HSFE20-17-R-0006_A00001_Questions_and_Answers_1.pdf

HSFE20-17-R-0006

CDP COBRATF FOMS

Questions and Answers # 1

1. Project Manager availability – Is the PM required/expected to be onsite on a daily basis? The PWS calls out an (onsite supervisor, Deputy) so the way it is written eludes that the PM can work from an offsite location and be available by phone 24/7 as long as the designee (onsite manager) is available to meet with the government on short notice, is that correct?.

Yes, the PM is required to be onsite daily during normal working hours, and also available via telephone 24/7. See PWS 2.5.1:

2.5.1 Project Manager

The Contractor shall provide an onsite Project Manager who shall be responsible for all Contractor work performed under the resulting contract. The Project Manager is further designated as "Key by the Government as set forth in the contract clause HSAR 3052.215-70, Key Personnel or Facilities. The Contractor shall designate a Project Manager as part of the proposal, to include qualifications and resume. This individual shall be responsible for the overall management and coordination for the work required under this contract and shall act as a central point of contact with the Government.

2.5.1.1 Project Manager Appointment

The Project Manager shall be a single point of contact for the CO and the COR. It is anticipated that the Project Manager shall be one of the senior level employees provided by the Contractor for this work effort. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager shall have the authority to speak for and act for the Contractor in all matters related to required services under this contract. The Contractor shall include in the designation letter any limitations on the Project Managers ability to bind the Contractor to changes or adjustments. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under the resulting contract.

2.5.1.2 Project Manager Availability

The Project Manager shall be available to the COR via telephone at all times, 24/7. If the Project Manager will not be available by telephone, he/she will notify the COR of the non-availability and identify an alternate. The Project Manager or designated alternate shall be available to meet with Government personnel at the designated CDP facility(s) within 30 minutes during normal working hours (Monday through Friday between 07:30 and 4:30, CST) and within two (2) hours of request outside normal working hours.

2. For large line item projects like the Corps of Engineers facility upgrade work that was going on during our tour – Who has oversight and overall responsibility for their work plans, health & safety and quality?

For large projects, such as those procured through USACE, USACE has oversight and overall responsibility for the performance of that project and their contractors, with coordination with FEMA (CDP) Government personnel. If FEMA contracts directly for a large project, FEMA has oversight and overall responsibility. In coordination with the FOMS COR, the FOMS contractor may have some minor tasks (work orders) associated with a large project (i.e. clearing equipment or supplies from an area), but the FOMS contractor will not perform large projects or work directly with a large project contractor or Government personnel.

3. Reference: Resumes and Letters of Intent

Question: Will the Government consider only requiring the on-Site PM’s resume? In accordance with the Presidential Memo Contractors are required to Offer the non-management incumbent employees the positions. If you require Resumes for everyone the incumbent employees can influence/drive the procurement. Additionally, if a contractor does not get the incumbent resume we are forced to have a candidate sign a letter of intent knowing we cannot offer them position. Requiring the resumes and letters of intent gives the incumbent contractor an unfair advantage.

IAW the RFP, Section L.3, resumes are only required for proposed key personnel, not everyone. The PWS will be revised to require the following key personnel:

Project Manager

On Site Supervisor (Deputy PM)

Quality Specialist

Safety Specialist

Those key personnel positions listed above that are remaining in the revised PWS are exempt from the requirements FAR 52.222-17 Non-displacement of Qualified Workers, thus incumbent employees’ (or their resumes) are not required for those key personnel positions.

Paragraph Number Reference Industry Question Government Response

N/A

Lock and Key Control Plan: The frequency of this deliverable is "I" with a due date of 30 days. PWS Paragraph 4.1.1.5 states the final plan must be submitted for COR approval within 30 days after contract award.

Will the Government please clarify in the List of Deliverables that this deliverable is due within 30 days after contract award to remain consistent with the statement of work?

See revised deliverables list.

(Changed to 30 days)

N/A

Loss or unauthorized duplication of access control items

The reference provided is not in the statement of work. Will the Government please provide the information for PWS Paragraph 1.4.7.1 as stated in the list of deliverables?

See revised deliverables list.

N/A

Technical Progress Report This attachment identifies a "Technical Progress Report". However the reference provided addresses a "Monthly Progress Report". These terms are used interchangeably throughout the PWS. Will the Government please remove the references to Technical Progress or Monthly Progress Report and make appropriate changes in the PWS to eliminate any confusion?

Reference to "Technical progress report" removed.

N/A

Monthly Progress Report Section J, Attachment 8 states this report is due the 5th working day of subsequent month. PWS paragraph 2.3.2.1.1 states this report shall be submitted by the 10th working day of the subsequent month. Will the Government please clarify this requirement?

Section J Attch 8 changed to read " 10th Day".

N/A

Progress Meeting Minutes The list of deliverables provides a PWS reference of 1.9.1. There is no paragraph

1.9.1 in the PWS will the Government please clarify?

See revised deliverables list.

N/A Performance Evaluation Meeting Minutes The list of deliverables provides a PWS reference of 1.9.2. There is no paragraph See revised deliverables list.

