8879166_Specifications_Abate_Mold_&_Lead_Billard_Pool.pdf

ABATE POOL MOLD / LEAD AT

BILLARD HALL

U.S. COAST GUARD ACADEMY

NEW LONDON, CT

PROJECT NO. 8879116

G. J. Carabine

G.J. CARABINE

Date: 03 FEB 2017

US Coast Guard Academy Project No. 8879116 Abate Mold / Lead at Billard Hall Pool

PART 1 - DIVISION 1

1. Project Summary

2. Contract Modification Process

3. Payment Procedures

4. Project Management & Coordination

5. Construction Progress Documentation

6. Submittals

7. Quality Requirements

8. Product Requirements

9. Execution

10. Waste Management & Disposal

11. Close Out

PART 2 – MATERIALS & EQUIPMENT

1. Materials

2. Equipment

PART 3 – FUNGAL REMDIATION EXECUTION

1. Preparation

2. Temporary Facilities

3. Workplace Entry and Exit Procedures

4. Personnel Protection Requirements

5. Removal Procedures

6. Cleanup Procedures

7. Biocide/Antimicrobial Agent Procedures

8. Clearance Air Monitoring

9. Disposal Procedures

10. Reestablishment of the Work Area and Systems

PART 4 – LEAD PAINT REMOVAL

1. Lead Paint Removal

2. Work Procedures

3. Encapsulate, Primer, & Paint

4. Handling, Storage, Transport & Disposal

APPENDIX A – SUBMTITAL REGISTER

APPENDIX B – SITE DRAWINGS

APPENDIX C – SITE PHOTOS

APPENDIX D – SITE PHOTOS (PERTAINING TO OPTION ITEM)

PART 1 – DIVISION ONE REQUIREMENTS

1.1 PROJECT SUMMARY

A. Project Identification: Abate Pool Mold / Lead at Billard Hall, Project Number 8879116.

1. Project Location: US Coast Guard Academy, 15 Mohegan Avenue, New London, Connecticut 06320.

B. Base Bid Project Description: The project is defined by the Contract Documents and consists of all work, including all labor and materials, necessary to physically abate all mold, apply biocide to those areas affected by mold, remove all chipped, peeling, or deteriorated lead paint, prime, and encapsulate all ceiling elements with a lead-encapsulating fungal inhibiting paint. Lead, mold, & asbestos hazards are present in this space. Assume all paint in the space contains lead and all textured & flat walls/ceiling contains asbestos.

BASE BID scope of work items:

1. Field verify all dimensions & requirements entailed in the contract prior to commencement of work & compilation of RFQ/RFP. Contractor is responsible for inspecting the jobsite.

a. Abate all ceiling mold, apply biocide to those areas on the ceiling affected by mold, remove all chipped, peeling, or deteriorated lead paint on the ceiling & beams, prime, and encapsulate all ceiling elements with a lead-encapsulating fungal inhibiting paint. For purposes of estimating, 50% of the textured ceiling surface requires microbial mold remediation.

b. For purposes of estimating, all wood overhead beams & cornices require abatement for peeling / chipped lead paint.

c. Dispose of existing acoustical panels.

d. Should a discrepancy in the plans and/or specifications, or should he/she be in doubt as to the meaning or intent of any part thereof, the contractor shall submit a request for information (RFI) to the Contracting Officer (KO) (see 1.4.c).

2. Furnishing of all labor, materials, equipment, services, insurance, and permits required for performance of the work in accordance with all applicable federal, state, and local regulations and this scope of work.

a. The most recent edition of any applicable regulation, standard, document, or code will be in effect. Where conflict among the requirements or with these specifications exists, the most protective requirements will be used. At a minimum, the Contractor(s) shall comply with:

i. OSHA General Industry (1910) & Construction (1926) standards

ii. 40 CFR 745 Lead Requirements for Lead-Based Paint Activities

iii. 29 CFR 1926.62 Lead Exposure in Construction

iv. Local and state building codes and environmental regulations.

3. Contractor, its employees and subcontractors including but not limited to the supervisor, laborers and tradesman must be licensed and/or certified to do work in the city, county and/or state, as applicable.

4. Establish a full-containment within the scope of work area, including posting of warning signs, shutdown and isolation of mechanical ventilation system; isolation of existing electrical power (i.e., lock-out/tag-out); covering of all non-moveable objects; isolation of work area; isolation of all wall/floor/ceiling penetrations and damaged areas; cleaning and sealing of all floor drains; ground fault circuit interrupter (GFCI) protection; protecting existing fire detection, phone, and all other mechanical systems in work areas; operation of a HEPA filtered negative pressure differential system, and installation of a decontamination chamber contiguous to the work area, unless a mini-containment work area is specified.

