Attachment_D2__Contract_Administration_Data.docx

Solicitation No. HSFE02-15-R-6004 Page 1 of 1 Attachment D2 – Contract Administration Data

Contract Administration Data

A. MANDATORY PARTICIPATION IN ELECTRONIC INVOICE PROCESS:

Invoice submission to the FEMA Disaster Finance Center (DFC): The contractor shall email each invoice only (no supporting backup documentation) to the FEMA Disaster Finance Center (DFC) via the following:

(FEMA-Finance-Vendor-Payments@fema.dhs.gov)

B. PAYMENTS: Payments will be made electronically to an active checking account.

No checks will be issued for payment.

The Contractor shall not be paid more frequently than on a monthly basis.

Invoice submission to the Contracting Office: The contractor shall simultaneously submit an electronic copy of the invoice only, in PDF format, to the Contracting Officer at Anastasia.Freddino@fema.dhs.gov

Invoice submission to the Contracting Officer’s Representative (COR): The Contractor shall simultaneously submit a hard copy of the invoice, with all supporting backup documentation to the Security Manager at the Sandy Recovery Field office, Herman Johnson, and an electronic copy of the invoice only, in PDF format to the COR Barbara.Miller@fema.dhs.gov and Alternate COR Joseph.Strout@fema.dhs.gov

C. REGISTRATION IN SAM.GOV:

This solicitation requires an ACTIVE registration status with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. (Formally known as CCR). The vendor’s DUNS number will be used to verify that a business is located in the state of New Jersey.

D. INVOICES

Payment shall be made on a contract basis in monthly installments based on Contract Line Item quantities accepted. An invoice is a written request of payment under this contract for supplies delivered or for services rendered. Payment of invoices submitted under this contract shall be made in accordance with the terms and conditions of the Prompt Payment clause and in accordance with the provisions of other clauses in this contract. Failure or refusal to provide the following information on all invoices submitted in under this contract may result in the invoice being considered improper for payment in accordance with the Prompt Payment clause.

For an invoice to be considered proper for payment at a minimum it must include the following:

Any invoice that does not include this information will be considered improper for payment.