HSFE20-17-R-0006_A00001.pdf

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HSFE20-17-R-0006

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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EMMITSBURG MD 21727

16825 SOUTH SETON AVENUE

NETC

BUILDING D - ACQUISITION

ACQUISITION PREPAREDNESS SECTION

DEPT OF HOMELAND SECURITY FEMA

NETC

05/09/2017A00001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/09/2017

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to incorporate revised RFP sections B.3, H.12, L.3.C.1, and L.3.E; incorporate revised Attachments 1, 8, 11, 14, and 25; incorporate Site Visit

Attendee List; incorporate Questions and Answers # 1; and extend the proposal due date to not later than 4:00 p.m. (Eastern Standard Time) on June 15, 2017.

See CONTINUATION PAGE.

Period of Performance: 08/15/2017 to 08/14/2022

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Gary Topper

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

CONTINUATION PAGE

Request for Procurement # HSFE20-17-R-0006, Amendment A00001 incorporates all of the following:

1. Revised RFP Section B.3 G&A RATE, HANDLING FEE, OR MARK-UP FOR OTHER DIRECT COSTS. (see below, changes highlighted in yellow)

2. Revised RFP Section H.12 LIMITATION OF CONTRACTOR OBLIGATION (see below, changes highlighted in yellow)

3. Revised RFP Section L.3 PROPOSAL PREPARATION INSTRUCTIONS, C. BUSINESS PROPOSAL INSTRUCTIONS (Volume 2) (see below, changes highlighted in yellow)

4. Attachment 1 – Performance Work Statement, dated 6/5/2017. (see attachment, and separate attachment copy with track changes)

5. Attachment 8 – List of Deliverables, dated 5/24/2017. (see attachment)

6. Attachment 11 – Government Furnished Equipment, dated 5/31/2017 (see attachment)

7. Attachment 14 – Preventative Maintenance Exhibit, dated 5/31/2017(see attachment)

8. Attachment 25 – Work Load Data Exhibit, dated 5/31/2017 (see attachment)

9. Questions and Answers # 1. (see attachment)

10. List of Site Visit Attendees. (see attachment)

11. The proposal submission date and time is hereby extended to 4:00 pm (Eastern), June 15, 2017. Please see the revised

RFP Section L.3.E. below.

B.3 G&A RATE, HANDLING FEE, OR MARK-UP FOR OTHER DIRECT COSTS

CLINs 0002, 0004, 1002, 2002, 3002, and 4002 in OPTIONAL FORM 336 (PRICE/COST SCHEDULE) are not-to-exceed reimbursable CLINs specified by the Government and may be adjusted unilaterally by the Contracting Officer. The Contractor proposed allowable rate for General and Administrative (G&A), Handling Fee, and/or Mark-up on ODCs shall be specified in the resulting contract (see Table below for format). This will be the allowable rate for ODCs under the contract. The period(s) for which such rates will be established shall correspond to the contractor's fiscal year(s).

G&A Rate/Handling Fee/Mark-up Contractor’s Fiscal Year Year 1 Year 2 Year 3 Year 4 Year 5 Year 6

H.12 LIMITATION OF CONTRACTOR OBLIGATION

The contractor’s obligation under this contract is subject to the following limitations:

The contractor is required to perform only those work orders/project orders under which the total cost of labor, equipment, materials and supplies is estimated to be $10,000.00 or less, or construction work orders/project orders under which the total cost of labor, equipment, materials and supplies is estimated to be $2,000.00 or less, Further, the contractor shall not be required to provide more than 10,400 combined labor hours annually in performing installations i.e. putting something in place that was not previously there).

The contractor shall be responsible for all labor, parts, equipment, materials and supplies necessary to replace existing structures and equipment up to the limitations set forth in this clause. However, the Government reserves the right to supply any replacement equipment or materials within the $10,000 threshold if unique specifications are necessary or it is more cost effective for the Government to make the purchase.

The Government shall be responsible for the costs of materials, supplies and equipment for any new structures or equipment i.e. putting something in place that was not previously there; however, the contractor shall be responsible for the labor necessary to install said structure on equipment up to a total of $10,000 per work order.

The contractor shall provide a written detailed estimate of the effort required (including parts, supplies and labor) to the COR prior to commencing work on any order that the contractor believes to be over the limits as given above. In developing estimates for this limitation, the contractor shall use current unburdened labor rates being paid to their employees at the time of each estimate and shall support material costs with written quotations or invoices. No indirect costs or profit are to be included in the estimates.

