MO1002_PWS_for_New_Clipping_Service.pdf

NEWS MEDIA CLIPPING SERVICES FOR THE

U.S. COAST GUARD BOATING SAFETY DIVISION (CG-BSX-22)

PERFORMANCE WORK STATEMENT

1.0. GENERAL.

1.1. SCOPE.

The purpose of this task order is to obtain news media clipping services for the U.S. Coast Guard Boating Safety Division (CG-BSX-2). The contractor shall provide news media clipping services from nationwide media sources for news stories that involve recreational boating accidents. The contractor shall use keywords provided by the Boating Safety Division (CG-BSX-2), and provide the news clips in an electronic format through an online portal.

1.2. BACKGROUND.

The Federal Boat Safety Act of 1971, as codified into Title 46 United States Code Chapter 43, gave the U.S. Coast Guard Boating Safety Division (CG-BSX-2) authority to establish a recreational boating accident reporting program. The U.S. Coast Guard Boating Safety Division (CG-BSX-2) coordinates this program through public awareness campaigns aimed at the public to educate boaters on accident reporting requirements and through acceptance of reports from the 56 States and Territories for submission into a consolidated database used for development of an annual statistical report and recreational boating safety analyses. News media clips are used to validate current reporting and identify recreational boating accidents that may have gone un-reported.

1.3. CONTRACTOR PERSONNEL

1.3.1. Project Manager. The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this task order. The Project Manager is further designated as Key by the Government.

1.3.2. Qualified Personnel. The Contractor shall provide qualified personnel to perform all requirements in this task order. All Contractor employees supporting this task order shall also be citizens of the United States.

1.3.3. Employee Identification. Contractor employees visiting Government facilities shall wear an identification badge that, at minimum, displays the Contractor name, the employee’s photo, name, clearance level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

1.3.4. Employee Conduct. Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, securing, “off limits”, wearing of parts of military uniforms, and possession of weapons) when visiting or working at Government facilities. The contractor shall ensure contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States, the Department of Homeland Security or the USCG.

1.3.5. Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from USCG facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any task order awarded. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

1.3.6. Conflict of Interest. The Contractor shall not employ any person who is an employee of the United States Government if that employment would, or would appear to cause a conflict of interest.

1.4. KEY PERSONNEL. Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced. The Contractor shall not replace Key Contractor personnel without acknowledgement from the Contracting Officer.

1.5 SECURITY.

Contractor access to Sensitive but Unclassified (SBU) information may be required under this IDIQ.

Contractor employees shall safeguard this information against unauthorized disclosure or dissemination.

1.6 PERIOD OF PERFORMANCE.

The period of performance for this task order is 10 days after receipt of order (ARO) with 1 Year Base and 4 option years.

1.7 PLACE OF PERFORMANCE.

The primary place of performance will be at the Contractor's facility.

1.8 HOURS OF OPERATION.

Contractor employees shall generally perform all work as necessary.

1.9 TRAVEL.

Contractor travel beyond the minimum local commuting area of 50 miles from the primary place of performance will be required to support this task order. The Government will not reimburse the Contractor for travel to the primary place of performance. All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with the Federal Travel Regulations (FTR). In this task order, the local commuting area is defined as a temporary duty outside of the "primary place of performance", but within the vicinity surrounding it; and if the site is a minimum driving distance of less than 50 miles, by the most direct route, from the primary place of performance, the site is considered to be a part of the local commuting area. The Contractor shall be responsible for obtaining COR approval (electronic mail is acceptable) for all reimbursable travel to include a budgeted amount in advance of each travel event. All travel documentation including COR approval shall be included as part of the invoice.

1.10 KICK-OFF MEETING.

The Contractor shall attend a Kick-Off Meeting with the Contracting Officer and the COR NLT five (5) business days after the date of award. The purpose of the Kick-Off Meeting, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this task order and review the Contractor’s project plan. The Kick-Off Meeting will be held at the Government’s facility.

1.11 PROJECT PLAN.

The Contractor shall provide a draft Project Plan at the Kick-Off Meeting for Government review and comment. The Contractor shall provide a final Project Plan to the COR not later than five (5) business days after receipt of Government comments from the Kick-Off meeting.

1.12 STATUS REPORTS.

The Project Manager shall provide a monthly progress report to the Contracting Officer and COR via electronic mail no later than the 10th business day of each month. This report shall include a summary of all Contractor work performed, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous month.

1.13 STATUS MEETINGS.

The Project Manager shall be responsible for keeping the COR informed about Contractor progress throughout the performance period of this task order, and ensure Contractor activities are aligned with USCG objectives. At minimum, the Project Manager shall review the status and results of Contractor performance with the COR on a monthly basis by telephone.

