HSFE02-12-R-0001 RFP.pdf

U.S. Department of Homeland Security

Federal Emergency Management Agency Jacob K. Javits Federal Office Building

26 Federal Plaza, STE 1337 New York, NY 10278-0002

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: HSFE02-12-R-0001

Posted Date: Wednesday, 19 October 2011

Deadline for Questions: Monday, 24 October 2011, 8:00AM EST

Proposal Due Date: Tuesday, 25 October 2011, 12:30PM EST

Classification Code: V- Transportation, Travel and Relocation Services

Set Aside: Local Firm, Total Small Business

NAICS Code: 484220 – Specialized Freight (Except used goods)

Contracting Office Address

Department of Homeland Security

Federal Emergency Management Agency

Region II – DR-4020-NY

FEMA/State Joint Field Office

10 Jupiter Lane

Albany, NY 12205

TABLE OF CONTENTS

Description

Statement of Work

Solicitation Provisions and Contract Clauses

FAR 52.212-1, Instructions to Offerors – Commercial Items

FAR 52.212-2, Evaluation – Commercial Items o Technical Approach o Basis for Award and Evaluation Methodology o Definitions

FAR 52.212-3, Offeror Representations and Certifications – Commercial

Items

FAR 52.212-5, Contract Terms and Conditions Required to Implement

Statutes or Executive Orders – Commercial Items

FAR 52.209-5, Certification Regarding Responsibility Matters

FAR 52.209-7, Information Regarding Responsibility Matters

FAR 52.216-1, Type of Contract

FAR 52.219-1, Small business Program Representations

FAR 52.222-22, Previous Contracts and Compliance Reports

FAR 52.222-25, Affirmative Action Compliance

FAR 52.225-2, Buy American Act Certificate

FAR 52.226-3, Disaster or Emergency Area Representation

FAR 52.233-2, Service of Protest

FAR 52.251-1, Solicitation Provisions Incorporated by Reference

FAR 52.204-1, Approval of Contract

FAR 52.216-18, Ordering

FAR 52.216-19, Order Limitations

FAR 52.216-22, Indefinite Quantity

FAR 52.217-9, Option to Extend the Term of the Contract

FAR 52.252-2, Clauses Incorporated by Reference

Non-Personal Services

Identification of Contractor Employees

Performance Evaluation

Government Quality Assurance and Surveillance

Methods of Surveillance

Notice of Delay

Reports of Work

Mandatory Participation in Electronic Invoice Process

Invoices

Project Monitor

Technical Direction and Surveillance

Accessibility of Meetings, Conferences, and Seminars to Persons with

Disabilities

Reproduction of Reports

Coordination of Federal Reporting Services

Publication

Government Furnished Property/Equipment

Government Furnished Property/Equipment Disposal

Confidentiality of Information

Security Requirements

Wage Determination

Insurance

Proposal Delivery Instructions

Questions

Alternate Proposal Information

Content of Proposals

Point of Contact

List of Attachments

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, ―Streamlined Procedures for

Evaluation and Solicitation for Commercial Items,‖ as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation document will not be issued.

This solicitation is a request for proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 05-53, dated August 4, 2011.

The FEMA Individual Assistance, Disaster Housing Operations is seeking to Haul AND Install

Temporary Housing Units (THU‘s) in accordance with the below Statement of Work (SOW).

All interested companies shall provide proposals for the Services and Supplies described in

Attachment 1 (Price/Cost Schedule) and Attachment 2 (Statement of Work):

Company must be able to handle a maximum of 15 Haul and Install (H&I) services per week. This will not occur every week, but may occur. FEMA is estimating H&I services for

350 mobile homes. This is an estimate, and it may increase or decrease depending on demand.

FEMA reserves the right to make multiple awards. In the event of multiple awards, FEMA will rotate and evenly distribute work orders for installation. If a contractor falls behind on its delivery schedule, FEMA may remove that contractor from the rotation list for additional work until they are caught up and back on schedule.

Period of Performance is 12 months from Date of Award. The Government reserves the right to extend this contract with advanced written notice (Please see page 62).

An additional IDIQ/Contract will be solicited for “Maintenance and Deactivation Contract”

(MDC). The prospective Contractor shall work with the “Haul and Install” Contractor to pass off the homes that they were being potentially maintained for the 30-60 day duration under CLINS 0004 & 0005.

ATTACHMENT 1: PRICE/COST SCHEDULE

ESTIMATED QTY. RANGE FROM 1 - 350 UNITS

CLIN Description

Unit Issue

Est. Qty Unit Price

CLIN

Type

Amount

MILEAGE OVER 250 MILES -

Mobile Homes/Park Models (covers deactivation, installations, re-installations, and relocations)

MILE 1500

Firm Fixed Price $

HAULING & INSTALLATION - All parts, equipment, supplies, and labor to haul and install the assigned Mobile

Homes. EACH 350 Firm Fixed Price $

Miscellaneous Labor - Fully burdened

Labor Rates as set forth in Attachment

B.2. Total proposed amount shall be based on the estimated labor mix provided in Attachment 2 HOUR 1 Time & Material $

Maintenance- 30 days from day home is installed. This includes all utilities, major appliances and heating and a/c working properly.