This clause does not limit the contractor’s liability for loss or damage to Government property, facilities or equipment caused by the contractor’s employees, subcontractors or other representatives.

L.3 PROPOSAL PREPARATION INSTRUCTIONS

C. BUSINESS PROPOSAL INSTRUCTIONS (Volume 2)

1. Schedule of Line Items - The offeror shall propose a firm fixed price for CLINs 0001, 0003, 1001, 2001, 3001, and 4001 set forth in the OPTIONAL FORM 336 (PRICE/COST SCHEDULE). The proposed firm fixed price shall be based on the requirements of the PWS (Attachment 1), the COBRATF student load exhibit (Attachment 20), and the workload data exhibit (Attachment 25) provided under Section J. To assist offerors in the preparation of their proposal, the Government considers 22 full time equivalents (FTEs) may be required to complete the requirements. This information is furnished for the offeror’s information only and is not considered restrictive for proposal purposes. The offeror shall submit a firm fixed price for the contract phase-in and base period as well as each option period. Proposed phase-in, base period, and each option period firm fixed price shall be clearly defined and include all direct labor, indirect labor, fringe, indirect rates, overhead, general and administrative expenses, subcontracts, and profit. For the purposes of the trade-off process, the total evaluated price will be based on the total price of all CLINs, inclusive of options, and (Government provided) other direct cost estimates, but will exclude the proposed firm fixed price of the phase-in, G&A rate/Handling Fee/Mark-Up, and fully burdened overtime labor rates. However, all proposed firm fixed prices will be evaluated for reasonableness, including the phase-in, base, options, G&A rate/Handling Fee/Mark-up, and fully burdened overtime rates.

Other Direct Costs - Offerors shall use the following “plug-in” numbers for CLINs 0002, 0004, 1002, 2002, 3002, and 4002 for the purpose of proposal preparation for Other Direct Costs. Other Direct Costs include, but not limited to, materials, expendable and non-expendable equipment, supplies, temporary subcontracts or labor costs, and fully burdened overtime direct labor costs, as well as the proposed applicable G&A rate/Handling Fee/Mark-Up applied to those applicable other direct costs.

Please note that the Government estimate, plug-in numbers, only includes the estimated cost for these specific other direct costs.

The amounts provided below are only Government estimates. Actual costs may vary, and the obligated amounts are subject to unilateral change by the Contracting Officer.

NA = Not Applicable

CLIN Description Plug Ins

Facilities Operations and Support Services (Phase-In) NA

0002 Other Direct Costs $5,000.00 Base Period

0003 Facilities Operations and Support Services NA 0004 Other Direct Costs $463,000.00

Option Period 1 1001 Facilities Operations and Support Services NA 1002 Other Direct Costs $480,000.00

Option Period 2 2001 Facilities Operations and Support Services NA 2002 Other Direct Costs $497,000.00

Option Period 3 3001 Facilities Operations and Support Services NA 3002 Other Direct Costs $514,000.00

Option Period 4

4001 Facilities Operations and Support Services NA 4002 Other Direct Costs $531,000.00

2. The offeror shall provide a schedule of firm fixed price G&A rate, Handling Fee, or Mark-Up (Section B.3).

3. The offeror shall provide a schedule of labor rates utilizing Attachment 36, including health and welfare (fringe) benefits and pension rates, for those non-exempt labor categories that are subject to the Collective Bargaining Agreement (CBA), Attachment

37. The schedule of labor rates shall include the applicable labor rates for the base period and each option period.

4. The offeror shall provide a schedule of fully burdened firm fixed price overtime labor rates for all labor categories (exempt and non-exempt). In addition, the offeror shall provide a price breakdown of the proposed fully burdened firm fixed price overtime labor rates. Fully burdened firm fixed price overtime labor rates shall include the overtime labor rate, health and welfare/fringe, indirect rates (overhead, G&A, etc.), and profit. The schedule of fully burdened firm fixed price overtime labor rates shall include the applicable rates for the base period and each option period. Fully burdened overtime labor rates for non-exempt CBA employees shall comply with the overtime requirements of the CBA.

