Solic-16-QE2MA1_Final-Rev1.pdf

ATTENTION TO OFFEROR

The U.S. COAST GUARD SHORE INFRASTRUCTURE LOGISTICS CENTER (SILC) invites you to submit a proposal, via the Acquisition of Commercial Items and Contracting by Negotiation procedures (cf. Federal Acquisition Regulation [FAR] Parts 12, Acquisition of Commercial Items and FAR Part 15, Contracting by Negotiations), to provide the following commercial services: All labor, materials, equipment and any other items or services applicable or appropriate for Waste Water Treatment Plant Operation Services at USCG Training Center (TRACEN) Petaluma, Petaluma, CA

1. This requirement is using 100% SMALL BUSINESS SET-ASIDE procedures. The North American Industry Classification System (NAICS) code 221320 applies to this RFP, and its size standard is $20.5M.

These services are being solicited under Request for Proposal (RFP) HSCG84-16-R-QE2MA1

Any and all questions regarding this solicitation shall be submitted in writing to the Contract Specialist, at Shirley.Boursiquot@uscg.mil; Any Amendments will be posted on the Federal Business Opportunity Website at www.fbo.gov. It is the potential offer’s responsibility to monitor these avenues for release of any future amendments to the solicitation.

PLEASE CAREFULLY READ AND COMPLETE THE ENTIRE SOLICITATION DOCUMENT.

The following information is highlighted for your attention:

1. Be sure to complete the SF1449 first page of offer, including appropriate signature.

2. Be sure to complete all required prices set forth in the Schedule of Supplies/Services

(Block 19 through 24), Unit Price and Total Amount information required starting on Page 4 of 60.

3. Be sure to read FAR Provisions 52.212-1 Instructions to Offerors -- Commercial Items and 52.212-2 Evaluation - Commercial Items.

4. For site visit information, see FAR Provision 52.237-1 – Site Visit on Page 43 of 60.

5. Be sure that your offer reaches this office by the time and date specified in Block #8 of the SF1449, and/or in any amendments thereto (NO ELECTRONIC OFFERS WILL BE

ACCEPTED):

The offer or shall submit ONE (1) Original and ONE (1) Copy of the offer and any additional documentation to the following Contract Specialist/Address by the DATE and TIME specified in Block 8 of the SF1449, Page 1 of the RFP:

COMMANDING OFFICER

USCG Shore Infrastructure Logistics Center (SILC)

ATTN: SHIRLEY BOURSIQUOT (COB2E)

300 EAST MAIN STREET, SUITE 965

NORFOLK, VA 23510-9113.

FAILURE TO COMPLETE THE SOLICITATION DOCUMENT AND AMENDMENTS AS

REQUIRED MAY RESULT IN DELAY OF AWARD OR DETERMINATION THAT YOUR OFFER

IS NOT RESPONSIVE.

mailto:Shirley.Boursiquot@uscg.mil http://www.fbo.gov/

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695.

mailto:OPAP@uscg.mil

NAME OF OFFEROR OR CONTRACTOR

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED

RFP# HSCG84-16-R-QE2MA1

Continuation of SF1449 – Block 16/Contract Management

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the contractor. The individuals listed below will be the Government points of contact during the performance period as follows:

The Base Support and Services Contracting (SILC-COCO-BSS-COB2W), U.S. Coast Guard, Shore Infrastructure Logistics Center (SILC) will perform all contract administration under this contract. The location of the Primary Contracting Officer, Alternate(s) Contracting Officer, and Contract Specialist/Administrator for the contract is at COAST GUARD ISLAND BLDG 54C SILC DET ALAMEDA (COB-2 WEST) 965, ALAMEDA CA. 94501-5100. Communication pertaining to contractual administrative matters shall be addressed to the one of the Contracting Officers listed below. Changes in, or deviation from, the scope of work will not be effected without a written modification to the contract as executed by a SILC Contracting Officer.

PRIMARY:

Contracting Officer: Mr. Michael T. Hassett, Telephone No. 510-437-3009 Email: michael.t.hassett@uscg.mil

ALTERNATES:

Contracting Officer: Ms. Elaine D. Rachko, Telephone No. 510-437-3047 Email: elaine.d.rachko@uscg.mil

Branch Manager/Contracting Officer: Ms. Jeanie Thorne, Telephone No. 757-628-4109 Email: jeanie.s.thorne@uscg.mil

The Contract Specialist/Administrator serves as the point of contact between the Contractor and the Contracting Officer; however, this person does not have a warrant that provides the authority to contractually commit the Government.