1.14 GENERAL REPORT REQUIREMENTS.

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with Coast Guard Standard Workstation III (Windows VISTA and Microsoft Office 2007 Applications).

1.15 GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The Government will establish a QASP for each performance-based Task Order. The purpose of a QASP is to facilitate the Government’s evaluation of the Contractor services described in each Task Order. The QASP will be part of each Task Order as applicable.

1.16 PERFORMANCE REQUIREMENTS SUMMARY.

Task orders issued under this BPA will be performance based. Each task order will include a Performance Requirements Summary (PRS) prepared by the Government that is specific to that task order. In general, the PRS sets forth the expected outcomes (objectives) of the task order, the service(s) required of the Contractor to achieve the objectives, a performance standard per outcome, and the repercussion of negative feedback in the Contractor's past performance evaluation in the event the Contractor does not meet the performance standard. The PRS is not an exclusive remedy and inclusion of the PRS does not preclude the Government from using any other remedy available by law or contract terms, including reductions in payment in accordance with any clause for inspection of services.

1.17 INTELLECTUAL PROPERTY.

All Contractor developed processes and procedures and other forms of intellectual property first developed under this task order shall be considered Government property.

1.17.1 All documentation, photography and electronic data and information collected by the Contractor and entered into or generated in support of this task order shall be considered Government property, and shall be returned to the Government at the end of the performance period.

1.18 PROTECTION OF INFORMATION.

Contractor access to information protected under the Privacy Act is required under this task order.

Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

1.19 SECTION 508 COMPLIANCE.

Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998, requires that when Federal agencies develop, procure, maintain, or use electronic and information technology (EIT), they must ensure that it is accessible to people with disabilities. Federal employees and members of the public who have disabilities must have equal access to and use of information and data that is comparable to that enjoyed by non-disabled Federal employees and members of the public. For additional information, please refer to FAR 39.2 or http//www.section508.gov.

2.0. GOVERNMENT TERMS & DEFINITIONS.

2.1. COR -- Contracting Officer’s Technical Representative

2.2. CG-BSX-22 -- U.S. Coast Guard Boating Safety Division

3.0. GOVERNMENT FURNISHED RESOURCES.

The Government will not provide any property to the Contractor in support of this task order.

4.0. CONTRACTOR FURNISHED PROPERTY.

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this task order, except for the Government Furnished Resources specified in the BPA or PWS 3.0 and 5.0 of this work statement.

5.0. REQUIREMENTS.

The Contractor shall support and contribute to the fulfillment of the National Recreational Boating Accident Reporting mission of the U.S. Coast Guard Boating Safety Division (CG-BSX-2). This shall be accomplished through the provision of news media clipping services from nationwide media sources for news stories that involve recreational boating accidents. The contractor shall use keywords provided by the Boating Safety Division (CG-BSX-2), and provide the news clips in an electronic format through an online portal.

6.0. REFERENCES.

None.

Note: PWS 7.0 - Deliverables begins on the next page.

7.0. DELIVERABLES.

The Contractor shall consider items in BOLD as having mandatory due dates. Items noted as “COR Checkpoints” are deliverables or events that must be reviewed and approved by the COR prior to proceeding to next deliverable or event in this PWS.

ITEM PWS DELIVERABLE / EVENT DUE BY

1 1 Media Clips NLT 5 business days after publication

Note: PWS 8.0 – Performance Requirements Summary (PRS) begins on the next page.

8.0. PERFORMANCE REQUIREMENTS SUMMARY (PRS).

PERFORMANCE REQUIREMENTS SUMMARY (PRS).

The PRS table below reflects the deliverables considered by the Coast Guard to be most important for the successful performance of this task order. This includes the expected standards of performance and planned reductions for not meeting those standards. The Government will establish a Quality Assurance Surveillance plan that is not part of this task order in order to monitor performance requirements summary items described in the table below.

NEWS MEDIA CLIPPING SERVICES FOR THE

U.S. COAST GUARD BOATING SAFETY DIVISION (CG-BSX-22)

Objectives Required Service Performance Standard Incentives [positive or negative]

1.Timely receipt of all media clips

Provide all documents on time (PWS 5.0, 7.0) 100% on time delivery (unless Government causes delay)

If the deliverable is on time, a rating of Not Less than Excellent will be reflected in the Contractor’s past performance evaluation as approved by the Contracting Officer.

If the deliverable is delivered late, results will be reflected in the Contractor’s past performance evaluation as approved by the Contracting Officer.