Refer to Part 2-4 for specific work procedures.

5. Move any stored items into separate storage area prior to the start of any microbial remediation activity.

The USCG Academy is responsible for moving, storing and securing all these items, until clearance is achieved and containment teardown is complete. The USCG Academy will then be responsible for moving the items back into their original location unless other arraignments are made with the contractor.

6. Properly bag and discard all water-damaged and/or fungi-affected, porous items located within and/or stored within the defined scope of work areas.

7. Removal and properly dispose of all water-damaged and/or microbial contaminated building materials in accordance with applicable federal, state and/or local disposal regulations

8. Vacuum, apply biocide, rinse, dry and final clean/HEPA vacuum ALL designated remediation areas following completion of remediation activities.

9. Contractor shall request the COR visually inspect the work area prior to the application or fungal inhibitors, antimicrobial agents, and primer/paint. Contractor shall hire an independent industrial hygienist to conduct a clearance assessment and air quality testing.

10. Should Contractor fail the final visual or clearance criteria, Contractor shall re-clean area(s) until clearance criteria are achieved, at no additional cost to the USCG.

11. Contractor must comply with OSHA Lead in Paint requirements. Contractor must assume that any painted materials being impacted are lead-containing and must be treated as such.

12. The existing ceiling surface is textured. Upon completion of remediation efforts, apply encapsulate primer & paint in accordance with Basis of Design products noted in Part 4.3.

13. Any damages to materials not scheduled for remediation caused during the performance of remediation activities will be repaired by the Contractor (e.g. paint peeled off by barrier tape, nail holes, broken tiles, etc.) at no additional expense to the USCG.

14. Contractor must isolate work area during abatement and painting operations. Contractor will use isolation barriers and engineering controls to prevent dust and odor migration into the adjacent area.

15. Contractor and any of its subcontractors must comply with all applicable safety requirements including, but not limited to, the following:

a. Contractor must ensure that all fire safety equipment remains available for use or provide substitute equipment for Occupant use.

b. Contractor must ensure that egress issues do not violate local fire safety code (e.g., exits, lighting, signage, etc.)

c. Contractor must keep bathrooms available for USCG personnel throughout the work process, unless discussed prior with COR.

d. Contractor must have material safety data sheets (MSDS) on site for all chemicals being used.

e. Contractor must provide its own ladders. At no time will the Contractor be allowed to use USCG ladders or equipment.

f. Dust and noise control must be used during ALL remediation and reconstruction work in order to protect employees and equipment

g. For work that is greater than 4 feet above the ground or floor, Contractor must comply with OSHA

Fall Protection requirements and must have a copy of their fall protection program on-site available to its employees.

h. Contractor shall submit a site safety & accident prevention plan to include a scaffolding & fall protection plan.

16. Details of these removal activities, including work area preparation and equipment, are contained in Parts 2 through 4 of these Specifications.

17. The Contractor shall provide pollution liability insurance that specifically includes asbestos, lead-based paint, and microbial matter ($2,000,000 per claim/$5,000,000 aggregate) for any regulated material impact and/or fungal remediation services.

18. Contractor shall ensure that upon demobilization, the pool is fully cleaned. USCG personnel shall drain the pool prior to the contract period of performance, and USCG personnel shall re-fill the pool immediately following the period of performance.

C. Option Bid Project Description: There is one (1) option item to bid on.

BID OPTION 1 (Wall Repair, Encapsulation, & Paint) scope of work items:

1. Field verify all dimensions & requirements entailed in the contract prior to commencement of work & compilation of RFQ/RFP. Contractor is responsible for inspecting the jobsite. For purposes of estimating, assume 150 SF requires patching. Existing walls are ACM plaster, non friable unless disturbed.

a. Prep surfaces, encapsulate, primer, & paint within the pool room:

i. Underside of viewing platform

ii. Handrail located on viewing platform.

iii. Interior door (2)

iv. Windows (3) located on the viewing level

v. All wall sections.

2. Remove all loose plaster from damaged area. Fill cracks and holes. BOD product is USG Diamond Ve-neer Finish Setting-Type Joint Compound or comparable. There are two areas >6” that will require in-stallation of a mesh (fiberglass or comparable), a plaster bonding agent (BOD product is Larsen Plaster- Weld or comparable), and then application of the joint compound.

3. Extend repairs a minimum of 1 inch beyond the repair in all directions with an even layer of plaster. Sand the final layer prior to application of encapsulate/primer.