The Contracting Officer's Representative (COR) is a Government personnel designated in writing by the Contracting Officer to act as technical advisor for the Contracting Officer for items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the authorities and limitations of the COR under the contract.

Continuation of SF1449 – Block 17b/Remittance Address

Contractor desiring payment to be mailed to an address different from the address shown in Block 17A, SF1449, shall insert such address in the proposal.

mailto:michael.t.hassett@uscg.mil mailto:elaine.d.rachko@uscg.mil mailto:jeanie.s.thorne@uscg.mil

Continuation of SF1449 – Block 18b/Invoice Procedures

Invoicing Instructions: Electronic submission of Invoices is mandatory

1. The Contractor shall submit invoices for services via Coast Guard Finance Center Website at: http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

2. The web submission requires the contractor to complete the Invoice Receipt Cover Form, select the Invoice Routing Code, and attach a PDF file of the invoice and any other supporting documentation.

3. A sample of the Invoice Receipt Cover Form is provided below. Mandatory information to be completed is highlighted in red on the website.

Invoice Routing Code:

TRACEN YORKTOWN (help) Invoice Receipt Date:

MM/DD/YY

(help)

Contract Number:

Requisition Number:

Delivery/Task Order Number:

Invoice Number:

MM/DD/Y

Invoice Date:

Invoice Amount:

Discount Terms:

Net Days (help)

Y

Discount Days

Contractor Information Attachment of Official Invoice Contractor Name: (help)

Submitter Name:

Submitter Email:

Submitter Phone:

4. The Contractor must select the correct Invoice Routing Code for timely invoice processing. The Invoice Routing Code for this contract is SILC PCB-2.

5. The Contractor shall attach a single PDF file no larger than 1MB as the official invoice.

0.00

00.00 0 % http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

Continuation of SF 1449 – Blocks 19 through 24/Schedule of Supplies/Services

The contractor shall provide WASTE WATER TREATMENT PLANT OPERATION SERVICES at the U.S. Coast Guard (USCG), Training Center (TRACEN) Petaluma, Petaluma, CA, in accordance with the following: (1) Performance Work Statement (PWS); (2) terms and conditions (clauses/provisions) identified by reference and in full text; (3) applicable Wage Determination, (4) all attachments and technical exhibits and publications; and, (5) schedule and prices of this contract.

FIRM-

FIXED

CLINS SCHEDULE OF SUPPLIES/SERVICES QTY U/I

UNIT

PRICE

TOTAL

AMOUNT

BASE PERIOD (15 August 2016 - 31 July 2017)

00001 Provide Waste Water Treatment Plant Operation Service (15 August 2016 – 31 August 2016) 16 DY

00001A Provide Waste Water Treatment Plant Operation Service (01 September 2016 – 31 July 2017) 11 MO

OPTION YEAR ONE (15 August 2017 - 31 July 2018)

10001 Provide Waste Water Treatment Plant Operation Service 12 MO

OPTION YEAR TWO (15 August 2018 - 31 July 2019)

20001 Provide Waste Water Treatment Plant Operation Service 12 MO

OPTION YEAR THREE (15 August 2019 - 31 July 2020)

30001 Provide Waste Water Treatment Plant Operation Service 12 MO

OPTION YEAR FOUR (15 August 2020 – 31 July 2021)

40001 Provide Waste Water Treatment Plant Operation Service 12 MO

TOTAL BASE PERIOD and FOUR OPTION YEARS (CLINS 00001 - 40001) AMOUNT

Pricing: The contractor shall price the services all-inclusive in accordance with the schedule, since this is a Firm-Fixed Price type contract, taking into consideration any cost of living increases and inflation for each additional year. The contractor shall not escalate labor rates since, at each option year, an updated wage determination will be incorporated at which time the contractor may request a wage adjustment.

Performance Work Statement for Waste Water Treatment Services at USCG Training Center (TRACEN) Petaluma, Petaluma, CA

1.0 INTRODUCTION

The Coast Guard is procuring Waste Water Treatment Plant Operation Services as described in the following paragraphs for the Coast Guard Training Center in Petaluma, CA. The Performance Work Statement (PWS) is in coherence with the direction in which the Coast Guard is procuring contracts to ensure consistent performance and be result-oriented.

2.0 BACKGROUND

2.1. Mission: The Coast Guard Training Center Petaluma is seeking a contract to provide personnel, transportation, operation, maintenance, testing, monitoring, and other items or services (except as stated herein) necessary to perform waste water treatment plant services to maintain a safe, clean and healthy environment for all the residents, military/civilian personnel and members of the general public. To accomplish this mission, it is essential that the properties and facilities of the CG Training Center Petaluma specified herein have qualified waste water treatment plant services as required. Under this order, the contractor will independently provide support services to satisfy the overall operational objectives of the Wastewater Treatment Plant under the Maintenance Branch Most Efficient Organization (MEO), Engineering Division, U.S.