LOT 1

Firm Fixed Price $

Additional 30 days. The gov’t reserves the right to extend Maintenance for an additional 30 days. All work shall be in accordance with CLIN 0004 (this may or may not be exercised). LOT 1 Firm Fixed Price $

ATTACHMENT 2, FULLY BURDENED LABOR RATES PRICE SCHEDULE

The following schedule of pricing is established for use and billing under this task order. The proposed labor rates shall be fully burdened (inclusive of all indirect costs and profit). Only the labor categories and rates set forth below shall be used during the performance of this order. In the event additional/new labor categories are required, the

Contracting Officer is to be notified, and if approved, the required labor category shall be negotiated and added to the task order through a modification. The hours listed below are estimates only. Actual hours may vary.

Labor Category Estimated

Quantity

Number of

Hours

Proposed Fully

Burdened Labor Rate

Extended Amount (For Evaluation

Purposes)

Electrician 183.33

Electrician Helper 316.67

General Maintenance

Helper (Laborer) 1833.33

HVAC Technician 183.33

HVAC Helper 266.67

Plumber 583.33

Plumber Helper 666.67

Carpenter 341.67

Carpenter Helper 558.33

Arborist (Tree

Trimmer/Pruner) 166.67

Welder 166.67

Welder Helper 166.67

Roofer 151.67

Total 5585.00

STATEMENT OF WORK

Dated: 10/18/2011

SECTION 1 Roles and Responsibilities of Contractors and FEMA ALL ATTACHMENTS MENTIONED IN THIS SOW WILL BE ADDRESSED AT THE POST AWARD ORIENTATION

CONFERENCE (PAOC)

1.1 Contractor Roles and Responsibilities

Contractor roles and responsibilities are contingent on the services required specific to the disaster event. The categories of services required may include: THU haul; THU installation; THU maintenance; and THU deactivation. The required services and projected workload are specified in Part I: HM SCOPE. Roles and responsibilities for each of these categories are listed below.

General Roles and Responsibilities

1. Provide all of the material, labor, equipment, and services necessary for the mission.

2. Actively coordinate with the FEMA COTR or designee.

3. Identify and notify COTR of potential project constraints.

4. Perform work and task order activities on time. Ensure Contractor performance meets the requirements outlined in Attachment B: Performance Requirements and Performance

Evaluation.

5. Account for, track, and maintain all GFE. Provide a report to the COTR on GFE disposition and status as specified in Attachment A: Deliverables and Required Reports.

6. Dispose of all materials and supplies in compliance with all Federal, State, and Local laws, regulations, and rules. This includes, but is not limited to, spent fuels, batteries, refrigerants, tires, etc. The Contractor shall pay any fees associated with the removal and disposal of hazardous waste.

7. Contractor Safety

A. The Contractor shall furnish all required safety equipment and/or clothing, which may be required for personnel as mandated by Federal, State, and Local code.

This will include maintaining a safe working environment for the Contractor‘s employees, unit occupants, FEMA staff, other Contractors and the general public.

At no time will the Contractor leave unattended or otherwise unprotected, any excavation or safety hazard that might cause injury to persons.

B. The Contractor shall comply with the Department of Labor and the Occupational

Safety and Health Administration (OSHA) safety regulations, rules and requirements, as well as any Federal, State, County and Local laws, codes, and ordinances.

8. Provide reports, as defined in Attachment A: Deliverables and Required Reports and by the COTR. Ensure that all reports meet the information needs specified by Attachment A:

Deliverables and Required Reports and any additional information requested by the

COTR. Maintain accurate records and provide all documents as required in the contract, specifically as defined in Attachment A: Deliverables and Required Reports.

1.1.1 Temporary Housing Unit Haul Roles and Responsibilities

1. Transport THUs from pickup locations designated by FEMA to delivery locations designated by FEMA. This may include:

A. Transportation from the forward staging area to the installation address;

B. Transportation from one (1) installation site to another installation site;

C. Transportation from the installation address to the forward staging area following deactivation; or

2. Hauling locations and other transportation services are specified in Part I: HM SCOPE, or specified by the COTR.

3. Obtain all permits and licenses, if required, at the expense of the Contractor.

1.1.2 Temporary Housing Unit Install Roles and Responsibilities

1. Obtain all bonds and permits required for THU installation, if required, which will be reimbursed at actual expense by the Government if receipts documenting the expense are provided to the COTR.

2. Obtain appropriately licensed staff and subcontractors to perform the work. Coordinate all efforts with all Government entities as required by Federal, State, and Local laws and regulations.

3. Install THU in accordance with the specifications in this Statement of Work, and per the performance requirements specified in Attachment B: Performance Requirements and

Performance Evaluation.

1.2 FEMA Roles and Responsibilities

In order to support Contractor activities related to haul, staging, installation, maintenance, and deactivation responsibilities, FEMA shall perform the following tasks. The scope of services provided by FEMA may vary based on the need of the event, and scope of services provided by the Contractor or other Federal agencies.