4. Apply a rust inhibitor (BOD is Sherwin-Williams, Pro-Cryl Universal Primer, B66-310 Series, off-white) for all exposed metal, prior to application of paint. This includes handrail rail & base, column edg-ing, window casing & grilles, interior door.

5. After walls are prepped and patched, an asbestos encapsulating paint shall be applied to the walls prior to paint. The following are BOD products:

a. Encapsulate: Fiberlock ABC Asbestos Binding Compound or industry equivalent (1 coat)

b. Primer: Latex, Interior/Exterior, Sherwin-Williams PrepRite ProBlock, B51 Series, Acrylic Latex;

MPI #6, 39, 137, 4 mils wet, 1.4 mils dry, or industry equivalent (1 coat)

c. Paint: Latex, Exterior, Eggshell, Level 3 Sherwin-Williams Pro Industrial Zero VOC Acrylic, B66- 660; 2.5/4.0 mils dry; Color: dover white; or industry equivalent (2 coats)

6. Contractor shall submit & receive approval for aforementioned products. In some cases the encapsulate may serve as the primer. This must be approved by COR prior to application.

D. Coordination with Occupants:

1. The work shall be conducted by the contractor to provide the least possible interference to the activities of government personnel.

2. Government will occupy the site and parts of the building, as well as adjacent buildings, during entire construction period, with the exception of areas under construction. The contractor shall schedule and perform the work so as not to interfere with the Government’s operations and shall cooperate with Government during construction operations to minimize conflicts and facilitate Government usage.

3. Existing utility system shall not be interrupted except for scheduled outages for utility tie-ins, unless approved by the Chief, Construction and Engineering. Submit request to the Contracting Officer’s Representative (COR) at least 72 hours in advance of proposed utility interruptions and obtain written permission before proceeding with utility interruptions.

E. Access to Site:

1. The contractor shall have a representative and any required equipment and personnel on base to receive all material for the project. Contractor’s construction/staging material shall NOT be shipped to or received by U.S. Coast Guard personnel and government equipment may not be used for unloading or delivery of contractor’s materials to the work site. Contractor shall coordinate material deliveries and construction schedule so as to minimize quantities and time materials are stored on base due to space restrictions.

2. Material storage and work areas shall be as designated by the COR.

3. Keep roadways, driveways, loading areas, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials, unless approved by the COR.

4. The contractor’s use of the building is limited to the immediate project site and adjacent areas as required for the work. The contractor shall not obstruct existing corridors or emergency exists and shall take all precautions necessary to protect the building during the construction period.

5. The contractor shall maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

F. Work Restrictions:

1. Contractor’s on site work shall be performed between 4/24/2017 – 6/10/2017.

2. All construction operations shall be preformed between the hours of 7:00 am and 4:00 pm local time, Monday through Friday. Submit request to the COR at least 72 hours in advance for permission to work outside the normal working hours or on Saturdays, Sundays, or federal holidays.

a. Blackout dates when no work shall be performed on base including Commencement week May 15, 2017 thru May 17, 2017. Confirm with COR the exact dates of these events and any other dates that work on base is restricted.

3. The USCGA is a limited smoking base. Coordinate with COR for copy of the smoking area policy and site plan showing the four (4) authorized smoking areas.

4. Sanitation Facilities: The COR shall designate toilet, wash facilities, and drinking water within Billard Hall for use by contractor’s personnel. Comply with requirements of authorities having jurisdiction for type, number, location, operation, and maintenance of fixtures and facilities.

5. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Government occupancy with Government.

a. Obtain COR’s written permission before proceeding with disruptive operations.

6. The contractor shall contact the COR prior to the start of any work.

G. Safety Precautions:

1. All contractors, foremen, mechanics, and laborers are required to have completed annually a course of at least ten hours in duration in construction safety and health approved by the federal Occupational Safety and Health Administration.

2. The contractor shall hold a weekly job site safety meeting with focus on safe work practices and recognizing and preventing hazards on a construction site, at COR’s determination.

3. These construction documents and the construction work hereby contemplated shall be governed at all times by applicable provisions of federal regulations, including, but not limited to, the current edition, with the latest amendment(s) of William-Steiger Occupational Safety and Health Act of 1970, Public Law 91-596; Part 1926 - Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of Federal Regulations (29 CFR Part 1926).