1.9.2 in the PWS will the Government please clarify?

N/A

Government Furnished Property / Equipment Report

The cited references do not identify an “Equipment Report” does the Government mean the “Equipment Inventory”? The cited references identify specific submission time lines that are not reflected in the deliverable list; will the Government please clarify?

Yes, the contractor is required to report the equipment inventory.

The frequency is identified in the "deliverables" list as A= Annual.

N/A

Government Vehicle Accident Reports The cited reference of 4.1.2.5 is focused on the Blood-Borne Pathogen Exposure; will the Government please provide clarification on the relationship with this paragraph and Vehicle Accident Reports?

See revised deliverables list.

Vehicle Accident reports are covered in section 4.3.3.5.

N/A

Corrective Action Report The reference cited for this report is paragraph 6.1. PWS Paragraph 6.1 provides a list of acronyms. Will the Government please clarify?

See revised deliverables list.

Reference changed to "Corrective Action Request" and numbered 6.2.

N/A

Corrective Action Report There is no reference to a Corrective Action Report in the PWS. Will the Government please clarify?

See revised deliverables list.

Reference changed to "Corrective Action Request" and numbered 6.2

N/A

Non-compliance Notification The reference cited for this notification is paragraph 6.1. PWS Paragraph 6.1 provides a list of acronyms. Will the Government please clarify?

See attached deliverables list

N/A

Quality Control Program The reference cited for this program is paragraph 2.3.4.1.1. We were unable to find this paragraph in the PWS. Will the Government please clarify?

Corrected to Read 2.3.4.1 in the deliverables list.

Quality Control Program The list of deliverables requires the submission of the Quality Control Program as “I” “30 days”. We assume this means 30 days after contract award. Is this assumption correct?

Initial Quality Control Program submitted with proposal, and the final submition within 30 days after award.

N/A

Quality Control Program The PWS requires that we submit this program as part of the proposal. The list of deliverables states “30 days”. Will the Government please clarify

Initial Quality Control Program submitted with proposal, and the final submition within 30 days after award.

N/A Work Control Reports The reference cited is paragraph 6.2.2. We were unable to find this paragraph in the PWS. Will the Government please clarify?

Work control reports reference is in section 2.3.1.3.

N/A Unscheduled Work Accomplished The reference cited is paragraph 6.2.2.2 We were unable to find this paragraph in the PWS. Will the Government please clarify?

See revised deliverables list

N/A Energy Conservation Guide The reference cited is paragraph 6.2.8. We were unable to find this paragraph in the PWS. Will the Government please clarify?

See revised deliverables list

N/A Daily Accountability The reference cited is paragraph 6.3.1. We were unable to find this paragraph in the PWS. Will the Government please clarify?

See revised deliverables list

N/A Continuity of Operations Line of Succession Plan

The reference cited is paragraph 6.7. We were unable to find this paragraph in the PWS. Will the Government please clarify?

See revised deliverables list

N/A Scheduled Outages The reference cited is paragraph 7.1.1.10.

We were unable to find this paragraph in the PWS. Will the Government please clarify?

See revised deliverables list

Unscheduled Outages The reference cited is paragraph 7.1.1.11.

We were unable to find this paragraph in the PWS. Will the Government please clarify?

See revised deliverables list

N/A Air Quality Analysis The reference cited is paragraph 7.1.1.14.1.

We were unable to find this paragraph in the PWS. Will the Government please clarify?

See revised deliverables list

N/A Roof Inspection Report The reference cited is paragraph 7.1.8.3. We were unable to find this paragraph in the PWS. Will the Government please clarify?

See revised deliverables list

N/A Fire Alarm Testing The reference cited is paragraph 7.1.9.8. We were unable to find this paragraph in the PWS. Will the Government please clarify?

See revised deliverables list

N/A Fire Alarm Testing Schedule The reference cited is paragraph 7.1.9.8. We were unable to find this paragraph in the PWS. Will the Government please clarify?

See revised deliverables list

N/A Initial Pest Control Inspection The reference cited is paragraph 7.1.10.6.

We were unable to find this paragraph in the PWS. Will the Government please clarify?

See revised deliverables list

N/A Ash and Scrubber Brine Samples The reference cited is paragraph 7.1.14.9.

We were unable to find this paragraph in the PWS. Will the Government please clarify?

See revised deliverables list

N/A QC Program The reference cited is paragraph 7.3.2. We were unable to find this paragraph in the PWS. Will the Government please clarify?

See revised deliverables list

N/A Quality Control Inspections The reference cited is paragraph 2.3.4.1.1.

We were unable to find this paragraph in the PWS. Will the Government please clarify?

See revised deliverables list

N/A Safety Plan The list of deliverables provides two distinct references (See Below) Section changed to read "30" days

PWS Paragraph 3.2.1.2 Contractor Safety Program states upon commencement of work under this contract, the Contractor shall implement a suitable safety program for employees performing work under this contract. As part of the safety program, a contract specific safety plan shall be created that describes the Contractors safety program and identifies compliance with international, federal and state regulatory safety requirements applicable to the scope of this contract. The Contractor shall include a site specific monthly safety audit schedule.