Coast Guard Training Center, Petaluma, California. The primary objective is to provide contractor services and deliverables through performance of wastewater treatment plant operator support services. Contractor serves as an Operator-in-Charge with responsibility for the overall operation of the wastewater treatment plant, including compliance with effluent limitations established in the waste discharge permit. Contractor is responsible and accountable for compliance with all regulatory and legal requirements.

2.2. Hours of Operation: Services shall be provided from 0700-1530 (30 minutes of which is authorized lunch time) Thursday through Monday, including Saturday and Sunday (minimum services performed on Saturday and Sunday shall include performing specific daily monitoring and analytical services described in paragraph 5.3), unless specifically stated otherwise in this PWS. Site access is available via a gate at the entrance to the plant on Colorado Avenue on base 24 hours a day / 7 days a week; gate is locked after hours. The contractor shall remain on-site for the sufficient time to meet the requirements of routine operations, maintenance, and daily testing services. Contractor may be required to return to work afterhours to correct discrepancies or respond to wastewater treatment plant process failures through an automated call out system.

2.3. Facility Type: This procurement consists of locations within the boundaries of the Coast Guard Training Center Petaluma, which consist of an activated sludge wastewater treatment plant with a peak wet weather flow of 3.036 million-gallons per day (MGD), and an average dry weather flow of 0.197 MGD, with secondary and tertiary treatment and discharge. The plant consists of the headwork’s including flow monitoring and automated screening and grit removal;

a flow equalization basin; secondary treatment facilities consisting of an activated sludge system with biological nutrient removal (BNR); spray irrigation (land application wastewater);

solids processing and handling (chemical conditioning); chlorine disinfection facilities utilizing sodium hypochlorite. BNR is accomplished using sequenced aeration in a series of aeration tank compartments; proper sludge processing, handling and management of storage facilities consisting of a belt filter press housed in an enclosed building and 6 bays of redundant dewatering facilities and storage. Tertiary treatment facilities consist of coagulation, filtration, and ultra-violet light disinfection.

3.0 SCOPE

3.1. Requirements Summary: The Contractor shall provide all personnel, transportation, operation, maintenance, testing, monitoring, and other items as described herein. The service requirements and performance objectives relate directly to mission essential items as identified in the PWS, the Contractor’s Quality Control Plan (QCP) and the Government Monitoring Functions providing for the highest level of service delivery performance critical to mission success. The contractor shall use the PWS, as well as the approved QCP to accomplish the functions/tasks generated for this effort as identified in Paragraph 5, Technical Requirements, of the PWS.

3.2. Service Call/After Hours Work: Contractor personnel may be required to correct discrepancies or respond to wastewater treatment plant process failures through an automated call out system after hours. Response time for these events will require the contractor to be on-site within two (2) hours of notification.

4.0 APPLICABLE DOCUMENTS

4.1. The Contractor shall comply with all applicable federal, state, local and municipal laws, regulations and requirements; all industry standards/references; and, all Government and Coast Guard Regulations, attachments and exhibits listed in the table below applicable to the performance of the contract and to contractor personnel. The contractor shall instruct and guide its employees regarding any directives provided by the Coast Guard.

4.2. The Government will provide all publications listed upon request. Supplements or amendments to listed publications may be issued during the life of the contract. The Contractor shall immediately implement those changes, which result in a decrease, or no change in the contract price. Upon completion of the contract, the Contractor shall return to the Government all issued publications and any unused forms.

Publication Number Title Date Provided

COMDTINST M4500.5D Property Management Manual 02/2013 As necessary COMDTINST M5100.47B Safety and Environmental Health

Manual 05/2016 As necessary

COMDTINST M6000.1F Coast Guard Medical Manual 08/2014 As necessary COMDTINST M1020.6I Coast Guard Uniform Regulations 05/2016 As necessary COMDINST M11000.7 Facilities Energy Manual 02/1999 As necessary COMDTINST M5530.l Physical Security and Force

Protection As necessary

5.0 TECHNICAL REQUIREMENTS

5.1. The contractor will be responsible for the following: Routine operations and maintenance services, daily operations testing and monitoring; submitting samples for laboratory analysis.

Performance requirements for these services include the following:

5.1.1. The contractor shall be on-site daily and shall remain on-site for sufficient time to meet the requirements of routine operations, maintenance services and daily testing.