4. The contractor shall notify and obtain a hot work permit from the base Damage Control Senior Chief or Duty Engineer via the COR at least 24 hours prior to the start of any construction practices which may affect or impair any fire protection system or which may present a fire hazard (i.e., sanding, welding, grinding, applying hot tar, burning and utilizing of any flame producing device). The contractor shall have and maintain an appropriate functioning fire extinguisher in the work area, for the type of work being done and the materials present. All extinguishers will comply with applicable recommendations of NFPA Standard 10, “Standard for Portable Extinguisher.” A minimum of two (2) fire extinguishers must be provided per work area: one (1) in the remediation area and one (1) directly outside the remediation area.

5. The Contractor must submit evidence that the assigned on-site Supervisor has received training and certification as a mold remediation supervisor or equivalent training as approved by the USCG.

6. As required, the Contractor will be licensed and certified with the State Licensing Board, pursuant to state and federal law.

7. It is the responsibility of the Contractor to ensure that any employees engaged in microbial remediation-related activities have training, current physical examinations with physician’s approval for respirator usage, and current respirator fit tests.

H. Project Site Maintenance:

1. The contractor shall perform daily clean-up of work site, dumpsters and storage area. All dumpsters shall be covered and watertight.

2. The contractor shall take action to prevent the spread of construction dust and paint/topping material fumes to the occupied areas of the building, at all times.

a. Provide temporary dustproof partitions and temporary enclosures to limit dust, dirt, fumes, and noise migration and to separate occupied areas from construction areas.

3. The contractor shall be responsible for the protection of all government property during the construction project, and shall be required to hire a professional cleaner at the completion of the project to thoroughly clean those area(s) of the building contaminated/soiled by construction operations, dust and debris, restoring the affected area(s) to original condition.

4. The contractor shall also protect plants, shrubs, fences, and structures within the construction area.

1.2 CONTRACT MODIIFICATION PROCEDURES

A. Minor Changes in the Work:

1. Facilities Engineering will issue through construction foreman supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

B. Government-Initiated Proposal Requests:

1. Contracting Officer will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

2. Proposal requests issued by Government are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

3. Within 5 working days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change. Provide cost breakdown and revised schedule as required by the contracting officer.

C. Contractor-Initiated Proposals:

1. If latent, changed, or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change to the KO.

2. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time. Provide cost breakdown and revised schedule as required by the contracting officer.

3. For change order proposals, use contractor’s standard form.

D. Change Order Procedures:

1. On Government's approval of a Work Changes Proposal Request, Contracting Officer will issue a Change Order for signatures of Contracting Officer and Contractor.

E. Construction Change Directive:

1. KO may issue a Work Change Directive. Work Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

2. Work Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

3. Maintain detailed records on a time and material basis of work required by the Work Change Directive.

After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

1.3 PAYMENT PROCEDURES

A. Schedule of Values:

1. Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

2. Submit the schedule of values to Contracting Officer at earliest possible date, but no later than 30 days before the date scheduled for submittal of initial Applications for Payment.

3. Use Project specifications table of contents as a guide to establish line items for the schedule of values.

Provide at least one line item for each Specification Section.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts, where appropriate.

a. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Allowances: Provide a separate line item in the schedule of values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity.

6. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

B. Applications for Payment:

1. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by COR and paid for by Government.

2. Application for Payment Forms: Use forms provided by Contracting Officer or AIA form acceptable to Contracting Officer for Applications for Payment.

3. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor.

4. Recycled Materials: Include in Application for Payment credit amounts for cash value of recycled scrap metal. Provide copy of weight ticket and cash value receipts of material. Provide credit on the first invoice after delivery of material to recycler, but no later than request for final payment.

5. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the work claimed as substantially complete.

6. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following; Evidence of completion of Project closeout requirements. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid. Updated final statement, accounting for final changes to the Contract Sum.

Evidence that claims have been settled.

1.4 PROJECT MANAGEMENT AND COORDINATION

A. Contact Information:

1. The contractor shall submit, within 15 calendar days of award or 5 working days of Notice to Proceed (NTP) which every is less, a written summary identifying individuals or firms proposed for each portion of the work, including name, address, and telephone number of entity performing subcontract or supplying products.

2. The contractor shall submit, within 15 calendar days of award or 5 working days of NTP which every is less, a list of the contractor’s principal staff assignments, including superintendent and other key personnel in attendance at Project site; identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses.

B. General Coordination Procedures:

1. Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the work. Coordinate construction operations, included in different sections that depend on each other for proper installation, connection, and operation.

2. Sequence the activities as required to obtain the best results.

3. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair. Make adequate provisions to accommodate items scheduled for later installation.

4. Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

5. Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work.

6. Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

7. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

8. Contractor shall be required to have a full-time superintendent on site while contractor personnel or sub-contract personnel conduct work, or to receive material deliveries.