This safety plan shall be in writing and a copy shall be furnished to the COR for approval within thirty (30) calendar days after contract award.

Section 4.1.2.1 changed to read "30" days

PWS Paragraph 4.1.2.1 Safety Program states upon commencement of work under this contract, the Contractor shall implement a suitable safety program for employees performing work under this contract. This safety program shall be in writing, and a copy shall be furnished to the COR for approval within 10 calendar days after contract award. This detailed plan shall describe the Contractor's safety program and identify how it complies with federal and state Occupational Safety and Health Acts and any other safety provisions within this contract.

Section changed to read "30" days

Will the Government please clarify if this plan is due 30 days or 10 days after contract award?

Plan is due 30 days after contract award

Replacement Parts/Component Report The reference cited includes no requirement or information to the content of this weekly report. Will the Government please clarify this requirement?

PWS Edited to read "The Contractor shall provide a list of parts/components replaced, to include description, part number, date installed, and system installed on."

N/A

Existing Deficiency Inspection/Initial Deficiency List

The List of Deliverables requires this list 30 days after contract award. The cited reference requires this list 30 days after the phase in period. Will the Government please clarify which is correct?

Deliverable due 30 days after phase in period. Wiil update the PWS to clarify. ***

N/A

Emergency Shut Down Instructions The reference cited (4.6.6) provides guidance on labeling of electrical circuits and not emergency shut down instructions. Will the Government please clarify?

See revised deliverables list

N/A

Tour Inspection Checklists The reference cited (4.6.6) provides guidance on labeling of electrical circuits and not tour inspection checklists. Will the Government please clarify?

See revised deliverables list

N/A Labeling of Electrical Circuits The reference cited is paragraph 4.6.7. We were unable to find this paragraph in the PWS. Will the Government please clarify?

See revised deliverables list

N/A

BAS Reporting The list of deliverables provides no refence to the PWS for this requirement. Will the Government please provide the PWS reference?

See revised deliverables list

N/A

Tour Logs The list of deliverables provides the following references 2.3.1.12, 2.3.1.12.1, and

2.3.1.12.2. Paragraph 2.3.1.12 makes no

reference to Tour Logs, and paragraphs

2.3.1.12.1 and 2.3.1.12.2 are not in the PWS.

Will the Government please clarify?

See revised deliverables list

UPS Test Report The cited reference 3.1.5.12 makes no reference to this report or the required data.

Will the Government please provide the PWS reference that addresses this report?

See revised deliverables list

N/A Spill Plan Will the Government please provide the missing data in the list of deliverables?

See revised deliverables list

N/A

Welding Work Permit The reference cited is paragraph 3.2.1.1.1.

We were unable to find this paragraph in the PWS. Will the Government please clarify this requirement and provide the appropriate PWS references?

See revised deliverables list.

Permit to be completed as needed.

N/A Excavation Permit Will the Government please provide the missing data in the list of deliverables?

See revised deliverables list.

Permit to be completed as needed.

N/A

Confined Space Entry Permit The cited reference (4.7.2) requires the identification of confined space locations but provides no additional information on permitting etc. Will the Government please clarify this requirement in the list of deliverables or in the PWS?

See revised deliverables list.

Permit to be completed as needed.

N/A

Labeling and Signage Will the Government please define the deliverable associated with this requirement?

See revised deliverables list.

"Labeling program per OSHA standards within 30 days after start of Contract."

Blood-Borne Pathogen Plan Is this a separate plan/deliverable or simply a part of the Contractor Safety Plan as stated in PWS Paragraph 4.1.2.5?

4.1.2.5 Blood-Borne Pathogens

Exposure ; "The Contractor shall include as part of its safety plan a program specifically addressing blood-borne pathogens, as it pertains to the likely exposures to employees."

N/A

Warranty Log The cited reference (4.3.5.8) addresses Government Property Transfers and not Warranty Logs. Will the Government please clarify this requirement and provide the appropriate PWS references?

See revised deliverables list

N/A Curtailment Program The frequency for this report is “I”. Will the

Government please provide the specific time line for the submission of this deliverable?

See revised deliverables list

N/A Loss of Contractor Personnel Contingency Plan

Will the Government please provide the missing data in the List of Deliverables?

See revised deliverables list

N/A

Government Furnished Equipment Is this the current list of equipment furnished under this contract? There appears to be items associated with requirements that are no longer required under this contract i.e., PC&E and Custodial.

Will the Government please provide a current/accurate list of Government Furnished Equipment?

New GFE submitted as an attachment to PWS

Government Furnished Equipment Is this the most current list of equipment issued under this contract? Will the Government please provide a current list?

New GFE submitted as an attachment to PWS

N/A

Facility Operations and Maintenance Services Work Load Data Exhibit

Will the Government provide a more current list? Much of this data is more than three (3) years old and includes work load data that is no longer applicable to this contract.

1.2

During FY- 13, the CDP trained a total of 60,093 students including 17,858 resident students, 30,822 non-resident and 11,413 indirect students.

Is it possible for the Government to provide more current student numbers so we can properly assess the potential wear and tear on the facilities and equipment?

