTIONAL FORM 336 (PRICE/COST SCHEDULE) are not-to-exceed reimbursable CLINs specified by the Government and may be adjusted unilaterally by the Contracting Officer. The Contractor proposed allowable rate for General and Administrative (G&A), Handling Fee, and/or Mark-up on ODCs shall be specified in the resulting contract (see Table below for format). This will be the allowable rate for ODCs under the contract. The period(s) for which such rates will be established shall correspond to the contractor's fiscal year(s).

G&A Rate/Handling Fee/Mark-up Contractor’s Fiscal Year Year 1 Year 2 Year 3 Year 4 Year 5

SECTION C - Description/Specifications

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

The Performance Work Statement is provided under Attachment 1 of Section J of Part III.

SECTION D - Packaging and Marking

SECTION D - PACKAGING AND MARKING

Preservation, packing and packaging for shipment of all items ordered hereunder shall be in accordance with commercial practice and adequate to insure both acceptance by common carrier and safe transportation at the most economical rate(s).

Any shipments shall be addressed to:

Center for Domestic Preparedness 40 Twill Lane Anniston, AL 36205 Mark For: Contract #: TBD

All shipments shall be made in accordance with FAR 52.247-34 F.O.B Destination.

SECTION E - Inspection and Acceptance

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" contained in this document. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

52.246-2 Inspection of Supplies - Fixed-Price. (AUG 1996)

52.246-4 Inspection of Services - Fixed-Price. (AUG 1996)

52.246-16 Responsibility for Supplies. (APR 1984)

E.2 INSPECTION AND ACCEPTANCE

Inspection and acceptance shall be by the Contracting Officer or his/her duly authorized representative using email correspondence for approval/acceptance of work product submissions or an evaluation record, conducted at the following location:

Inspection:

Center for Domestic Preparedness 61 Responder Drive Anniston, AL 36205

Acceptance:

Center for Domestic Preparedness 61 Responder Drive Anniston, AL 36205

For the purpose of this clause, the Contracting Officer’s Representative (COR) named in the Designation of Contracting Officer’s Representative clause in this contract is the representative of the Contracting Officer. The Contracting Officer reserves the right to unilaterally designate other Government agents as authorized representatives. Should such occur, the Contractor will be notified by a written notice.

E.3 GOVERNMENT QUALITY ASSURANCE AND SURVEILLANCE PLAN

The Government will perform those quality assurance procedures that may be necessary to verify that performance is in accordance with the terms of the contract. Government quality assurance will be performed routinely by the COR; however, other activities may be called upon to support this effort as required. The Quality Assurance Surveillance Plan (QASP) is provided under Section J, Attachment 2.

The QASP will be used by the Government to evaluate the Contractor's performance over the life of the contract. Through this evaluation, the Contracting Officer’s Representative (COR) will identify both positive and negative aspects of the contractor's performance. This will allow the COR to communicate to the contractor those aspects that are strengths of their performance, and those aspects considered to be deficiencies/weaknesses in their performance and which need to be addressed and corrected.

For those tasks listed in the QASP, the COR or designated quality assurance evaluators will follow the methods of surveillance specified in this contract. The COR or designated quality assurance evaluators will record all surveillance observations and will maintain a file of all inspections results. Government surveillance of tasks not listed in the QASP may occur during the performance of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Unsatisfactory performance for any Performance Standard/Acceptable Quality Level (AQL) item may result in other appropriate action(s) by the Contracting Officer in accordance with the Inspection of Services clause, including Termination for Default. Any action taken by the Contracting Officer as a result of surveillance will be in accordance with the terms of this contract.

E.4 METHODS OF SURVEILLANCE

The Government may use a variety of surveillance methods to evaluate the Contractor's performance. These include, but are not limited to, random sampling of recurring services, periodic surveillance of the Contractor's quality control program, test calls, and validated customer complaints.

E.5 PERFORMANCE OF GOVERNMENT CONTRACT QUALITY ASSURANCE FUNCTIONS

In accordance with the Inspection of Services clause of this contract, the Government intends to perform the quality assurance functions listed in the QASP.