9. Inspect material or equipment immediately upon delivery and again prior to installation. Reject damaged and defective items.

C. Requests for Information (RFIs):

1. Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified to the COR with a copy to the Contracting Officer.

2. Include in the RFI the project name and number, date, RFI number, numbered sequentially, a detailed legible description of item needing information or interpretation and the contractor’s suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI; include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

3. Allow (2) two working days for Government response for each RFI. RFIs received by Government after 1300 (1:00 p.m.) will be considered as received the following working day.

D. Project Meetings:

1. The COR will schedule and conduct meetings and conferences at project site unless otherwise indicated as needed.

1.5 CONSTRUCTION PROGRESS DOCUMENTATION

A. Contractor’s Construction Schedule:

1. The contractor shall prepare the construction schedule. The construction schedule shall be submitted within 15 calendar days of award or 5 working days of NTP which every is less, and shall be a comprehensive, fully developed, horizontal Gantt-chart type construction schedule. Extend from date established for NTP to date of final completion. Include any constraints and work restrictions (i.e.

holidays, government scheduled events, etc.), phasing, work performed by the government, staging of construction for major portions of the work, and milestones. Subdivide schedule into sufficient number of work activities to accurately display the work schedule, sequence of work, activity duration, and interdependence of each activity. Clearly show the activities of the critical path.

2. Coordinate Contractor's construction schedule with the schedule of values, list of subcontracts, submittal schedule, progress reports, payment requests, and other required schedules and reports. Secure time commitments for performing critical elements of the Work from entities involved.

B. Contractor’s Construction Schedule Updates: At by-weekly intervals, update schedule to reflect actual construction progress and activities. Issue updated schedule by close of business every other Thursday or (2) two days before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting, contractor modification, or other activity where revisions have been recognized or made and issue updated schedule.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate completion percentage for each activity.

C. Daily Construction Reports: Prepare a daily construction report recording events at Project site including the following; list of subcontractors and personnel, high and low temperatures and general weather conditions, accidents, stoppages, delays, shortages, and losses. Orders and requests of authorities having jurisdiction, services connected and disconnected, equipment or system tests and startups.

1. Submit two (2) paper copies or electronic copy daily by 0800 (8:00 am) the following work day.

D. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare and submit a detailed report. Submit with a Request for Information (RFI); include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

1. Submit two (2) copies at time of discovery of differing conditions.

1.6 SUBMITTALS

A. Administrative Requirements and Submittal Procedures

1. General: The contractor shall prepare and submit a comprehensive Submittal Schedule/Register within 15 calendar days of award or 5 working days of NTP which every is less, see Appendix D for format.

Prepare and submit submittals for the items listed in this Specification section and as listed in individual Specification Sections and/or on drawings. See Submittal Register Appendix D. Types of submittals and specific submittal requirements are indicated in individual Specification Sections.

a. Submittals shall be submitted using government furnished Coast Guard submittal forms.

b. Submittals may be electronic (preferred) or paper copies. Color charts, material samples, material profiles, etc. require physical submittals (i.e. paint chips, fabric swatches, carpet samples, etc.).

1) Electronic Submittals: Submittals shall be sent electronically in Adobe .pdf format to the

Construction Project Manager/COR via e-mail with filled out Coast Guard Academy Submittal Form Cover Sheet in excel format. Provide a minimum of two (2) physical samples of preprinted color charts, material samples and profiles, etc.

2) Paper Submittals: Provide a minimum of five (5) copies of shop drawings, product data, etc.

one (1) copy to be returned to the contractor and four (4) copies that will be retained by Chief, Construction and Engineering.

c. All submittals shall be provided to Chief, Construction and Engineering via the Construction Project Manager/COR within 15 calendar days of NTP. For scheduling purposes, the contractor shall assume the government review time of submittals to average ten (10) working days.

d. Contractor shall provide resubmittals to Chief, Construction and Engineering via the Construction Project Manager/COR within (10) ten working days of receipt of disapproved submittal.

2. Submit Shop Drawings, Product Data, Samples, Test Reports, and Maintenance Data for each type of product used on the project. Submit additional information as requested elsewhere in the specification and on the drawings. Contractor shall submit a shop drawing for the de-containment & negative pressure zones including the location of the HEPA filtered vacuum equipment IAW OSHA 1926 regulations.

3. Make all shop drawings accurately to a scale sufficiently large to show all pertinent features of the item and its method of connection to the work.

a. Modify manufacturer’s standard schematic drawings as necessary to provide additional information applicable to project. Manufacturers catalog sheets, brochures, diagrams, schedules, performance charts, illustrations, and other standard descriptive data shall be clearly marked to identify pertinent materials, products, or models.