1. Identify potential lots and pads for unit installations on private and commercial sites.

2. Provide temporary housing units.

3. Identify number of units to be occupied.

4. Obtain the commercial pad lease for commercial sites.

5. Identify the potential occupants for the temporary housing units.

6. Identify the location to pick-up, transport, and install the temporary housing units.

7. Provide staff as needed at staging area to inspect any units.

8. Address domestic problems, disruptive tenants, and/or tenants refusing service.

9. Accept THUs from the Contractors using the form specified in Attachment A:

Deliverables and Required Reports.

10. Assign units to the Contractor for cleaning, maintenance, deactivation, or repositioning.

11. Identify the units for deactivation. This includes reassigning units as appropriate. The

COTR will inform the Contractor in writing of the units assigned to the Contractor for and deactivation purposes.

SECTION 2 Acceptance of THUs

2.1 Scope

This section describes the Contractor‘s duties and responsibilities related to accepting

Government property in the form of THUs, and transferring the THUs back to the Government.

The scope of services required by the Government, as specified in Part I: HM SCOPE, will identify the points at which the THU will be transferred to the Contractor and back to the Government.

2.2 General Requirements

The Contractor shall perform inspections and acceptance of all THUs at the FEMA designated pick-up point. This may include: when picking up the unit from the FEMA long-term storage site for transportation; when receiving the THU at the forward staging location; when picking up the

THU from the forward staging location and transporting to the installation site; when transporting the unit between installation sites; and when transporting the unit back to forward staging or long-term storage following deactivation.

If FEMA changes the location of the staging area or pick up point, the COTR will provide the

Contractor with advanced notice of this change in writing. The Contractor will use a FEMA Form for unit acceptance as specified in Attachment A: Deliverables and Required Reports. The

Contractor shall make an independent determination that the units are suitable to be installed and designated ready for deployment (RFD). The Contractor shall be responsible for all damage while the THU is in their possession, unless they can demonstrate to the COTR that the damage is a latent defect in the unit.

SECTION 3 Transport of THUs

3.1 Scope

This section describes the duties of the Contractor in transporting THUs from the long-term storage facility to a forward staging yard, transporting units from the staging yard to the installation site, transporting the THU from one staging site to another staging site, and transporting the THU from the installation site to the Government, either at forward staging locations or long-term storage facilities. On limited occasions the Government may transfer the

THU directly to the installation site. The Contractor will know in advance where the THU will be transported from, and where the THU will be transported to.

3.2 General Requirements

FEMA may issue Work Orders to the Contractor for transportation of the following types of

THUs: Manufactured Homes and Park Models. The Contractor shall provide all permitting, transportation, labor, equipment, and materials requirements to accomplish transportation of the THUs. The Contractor shall ensure that all units in its custody are road worthy.

Transportation will generally include:

To the Staging Area. The Contractor shall transport all temporary housing units to the staging area, as requested by the COTR. This may include transporting the THU from the installation site to the staging area.

To the Installation Site. The Contractor shall transport all temporary housing units to the staging area, as requested by the COTR. This may include transporting the THU directly to the installation site from long-term storage. This may also include transporting the

THU to the installation site from the staging area.

The Contractor is required to send a list of drivers that includes their name, license, and the vehicle they will be driving, to the facility where they will be picking up the THU each day.

SECTION 4 – Staging

4.1 Scope

This section describes duties and responsibilities of the Contractor to operate a staging yard as part of this contract. Staging is an area where THUs are received from long distance hauling and held safely and securely until dispatched for installation.

4.2 General Requirements

The Contractor shall receive THUs at the staging area from FEMA Logistics or other sources indicated by FEMA. Other sources may include the Contractor‘s own transportation, a different

Contractor, or directly from the manufacturer. The Contractor shall inspect THUs upon receipt.

All damage shall be noted on a FEMA form as specified in ―Deliverables and Required Reports".

In order to receive THUs, the Contractor may perform the following tasks, as specified by the

COTR and necessary to ensure site security and safety:

Receiving the THU at the staging area, and cross referencing the associated FEMA Form as specified in Attachment A: Deliverables and Required Reports, to ensure the work requested by the Government as well as the inventory in possession of the Contractor is delivered as required and in the condition received.

Designating where the units are parked. The Contractor will design and operate the staging yard to provide for optimum utilization of available land area. Typically, this optimal layout will be achieved with the herringbone parking system. The parking design should incorporate simplicity, ease of maneuverability, minimize unit damage, and provide sufficient space for performing inspections and making repairs.

Ensuring proper storage of the units. The Contractor will inform drivers where to park the units within the designated location, and check the unit information with the transportation documentation.

Receiving and inspecting units for damage. The Contractor will inspect the unit when it arrives at the staging site. Any damages must be annotated and provided to FEMA‘s designated representative prior to FEMA signing for acceptance of the unit. The

Contractor shall forward any requisite documentation to the FEMA designated representative for acceptance and approval.

Maintaining an up-to-date list of unsuitable THUs as specified in Attachment A:

Deliverables and Required Reports.

Updating and maintaining the receiving logs. Copies of the reports and documentation will be provided to the FEMA designated representative as indicated in Attachment A:

Deliverables and Required Reports. These reports generally track the number of THUs received at the staging area, and report on the status of any THU in the staging area.

Managing and ensuring the security of the THUs while operating the staging yard. This may include performing maintenance and repair activities related to transportation damage at the staging area(s), if required.