SECTION F - Deliveries or Performance

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

52.242-15 Stop-Work Order. (AUG 1989)

52.247-34 F.o.b. Destination. (NOV 1991)

52.247-48 F.o.b. Destination - Evidence of Shipment. (FEB 1999)

52.247-55 F.o.b. Point for Delivery of Government-Furnished Property. (JUN 2003)

F.2 PERIOD OF PERFORMANCE

All work and services required here under shall be completed on or before 12 months after the effective date of the contract. If the Government exercises all options the total period of performance shall not exceed 60 months (Ref. FAR 52.217-9).

However, the total period of performance may be extended for a cumulative period not to exceed six months under the Option to Extend Services clause (Ref. FAR 52.217-8).

The period of performance of the contract is anticipated as follows:

Performance Period Performance Period Dates Duration Phase-In 08/15/2017 to 09/14/2017 1 Month Base Period 09/15/2017 to 08/14/2018 11 Months Option Period 1 08/15/2018 to 08/14/2019 12 Months Option Period 2 08/15/2019 to 08/14/2020 12 Months Option Period 3 08/15/2020 to 08/14/2021 12 Months Option Period 4 08/15/2021 to 08/14/2022 12 Months

F.3 PRINCIPAL PLACE OF PERFORMANCE

The effort required under this contract shall be performed at:

Center for Domestic Preparedness COBRA Training Facility Anniston, AL 36205

SECTION G - Contract Administration Data

G.1 BILLING INSTRUCTIONS (JUN 2014)

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) located at http://www.gsa.gov/portal/forms/type/SF when submitting a payment request. A payment request means any invoice or request for contract financing payment requesting reimbursement for supplies or services rendered. The Contractor shall not be paid more frequently than on a twice monthly basis.

Contractors shall submit vouchers electronically in pdf format to the FEMA Finance Center at:

FEMA-Finance-Vendor-Payments@fema.dhs.gov AND

Contractors shall also submit an electronic pdf copy to the Center for Domestic Preparedness at:

CenterforDomesticPreparedness-FinanceOffice@fema.dhs.gov.

A copy of the voucher must be submitted electronically to the contracting officer identified within this contract. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. Paper vouchers mailed to the finance center will not be processed for payment. If the Contractor is unable to submit a payment request in electronic form, the contractor shall submit the payment request using a method mutually agreed to by the Contractor, the Contracting Officer, and the payment office.

G.2 DEFECTIVE OR IMPROPER INVOICES (JUN 2014)

Name, title, phone number, and email of officials of the business concern who are to be notified when the Government receives an improper invoice.

G.3 INVOICE APPROVAL (JUN 2014)

The following FEMA individual (in addition to the Contracting Officer) is hereby delegated authority to accept goods and services and to review and approve invoices for this contract:

Authorized Invoice Approver

Name: TBD Title: TBD Phone: TBD Email: TBD

G.4 INVOICE INSTRUCTIONS (JUN 2014)

Invoices shall be submitted as follows:

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) and SF 1035 Continuation sheet when requesting payment for supplies or services rendered. The voucher must provide a description of the supplies or services, by line item (if applicable), quantity, unit price, and total amount. The item description, unit of measure, and unit price must match those specified in the contract. Invoices that do not match the line item pricing in the contract will be considered improper and will be returned to the Contractor.

SF 1034 and 1035 instructions:

SF 1034--Fixed Price mailto:FEMA-Finance-Vendor-Payments@fema.dhs.gov mailto:CenterforDomesticPreparedness-FinanceOffice@fema.dhs.gov

The information which a contractor is required to submit in its Standard Form 1034 is set forth as follows:

(1) U.S. Department, Bureau, or establishment and location insert the names and address of the servicing finance office unless the contract specifically provides otherwise.

(2) Date Voucher Prepared - insert date on which the public voucher is prepared and submitted.

(3) Contract/Delivery Order Number and Date - insert the number and date of the contract and delivery order, if applicable, under which reimbursement is claimed.

(4) Requisition Number and Date - leave blank.

(5) Voucher Number - insert the appropriate serial number of the voucher. A separate series of consecutive numbers, beginning with Number 1, shall be used by the contractor for each new contract. When an original voucher was submitted, but not paid in full because of suspended costs, resubmission vouchers should be submitted in a separate invoice showing the original voucher number and designated with the letter "R" as the last character of the number. If there is more than one resubmission, use the appropriate suffix (R2, R3, etc.) The last voucher of every contract or task order should be marked with the next sequential number, with the words "FINAL" (e.g. Invoice No. 1234-FINAL).