5.1.2. Contractor has responsibility on a regular and recurring basis, for the overall operation of the plant, including daily inspections, operational maintenance and monitoring to comply with the North Coast Regional Water Quality Control Board Waste Discharge/Reclamation Requirements under the direction of the Chief Plant Operator. Contractor Personnel will perform corrective and preventive maintenance associated with unit process operation per established procedures and schedules. Contractor is responsible and accountable for compliance with all regulatory and legal requirements.

5.1.3. Use standard laboratory practices for the proper collection, sampling, and preservation of wastewater samples. Perform physical, chemical and biological analyses per Standard Methods for the examination of wastewater. Interpret results and make required changes in physical/chemical controls per established procedures. Make visual observations of all unit processes, prepare records and update all plant operating logs.

5.1.4. Through tertiary treatment, ensure that the plant produces a high quality effluent in accordance with the waste discharge requirements by using the unit processes of wastewater treatment plant.

5.1.5. Utilize a Supervisory Control and Data Acquisition (SCADA) system to operate and maintain all equipment, instruments, and processes in coordinated fashion. Operate and maintain manual, pneumatic and electrically operated valves, chemical feed systems, flocculators, aerators, skimmers, telemetering, pneumatic and mechanical instrumentation, pumps, filters, clarifiers, nitrification reactors and other equipment used for treatment process control. Maintain proper process control following established procedures. Recognize process upsets and aberrant conditions taking decisive, immediate corrective actions to prevent mechanical, biological and physical chemical process failures that can cause a violation of the Regional Water Quality Board Permit or damage to any unit process and its appurtenances.

5.2. The Government will furnish all Supplies, Materials, and Chemicals and accessibility to Government-Furnished Equipment necessary for the operation of the wastewater treatment plant.

a. The Government will provide all necessary chemicals to conduct the required testing at the waste water treatment plant (to include, but not limited to: Buffer Reagent for PH, 4.00, 7.00, and 10.0, Total Chlorine Reagent, Total Alkalinity Reagent, Calcium Hypochlorite Tablets (CL2), Dechlorination Tablets (Sodium Sulfite). The Government will furnish the facilities equipment and testing equipment necessary for the performance of the contract (to include, but not limited to: PH meter, DO meter, Chlorine test kit, Alkalinity test kit).

b. The Government is responsible for all the mechanical and electrical equipment required to maintain the waste water treatment plant.

c. Except for those items specifically stated as Government-furnished property, the contractor shall furnish everything else required for the performance of this contract.

d. The Government will provide a designated area for the storage of supplies, materials and chemicals. The contractor shall maintain this area in a clean and organized manner.

e. The Government will provide contractor personnel with a shared office environment that includes a workstation, facsimile, telephone, copier and computer with restricted access to the Internet and Local Area Network (LAN).

f. The Government will provide contractor personnel with relevant software, hardware, materials, data, documentation and any other items necessary for performance of tasks as delineated within this statement of work.

5.3. Monitoring and Analytical Services: The contractor will perform specific monitoring and analytical services. Specific monitoring and analytical requirements includes but is not limited to:

TYPE QUANTITY

Flow 1 Measured Per Day Dissolved Oxygen 1 Grab per Day CL2 Chlorine 1 Grab per Day PH Final Effluent 1 Grab per Day

5.4. The government is responsible for the environmentally acceptable removal and disposal of the sludge generated through the sewage treatment process.

5.5. The contractor will provide copies of employee’s licenses proposed to operate the plant.

These persons must be approved by the state prior to any service performance under this contract.

5.6. Security: The contractor’s employees shall be uniformly dressed in a company marked uniform or have a visible photo ID on their person at all times while working at this project.

Employees working after normal working hours must check in with the Officer of the Day (OOD).

Work under this order is unclassified. The contractor shall comply with all applicable Department of Homeland Security regulations and procedures during the performance of this order. The contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data Privacy Act Data and Government personnel work products that are obtained or generated in the performance of this order. If necessary, the contractor will be required to provide clearances for personnel requiring access to Government computers and workstations.

The contractor shall be responsible for assuring that contractor employees proposed of this PWS are suitable for employment and will meet Federal investigative standards; and certifications of investigative requirement from the Office of Personnel Management’s (OPM) Clearance Verification System (CVS), the Department of Defense’s Joint Personnel Adjudications Systems (JPAS) or other Federal Agencies will be accepted.

The Government will provide contractor personnel with identification badge (or other unique form of identification) upon successful completion of a Federal investigative process as required in accordance with Homeland Security Presidential Directive -12 (HSPD-12) or, in the event of a waiver, an ”interim” badge may be issued.