4. Samples shall be of sufficient size and quantity to illustrate the functional characteristics of products or material, and a full range of color choices.

a. Specified product finishes, colors, and patterns shall be selected by the COR from the manufacturer’s full range unless noted otherwise.

b. Multiple finishes, colors, and patterns may be selected per product.

B. Contractor’s Review: All submittals shall be reviewed and checked for coordination with other Work of the Contract and for compliance with the Contract Documents, with corrections and field dimensions noted and marked with approval stamp by the contractor before submitting to the Government.

1. Stamp each submittal with a uniform, approval stamp. Include Project name and number, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the contract documents, and/or notification of any deviations from contract documents.

2. Contractor is responsible for reviewing shop drawings, product data, and samples prior to submission, verifying field measurements, field construction criteria, catalog numbers and similar data, and coordinating each submittal with requirements of work and /or contract documents.

3. Constructor’s responsibility for errors and omissions in submittals is not relieved by Chief, Construction and Engineering review of submittals.

4. Contractor’s responsibility for deviations in submittals from requirements of contract is not relieved by review of submittals unless Chief, Construction and Engineering gives written acceptance of specific deviation.

5. Begin no work that requires submittals until return of submittals with Chief, Construction and Engineering approval and initials or signature indicating review.

6. Submittals returned “approval as noted” are only approved if contractor and manufacturer concur with the comments, if not the submittal is rejected and must be resubmitted.

C. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Submit all submittal items required for each Specification Section concurrently.

2. Coordinate transmittal of submittals for related parts of the work so processing will not be delayed because of need to review submittals concurrently for coordination.

1.7 QUALITY REQUIREMENTS

A. Referenced Standards: If compliance with two or more standards is specified and the standards establish different or conflicting requirements for minimum quantities or quality levels, comply with the most stringent requirement. Refer conflicting requirements that are different, but apparently equal, to Architect or COR for a decision before proceeding.

B. Minimum Quantity or Quality Levels: The quantity or quality level shown or specified shall be the minimum provided or performed. The actual installation may comply exactly with the minimum quantity or quality specified, or it may exceed the minimum within reasonable limits.

C. Quality Assurance and Qualifications: All work performed on the project shall be done by a company or individual trained and experienced in installing, erecting, or assembling work similar in material, design, and extent to that indicated for this Project, whose work has resulted in construction with a record of successful in-service performance. Any types of work required to be performed by a licensed person as defined by Chapter 393 of the Connecticut General Statutes, shall be performed by persons licensed for such work or occupation.

1. Contractor shall employ personnel on this Project meeting the licensing and certification requirements of Chapter 393 of the Connecticut General Statutes for all work defined therein.

D. Permits, Licenses, and Certificates: For Government's records, submit copies of permits, licenses, certifications, inspection reports, releases, jurisdictional settlements, notices, receipts for fee payments, judgments, correspondence, records, and similar documents, established for compliance with standards and regulations bearing on performance of the Work.

E. Warranty of Construction: Provide Contractor’s warranty letter, in which the contractor warrants the work performed under this contract for a period of 1 year, or longer if required by the specifications, from date of substantial completion or final acceptance of the work, whichever is appropriate. The Contractor certifies that the work conforms to the contract requirements, is free of any defect in equipment, material, or workmanship performed by the Contractor or any subcontractor or supplier at any tier. Should any defect develop during the warranty period the Contractor agrees to repair or replace any defects in material, workmanship, or arrangement, as well as any other work affected in correcting such defects, and correct the defect(s) without expense to the government. Warranty shall also comply with FAR’s clause “Warranty of Construction”. The warranty letter shall also include the follow:

1. Project name and number.

2. Established start date of warranty period.

3. Warranty period.

4. Be signed by a person authorized to sign legal documents on behalf of Contractor.

1.8 PRODUCT REQUIREMENTS

A. Deliver, store, and handle products using means and methods that will prevent damage, deterioration, and loss, including theft and vandalism. Comply with manufacturer's written instructions.

1. Schedule delivery to minimize long-term storage at Project site and to prevent overcrowding of construction spaces.

2. Deliver products to Project site in an undamaged condition in manufacturer's original sealed container or other packaging system, complete with labels and instructions for handling, storing, unpacking, protecting, and installing.

3. Inspect products on delivery to determine compliance with the Contract Documents and to determine that products are undamaged and properly protected.

4. Store products to allow for inspection and measurement of quantity or counting of units.

5. Store product off the ground and comply with product manufacturer's written instructions for temperature, humidity, ventilation, and weather-protection requirements for storage.