5. Representations, Certifications, and Other Statements of Offerors (Section K of Part IV). This shall be completed and submitted as part of the Business Proposal.

6. Offerors shall have an adequate accounting system in accordance with FAR 16.301-3(a)(1). The accounting system is considered adequate if it complies with the system criteria as prescribed in Standard Form 1408, Section II, Evaluation Checklist, at FAR 53.301-1408. An inadequate accounting system may impede the Government’s ability to properly monitor allowable costs and thus make interim and final payments under a cost-type contract.

In responding to this requirement, offerors shall check one of the three boxes below:

_____The offeror’s accounting system has (1) been determined adequate by the cognizant federal agency official (CFAO), and/or

(2) has been reviewed by the cognizant federal auditor (CFA) and the audit report states that the system is adequate. If this box is checked, the offeror shall provide a copy of the CFAO’s determination letter or the audit report. If the offeror does not have a copy of the report, the offeror shall furnish the audit report number.

_____The offeror believes it has an accounting system that is adequate, but the accounting system has not been determined adequate by the CFAO. If this box is checked, the offeror must submit a statement that (1) its accounting system is adequate and

(2) the offeror agrees that if the Government finds the accounting system to be inadequate, no costs will be paid under the cost-type portion of the contract until the contractor’s system has been determined adequate by the Government.

_____ The offeror does not currently have an accounting system that is adequate. If this box is checked, the offeror must submit an action plan showing when and how the contractor will have an adequate accounting system. The corrective action plan must show milestones and detailed actions to eliminate any significant deficiencies and/or implement an adequate accounting system within 60 days of contract award. The offeror agrees that, no costs will be paid under the cost-type portion of the contract until the Contractor’s system has been determined adequate by the Government.

7. Evidence of Responsibility

The offeror shall submit sufficient evidence of responsibility for the Contracting Officer to make an affirmative determination of responsibility pursuant to the requirements of FAR Subsection 9.104-1. However, the Contracting Officer will also comply with FAR 19.6. Accordingly, prime offerors should seriously address each element of responsibility. To be determined responsible, a prospective contractor shall:

a. Have adequate resources, including financial, facilities, equipment and personnel, to perform the contract, or the ability to obtain them (see FAR 9.104-3(a));

b. Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental commitments;

c. Have a satisfactory performance record (See FAR 9.104-3(b) and Subpart 42.15). A prospective contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history, except as provided in FAR 9.104-2;

d. Have a satisfactory record of integrity and business ethics;

e. Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors). (See FAR 9.104-3(a));

f. Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (See FAR 9.104- 3(a)); and

g. Be otherwise qualified and eligible to receive an award under applicable laws and regulations (e.g., Equal Opportunity, Clean Air and Water, Small Business Subcontracting, etc.).

8. Letters of Commitment (Subcontractors)

The Business Proposal shall include a letter, on subcontractor letterhead, and signed by an authorized representative of each subcontractor, which specifically indicates the subcontractor's agreement to be included in the offeror’s proposed teaming arrangement.

9. Information to Support Consent to Subcontractors

The offeror shall address each of the elements in FAR 44.202-2 in order for proposed subcontractors to be considered by the contracting officer for consent of subcontractors to be granted with the initial award.

E. PROPOSAL SUBMISSION

Proposal shall be submitted as follows:

Your Original Proposal (Volumes 1 and 2) including all supporting documentation shall be submitted electronically by email (using PDF, MS Word, and/or MS Excel) to James Suerdieck, james.suerdieck@fema.dhs.gov, and Gary Topper, gary.topper@fema.dhs.gov, not later than 4:00 p.m. (Eastern Standard Time) on June 15, 2017. The Government email server has a size limitation of 12 MB per email (including attachments). Multiple emails may be required for proposal submission. Please reference the solicitation (RFP # HSFE20-17-R-0006) and the number of email submissions in the email subject header. For example, “XYZ Vender Proposal for RFP # HSFE20-17-R-0006, 1 of 3”, for submitting the first of three proposal submission emails. The Government’s email server (Government infrastructure) is the official initial point of entry for receiving responses/proposals to this solicitation. Late proposals, those proposals received into the Government infrastructure after the date and time noted above, will not be accepted. Please contact the Government officials listed above immediately if any technical problems occur during submission of the proposal.

mailto:james.suerdieck@fema.dhs.gov mailto:gary.topper@fema.dhs.gov