Final_Revised_SOW_NHSC_July_23_2013.docx

DEPARTMENT OF HOMELAND SECURITY

FEDERAL EMERGENCY MANAGEMENT AGENCY

PROTECTION AND NATIONAL PREPAREDNESS

STATEMENT OF WORK

PARTIES

Protection and National Preparedness (Office of Preparedness Integration and Coordination) with the National Homeland Security Consortium.

PURPOSE

Requirement for services to manage The National Homeland Security Consortium. The Contractor shall provide a level of coordinated input and subject matter expertise in the areas of emergency management, homeland security, fire, law enforcement, EMS, agriculture, National Guard, emergency communications, and public works. The Contractor will bring together the perspectives of state and local elected officials and the private sector to provide a broad-based resource and sounding board on homeland security issues for all national stakeholders. The Contractor will initiate and facilitate a neutral forum for organizations to exchange ideas, have targeted discussions, and synthesize input to the federal government.

Tasks:

Task 1. Information exchange between members through two annual meetings and other issue related meetings, monthly conference calls, participation in partners’ national conferences and meetings, provide subject matter expertise, and maintain area on web page for the Consortium

Support DHS/FEMA to tackle tough national policy issues and resolve them in a collaborative and strategic manner that is sensitive to the needs and issues of stakeholders. Bring varied and diverse groups to the table in a coordinated approach to be part of the solution to homeland security and all-hazards preparedness. Represent both the common and diverse interests of all stakeholders, and to build consensus opinion on behalf of the public safety community and elected leaders.

Activities associated with this task include:

a. Hosting at least two annual meetings and other issue related meetings where members can share information and discuss common issues, educate themselves on key national policy and program issues, exchange best practices, and interface with federal partners.

b. Hosting monthly conference calls with the FEMA Preparedness Directorate and others to provide timely briefings and share information with the NHSC members.

c. Providing opportunities for the various subject matter disciplines to provide information on their priority issues and needs in order to identify common issues and gaps in preparedness.

d. Participate in partner organization’s national conferences, committee meetings or other forums to promote all hazards disaster preparedness and the need for enhanced national preparedness at all levels of government.

e. Subject matter expertise. There is a constant turnover of personnel in the public safety and public health community. The Contractor shall provide support to arrange for experienced professionals who can serve as mentors and advisors to new homeland security and emergency management directors, new adjutants general and others who could benefit from affiliation with an informed group of peers who provide a “big picture” perspective on national issues.

f. Maintain a web page where information can be made accessible to members and other interested parties such as research, issue briefings, policy positions and white papers, best practices and lessons learned.

Task 2. Contractor administrative services in support of the Consortium

Activities associated with this task include:

a. Staff support for day-to-day administration of activities.

b. Information sharing between members, and between the federal government and the Consortium.

c. Facilitation of feedback from members to the federal government. Includes distribution of information, solicitation of comments, coordination of comments and development of consensus documents, interface with federal partners, etc.

d. Coordinating monthly conference calls with FEMA.

e. Meeting planning services – includes agenda development with the chairs, speaker identification and confirmation, identifying conference facilities, materials development and production, logistics support for participants, on-site management and administration of the meetings, etc. The contractor is to utilize Government or other no cost space for all conferences/meetings. If Government or other no cost space is unavailable the contractor must notify the FEMA Contracting Officer at least 60 days prior to the commitment of funds for the conference/meeting in order to gain approval from the FEMA Contracting Officer for the use of other than Government space.

f. Publications – development and publishing of white papers, issue briefs, policy positions, articles and other documents for public release.

Delivery Schedule

The Contractor shall submit monthly progress reports by fifteenth calendar day of the following month for each calendar month during the performance period. The monthly progress reports will provide a summary of the activities accomplished, deliverables submitted whether approved or disapproved, problems, and resolutions employed during the month. It will also provide a summary of the activities during the upcoming reporting period. The report will highlight any circumstances that may lead to delays under the contract delivery schedule and the impact such delay(s) may ultimately have on the remaining performance period.

The Contractor shall provide “Ad Hoc” In Process Reviews (IPR) as necessary and requested by the OPIC COR to present costs and performance status regarding the specific event involved.

The Contractor shall submit a final contract report no later than thirty days after contract expiration date. The final report should provide a summary of the activities accomplished, deliverables submitted, problems, and resolutions encountered during the period being reported.

All products developed under this contract will be issued as OPIC products. All products must be presented in plain language to allow the information to be clearly understood by users at all levels. All report deliverables shall be submitted in electronic format and in hardcopy as necessary and/or required. Once delivered, all deliverables are considered DHS property. Deliverables will be considered “draft” upon initial receipt. Drafts will be reviewed and accepted, or if not accepted, concerns and comments will be provided to address any concerns or required revisions.

Deliverables – Task 1:

Deliverables – Task 2

Quality Assurance & Quality Control:

The contractor shall be responsible for an effective quality assurance/control program for all deliverables, work products, and services performed under the contract. The contractor shall institute policies, procedures and processes that will ensure all products meet contract requirements and will promote continuous improvement of the products and processes.

Requirements for Staffing:

The Contractor must have the experience, and demonstrated capacity to bring together the varied and diverse perspectives of local and state officials, the private sector, and national organizations to provide a broad-based resource and sounding board on homeland security issues for all national stakeholders. Initiate and facilitate a neutral forum for organizations to exchange ideas, have candid discussions, and galvanize input to the federal government. Represent both the common and diverse interests of all stakeholders, and to build consensus opinion on behalf of the public safety community and elected leaders.

(2) The Contractor must have the subject matter expertise in the areas of emergency management, homeland security, fire, law enforcement, EMS, agriculture, National Guard, emergency communications, and public works at the local, state and national level.

(3) The Contractor support DHS/FEMA to collaborate on national issues, including the new PPD-8 National Preparedness, National Disaster Recovery Framework, National Resource Typing and Credentialing Initiative, recommendations regarding critical infrastructure protection plans and polices and lesson learned from events such as the Japan disaster and major disasters and emergencies.

Government Furnished Property: No government-furnished property will be provided to NEMA.

Contract Kick-off Meeting: The kick off meeting will be set within four weeks of award of contract.

Period of Performance: 12 months

Place of Performance: The contractor will perform work at its offices and attend meetings as required.

Security/Security Requirements: There are no unique security requirements associated with contract performance.