(6) Schedule Number; Paid By; Date Invoice Received - leave blank.

(7) Discount Terms - enter terms of discount, if applicable.

(8) Payee's Account Number - this space may be used by the contractor to record the account or job number(s) assigned to the contract or may be left blank.

(9) Payee's Name and Address - show the name of the contractor exactly as it appears in the contract and its correct address, except when an assignment has been made by the contractor, or the right to receive payment has been restricted, as in the case of an advance account. When the right to receive payment is restricted, the type of information to be shown in this space shall be furnished by the Contracting Officer.

(10) Shipped From; To; Weight Government B/L Number - insert for supply contracts.

(11) Date of Delivery or Service - show the month, day and year, beginning and ending dates of supplies or services delivered.

(12) Articles and Services - insert the following: "For detail, see Standard Form 1035 total amount claimed transferred from Page ___ of Standard Form 1035." Type the following certification, signed by an authorized official, on the face of the Standard Form 1034.

"I certify that all payments requested are for appropriate purposes and in accordance with the agreements set forth in the contract."

(Name of Official) (Title)

(13) Quantity; Unit Price - insert for supply contracts.

(14) Amount - insert the amount claimed for the period indicated in (11) above. This amount should be transferred from the total per the SF 1035 Continuation Sheet.

INVOICE PREPARATION INSTRUCTIONS SF 1035

The SF 1035 will be used to identify the specific item description, quantities, unit of measure, and prices for each category of deliverable item or service. Suitable self-designed forms may be submitted instead of the SF 1035 as long as they contain the information required.

The information which a contractor is required to submit in its Standard Form 1035 is set forth as follows:

U.S. Department, Bureau, or Establishment - insert the name and address of the servicing finance office.

Voucher Number - insert the voucher number as shown on the Standard Form 1034.

Schedule Number - leave blank.

Sheet Number - insert the sheet number if more than one sheet is used in numerical sequence. Use as many sheets as necessary to show the information required.

Number and Date of Order - insert payee's name and address as in the Standard Form 1034.

Articles or Services - insert the contract number as in the Standard Form 1034.

Amount - insert the total quantities contract value, and amount and type of fee payable (as applicable).

A summary of claimed current and cumulative goods and services delivered and accepted to date. - Invoices shall include an itemization of all goods and services delivered and accepted for the period by item and by CLIN. Each invoice shall include sufficient detail to identify goods and services as compared to and in accordance with contract terms and conditions. Invoices that do not match the line item pricing in the contract will be considered improper and returned to the contractor. In addition, each invoice shall detail the total charges by showing current and cumulative goods and services both currently invoiced and cumulative to date.

G.5 INVOICE INSTRUCTIONS (OTHER THAN FIXED PRICE)

Billing Instructions for Provisional Invoices under Flexibly Priced Contracts:

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other than Personal) and the Standard Form 1035 Continuation Sheet. The voucher must include a statement of cost and supporting documentation for services rendered. This statement should include, as a minimum, a breakout by cost or price element of all services actually provided by the Contractor, both for the current billing period and cumulatively for the entire contract.

(1) Statement of Cost: The following instructions are provided for use by the Contractor in the preparation and submission of the Statement of Cost:

(i) Statement of Cost must be completed in accordance with the Contractor's cost accounting system.

(ii) Costs claimed must be only those recorded costs authorized for billing by the payment provisions of the contract.

(iii) Indirect costs claimed must reflect the rates approved for provisional billing purposes by the Contracting Officer in accordance with FAR Part 42.7.

(iv) The total fee billed, retainage amount, and available fee must be shown.

(vi) The Contractor must prepare a Statement of Cost for each Contract Line Item (CLIN) and a summary for the total invoiced cost.

(2) Supporting Documentation

Direct costs (e.g., labor, equipment, travel, supplies, etc.) claimed for reimbursement on the Statement of Cost must be adequately supported. The level of detail provided must clearly indicate where the funds were expended. For example, support for T&M labor costs must include the labor category (e.g., program manager, senior engineer, technician, etc.) the hourly rate, the labor cost per category, and any claimed overtime; equipment costs must be supported by a list of the equipment purchased, along with the item's cost; supporting data for travel must include the destination of the trip, number and labor category of travelers, transportation costs, per diem costs, and purpose of the trip; and supplies should be categorized by the nature of the items (e.g., office, lab, computer, etc.) and the dollar amount per category.