During CY 15 and CY 16 approximately 2600 students trained at the COBRATF.

Projected student load remains about 2600 annually

1.3

This paragraph states the contractor shall provide management, supervision, labor, materials, equipment, and supplies and is responsible for the efficient, effective, economical, and satisfactory operation, inspection, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property lines of the COBRATF, to include but not limited to the following……Paragraph 1 also states that all parties should act proactively to ensure the requirements of this contract are met in an efficient and effective cost effective manner.

We understand all labor is based on a firm fixed price cost proposal. In the event a repair or maintenance is required on equipment or systems that fall into the category of “but not limited to the following” will the Government execute a contract modification for additional funding to execute these repairs or maintenance?

Funding decisions are made based on a determination of the scope of the work required and coordination with the Contracting Officer. There could be a situation where the Government will add money to the contract if necessary to repair critical infrastructure or components

1.3 a, b, c, d, e, f, g, h, I, j, k, l, m, n, o, p, q, r, s, t, u, v, w, x, and y

These paragraphs provide a list of service areas.

These paragraphs are confusing and in some cases are repetitive and inconsistent with the information presented in the remaining 96 pages of the PWS. Much of this information is located in follow-on paragraphs. Will the Government consider removing the paragraphs that are included in follow-on sections of the PWS and adding additional information for the paragraphs that are not addressed in the follow-on sections of the PWS?

These paragraphs are summary examples of the types of work invovled with this contract.

1.3.1c

This paragraph states the equipment assigned to, or owned and operated or operated on, other contracts are excluded from this scope of work.

Since operation of the PC&E has been removed from this requirement this would imply that services to PC&E systems like the autoclave, washers, and dryers, etc. have been excluded from this contract. Will the Government please clarify the intent and equipment associated with PWS Para 1.3.1c?

Equipment such as autoclave, washers, dryers have not been excluded from the requirement.

1.3.1c

This paragraph states the upgrade of software and software licenses (to include building automation systems (BAS and CMMS) are excluded from this scope of work

Previously in paragraph 1.3r states that the updates of software./firmware to latest revision and update software licenses for BAS are included in this scope of work. Will the Government please clarify?

The contractor shall be responsible for insuring Government is notified of updates to the sofware. The Governement will be resonsible for upgrading BAS software and softwre licenses. See PWS 2.3.1.4.2

This paragraph provides the General Requirements of this contract.

These paragraphs are confusing and in some cases are repetitive and inconsistent with the information presented in the follow-on sections of the PWS and Attachments in Section J. Will the Government consider deleting information from this section that is repetitive in follow-on sections?

These paragraphs are summary examples of the types of work invovled with this contract.

2e

This "general requirement" includes the identification and requirement for specific contract deliverables.

Will the Government review and clarify this requirement? We have been unable to find a deliverable reference for a major equipment and critical systems break down or impairment form in the PWS or in Section J, Attachment 8. Will the Government please provide a detailed description of this requirement and a contract deliverable time line?

Deliverable added to Section J Attch #8. PWS (2e) edited to read "Form shall include at minimum impairment to and from dates, equipment and effected areas, reason for impairment, precautions taken during impairment, dates/time COR notified, date/time system restored. "

2g

This requirement includes conducting continual education according to the Federal Building Personnel Training Act.

Will the Government please provide a copy of or a link to the 2017 annual update to the Federal Building Personnel Training Act? Paragraph 2g; "conducting continual education according to the Federal Building Personnel Training Act." language removed

2g

This requirement includes conducting continual education according to the Federal Building Personnel Training Act.

Will the Government provide the information technology equipment to allow our technicians to complete this web-based training?

Paragraph 2g; "conducting continual education according to the Federal Building Personnel Training Act." language removed

2g

This requirement includes conducting continual education according to the Federal Building Personnel Training Act.

Will the time associated for our technicians to complete this training be billed to, approved, and paid by the Government? Paragraph 2g; "conducting continual education according to the Federal Building Personnel Training Act." language removed

2.2

The Contractor shall be responsible for providing the names of the attendees and getting security clearances prior to the meeting

Is there a classified component of this contract that requires security clearances?

Will the Government be issuing a DD Form 254 or similar security classification form?

There is no classified component on this contract. Contractor shall follow Section L.4 of the solicitation

2.3.1

Onsite contract management shall communicate with the corporate office, subcontractor, and the COR/CO.

Communications will be between the Government and Contractor, the Government has no privity with the subcontractor.

In many instances the subcontractor’s employee may have technical knowledge or first-hand experience of the topic of discussion. To affect open, clear, and concise communications subcontractors may be required to provide direct feedback to the Government Representatives. Establishing a non-privity clause with the subcontractor's creates a barrier to effective communications. Will the Government please provide an explanation of the intent of this statement or consider removing the statement from the PWS?

PWS 2.5.1.3 Requests for Information, clarifies RFI's that may be required during the the performance of this contract.

2.3.1.1b

Develop and submit to the CO or COR within 10 days of Contract award a list of key personnel and emergency contact information (which may include subcontractor contacts, as applicable).