5.7. Vehicles: Any contractor-owned vehicle(s) used must meet established Coast Guard regulations (e.g. safety, insurance, etc.). The contractor is responsible for own transportation to and from work. Travel and other reimbursable expenses are not required.

5.8. Safeguarding Property: The contractor is responsible for safeguarding all Government property that they come in contact with during the performance of this contract. The contractor shall also be expressly responsible for safeguarding their property. At the close of each workday, facilities, equipment and supplies shall be secured.

5.9. Fire, Police and Emergency Contact Numbers: The COR will provide the numbers for the base rescue services to the contractor upon award.

5.10. The contractor shall identify and make recommendations to the COR of all facilities or equipment requiring repairs that are the responsibility of the Government so that a work order may be placed to complete the work.

5.11. Damages: The contractor shall be responsible for restoring any damaged property or equipment caused by the contractor. The restoration shall be to its original condition at no additional charge to the Government.

6.0 DELIVERABLES

The Contractor shall submit the following reports and other deliverables in accordance with the table below. The preferred method of delivery is email with any attachments generated in Microsoft Word/Excel or PDF files.

Deliverables Frequency No. of Copies and to whom Date Required

Contractor/Employee contact List with name(s), telephone number(s) and address(s)

As Needed

One/ COR

10 days after Award

Certifications and Licenses

As revised

One/COR

With Proposal

Quality Control Plan

As revised

Two/COR and Contracting Officer

10 days after Award

Certificate of Insurance, required by FAR 52.228-5

Annually

One/ Contracting Officer

With Proposal

Documentation of wastewater treatment plant operator support services performed

Once Every 2 Weeks;

confirmed semi-annually

Two/COR and Contracting Officer

NOTE: It is acceptable to submit a letter from the Insurance Company, not from the Contractor, stating a Certificate of Insurance will be provided upon contract award.

7.0 PERSONNEL REQUIREMENTS

7.1. General

The contractor shall manage the total work effort associated with the services required to assure fully adequate and timely completion of these services. Such management includes, but is not limited to, planning, scheduling, establishing and maintaining records and quality control. The contractor shall provide staff with the necessary management expertise to assure the performance of the required work; and, trained and experienced personnel who meet established standards to effectively perform the services required and who exhibit capability to perform with minimum supervision. The contractor shall submit copies of the employee’s licenses proposed to operate the plant in accordance with the North Coast Regional Water Quality Control Board. Removal or dismissal of employees, who are not fully able to perform the normally assigned duties or violate any security or health requirement, does not relieve the contractor of the requirement to provide sufficient personnel to adequately perform services required. The contractor shall provide contingencies for employees who are absent during their regular work hours; and, shall have in place a pre-approved replacement for the absentee employee within two hours of initial notification by the COR.

7.2. Personnel Requirements

a. Contractor Personnel shall possess a valid operator certificate of AT LEAST A GRADE 2 as issued by the California State Water Resources Control Board. Contractor is responsible for continual education requirements and development for certification renewal.

b. Wastewater Treatment - Contractor Personnel must have a thorough knowledge of the entire wastewater treatment system in order to locate problems and initiate corrective action to maintain adequate wastewater treatment under the direction of the Chief Plant Operator or higher grade operator in charge. Knowledge of primary, secondary and tertiary wastewater treating processes is essential. Contractor Personnel must be skilled in monitoring equipment operations to ensure correct processing of waste water through successive stages of the treatment system. Contractor Personnel must be skilled in making adjustments to chemical additives based upon Federal and State regulations and report findings per established guidelines. Skill in performing and quantifying process control tests per Standard Methods for the examination of wastewater. Must be skilled in, and have the knowledge of proper sampling technique, collection and preservation. Contractor Personnel must have knowledge of record keeping, recorded operational and analytical data interpretation and quantification. Contractor Personnel must also have the knowledge of individual unit process relationships and effect on physical, chemical and biological efficiency. Skill in the operation of various kinds of equipment associated with domestic wastewater such as clarifiers, nitrification reactors, flocculators, telemetering, pneumatic and mechanical instrumentation, etc. Contractor Personnel must have the knowledge and ability to make complicated technical judgments and decisions based on all gathered data.

c. SCADA System - Contractor Personnel must have knowledge of SCADA systems and possess the skills to program, monitor and manage the waste water treatment plant monitoring system. Contractor must be capable of basic troubleshooting protocols to identify system faults, take appropriate action to resolve the issue, and obtain appropriate resources to restore system operations in a timely manner.