Indirect rates used for billings must be clearly indicated, as well as their basis of application. When the cognizant Contracting Officer approves a change in the billing rates, include a copy of the approval.

All claimed subcontractor costs must be supported by submitting the same detail as outlined herein.

Payments of invoices or vouchers shall be subject to the withholding provisions (if any) of the contract. In the event that amounts are withheld from payment in accordance with provisions of this contract, a separate invoice for the amount withheld will be required before payment for that amount may be made.

SF 1034 and 1035 instructions:

SF 1034 – Provisional/Interim Payment instructions

The information which a contractor is required to submit in its Standard Form 1034 is set forth as follows:

(1) U.S. Department, Bureau, or establishment and location insert the names and address of the servicing finance office unless the contract specifically provides otherwise.

(2) Date Voucher Prepared - insert date on which the public voucher is prepared and submitted.

(3) Contract/Delivery Order Number and Date - insert the number and date of the contract and delivery order, if applicable, under which reimbursement is claimed.

(4) Requisition Number and Date - leave blank.

(5) Voucher Number - insert the appropriate serial number of the voucher. A separate series of consecutive numbers, beginning with Number 1, shall be used by the contractor for each new contract. When an original voucher was submitted, but not paid in full because of suspended costs, resubmission vouchers should be submitted in a separate invoice showing the original voucher number and designated with the letter "R" as the last character of the number. If there is more than one resubmission, use the appropriate suffix (R2, R3, etc.)

(6) Schedule Number; Paid By; Date Invoice Received - leave blank.

(7) Discount Terms - enter terms of discount, if applicable.

(8) Payee's Account Number - this space may be used by the contractor to record the account or job number(s) assigned to the contract or may be left blank.

(9) Payee's Name and Address - show the name of the contractor exactly as it appears in the contract and its correct address, except when an assignment has been made by the contractor, or the right to receive payment has been restricted, as in the case of an advance account. When the right to receive payment is restricted, the type of information to be shown in this space shall be furnished by the Contracting Officer.

(10) Shipped From; To; Weight Government B/L Number - insert for supply contracts.

(11) Date of Delivery or Service - show the month, day and year, beginning and ending dates of incurrence of costs claimed for reimbursement. Adjustments to costs for prior periods should identify the period applicable to their incurrence, e.g., revised provisional or final indirect cost rates, award fee, etc.

(12) Articles and Services - insert the following: "For detail, see Standard Form 1035 total amount claimed transferred from Page Fillin 1: [Insert TotalAmt here] of Standard Form 1035." Type "COST REIMBURSABLE-PROVISIONAL PAYMENT" or "INDEFINITE QUANTITY/INDEFINITE DELIVERY-PROVISIONAL PAYMENT" on the Interim public vouchers. Type "COST REIMBURSABLE-COMPLETION VOUCHER" or "INDEFINITE QUANTITY/INDEFINITE DELIVERY-

COMPLETION VOUCHER" on the Completion public voucher. Type the following certification, signed by an authorized official, on the face of the Standard Form 1034.

"I certify that all payments requested are for appropriate purposes and in accordance with the agreements set forth in the contract."

Fillin 2: [Insert Name here] Fillin 3: [Insert Title here]

(Name of Official) (Title)

(13) Quantity; Unit Price - insert for supply contracts.

(14) Amount - insert the amount claimed for the period indicated in (11) above. This amount should be transferred from the total per the SF 1035 Continuation Sheet.

INVOICE PREPARATION INSTRUCTIONS

SF 1035

The SF 1035 will be used for additional information required by the Contracting Officer and should be submitted as a continuation sheet to the SF 1034. Suitable self-designed forms may be submitted instead of the SF 1035 as long as they contain the information required. The information required on the SF 1035 may differ in format and content depending on the type of cost reimbursable contract (cost plus fixed fee, cost plus incentive fee, time and materials, etc.)