If the Government has established a no-privity with subcontractors as stated in PWS Paragraph 2.3.1 why is it necessary for the inclusion of subcontractor information? Will the Government please consider rewording or deleting the reference to subcontractors in this paragraph?

If Key personnel are subcontractor employees then emergency contact information will be required.

2.3.1.1.4

The Contractor shall provide reports to the COR or government staff as requested and in the format and media as requested.

Under most CMMS reports are generated and formatted in the system. We will attempt to modify the systems to provide reports to the COR in the format requested.

However, we may be limited by the system itself. Will the Government accept system established formats?

Yes, however, there maybe reports that might be outside of the information contained within the CMMS.

2.3.1.1.4

On a yearly basis, the Contractor will complete a CMMS audit in a format provided by the COR or Government employee. The Contractor will correct any deficiencies noted on the audit within in a 30 days of receiving the report.

Will the Government accept an established CMMS format for this report or is the Government expecting us to manipulate the CMMS software to develop COR designed reports and formats? Format will be provided at the time of request.

2.3.1.1.4

On a yearly basis, the Contractor will complete a CMMS audit in a format provided by the COR or Government employee. The Contractor will correct any deficiencies noted on the audit within in a 30 days of receiving the report.

Will the Government please add this requirement to Section J, Attachment 8?

Requirement added to deliverables list.

2.3.1.1.4

Contractor shall transition to the upgraded CMMS upon notification by COR that the upgraded CMMS is ready transition.

Contractor shall have 90 days to complete this transition and begin use of the agency

CMMS.

Is the current CMMS COBRATF Specific or is the CMMS connected to all associated CDP functional areas? Will this transfer be conducted under the supervision of the CDP IT Department?

The current CMMS is used througout the CDP. CDP IT will be invovled if a transfer is necessary.

2.3.1.1.4

Contractor shall transition to the upgraded CMMS upon notification by COR that the upgraded CMMS is ready transition.

Contractor shall have 90 days to complete this transition and begin use of the agency

CMMS.

Will the Government please add this requirement to Section J, Attachment 8?

There is no need to add as a deliverable.

2.3.1.3

Verbal scheduling and status reports shall be provided when requested by the COR. The status of any item of work must be provided within one hour of the inquiry during regular working hours, and within four hours after regular working hours. Reports on the status of work requirements shall be provided when requested by the contracting officer/COR.

We understand the requirement for effective and open communication.

Depending on the emergency and impact of a given work order a one-hour response time does not seem unreasonable. However providing the status of any item of work within one-hour seems unreasonable and may impeded the effective execution of current/existing and more pressing contract functions. Will the Government please establish a more reasonable response time for non-emergency related requests by the Government?

One hour for a verbal status report is reasonable. To make this flexibile to accommodate situations where the one hour reporting is not faesible the wording was changed to "should" verses "must."

2.3.1.4.1

Minimally, the preventive or predictive maintenance standards or guides proposed by the Contractor shall be based on;

manufacturers recommended maintenance or the most current Public Buildings Service Operations and Maintenance Standards (PM Guide) or guides proposed by Contractor.

Will the Government please provide a copy or link to the most current Public Buildings Service Operations and Maintenance Standards (PM Guide) https://www.gsa.gov/portal/get MediaData?mediaId=203443

2.3.1.4.1

The Contractor shall propose to the Government predictive maintenance standards or guides for each piece of equipment where the manufacturer/designer recommends preventive maintenance...The equipment requiring Contractor proposed preventive or predictive maintenance standards or guides shall include all of the building equipment when any of the following equipment characteristics apply:

This statement is confusing and contradictive. First the Government is requesting maintenance standards or guides for each piece of equipment with recommended preventive maintenance.

Then the Government includes all equipment with moving parts. prone to failure, subject to this contract. etc. Will the Government please clarify and provide a detailed list of equipment currently in use at the COBRTF that will require this standards and/or guides?

The intent is for the contractor to establish and maintain a predictive maintenance plan based on historical data and preventaive maintenance checks and services for assigned equyipment and infrastructure.

2.3.1.4.1

[[[ . The Contractor shall be required to use the NFPA Codes and Standards specified in this document to perform inspections, testing, and preventive maintenance of fire protection and life safety systems and equipment. In addition, the Contractor shall be required to follow the specific testing and inspection frequencies and methods specified in such NFPA Codes and Standards.

The Contractor shall record such inspection and testing services on the appropriate NFPA inspection and testing forms]]].

Will the Government please clarify the intent of this statement?

Contractor is to follow the appropriate NFPA code applicable to the equipment/system if required by the NFPA.

https://www.gsa.gov/portal/getMediaData?mediaId=203443 https://www.gsa.gov/portal/getMediaData?mediaId=203443

2.3.1.4.2

Building Automation Systems (BAS) Control Systems

This paragraph and related paragraphs are confusing and contradictory. PWS Paragraphs 1.3b, d, and r seem to allude to BAS being included in this scope of work.

PWS Paragraph 1.3.1h seems to allude to BAS software and licenses as being excluded from this contract. Will the Government please clarify?