d. Agronomic Practices - Must be skilled in agronomic practices to avoid violations to the waste discharge requirements for the disposal of secondary treated effluent to pastures and the disposal of tertiary treated effluent to urban landscapes. Knowledge is applied when adhering to the irrigation plan. The irrigation plan ensures there is an adequate balance between secondary effluent disposal, tertiary effluent disposal and storage capacity, to include anticipation of near future weather events which may introduce infiltration and inflow to the waste water collection system. Must understand and capably operate irrigation control systems, such as “Toro” systems, to manage tertiary treated waste discharge.

e. Sludge Storage, Disposal and Handling - Contractor Personnel shall be capable of operating a belt filter press and sludge drying beds.

f. The Contractor shall designate in writing and provide licenses for On-Site Operators to include any alternates or replacement, with the authorization to act on behalf of the Contractor to be available at all times for contract work in progress. All personnel and alternates shall be able to clearly speak, read and understand English.

g. Non-Personal Services Statement: Contractor employees performing services under this contract shall be controlled, directed and supervised at all times by management personnel of the contractor. Contractor employees will perform independently of and without supervision of any Government Official. Action of contractor employees may not be interpreted or implemented in any manner that result in any contractor employee creating or modifying Federal Policy, obligation the appropriated funds of the U.S. Government, overseeing the work of Federal Employees, providing direct personal services to and Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Regulations (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

h. Management Personnel shall have an intimate knowledge of the waste water treatment duties and shall be able to both properly train and direct personnel. The hiring of personnel for these tasks shall comply with all rules, regulations and laws, both federal and state applicable at the time of hiring.

I. Management personnel shall be the central point of contact with the Government for performance of all work required; shall conduct any required inspections to ensure conformity with the PWS and with the approved Contractor’s Quality Control Plan; and, shall be fully capable of supervising all other contractor employees and be responsible for ensuring the completion of all work assignments and required services as specified and/or directed under the terms of the contract.

j. Management personnel shall conduct overall management coordination; shall have the authority on a day to day basis to accept and sign notices regarding deficiencies, inspection reports and other routine correspondence from the Contracting Officer or his representative;

and, shall be available to meet with the COR and/or other Government personnel to discuss problem areas. The Contractor’s representative shall be available to discuss contract matters with the COR, within one hour of notification during the hours of 7:00 a.m. to 4:30 p.m., Monday through Friday. This can be accomplished in person, or by telephone, depending on the circumstances.

7.3. Security: The Contractor, or any representative, and all contractor employees entering the Government reservation, shall abide by all security regulations of this installation which may be in effect during the contract period; and, shall be subject to such checks as may be deemed necessary to insure that no violations occur. All contractor personnel shall follow any instructions given by the COR, Base Officer of the Day (OOD), and security personnel in case of fire, earthquake, or any other emergencies. All contractor personnel shall possess the proper employee/vehicle identification.

7.4. Identification/Uniform: The contractor shall provide all employees, including supervisors, with distinctive uniform clothing and ID badges, with the full name of the employee to include photo. Uniforms shall be easily identifiable and assure that every employee shall report for work properly and neatly dressed; and, is in uniform from the date the employee first enters on duty and at all times. The uniform shall have the contractor’s name, easily identifiable, affixed thereon in a permanent or semi-permanent manner, such as a badge or monogram. Any appropriate color combination may be used for the uniforms except blue. All Contractor personnel shall wear attire appropriate for the specific task. Clothing not to be worn: tube tops, tank tops, shorts, leotards, sandals, or other inappropriate clothing as determined by the Contracting Officer’s Technical Representative (COR). The contractor shall ensure that each employee or representative of the Contractor shall present a clean and professional appearance.

7.5. Medical: The Contractor shall ensure that any Contractor employee shall be in good health and free of any communicable disease prior to commencing work at this facility. Any necessary medical certificates, exams and treatments are at the expense of the Contractor.

7.6. Safety: The Contractor works indoors and outdoors in all weather conditions and is exposed to all weather elements to include wet or icy conditions. Contractor is exposed to constant noise, rotating machinery, dirt, grease, chemicals, oil and fumes in the work area.

Contractor is subject to cuts and abrasions from the use of tools and equipment and burns from chemicals. There is a danger of falling into open tanks and of being caught in running machinery. The presence of chemical dust, gas or toxic fumes and aerosols from treatment process and pathogenic micro-organism require use of safety equipment and good personal hygiene. Contractor Personnel shall follow prescribed safety practices and use safety equipment such as face shields, gloves, hard-toe shoes, respirators and protective clothing.

Some of these safety items may be uncomfortable to wear and may be work or used for long periods.