1.9 EXECUTION

A. Examination:

1. Existing Utility Interruptions: Do not interrupt utilities serving any facilities unless permitted in writing by the COR and only after arranging to provide temporary utility if required by COR.

a. Notify COR not less than (72) hours in advance of proposed utility interruptions.

b. Do not proceed with utility interruptions without COR’s written permission.

2. Immediately on discovery of the need for clarification of the Contract Documents, submit a request for information (RFI) to the Contracting Officer. Include a detailed description of the issue encountered, together with recommendations for a solution.

B. Government-Installed Products

1. Site Access: Provide access to Project site for Government's construction personnel.

2. Coordination: Coordinate construction and operations of the Work with work performed by Government's construction personnel.

C. Progress Cleaning

1. Clean Project site and work areas daily, including common areas. Coordinate progress cleaning for joint-use areas where more than one installer has worked. Enforce requirements strictly. Dispose of materials lawfully.

a. Comply with requirements in NFPA 241 for removal of combustible waste materials and debris.

b. Containerize hazardous and unsanitary waste materials separately from other waste. Mark containers appropriately and dispose of legally, according to regulations.

2. Maintain Project site free of waste materials and debris.

3. Clean areas where work is in progress to the level of cleanliness necessary for proper execution of the Work. Remove liquid spills promptly.

4. Keep installed work clean. Clean installed surfaces according to written instructions of manufacturer or fabricator of product installed, using only cleaning materials specifically recommended.

5. Remove debris from concealed spaces before enclosing the space.

6. Clean exposed surfaces and protect as necessary to ensure freedom from damage and deterioration at time of Substantial Completion.

7. Waste Disposal: Do not bury or burn waste materials on-site. Do not wash waste materials down sewers or into waterways. Comply with waste disposal requirements in "Construction Waste Management and Disposal."

a. Landfill Receipts: Submit copy of receipts issued by a landfill facility, licensed to accept hazardous materials, for hazardous waste disposal.

b. Disposal Records: Submit copy of receipts indicating weights of demolition materials and construction debris recycled or disposed of in landfills.

8. Clean and protect construction in progress and adjoining materials already in place. Apply protective covering where required to ensure protection from damage or deterioration at Substantial Completion.

9. Clean and provide maintenance on completed construction as frequently as necessary through the remainder of the construction period. Adjust and lubricate operable components to ensure operability without damaging effects.

D. Repair or remove and replace defective construction. Restore damaged substrates and finishes without visible evidence of repair.

1.10 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

A. Performance Requirements and Procedures:

1. General: Practice efficient waste management in the use of materials in the course of the Work. Use all reasonable means to divert construction and demolition waste from landfills and incinerators. Facilitate recycling and salvage of materials.

a. The contractor is responsible for complying with all Federal, State, and local environmental laws and requirements in the execution of this contract.

2. The contractor shall be responsible for the proper management and collection of all wastes generated. No wastes generated by the contractor shall be placed in any Academy waste collection device.

3. The contractor shall provide waste collection containers for all wastes generated that include unregulated trash, regulated wastes (e.g., construction debris, unusable excavated materials, and recyclable used oil), hazardous wastes, and wastewaters that cannot be discharged. The contractor shall submit to the government copies of all weight tickets from the disposal of waste. All waste shall be disposed of in permitted landfills, recycling, or treatment facilities. The COR shall designate to the contractor the sites for contractor’s waste collection containers.

4. All regulated waste generated by the contractor shall be managed in accordance with all Connecticut Department of Environmental Protection (CTDEP) requirements (RSCA Title 22A, Environmental Protection). The contractor is responsible for properly collecting, managing and paying for the disposal of all regulated waste. The contractor shall submit to the government copies of all weight tickets from the disposal of regulated waste. All regulated waste shall be disposed of in permitted landfills, recycling, or treatment facilities. Procedures for the management of regulated waste will be reviewed at the preconstruction meeting.

5. All hazardous waste or potentially hazardous waste generated by the contractor shall be managed in accordance with all Resource Conservation and Recovery Act (RCRA 40 CFR 260 - 266, 268 and 270), and CTDEP requirements (RSCA 22a-449(c)-100 through 110 and 22a-449(c)-11). The contractor shall be responsible for the proper collection and management of all hazardous waste. The contractor shall provide DOT approved shippable containers compatible for storing and for disposal of the collected contaminated material. The government will pay the cost for disposal of all hazardous waste. The contractor shall turn over custody of all hazardous waste to the government. The government reserves the option of either transferring hazardous waste to the Less-Than-90-Day-Accumulation Building at the Academy, or providing the services of a licensed hazardous waste transporter to pick-up the waste at the construction site for transport to a permitted Treatment, Storage, or Disposal Facility (TSDF). All hazardous waste will be manifested using the Academy's EPA hazardous waste generator identification number. Only the government shall sign hazardous waste manifests and manifests for asbestos material.