The contractor shall be responsible for ensuring Government is notified of updates to the sofware. The Governement will be resonsible for upgrading BAS software and softwre licenses. See PWS 2.3.1.4.2

2.3.1.4.2

The Contractor is responsible for all system hardware; for keeping software functioning as necessary; for making set point adjustments as necessary and appropriate;

for other than reloading programs and for making operator level changes such as set point adjustments.

This statement is confusing. Initially the contractor is responsible for making set point adjustments as necessary but, then seems to indicate this requirement is for other than making operator level changes such as set point adjustments. Will the Government please clarify this requirement

PWS: 2.3.1.4.2 , removed " for other than reloading programs and for making operator level changes such as set point adjustments"

2.3.1.4.2

The Contractor is not responsible for upgrading software but should inform Government of software update revisions and patches.

This requirement is contradicting the information found in PWS Paragraph 1.3r.

Will the Government please clarify this requirement?

Information in PWS 1.3r is correct. The contractor shall be responsible for ensuring Government is notified of updates to the sofware.

2.3.1.4.2

The Contractor is also responsible for periodic backups when the CDP IT office does not provide this function.

Will the Government please clarify this requirement? Is the CDP IT office currently conducting these backups? Who is currently providing these backups?

data backup support is provided by the CDP IT department.

2.3.1.4.3

The Contractor is responsible for retaining an adequate level of expertise to manage the control systems.

It is unclear in PWS Paragraph 1.3, 1.3.1, and

2.3.1.4.2 if and what the contractor is responsible for under the BAS. Will the Government please provide a detailed listing of the Contractor's responsibilities?

The Contractor is responsible for items/event referenced in the following PWS paragraphs:

2.3.1.4.3, 2.3.1.4.2, 1(b), 1(d), and 1(r)

2.3.1.4.4

Preventive Maintenance Plan/Schedule.

Reference Section J, Attachment 14.

Section J, Attachment 14 is dated as effective November 2014. Has there been no changes to the preventive maintenance schedules since 2014? If this is not a list of the current preventive maintenance requirements will the Government please provide an updated copy?

New preventive maintenace schedule replaced attachment

2.3.1.4.4 Preventive Maintenance Plan/Schedule Is this the same requirement and preventive maintenance schedule requirement as identified in PWS Paragraph 2.3.1.4.1? Yes

2.3.1.9

Contractor participation in daily operations, exercises, planning, emergency response, recovery, and Continuity of Operations shall be mandatory regardless of scheduled Contractor work.

Will this requirement include the approval of and payment of overtime if required?

PWS Paragraph 2.3.1.3:

Overtime for personnel shall be pre-approved by the COR.

2.3.1.11

The Contractor shall tour major building equipment at set frequencies.

What are the "set frequencies" of these tours? Is this a redundant requirement since this information is already included in the Preventive Maintenance Schedule requirements in PWS Paragraph 2.3.1.4.4 and Section J Attachment 14?

PWS Parargraph: 2.3.1.11.2.

Tour Frequencies, 2.3.1.11.3 Monitoring of Central Plant Equipment outline the minimum tour frequencies on this contract. Also refer to 6.2 Definitions "Tours" for further clarification.

2.3.1.11

The Contractor shall tour major building equipment at set frequencies.

Will the Government provide a list of the major building equipment that will be included in these tours and the "set frequency" for each item? Is this a redundant requirement since this information is already included in the Preventive Maintenance Schedule in PWS Paragraph 2.3.1.4.4 and Section J Attachment 14?

The Contractor shall develop tour frequencies for the equipment listed in the GFE inventory.

2.3.1.11.1

Operating Logs and Tour Check Sheets Is this a redundant requirement since this information is already included in the Preventive Maintenance Schedule in PWS Paragraph 2.3.1.4.4 and Section J Attachment 14?

This paragraph is not redundant with 2.3.1.4.4

2.3.1.11.2

Tour Frequencies Is this a redundant requirement since this information is already included in the Preventive Maintenance Schedule in PWS Paragraph 2.3.1.4.4 and Section J Attachment 14?

This paragraph is not redundant with 2.3.1.4.4

2.3.1.11.3

Monitoring of Central Plant Equipment - Checking all operating equipment in the watch area every 2 hours.

Is this checking of all operating equipment in the watch area every 2 hours expected on a 24/7 basis? Yes, unless criteria refereneced in PWS paragraph 2.3.1.11.3 are met.

2.3.1.11.3

For fire protection and life safety systems, tour frequencies shall be in accordance with the requirements in the applicable NFPA code and standards.

Will the Government please provide a copy of the applicable NFPA Codes and standards currently applicable to the COBRATF specific equipment requirements? The facility is protected by a water deluge and three HFC 125 gas syetems. The fire detection system is Silent Knight by Honeywell. Applicable NFPA codes are met by the current newly installed system (work performed by a subcontractor)

2.3.1.13

The Contractor will establish a Continuity of Operations Line of Succession for all contractual activities and provide the plan to the COR within 30 days of contract award.

The contractor must develop a COOP plan that supports the CDPs plan. The Contractor shall be responsible for developing an emergency operations plan within the

We see the time line for submission of the COOP Line of Succession Plan. What is the time line for the submission of the Emergency Operations Plan? Will the Government please add the Emergency Operations Plan data and time lines to Section J, Attachment 8?