Dispatching THUs based on Work Orders issued for THU installation. This includes ensuring that the THU dispatched meets all of the requirements outlined in the Work

Order for unit type and destination. The Contractor shall assist with identifying and preparing for expedited and accurate unit dispatch activities that meet operational priorities.

Verifying the dispatch documentation, and escorting the driver to the appropriate unit.

The Contractor shall verify that the appropriate unit is assigned and retaining a copy of the paperwork with the printed name and signature of the driver for the unit folder. The

Contractor will ensure that units are not dispatched without appropriate documentation, such as the Installation Work Order from FEMA.

The Contractor shall maintain a computerized inventory of all THUs. This inventory should be capable of producing reports per the request of the COTR and as indicated in Attachment A:

Deliverables and Required Reports. Additionally, if the Contractor designates a THU as unsuitable for installation, the Contractor shall provide written documentation noted on the

FEMA Form specified in Attachment A: Deliverables and Required Reports, and include photographs supporting the rejection.

SECTION 5 Site Feasibility Inspections

Reserved

SECTION 6 Installation

6.1 Scope

This section describes the duties of the Contractor as it applies to unit installation. Installation is the process by which a THU is temporarily fixed to a real property location. During this installation process, the THU is placed at its installation location as indicated on the site inspection drawing. The unit is then blocked; leveled, and anchored, utilities are connected, and outfitted with proper skirting, stairs, ramps, and platform stairs. The THU should be made Ready for Occupancy (RFO) by testing all appliances and assembling all the furniture. The lot should be cleaned and have all extraneous material removed.

6.2 General Requirements

FEMA may issue Work Orders to the Contractor for installation of any of the following classes of

THUs: Manufactured Homes and Park Models. Generally, all types of FEMA THUs are installed to the same standards, including all applicable Federal, State, and Local laws or regulations, as well as the manufacturer‘s installation instructions. If State or Local codes vary from any of the requirements, resulting in any deviation on the part of the Contractor, a copy of the code and notation of installation modifications necessary should be provided to the COTR for approval.

Additionally, FEMA may require the THUs to be installed and be in compliance with the Uniform

Federal Accessibility Standards (UFAS). In the case of conflicting requirements, the most stringent, specific, and definitive rule will be followed.

Upon receipt of a FEMA issued Work Order, the Contractor shall install the THU at the FEMA approved location detailed in the Site Inspection Report, as described in Attachment A:

Deliverables and Required Reports. Any deviation from the approved site location must be approved in advance by the COTR. The installation of the THU on private sites should not hinder the ability to proceed or continue with making necessary repairs and/or recovery activities to the damaged dwelling. As part of the basic installation, the Contractor will need to complete the following tasks:

6.2.1 Basic Site Preparation

Site preparation is described as the equivalent of work of two (2) men working one (1) hour with hand tools such as lawnmowers, chain saws, shovels, rakes, wheel barrels, etc., necessary to prepare the site for the unit which may include site grading. As necessary, the Contractor shall clear and remove any debris prior to installation. The cleared area shall provide sufficient area for THU installation, provide occupants adequate access to the home and insure occupant safety. The site shall be crowned and graded to slope away from the manufactured home to ensure proper drainage and prevent moisture from accumulating under the unit.

As part of basic site preparation, the Contractor shall locate, expose, and connect water, sewer, and electrical connections whereby they can be hooked up to the unit post-installation and made serviceable. The Contractor shall be responsible for all trenching, backfill and compaction necessary for this contract. All trenches shall be back filled, tamped or rolled to the maximum practical density to avoid settlement damage to sewer or water lines. All construction debris, waste and excess material shall be cleaned and removed from all sites following preparation.

The Contractor shall identify and obtain all permits that are required for the THU installations, and report the projected time required to obtain permits. The Contractor shall be responsible for obtaining necessary permits associated with placing and installing the unit and utility installation. The Contractor shall identify the permits required for completing the unit installation. In the event that the Contractor pays for the permits required for THU installation, the Government will reimburse the Contractor at actual expense (receipt and proper documentation required).

6.2.2 Requirements for Park Models and Manufactured Homes

6.2.2.1 Blocking and Piers for Park Models and Manufactured Homes

The Contractor shall construct piers consisting of double courses of concrete blocks and shall meet or exceed the requirements of the Local entity issuing the permits as well as the manufacturer specifications, unless double blocking is prohibited by that entity. Blocking must be installed at locations specified by the manufacturer. Minimum requirements for Park Models and Manufactured Homes include:

Piers shall consist of courses of double concrete block.

o Piers will have at a minimum two (2) solid cap blocks on the base and two (2) solid cap blocks at the top of the piers (top course to be laid parallel to the I-beam).

o Space between the top of the pier‘s solid cap block and the bottom of the I-beam frame of the THU shall not exceed three inches (3‖). Up to three inches (3‖) of this space may be filled with blocking timber and wedges laid perpendicular to the I-beam, and no more than one inch (1‖) of this area shall be shimmed with wedges.

Piers will be installed on either side of each exterior door opening and any exterior openings, including windows, which are forty eight inches (48‖) and wider.

Contractor shall provide a base for each pier. The approximate size of the base is twenty four inches by twenty four inches (24‖x24‖) with double blocking. The base may be a wooden three quarters inch (¾‖) treated plywood OR State and Local approved ABS type pier pad, unless otherwise specified by State or Local code.