Amounts claimed on vouchers must be based on records maintained by the contractor to show by major cost element the amounts claimed for reimbursement for each applicable contract. The records must be maintained based on the contractor's fiscal year and should include reconciliations of any differences between the costs incurred per books and amounts claimed for reimbursement.

The information which a contractor is required to submit in its Standard Form 1035 is set forth as follows:

a. Show, as applicable, the target or estimated costs, target or fixed-fee, and total contract value, as adjusted by any modifications to the contract or order. The FAR permits the contracting officer to withhold a percentage of fixed fee until a reserve is set aside in an amount that is considered necessary to protect the Government's interest.

b. Each invoice or voucher for reimbursement shall include sufficient detail to identify costs properly chargeable to the contract. In addition, each invoice or voucher for reimbursement of costs shall detail the total vouchered charges by showing current and cumulative costs by cost element as follows:

(1) Direct Labor. For cost type contracts, list each total labor costs by indirect allocation base separately. For T&M contracts, list each labor category, rate per labor hour, hours worked, and extended total labor dollars per labor category.

(2) Premium Pay/Overtime. List each labor category, rate per labor hour, hours worked, and the extended total labor dollars per labor category. Note: Advance written authorization must be received from the contracting officer to work overtime or to pay premium rates; therefore, identify the contracting officer's written authorization to the contractor.

(3) Fringe Benefits. If fringe benefits are included in the overhead pool, no entry is required. If the contract allows for a separate fringe benefit pool, cite the rate, base, and extended amount.

(4) Materials, Supplies, Equipment. Show those items normally treated as direct costs. Expendable items need not be itemized and may be grouped into major classifications such as office supplies. However, items valued at $5,000 or more must be itemized. See (FAR) 48 CFR part 45, Government Property, for reporting of property.

(5) Travel. List the name and title of traveler, place of travel, and travel dates. Show the amount for the mode of travel (i.e., airline, private auto, taxi, etc.), lodging, meals, and other incidental expenses separately, on a daily basis. Travel costs for consultants must be shown separately and also supported.

(6) Other Direct Costs. Itemize those costs that cannot be placed in categories (1) through (5) above. Categorize these costs to the extent possible.

(7) Total Direct Costs. Cite the sum of categories (1) through (6) above.

(8) Overhead. Cite the rate, base, and extended amount.

(9) G&A Expense. Cite the rate, base, and extended amount.

(10) Total Costs. Cite the sum of categories (7) through (9) above.

(11) Fee. Cite the rate, base, and extended amount.

(12) Total Cost and Fee Claimed. Enter this amount on the SF 1034.

G.6 TECHNICAL DIRECTION AND SURVEILLANCE

(a) Performance of the work under this contract shall be subject to the surveillance and written technical direction of the Contracting Officer's Representative (COR) who shall be specifically appointed by the Contracting Officer in writing.

Technical direction is defined as a directive to the Contractor which approves approaches, solutions, designs, or refinements;

fills in details or otherwise completes the general description of work of documentation items; shifts emphasis among work areas or tasks; or otherwise furnishes guidance to the Contractor. Technical direction includes the process of conducting inquiries, requesting studies, or transmitting information or advice by the COR, regarding matters within the general tasks and requirements in the statement of work for this contract.

(b) The COR does not have the authority to, and shall not, issue any technical direction which:

(1) Constitutes an assignment of additional work outside the Statement of Work;

(2) Constitutes a change as defined in the contract clause entitled "Changes";

(3) In any manner causes an increase or decrease in the total estimated contract cost, the fixed fee (if any), or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the specifications of the contract.

(c) All technical directions shall be issued in writing by the COR.

(d) The Contractor shall proceed promptly with the performance of technical directions duly issued by the COR in the manner prescribed by this clause and within his/her authority under the provisions of this clause. Any instruction or direction by the COR which falls within one, or more, of the categories defined in (b)(1) through (5) above, shall cause the Contractor to notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and shall request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer shall either issue an appropriate contract modification within a reasonable time or advise the Contractor in writing within thirty (30) days after receipt of the Contractor's Letter that:

(1) the technical direction is rescinded in its entirety

(2) the technical direction is within the scope of the contract, does not constitute a change under the "Changes" clause of the contract and that the Contractor should continue with the performance of the technical direction.