See PWS Paragraph 4.7.2 Components of the Building Operating Plan (BOP), The EOP is not an additonal requirement but part of the BOP, to be submitted with the BOP.

building operating plan (BOP) referenced in section J Attachment 9,

2.3.1.14 Sensitive but Unclassified/for Official Use Only Information

Will the Government please provide a copy of the DHS Management Directive 11042.`?

provided

2.3.2.1.1f

Monthly Waste Water Treatment Test Results

We see where PWS Paragraph 3.1.3.15 states the contractor shall test and maintain proper water conditioning treatment. We also see water related deliverables in Section J, Attachment 8 on a Daily or AS status. We can find no reference to a Monthly Water Treatment Test in the PWS or Section J, Attachment A. Will the Government please clarify this requirement and provided the appropriate references?

In the PWS there are references that are related to: a) process water (e.g. cooling tower, etc.)

that have condition testing requirements in the manufacturers manuals that must be conducted, b) potable water, and c) wastewater which might be further devided into gray/black water which is discharge into the sanitary sewer (no testing requirment) and also wastewater from the agent training facility. It is testing of this wastewater (comtimes called 3X wastewater) that if incinerated must be pH adjusted and tested.

2.3.2.1.1h When testing is performed, the Contractor shall submit results with the next monthly progress report

Is this addressing any specific testing or any and all testing associated with this contract?

See 93 response

2.3.2.1.1h

When testing is performed, the Contractor shall submit results with the next monthly progress report

This seems in conflict with other testing results and submission timelines listed in Section J, Attachment 8. Will the Government please remove this requirement or change the submission requirements for all associated tests listed in Section J, See 93 response

Attachment 8 and associated paragraphs within the PWS?

2.3.2.1.1k

Review of energy performance trends as of the end of the performance month and description of likely causes of significant changes from the same month 1 year prior.

This statement is confusing. The statement reads like an action or requirement and not as reportable data that can be recorded in a technical progress report. We can find no other reference to this requirement in the PWS. Will the Government please clarify this report requirement?

The data is to be reported in the monthly technical progress report or monthly performance evaluation meeting

2.3.2.1.1l

Check and record diesel fuel levels This statement is confusing. The statement reads like an action or requirement and not as reportable data that can be recorded in a technical progress report. Is this something different than the fuels identified in PWS Para 2.3.2.1.1j? Will the Government please clarify this report requirement?

2.3.2.1.1l is a duplication of 2.3.2.1.1j - the data is to be reported in the monthly technical progress report or monthly performance evaluation meeting (2.3.2.2.3)

2.3.2.1.3

Monthly Personnel Report. This report is due the 1st day of each month.

Section J Attachment 8 states this report shall be submitted on the 10th of the month. When is this report due the 1st of a each month or the 10th of the month?

Due on the 1st of each month for the previous month.

Deliverables list edited to reflect correction.

2.3.2.2

The Project Manager shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues.

The PWS already addresses Regular/Periodic/Performance Meetings.

Will the Government please explain the purpose of these additional meetings?

The purpose of the meetings are to "present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues."

2.3.2.2

The Project Manager shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues.

Will these meetings be scheduled in advance in order to allow sufficient time for the Contractor Project Management Team to react and adjust current daily schedules?

What will be the scheduled notification time line?

Program Manager availibility is discussed in PWS Paragraph:

2.5.1.2 Project Manager

Availability

2.3.2.2

The Project Manager shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues.

As we expect our Project Management Team will be required to attend a number of daily and weekly meetings not specifically addressed in the PWS. What is the purpose of this additional requirement?

Given the critical nature of some of the systems and operations at the facility, meeting outside of regularly scheduled meetings, warrant this requirement.

2.3.2.2.1

Regular Periodic Status Meetings Will the Government please explain this requirement? Section J, Attachment 8 states these meetings are "Regular" (conducted Weekly). Will the Government please explain the use of the work "Periodic"?

Periodic means: occurring or recurring at regular intervals.

Such as weekly.

2.3.2.2.1

Regular Periodic Status Meetings What is the difference between these Periodic Meetings and the Progress Meeting in PWS Paragraph 2.3.2.2?

There are both scheduled reoccurring meetings and unscheduled meetings requiring the government and contractor to meet to resolve an immediate need.

2.3.2.2.3

Past performance information is relevant information, for future source selection purposes, regarding a Contractors actions under a previously awarded contracts. It includes, for example, the Contractors record of conforming to contract requirements and to standards of good workmanship; record of forecasting and controlling costs; adherence to contract schedules, including the administrative aspects of performance;

history of reasonable and cooperative behavior and commitment to customer satisfaction; reporting into required databases; record of integrity and business ethics; and, business-like concern for the interest of the customer.

Will the Government please explain the context of this paragraph within the confines of the Performance Evaluation Meeting?

Paragraph explains the purpose of the meeting, and the importance of the information discussed.

2.3.3

The contractor shall comply with the requirements of the U.S. Department of Labor Wage determination prescribed in this contract.

