STATEMENT_OF_WORK_FRC_Landscaping_(1).pdf

STATEMENT OF WORK

Attachment A, Landscaping

Federal Emergency Management Agency 63 and 65 Old Marlboro Road

Maynard, MA 01754

SEASONAL REQUIREMENT

OVERVIEW:

Federal Regional Center (FRC) grounds are located at 63 and 65 Old Marlboro Road, Maynard, MA. The intent of this statement of work is to ensure that the appearance and maintenance of the grounds are consistent with standard landscaping methods relative to the maintenance of grass, shrubs and foliage on site. This is a high visibility government installation whereby appearance is noticed by customers and visitors. The overall objective is to maintain a well-manicured appearance to all the areas described below.

1. IMPROVED AREAS:

Improved areas are those areas indicated on the attached maps and are those most visible to arriving and departing employees and guests and require the most attention.

• A. The grass in all improved areas shall be kept green and neatly cut not to exceed (3) inches in length. The grass shall be cut as needed during the year.

During periods of summer drought, the period between cuttings shall be extended to allow grass to attain a height of four (4) inches minimum before cutting.

• B. Grass clippings, clumps, weeds, and other debris will be removed from the grass areas following each cutting and dumped on site at the direction of the Contracting Officer’s Representative, COR.

• C. All paved surfaces will be kept free of weeds and debris to include cracks in the pavement or cement sidewalks.

• D. Bare spots will be repaired immediately. Area soil will be worked free of dead grass, root and a high quality perennial grass seed will be applied to soil.

If a depression exists, loam will be added.

• E. Contractor will furnish mulch which shall be maintained to a consistent healthy appearance.

• F. Fertilization, weed and insect control will be the responsibility of the contractor using standard industry methods and using EPA “GreenScaping” methods. The goal is maintain the lawn in a vigorous and healthy condition.

The grass should be thick, dark green and free of weeds and crabgrass. The contractor shall provide a courtesy call to the project officer at least 24 hours prior to schedule application(s). The contractor shall maintain accurate records of application dates, times, product identification and quantity used.

Records will be maintained and made available to the Contracting Officer and the COR, as needed.

(1) Fertilizer shall be a granular, natural-based lawn fertilizer. All fertilizer and weed control shall be applied by an approved spreader. Watering shall be done in all fertilizer and weed applications by natural rainfall within 24 hours of application. As part of a spring fertilizer and weed control applications shall be between April 15 and May 7.

(2) An application of granular lime followed by and application of 10-20-10 lawn fertilizer.

(3) An application of pre-emergent broad leaf weed control.

(4) An application of 10-20-10 lawn fertilizer and post-emergent weed control.

• G. Fertilization of trees, shrubs, will be responsibility of the contractor to ensure a healthy appearance, that is, no dead leaves or branches, brown areas or insect infestations.

• H. Trees and shrubs within the improved areas will be kept pruned and trimmed by the contractor consistent with common pruning methods. All shrub debris and dead branches will be removed from installation.

• I. Fresh bark mulch will be applied to a depth of at least two inches around trees, shrubs, and flowerbeds during the last week in April and the last week in July or at least twice during season at the direction of the COR.

• J. All borders between the bark mulch and the grass will be kept edged and the mulch beds will be kept free of weeds and debris throughout the season.

• K. During dry spells where improved areas may be negatively impacted, the contractor shall spot water as necessary if the well water system is activated.

Grass on face of FRC bunker and flowerbeds immediately adjacent to entrances shall be of primary importance. The COR will confirm when water supply is diverted to on-site well water systems. Contractor will provide hose(s), sprinklers and all watering hardware as necessary. Water hose timers may be employed if used effectively.

• L. This contract shall include a “fall” cleanup to include all fallen leaves and debris to be removed from the improved areas. All drives and walkways are to be swept/air blown free of all debris. This will be accomplished after all the leaves have fallen from trees, but before the end of the contract year.

• M. This contract shall include a “spring” cleanup to include all fallen leaves and debris to be removed from the improved areas. All drives and walkways are to be swept/air blown free of all debris including clean up of sand in parking area from sanding and ice prevention in winter.

• N. No vehicles accept for lawn cutting equipment unless approved by the COR shall be allowed on the lawn area over the FRC facility.

• O. The contractor shall be responsible for any damages to Government property resulting from work being performed. All damages shall be repaired in-kind upon approval to proceed by the COR to include but not limited to lawns, trees, shrubbery, guy wires and antenna towers.

• P. The Contractor shall submit a Landscaping plan.

2. SEMI-IMPROVED AREAS:

Semi-improved areas are noted on the attached maps.

• A. The grass shall be cut to a length not to exceed (5) inches in length.

• B. These areas do not require removal of grass clippings as long as clumps do not cumulate.

• C. This area will be kept free of leaves and dead branches to include the unpaved parking area.

3. UNIMPROVED AREAS:

Unimproved areas are noted on the attached maps.

• A. All fence lines around unimproved areas will be kept free of trees, brush and debris.

• B. Once a year all brush inside and outside the perimeter fence, to distance of ten

(10) feet each side, will be cleared. Brush will be required to be removed from the site, but may be “chipped” on site and scattered in antenna fields as an alternative to removing from site.

• C. Any brush or branches outside the fence that grow through the fence will be cut back from outside.

• D. ANTENNA FIELDS: All Antenna Areas shall be maintaned The Upper Antenna Field and the road leading up to it will be kept free of brush and will be cut to a length not to exceed (6) inches. The brush on both sides of the antenna field roads will be cut back ten (10) feet from both sides of the road.

Refer to the maps. This will be accomplished on a semi-annual basis, with-in the season and before the end of September (The current FY) and scheduled through the project officer.

The Lower Antenna Field will also be kept free of brush and will be cut to a length not to exceed six (6) inches. Again, refer to attached maps of areas. It is the intent of this paragraph to ensure that brush and growth is cut in the described areas and also within 15’ (fifteen feet) of the antenna guide wire anchors. Even if these anchors do not show on the detailed maps.

• E. Brush cutting inside the fence (paragraph 3.B.) and the antenna field (paragraph 3.B.) will include any trees or bushes with a stem diameter of three (3) inches or less.

• F. Back parking lot area shall be maintained for overgrowth and will be cut to a length not to exceed (6) inches.

4. GENERAL:

The COR will monitor all work. The COR will inform the contracting officer and the contactor if he/she feels that the appearance of the grounds does not meet the standards outlined in this statement of work and contract. The contractor will have one (1) week to correct any problems presented under the terms of the contract. The contractor is responsible to provide any special care required to maintain the overall neat appearance of the grounds such as insect exterminators or specialist in lawn or tree disease control.

• A. The replacement of trees or shrubs is not covered by this contract.

• B. Hours of Operation are from 7:30am to 4:00 pm Monday through Friday.

Work shall be performed during these hours. Special circumstances will allow deviation from this schedule with prior approval.

• C. Mowers, blowers and any other equipment will not be operated in a manner that causes discharge toward or on vehicles or personnel. The contractor will make an effort to notify the project officer(s) in each of the two facilities prior to operating equipment in close proximity of parked vehicles or personnel. Building POC names and phone numbers will be provided so that “courtesy calls” can be made.