Blocking height will be no more than forty four inches (36‖) for Manufactured Homes and Park Models, unless this conflicts with State or Local regulations in which case the

State or Local regulations are applicable.

Contractor shall clean away all grass roots, loose dirt, rocks and debris at the base of the piers.

After the weight of the unit is transferred to the concrete block piers, the piers must be vertically aligned and tightly shimmed with wooden wedges. If the piers are not vertical at the time of final inspection, they shall be removed and reinstalled by the Contractor at no additional cost.

The Contractor is responsible for all necessary re-leveling and re-blocking of the unit for a time period specified in Part I: HM SCOPE.

6.2.2.2 Strapping and Anchoring for Park Models and Manufactured Homes

Strapping and anchoring shall be governed by the stricter of the stipulations found in either the manufacturer requirements, or the official instruction of the State or Local permitting entity.

Strapping and anchoring must be installed at locations specified by the manufacturer for the wind zone, as established by Housing and Urban Development (HUD) for Manufactured Homes;

as directed by the manufacturer for Park Models. Requirements for Park Models and

Manufactured Homes include:

Straps shall be one and one quarter of an inch by three and one half hundredths of an inch (1 ¼‖ x 35/1000‖ or .035) cold rolled galvanized steel, as per Federal Specification

QQ-S-781 G for Type 1 Class B, Grade 1 strapping.

Anchor straps shall be snug and in a near vertical position. The number and spacing of straps is typically dependant on the frame size for the THU, the length and height of the piers and the wind zone.

Alternatives may be used if the Contractor can provide the COTR with a current independent study by an appropriately licensed expert to support the conclusion that the alternative measure is equal to or exceeds requirements. The Contractor is responsible for ensuring it meets the applicable Local requirements.

6.2.3 Electric Connections for all THUs

The Contractor shall install all electric connections for THUs. Requirements for all types of THU

(Park Model and Manufactured Home) include:

The Contractor shall provide electric runs of twenty fifty (50‘).

o Electric runs beyond fifty feet (50‘) shall be identified using FEMA forms specified in Section F: Deliverables and Required Reports, and require COTR approval prior to installing electric lines of more than fifty feet (50‘).

o Electric line installation is measured at the external point of the THU closest to the electrical connection for each THU.

o Details regarding the measurement of electrical runs can be found in Section J:

Attachments.

The Contractor shall run electric at an excavation depth up to forty-eight inches (48‖) below the surface.

o If the frost line exceeds forty-eight inches (48‖), utilities shall be run at an excavation depth six inches (6‖) below the frost line.

o Contractor is responsible for working with State and Local officials to determine the frost line, and ensure electric lines and installed at an appropriate depth.

o All excavations greater than forty-eight inches (48‖) deep require prior approval from the COTR before excavation begins.

o Documentation regarding the frost line should be provided to the COTR within the time frame specified in Part I: HM SCOPE, using the methods detailed in

Attachment A: Deliverables and Required Reports.

The electric connection shall not be connected directly into the damaged dwelling where the utility connections would interfere or prevent the dwelling from being occupied, removed, replaced, or repaired.

When a power pole and meter loop is required:

o Contractor shall furnish and install power pole and meter loop with the appropriately sized service.

o Contractor shall install an overhead electric assembly.

o Assembly shall be appropriately sized for the THU scheduled to be installed with a weatherproof, rain-tight meter box containing the main circuit breaker. All conduit connections on the meter pole must be watertight.

When a power pedestal is required, the Contractor shall obtain prior approval for Work

Order modification from the COTR using the documentation detailed in Attachment A:

Deliverables and Required Reports.

All components shall be installed in accordance with the National Electric Code (NEC). All conduit connections must be watertight. Service entrance cables shall comply with all national, State, and Local codes and regulations. The weatherproof disconnect box will be equipped with the appropriate breaker and mounted on either a temporary power pole or a treated dimensional lumber post (e.g., four inch by four inch (4‖x4‖), six inch by six inch (6‖x6‖), etc.) or the equivalent. The bottom of weatherproof disconnect box will be a minimum of eighteen inches (18‖) above ground level.

The Contractor may pay the fees associated with connecting the THU to any Local utility, at the discretion of the COTR that will be reimbursed at actual expense only if the proper documentation and receipts are provided to the COTR. This does not include paying any unpaid charges accrued by the applicant prior to the installation of the THU and the disaster.

All Power Connections shall be installed as per the appropriate Federal, State and Local codes and regulations. The electrical load for each type of THU is as follows:

Manufactured Home: two hundred (200) amperages (amps); and

Park Model: one hundred and twenty five (125) amps.

6.2.3.1 Additional Electric Requirements for Park Models and Manufactured

Homes

Manufactured Homes and Park Models shall be grounded per NFPA 70 Article 250.

All feeds shall enter the Manufactured Home/Park Model from under the unit inside the skirting.

o If the Contractor identifies any units that are designed to be fed from overhead, the COTR shall be notified.