Procedures for the proper management of hazardous waste will be given to the contractor by the government at the preconstruction meeting.

6. The contractor shall not discharge wastewater to any sewer, sanitary or storm, without a permit or permission from the government. The contractor shall not discharge any wastewater to any building floor, grass area, sidewalk, or street without the permission of the government. Regulated wastewater (hazardous or Connecticut-regulated waste) that is collected shall be managed according to the requirements of this section.

7. The contractor shall comply with all federal, state, and local air pollution regulations, which include all CTDEP requirements of RSCA 22a-174.

a. The contractor shall not release any chlorofluorocarbons (CFCs) to the environment when executing this contract.

8. The contractor shall install backflow preventers on any connection made to public water utilities.

9. Spills and Releases: The contractor shall be responsible for, and shall pay all costs for the cleanup and the disposal of wastes from any spills or releases of any hazardous materials (including all wastes) to the environment. All non-incidental spills and releases shall be reported immediately to the Academy's Fire and Emergency at extension 8555 (860-444-8555, if using a portable phone).

B. Records and Reports:

1. Provide Recycling and Processing Facility Records: Indicate weight, cash value, receipt and acceptance of recyclable waste by recycling and processing facilities licensed to accept them.

2. Provide Landfill and Incinerator Disposal Records: Indicate weight, receipt and acceptance of waste by landfills and incinerator facilities licensed to accept them. Include manifests, weight tickets, receipts, and invoices.

3. Provide Statement of Refrigerant Recovery: Signed by refrigerant recovery technician responsible for recovering refrigerant, stating that all refrigerant that was present was recovered and that recovery was performed according to EPA regulations. Include name and address of technician and date refrigerant was recovered.

4. Provide a final Waste Management report at the end of the project. Report shall consist of actual quantities by weight of waste salvaged, recycled, disposed of in landfill or incinerator.

C. Project Conditions:

1. Hazardous Materials: Hazardous materials are present on the project.

2. Storage or sale of removed items or materials on-site will not be permitted.

1.11 CLOSEOUT PROCEDURES

A. Final Completion Procedures

1. Prior to Final Completion: Before requesting final inspection for determining final completion, and final Application for Payment complete the following:

a. Submit closeout submittals, including project record documents, operation and maintenance manuals, damage or settlement surveys, property surveys, equipment decommissioning and enrollment forms, specific warranties, workmanship bonds, maintenance service agreements, final certifications, and similar final record information and documents.

b. Submit maintenance material submittals specified in individual Sections, including tools, spare parts, extra materials, and similar items, and deliver to location designated by COR. Label with manufacturer's name and model number where applicable.

c. Make final changeover of permanent locks and deliver keys to Government. Advise Government's personnel of changeover in security provisions.

d. Complete startup and testing of systems and equipment.

e. Perform preventive maintenance on equipment used prior to Final Completion.

f. Instruct Government's personnel in operation, adjustment, and maintenance of products, equipment, and systems. Submit demonstration and training video recordings specified.

g. Advise Government of changeover in heat and other utilities.

h. Terminate and remove temporary facilities from Project site, along with mockups, construction tools, and similar elements.

i. Submit pest-control final inspection report.

j. Complete final cleaning requirements, including touchup painting.

k. Touch up and otherwise repair and restore marred exposed finishes to eliminate visual defects.

2. Contractor's List of Incomplete Items: Prepare and submit a list of items to be completed and corrected (Contractor's punch list), indicating the value of each item on the list and reasons why the Work is incomplete.

3. Inspection: Submit a written request for final inspection to determine acceptance. On receipt of request, Government will either proceed with inspection or notify Contractor of unfulfilled requirements.

Government will prepare a final Certificate for Payment after inspection or will notify Contractor of construction that must be completed or corrected before certificate will be issued.

a. Re-inspection: Request re-inspection when the Work identified in previous inspections as incomplete is completed or corrected.

4. List of Incomplete Items (Punch List): Include name and identification of each space and area affected by construction operations for incomplete items and items needing correction including, if necessary, areas disturbed by Contractor that are outside the limits of construction.

a. Submit list of incomplete items in the following format:

1) Microsoft Excel electronic file.

B. Project Record Documents

1. General: Do not use project record documents for construction purposes.