Will the Government please explain the impact of this statement in reference to the DOL Wage Determination and the information found in Section J, Attachment 37?

Statement removed from PWS Paragraph: 2.3.3

2.3.4.1

The Contractors specifically tailored Quality Control Program and proposed staffing requirement(s)/qualifications shall be submitted with the proposal.

Will the Government pleas clarify the requirement to submit a "Specifically Tailored Quality Control Plan" with this proposal? What level of detail is expected?

The program shall include a quality control inspection system covering all general and specific tasks in the contract performance work statement. It shall specify tasks or areas to be inspected on both a scheduled or unscheduled basis and the manner in which inspections are to occur. The Contractors QCP shall cover all aspects of contractor performance and requirements of this contract, to include management functions.

PWS Paragraph: 2.3.4.1 Quality Control Program

2.3.4.1

The Contractors specifically tailored Quality Control Program and proposed staffing requirement(s)/qualifications shall be submitted with the proposal.

Section J, Attachments 32 and 33 included COBRATF Specific Quality Control processes.

Combined these documents are 40+ pages.

Will the Plan we submit be included in the page count?

No. The contractor must develop their own quality control program which will support the COBRATF Quality Management System

2.3.4.1

Quality Control Program On page2 of 5 in Section J, Attachment 8 the Government identifies a Quality Control Program deliverable. On 3 of 5 in Section J, Attachment 8 the Government identifies a QC Program deliverable. What is the significant difference between these two

One is the initial due with proposal and the other is final version due 30 days after award.

Deliverable list updated to reflect clarification.

deliverables and the requirement in this paragraph?

2.5

The Contractor’s Staffing Plan and Key Personnel section of their technical proposal may be incorporated as an attachment to the contract.

Question for Contracting Office

2.5.1.3

Due to the health and safety issues of the COBRATF, Contractor section leads and technical experts (specifically in the areas of Quality Control, HVAC, calibrations, and Safety) shall be required to respond immediately and directly to requests from the Government for information and clarification of activities, in order to facilitate immediate action and decisions

With the Government establishing a No Privity with subcontractor personnel; how will the Government approach these technicians if they are employees of a subcontractor?

PWS 2.5.1.3 Requests for Information, clarifies RFI's that may be required during the the performance of this contract.

2.5.2.5

All personnel working on this contract must possess all required registrations, certifications and licenses required by State and local jurisdictions, and any specific requirements noted below.

Will the Government please provide a list of all State and Local Jurisdiction registrations, certifications, and licenses they will be required to maintain while working on this Federal Installation?

It is the Contractors responsibility to research and ensure compliance with all applicable Federal, State and Local laws, regulations and codes.

2.5.2.5.1

Technicians performing contract work involving the inspection, testing, and maintenance of emergency and standby power systems shall be trained and possess a current training certificate for inspecting, testing, and maintaining these components from an equipment manufacturer or a certificate by an organization acceptable to the CO or COR.

As the Government knows, a great deal of time and resources are used to recruit and hire qualified personnel. Will the Government please provide a list Emergency and Standby Power System training organizations that are acceptable to both the CO and COR?

2.5.2.5.1 changed to:

Technicians performing contract work involving the inspection, testing, and maintenance of emergency and standby power systems shall be trained and possess a current training certificate for inspecting, testing, and maintaining these components preferably from an equipment manufacturer such as Thompson CAT or other agency offering NFPA 110/111 standard training..

2.5.2.5.2

All HVAC personnel designated to work on, operate, maintain, and (or) repair HVAC equipment or systems shall maintain a minimum of 16 hours of continuing education annually from a NATE, HVAC Excellence, or UA Star recognized provider program.

Is this training included in the Other Direct Cost CLIN as a Cost Reimbursable item?

No, consider this cost as an overhead expense.

2.5.2.5.3

Technicians modifying AMS, BAS, and EMS systems must be factory trained and currently certified for the operating system, including software version, of the particular BAS and AMS systems and must provide documentation of this certification to the CO or COR.

As the Government can appreciate a great deal of time and resources are involved in recruiting and hiring qualified personnel. In order to effectively support this requirement and ensure we are ready to assume work on the first day of the contract will the Government please provide a detailed list, manufacturer, nomenclature etc. of all AMS, BAS, and EMS systems and software currently used at the COBRATF and are part of this contract?

BAS being installed Niagra 4, which will have some EMS functions within the HVAC system. Direct Digital Control (DDC) system and Programmable logic controller (PLC), are currently scheduled to be installed.

2.5.2.5.10

The welder shall meet the requirements of the PWS as well as the requirements American Welding Society (AWS), federal, state and local requirements of the contract.

We can find no welder requirements listed in the PWS or Federal, State, and locals requirements for a welder in the PWS. Will the Government please provide these requirements or clarify this paragraph? 2.5.2.5.10 changed to: The welder shall meet the requirements of the PWS as well as the have successfully completed formal training program through a vocational school, technical school or community college or an apprentice program resulting in a formal certification/license from an agency like requirements American Welding Society (AWS).

2.5.2.6

All personnel…