Connections for Manufactured Homes/Park Models shall be made in accordance with the manufacturer‘s standard connection procedures. The Contractor shall use the following specifications:

o The cables must be buried and properly encased in the appropriate conduit in compliance with all National, State, and Local codes and regulations. This includes the cable for the A/C breaker and burial cable.

o The conduit shall be securely attached to the electrical boxes in accordance with accepted methods and standards and all National, State, and Local codes and regulations. Sweeps shall be used at the junction box and meter loop assembly.

o If an electrical service drop is not in place, the Contractor shall install an electrical assembly for utility company connection.

6.2.3.2 Electrical Gang or Rack Distribution System

A Gang or Rack System shall be constructed with the same requirements of a fifty (50) amp

Power Pole meter loop, but shall consist of two (2) or more fifty (50) amp meter loops designed to supply power to the Power Pedestals. A Gang or Rack System may be used in a commercial park, group site, or on a private site that has multiple THUs.

If a Gang or Rack System is deemed necessary, the Contractor shall develop a cost proposal for all work to be carried out as part of this assignment. The final negotiated cost will become a fixed price item. Cost proposals of $3,000 or less require approval from the COTR. Costs proposals in excess of $3,000 require approval from the Contracting Officer.

6.2.4 Water Connection Requirements for all THUs

The Contractor shall install all water connections for THUs. For all types of THUs (Park Models and Manufactured Homes) requirements include:

Contractor shall provide water runs of up to fifty feet (50‘).

o Water runs beyond fifty feet (50‘) shall be identified in the FEMA form described in Attachment A: Deliverables and Required Reports, and require COTR approval prior to any installation with water lines of more than fifty feet (50‘).

o Water line installation is measured at the external point of the THU closest to the water connection for each THU.

Contractor shall run the water line at an excavation depth a minimum of six inches (6‖) below the frost line and not less than twenty-four inches (24‖) below the surface of the ground with a three-quarter inch (3/4‖) shut-off valve installed in the water line.

o Water service line must be placed in a trench separate from the sewer line and at a distance that is in compliance with State and Local codes, or three feet (3‘) apart, whichever is greater.

o Backfill materials shall be free of rocks and other debris and shall include a bed of compacted sand six inches (6‖) above and below the water line.

o Contractor is responsible for working with State and Local officials to determine the frost line, and ensure electric lines and installed at an appropriate depth.

o All excavations greater than forty-eight inches (48‖) deep require prior approval from the COTR, using FEMA forms specified Attachment A: Deliverables and

Required Reports, before excavation begins.

o Documentation regarding the frost line should be provided to the COTR at the time frame, and using a FEMA form as specified in Attachment A: Deliverables and Required Reports.

A cut-off valve and a hose bib with anti-siphon valve shall be located adjacent to the unit connecting point, and must be in convenient location to facilitate shut-off of water to unit and make a watering hose connection.

Water lines shall be three-quarter inches (3/4‖) galvanized steel; type K or L copper tubing, ASTM B88-74A; or schedule 40 PVC plastic pipe, ASTM D-1785, three-quarter inch (3/4‖) CPS 200 psi, or equal, subject to prior approval. A back flow preventer valve will be properly installed.

Water connection shall not be connected directly into the damaged dwelling where the utility connections would interfere or prevent the dwelling from being occupied, removed, replaced, or repaired.

Contractor shall test the installed service line for leakage, and any leaks shall be repaired at no additional cost.

Contractor shall contact the COTR for instruction and approval if pavement must be removed and replaced, using a FEMA form as described in Attachment A: Deliverables and Required Reports.

Where Local water pressure is in excess of the manufacturer‘s recommended maximum psi, the Contractor shall install an approved water pressure-reducing device to safeguard the unit‘s plumbing system.

Service lines beneath the THU shall be installed clear of the ground, made with the minimum number of joints, be of the shortest practical length, and be supported at a maximum of four foot (4‘) intervals.

Water piping shall be installed in accordance with State and Local codes, and the

Uniform Plumbing Code.

At sites with an existing water service riser, the Contractor shall make the connection between the connection point of the THU and the riser. If the water service riser is not in place, the

Contractor will make an appropriate tap on the water service line, and install the necessary piping and riser connection to connect the THU to the service line.

When municipal water tap is required, the Contractor shall perform all necessary excavation and installation to connect the THU to the water supply, according to State and Local requirements.

The Contractor shall also backfill any holes or trenches created. The installation of the water tap

(if required) will be accomplished in conjunction with, and according to the regulations of the

Local Water Company. Only if required by Local regulations, the trench shall not be backfilled until the water tap has been inspected and approved by the water department.

In the event the governing entity has a predetermined fee for water taps, such a fee may be paid by the Contractor, at the discretion of the COTR, and reimbursed at actual expense (receipt and proper documentation required).

6.2.5 Water Line Winterization

The Contractor shall provide and install industry standard freeze-protection heating tape and industry standard insulation to water supply and sewer piping and shut-off valves to prevent freezing of the system. The material used shall be able to protect the waterline and sewer line from all ranges of temperatures within the declared counties of New York. The heat tape shall be installed in compliance with the cable manufacturer‘s instructions. A copy of these instructions is to be provided to the COTR within a time frame specified in Part I: HM SCOPE. If the Contractor uses heat tape and insulation from multiple manufacturers, instructions from each of the manufacturers must be supplied to the COTR.