(e) A failure of the Contractor and Contracting Officer to agree that the technical direction is within scope of the contract, or a failure to agree upon the contract action to be taken with respect thereto shall be subject to the provisions of the "Disputes" clause of this contract.

(f) Any action(s) taken by the Contractor in response to any direction given by any person other than the Contracting Officer or the COR shall be at the Contractor's risk.

G.7 IDENTIFICATION OF GOVERNMENT OFFICIALS (AUG 2014)

The Government Officials assigned to this contract are as follows:

Administrative Contracting Officer:

Name: Gary P. Topper

Phone: 301-447-7280

Email: gary.topper@fema.dhs.gov

Fax: 301-447-1092

Contract Specialist:

Name: James Suerdieck

Phone: 301-447-7244

Email: james.suerdieck@fema.dhs.gov

Fax: 301-447-1092

Contracting Officer’s Representative:

Name: TBD

Phone: TBD

Email: TBD

Fax: TBD

SECTION H - Special Contract Requirements

H.1 REPRODUCTION OF REPORTS

Reproduction of reports, data, or other written material, if required herein, is authorized provided that the material produced does not exceed 5,000 production units of any page and that items consisting of multiple pages do not exceed 25,000 production units in aggregate. The aggregate number of production units is to be determined by multiplying pages times number of copies. A production unit is one sheet, size 8 1/2x11 inches or less, printed on one side only, and in one color. All copy preparation to produce camera-ready copy for reproduction must be set by methods other than hot metal typesetting. The reports should be produced by methods employing stencils, masters, and plates which are to be used on single-unit duplicating equipment no larger than 11 by 17 inches with a maximum image of 10 3/4 by 14 1/4 inches and are prepared by methods or devices that do not utilize reusable contact negatives and/or positives prepared with a camera requiring a darkroom. All reproducibles (camera-ready copies for reproduction by photo offset methods) shall become the property of the Government and shall be delivered to the Government with the report, data, or other written material.

H.2 WAGE DETERMINATION

In the performance of this contract the Contractor shall comply with the requirements of the Wage Determination set forth in Section J, Attachment 3.

H.3 NON-PERSONAL SERVICES

A non-personal services contract is defined as "a contract under which the personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees." This is a non-personal services contract.

H.4 WELFARE TO WORK

The Department of Homeland Security/FEMA is committed to hiring and retaining welfare recipients, including food stamp participants, into its workforce. DHS/FEMA encourages its contractors to contribute to this initiative by actively seeking welfare recipients for entry level, or other appropriate positions to the maximum extent possible. The individuals recruited through this program will have the opportunity to learn marketable skills, develop good work habits, and receive on-the-job training.

H.5 CONTRACTOR UTILIZATION OF GOVERNMENT FACILITIES

(a) A portion of the effort required to be accomplished under this contract must be performed at a Government owned facility.

The Contractor, therefore, will be granted ingress and egress at the specific facility where effort is to be performed.

(b) While Contractor personnel are at the Government facility, they are required to comply with all rules and regulations of the facility, specific mention being made of complying with rules and regulations governing conduct with respect to health and safety not only as they relate to themselves but also to other personnel who are Government employees or agents of the Government and to property at the site regardless of whether or not title to such property vests with the Government.

Contractor personnel whose duties require their presence at a Government facility shall be clearly identifiable by the wearing of a distinctive badge obtained by the Contractor from the government. Prescribed identification for all Contractor personnel shall immediately be delivered to the installation security office for cancellation or disposition upon termination of employment with the Contractor or expiration or termination of contract(s) authorizing such identification.

(c) The Government property to which the Contractor will have access under this clause will be made available during the life of the contract. In the event the property to which the Contractor is to have access is not made available as scheduled, the Contracting Officer shall, upon timely written request made by the Contractor, make a determination of the delay, if any, occasioned the contractor thereby, and shall equitably adjust the delivery or performance dates of the contract , or both, and any other contractual provision affected by any such delay, in accordance with the procedures provided for in the clause of this contract entitled "Changes."

(d) The property to which the Contractor has access will at all times be in the custody of the Government and will not be considered "Government Property" furnished to the Contractor.

H.6 IDENTIFICATION OF CONTRACTOR EMPLOYEES

All Contractor/Subcontractor employees working under this contract shall be identified by a distinctive corporate/company name plate, emblem, or patch attached in a prominent place on an outer garment.