Contractor Personnel operates heavy valves and lifts heavy equipment and tools. Does considerable walking, standing on concrete floors and climbing stairways, catwalks, and ladders in order to check equipment and make visual unit process observations and while collecting samples. Contractor Personnel works in strained positions while adjusting equipment. Must be able to lift and carry a minimum of 50 pounds of dead weight. Contractor Personnel must also be capable of operating weight handling equipment (forklift, skid-steer, etc).

7.7. Language Requirement: The contractor or qualified representative on site must be able to read, write, speak, and understand English. They must be able to fulfill, completely and clearly, the reporting requirements of the contract.

7.8. Conduct of Personnel: The contractor shall require their employees to comply with the instructions pertaining to conduct, safety and health regulations forming a part of this contract.

The contractor shall prohibit his/her employees from disturbing papers on desk, opening drawers, closets or cabinets, or using the telephone or equipment unless specifically authorized by the COR. Contractor personnel shall not smoke or consume food or drink while performing work on this contract. During breaks, eating or smoking is permitted in designated areas only.

Each contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, the U.S. Coast Guard, and the Federal Government. The Government reserves the right to direct the contractor to remove an employee from the work site for failure to comply with the standards of conduct. To maintain continuity of services, the contractor shall initiate immediate action to replace such an employee, at no additional cost to the Government.

7.9. Employee Training / Operation of Equipment: The contractor shall ensure that each employee used in the performance of this contract is adequately trained and instructed to safely and competently perform the work.

7.10. Alcohol and Controlled Substances. Contract employees shall not possess, distribute, consume, use or cause to be used any controlled substance or alcohol on the job site on Government property. Any employee using a controlled substance prescribed by a physician shall get written permission from the Contracting Officer to continue performance of assigned duties for this contract. Any contractor or contractor employee found to be in violation of this section will be permanently prohibited from the Coast Guard property. Actions taken under this section shall not relieve the contractor of the requirement to provide sufficient personnel to perform adequate and timely service as required in this contract.

8.0 CONTRACTOR QUALITY CONTROL (QC) REQUIREMENTS

8.1. In this contract the quality control program is the driver for product quality. The contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step to ensuring a "self-correcting" contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success. Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

8.2. Contractor QC Plan (QCP): The Contractor shall develop and maintain a QC Plan delineating the contractor’s QC program/inspection system to monitor and control their performance of services so that they meet the contract requirements. (see Paragraph 6.0).

The program/inspection system shall establish and explain in detail how the contractor shall sustain the quality of providing the services required. The QC Plan must assure that the requirements of the contract will be met. The COR will approve any changes to the QCP prior to the contractor implementing them. If the COR perceives such changes to be other than minor, approval by the Contracting Officer is necessary.

8.3. QC Program/Inspection System. The QC system shall encompass all functions of the contract. It must specify areas to be inspected on either a scheduled or unscheduled basis and list the title(s) of the individual(s) conducting the inspection. The contractor shall develop and implement quality control procedures addressing the areas identified in the PWS herein and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The QC program/Inspection System shall be designed to keep the Contractor's management and the Coast Guard informed of all issues affecting quality to include timely and effective corrective actions. The QC records shall, in part, consist of checklists of inspections and shall indicate the nature, frequency and number of observations made, number and type of deficiencies found, and the nature of corrective action taken as appropriate. The Contractor shall ensure that QC includes timely and effective corrective action for all deficiencies identified by the Government.

8.4. Contents of the QC Program/Inspection System shall include, but are not limited to, the following:

a. Introduction to the Quality Control System:

1. Background and Rationale for the System

2. Objectives in using Quality Control

3. Successes with and updates for the System

b. Waste Water Treatment Quality Control Process for the Various Tasks identified herein:

1. Steps and Flow Diagram (includes a checklist used in inspecting contract performance during regularly scheduled/unscheduled inspections/testing; method of documenting and enforcing quality control operations)

2. Inspection Procedure (to include checklists used by the contractor, identifying the items, frequency, conformance indicators and actions taken if nonconformance found covering all the service requirements of this contract.

3. Means of Identifying and Resolving Problems

4. Roles and Responsibilities

c. Specific Quality Control Functions:

1. Supervision of duties covering all the service requirements of this contract (to include staffing and schedules for all necessary assignments; submissions and completion reports; and, availability of project manager/supervisor/shift-leader and any substitutes/alternates with the flexibility to realign staff for certain events; a training plan outlining names, topics, and completion dates; and, the name(s) of the individual(s) who will perform the inspections.