The heat cable shall be UL listed Commercial Pipe Heating Cable and be rated at a minimum of three (3) watts per foot at one hundred and twenty (120) volts and have provisions for grounding. The heat cable shall be of a type that will not damage PVC or other non-metallic water pipe under the heat cable installation procedures required therein. The heat cable shall be installed in compliance with the cable manufacturer‘s instructions and the following additional details:

Sealed end of the heat cable will be securely fastened to the unit water pipe at a point that is above grade and installed approximately eighteen inches (18‖) down the riser pipe and then wrapped up the riser into the manufactured home water heater compartment for a minimum of two inches (2‖). The heat cable shall be applied to the outside of the bend at elbows and securely fastened with tape.

Preformed insulation and weatherproof covering shall be placed on the pipe and fastened with a continuous strap of weather resistant tape. The insulation, covering and tape shall extend into the water riser sleeve and water heater compartment approximately twelve inches (12‖) with the sealed end of the heat cable covered. Riser shall be filled with an appropriate insulation and top of riser shall be sealed with an appropriate cover.

6.2.6 Sewer Line Installation

The Contractor shall install all sewer connections for THUs. For all types of THUs (Park Models and Manufactured Homes) requirements include:

The Contractor shall provide utility runs of fifty feet (50‘).

o Sewer runs beyond fifty (50‘) shall be identified using FEMA Forms specified in

Attachment A: Deliverables and Required Reports, and require COTR approval prior to any installation with sewer lines of more than twenty five feet (25‘).

o Sewer line installation is measured at the external point of the THU closest to the sewer connection for each THU.

The Contractor shall run sewer lines at an excavation depth up to forty-eight inches (48‖) below the surface.

o Water service line must be placed in a trench separate from the sewer line and at a distance that is in compliance with State and Local codes, or three feet (3‘) apart, whichever is greater.

o If the frost line exceeds forty-eight inches (48‖), utilities shall be run at an excavation depth six inches (6‖) below the frost line.

o Contractor is responsible for working with State and Local officials to determine the frost line, and ensure electric lines and installed at an appropriate depth.

o All excavations greater than forty-eight inches (48‖) deep require prior approval from the COTR before excavation begins.

o Documentation regarding the frost line should be provided to the COTR at the time frame, and using a FEMA form as specified in Attachment A: Deliverables and Required Reports.

At sites with sewer riser already installed, the Contractor will make the connection between the connecting point and the riser up to the sewer line. If a sewer riser is not in place, the

Contractor will make an appropriate sewer tap on the sewer collection line and install the necessary piping and riser connection.

A clean-out fitting will be installed inside the skirting of the THU, in an accessible location, to facilitate snaking-out a clogged line from the connection point, through the riser and into the main or service line. The pipe fitting that attaches the sewer connection to the drain outlet of the manufactured home shall be threaded and screwed or installed with a removable adapter for the drain outlet. The nominal inside diameter of the unit sewer connection shall not be less than three inches (3‖). The slope of the sewer line shall be continuous and at least one-quarter inch (1/4‖) per foot and no more than one-half inch (1/2‖) per foot. Above ground sewer lines shall be supported at four foot (4‘) intervals (maximum) to prevent any deflections.

The fitting between the unit sewer line and sewer riser (placed above ground) will comply with all appropriate plumbing, safety, and health codes and requirements. This includes:

An approved four inch by three inch (4‖x3‖) adapter. The lower end of the unit sewer line shall extend at least four inches (4‖) below the rim of the riser with an air tight connection provided by the use of a rubber ring.

Pipe shall be an approved and appropriate rigid PVC sewer pipe utilizing proper primer and cement.

Absolutely no flex-hose allowed.

The line shall be of the shortest practical length and include a clean-out ―Y‖ that would allow cleaning and/or clearing of the line from and to the unit as well as from and to the connection or sewer drop point.

When a tap into the municipal sewage system is necessary, the Contractor shall excavate, install the tap, and connect to the sewer line from the unit and backfill, according to Local requirements. The sewer tap shall be made in accordance with Local regulations regarding sewer tap installations.

In the event the governing entity has a predetermined fee for sewer taps, such fee may be paid by the Contractor at the discretion of the COTR and reimbursed at actual expense (individual receipt and proper documentation required).

The Contractor shall test the sewer line for leakage, and any leaks shall be repaired at no additional cost. All sewer piping and installation shall be installed in accordance with Local codes and the Uniform Plumbing Code. If the unit has multiple sewer drop points, they will be interconnected to a single unit drop point.

6.2.7 Install and Test HVAC

The Contractor shall install the HVAC system provided with the THU using properly qualified personnel and / or personnel who are licensed under State or Local codes, as applicable. FEMA

THU‘s either come with the entire HVAC system attached to the THU or with an air conditioning compressor unit that requires installation separate from the THU. Installation of all HVAC components, including any external compressor, units shall be in compliance with the manufactures instructions. Additional requirements for all types of THUs (Park Model and

Manufactured Home) include:

Contractor must obtain appropriate permits and meet all Local codes and ordinances pertaining to the installation of the Heating, Ventilation, and Air Conditioning (HVAC) unit.

All components shall be installed in accordance with State and Local codes, as well as the

National Electric Code (NEC).