H.7 IDENTIFICATION OF CONTRACTOR EMPLOYEES WORKING IN GOVERNMENT SPACES IN E-MAIL

AND OTHER FORMS OR ORAL AND WRITTEN COMMUNICATIONS (DEC 2008)

Contractor personnel performing under the terms of this contract shall identify themselves as a Contractor in all communications, oral or written, while performing services under this contract. At no time shall the Contractor personnel assigned to this contract represent themselves as a FEMA employee or an official representative of FEMA. Additionally, reference to or use of the Contractor personnel’s affiliation with FEMA for reasons not associated with specific performance under this contract is strictly prohibited. Contractor personnel shall not include DHS/FEMA logos, emblems, project/program nomenclature, or contact information on their business cards; rather, the employee’s corporate business cards shall be used.

The following is the required signature block template to be used by Contractor personnel assigned a FEMA e-mail account:

Employee Name Employee Company, Employee Title Contractor Support to [Name of FEMA Office or Program] Phone Number E-mail address

H.8 IDENTIFICATION OF CONTRACTOR VEHICLES

Each Contractor provided vehicle shall show the Contractor's name so that it is clearly visible and shall at all times display a valid state license plate and safety inspection sticker, if applicable. Contractor vehicles operated on Government property shall be maintained in good repair.

H.9 ELECTRONIC AND INFORMATION TECHNOLOGY (EIT)

The Federal Emergency Management Agency (FEMA) considers universal accessibility to information a priority for all its employees and external customers, including individuals with disabilities. Pursuant to the Workforce Investment Act of 1998, 29 U.S.C. §§794d, FEMA must ensure the accessibility of its programs and activities to all current and potential users, specifically its obligation to acquire and use accessible Electronic and Information Technology (EIT) including web pages, software, telecommunications, kiosks and other information transaction machines, and fax machines, copiers, printers, and other information technology office equipment. To comply with the provisions of this clause, the contractor shall provide EIT that meets the intent of the Workforce Investment Act of 1998 which requires, regardless of medium, --

(i) individuals with disabilities who are Federal employees to have access to and use of information and data that is comparable to the access to and use of the information and data by Federal employees who are not individuals with disabilities; and

(ii) individuals with disabilities who are members of the public seeking information or services from FEMA to have access to and use of information and data that is comparable to the access to and use of the information and data by such members of the public who are not individuals with disabilities.

Furthermore, the contractor shall comply with the applicable accessibility standards issued by the Architectural and Transportation Barriers Compliance Board at 36 CFR 1194 and http://www.section508.gov.

H.10 LIABILITY CLAIMS

By acceptance of this contract, the Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to any person or persons occurring in connection with or in any way incident to or arising out of performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

In accordance with FAR 52.228-5, the contractor shall purchase and provide evidence of liability insurance coverage to the Contracting Officer.

H.11 CONTRACTOR PERFORMANCE ASSESSEMENT REPORTING SYSTEM (CPARS)

In accordance with FAR 42.15, the Contractor shall be subject to performance review in the Contractor Performance Assessment Reporting System (CPARS), found at https://www.cpars.gov/. Contractors shall provide responses to reviews as required in CPARS. Contractor shall designate a Point of Contact for CPARS reviews and responses, and provide the name, phone number and email address of the designated contractor POC to the Contracting Officer within 30 days of the contract effective date.

H.12 LIMITATION OF CONTRACTOR OBLIGATION

The contractor’s obligation under this contract is subject to the following limitations:

The contractor is required to perform only those work orders/project orders under which the total cost of labor, equipment, materials and supplies is estimated to be $10,000.00 or less, or construction work orders/project orders under which the total cost of labor, equipment, materials and supplies is estimated to be $2,000.00 or less, Further, the contractor shall not be required to provide more than 10,400 combined labor hours annually in performing installations i.e. putting something in place that was not previously there).

The contractor shall be responsible for all labor, parts, equipment, materials and supplies necessary to replace existing structures and equipment up to the limitations set forth in this clause. However, the Government reserves the right to supply any replacement equipment or materials within the $10,000 threshold if unique specifications are necessary or it is more cost effective for the Government to make the purchase.

The Government shall be responsible for the costs of…