2. Labor practices (hiring, retention and rewards and substitutions)

3. Compliance with Security, and Health and Sanitary requirements.

4. Key Control Procedures

d. Contingencies:

1. Emergency Situations - procedures to be used; obtaining additional employees

NOTE 1: The COR will approve any changes to the Quality Control Plan, to be submitted by the Contractor in accordance with Paragraph 6.0, prior to the Contractor implementing them. If the COR perceives such changes to be other than minor, approval by the Contracting Officer is necessary.

8.5. Performance Evaluation Meetings: The Contractor/Contractor’s representative, or alternate, may be required to meet at least weekly with the COR during the first month of the contract. Meetings will be as often as necessary, thereafter, as determined by the COR. Time and place of the meetings will be mutually agreed upon between the Coast Guard and the contractor. The minutes of the meetings shall be prepared by COR, and signed by him or her, and the Contractor/Contractor’s representative, or alternate. If the contractor does not concur with the minutes, they shall state, in writing, any areas of non-concurrence, and submit to the COR, within five calendar days of receipt of the signed minutes.

8.6. Contract Discrepancy Report (CDR): When a discrepancy exists, the contractor shall be required to complete Block 4 of a CDR, which will be submitted to the contractor at the time of issuance. The Contracting Officer will evaluate the contractor’s explanation and determine the next course of action. The contractor may request a meeting whenever a Contract Discrepancy Report (CDR) is issued.

9.0 GOVERNMENT MONITORING REQUIREMENTS

9.1. Fundamental Government Responsibilities. The Contracting Officer Technical Representative (COR) is responsible for representing the Contracting Officer in all facets of quality for the services required. The designated personnel will carry out inspections, reviews and approvals handle deficiencies; and, ultimately accept on behalf of the Contracting Officer. The functions of the COR are identified in paragraphs 9.2 and 9.3 below. Government personnel, such as the Chief Plant Operator, other than the Contracting Officer and the COR from time to time, may observe the contractor’s operations. However, these personnel may not interfere with contractor performance.

9.2. General Quality Assurance Functions: To facilitate the surveillance of the contractor’s Quality Control Program by the Government, the COR will verify contractor compliance with designated contract/performance requirements. The COR will also review the critical requirements to assess their applicability and recommend the addition or deletion of requirements as conditions warrant. In addition, for noncompliance and/or untimely corrective action to deficiencies of specific tasks, the contractor is subject to re-performance at the contractor’s expense. With this intent, the surveillance approach may not be one that stays the same throughout the duration of the contract. The COR will periodically update the surveillance approach when the need arises. The COR will inspect the contractor’s QCP regularly for compliance with the contract requirements.

9.3. Specific Quality Assurance Functions: The COR will establish an Inspection Schedule using the Quality Checklists from the Contractor's QC Program. The COR will perform the following qualitative and evaluative functions, which comprise the Government Quality Assurance Surveillance Plan (QASP):

a. Carry out periodic inspections using the Quality Checklists to evaluate the contractor's performance to ensure contract services are received. The COR will evaluate the contractor's performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The COR may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if performance dictates. The Government will also receive and investigate complaints from various customers located on the installation. The Contractor shall be responsible for initially validating customer complaints. However, the COR shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

b. Report any findings resulting from these inspections to the Contractor/Contracting Officer.

c. If discrepancies are discovered as a result of the periodic inspections, or any other means, use a CDR to communicate them to the contractor and follow up to ensure nonconformance are corrected.

d. Meet with the Contractor's Representative as agreed to or as often as necessary. The

Contractor and COR will sign the written minutes of these meetings, prepared by the COR. Any area(s) of non-concurrence by the Contractor with the minutes must be specified in writing to the COR within 5 calendar days of receipt of the signed minutes.

e. Schedule equipment maintenance on an as-needed basis.

f. Take appropriate actions based on Health, Safety, Environmental and any other inspection results.

g. Perform annual and final Performance Evaluations.

9.4. Performance Requirement Summary

Performance Objective Performance Standard Daily inspections, operational maintenance and monitoring

Compliance with all regulatory and legal requirements. Keep plant operational.

Collection sampling and preservation of waste water samples

Standard laboratory practices

Monitoring and analytical 1 Measured or Grab per day Utilize a Supervisory Control and Data Acquisition (SCADA) system

Plant is fully operational and all equipment, instruments, and processes are maintained in a coordinated fashion

Continuation of SF1449, Block 27, FAR Clauses

FAR Clause 52.212-4, Contract Terms and Conditions - Commercial Items (May 2015).

Clause is incorporated in full text with tailoring as specified pursuant to FAR 12-302.

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights --

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C.3727).