Contractor is responsible for supplying all the materials for this installation, with the exception of the A/C compressor unit which is provided as Government furnished equipment with the unit.

External A/C unit electrical installation includes burial cable and thirty (30) amps breaker

(disconnect switch) as part of the installation.

o A/C unit must be located within ten feet (10‘) of the A/C electrical breaker.

o Contractor shall provide underground service, in compliance with all codes and regulations, from the electrical service to the A/C unit.

All cables shall be installed and encased in approved metal conduit.

Sweeps shall be used at the points where buried cable makes a ninety degree (90°) turn toward the meter loop assembly and A/C. All conduit connections must be watertight.

Prior to reporting the unit RFO and requesting a Government acceptance inspection the

Contractor shall operate the Heat and A/C units for at least thirty (30) continuous minutes to ensure that they are fully operable to ensure proper function and reliability. HVAC unit installation shall be considered part of the basic unit installation.

6.2.8 Skirting

The Contractor shall furnish and install vinyl insulated skirting on the entire perimeter of the manufactured home in accordance with manufacturer‘s recommendations and Federal, State and Local codes. The material shall have at least an R-9 Insulation Factor and or with 1 7/8‖ of foam backing. The material must be self-ventilating and have a top rail to conceal top fasteners.

An access panel or equivalent shall be provided adjacent to the manufactured home water inlet location. The skirting shall be securely fastened to the manufactured home and ground using accepted fastening methods. (Nails will not be accepted). The contractor bid price for this line item must include the cost of skirting materials and complete skirting installation. The contractor must supply all materials.

6.2.9 Stairs, Platform Steps, and Ramps

6.2.9.1 Steps

The Contractor shall install steps at each entrance to the THU. All steps shall be constructed so that they meet the applicable State and Local code. If no Local code exists, the Contractor shall notify the COTR in writing and use the most recent version of the International Building Code

(IBC) as of the date the Work Order is executed. The following specifications apply to all steps:

All steps shall be built to require no maintenance unless they are impacted by a distressing event.

Steps shall have a stable, anchored foundation and must be level in both directions.

Alternate materials for step construction approved by State or Local code enforcement may be substituted with the COTR‘s approval.

o Contractor is responsible for providing supporting documentation of the State or

Local approval of substitute material.

o Approval does not waive any safety requirements. If the steps present a safety hazard, the Contractor shall build steps and platforms appropriately as determined by the COTR, Technical Monitor (TM) or other FEMA representative.

As a standard, steps will have:

A forty-eight inch (48)‖ treads width.

No less than a ten inch (10‖) tread depth.

Stair risers with a minimum of six inches (6‖) and maximum of seven and one-half inches

(7½‖).

Top platform shall be sixty inches by sixty inches (60‖x60‖) framed with two inch by six inch (2‖x6‖) treated lumber, with joist spacing of sixteen inches (16‖) on center.

o The platform shall be constructed to be level with the THU entry.

Top surface of all steps and platform shall be painted with a skid resistant paint material. Stick on adhesives and sand added to paint are NOT permissible.

Steps shall be constructed so that water will NOT accumulate on the walking surface.

All stairs shall have two (2) handrails and shall include vertical balusters or pickets spaced in such a way that a four inch (4‖) diameter sphere may not pass through them.

This includes all stairs unless specifically prohibited by Federal, State, and Local codes and regulations.

o Handrails shall be painted with one coat of white exterior grade paint.

Each set of stairs will have two (2) grab rails.

o Grab rails should be between one and one-quarter inch (1¼‖or thirty two millimeter (32mm)) and one and one-half inch (1½‖ or thirty eight millimeter

(32mm)), or the shape shall provide an equivalent gripping surface.

o If grab rails are mounted adjacent to a wall, the space between the wall and the grab rail shall be one and one-half inch (1½‖ or thirty eight millimeter (38 mm)).

Stairs shall be constructed of treated outdoor building material. One and one-quarter inch (1¼‖) decking material shall be used for all steps and platform surfaces, and two inch (2‖) treated material is required for support runners.

All installations of stairs must ensure that the structure does not block or interfere with any vents or other parts of the THU (i.e., the heat vent).

During the installation of Park Model units, the Contractor may, at their option, use a single porch bridging between both doors, provided that the Park Models have both entrance/exit doors on the same side of the unit, with a single set of stairs or platform stair servicing the porch. For invoicing purposes, the Contractor may bill the alternate installation as two sets of stairs. However if FEMA directs the Contractor to install a UFAS ramp the Contractor shall install both a set of stairs and a ramp even if they service the single porch/platform.

6.2.9.2 Platform Stairs

The Contractor may be tasked to install platform steps as an alternative to standard stairs. All platform stairs shall be constructed so that they meet the applicable State and Local code. If no

State or Local code exists, the Contractor shall notify the COTR in writing and use the most recent version of the IBC as of the date the Work Order is executed. The following specifications apply to all platform steps:

All platform steps shall be built to require no maintenance unless they are impacted by a distressing event.

Platform steps shall have a stable, anchored foundation and must be level in both directions.

Alternate materials for step construction approved by State or Local code enforcement may be substituted with the COTR‘s approval.

o Contractor is responsible for providing supporting documentation of the State or

Local approval of substitute material.

o Approval does not waive any safety…