FULL_SOLICITATION_W_ATTACHMENTS_-_USCG_LALB_A11391.pdf

ATTENTION TO OFFERORS

The U.S. COAST GUARD SHORE INFRASTRUCTURE LOGISTICS CENTER (SILC COB-3W) invites you to submit a proposal via the Acquisition of Commercial Items and Contracting by Negotiation procedures (cf. Federal Acquisition Regulation [FAR] Part 12 – Acquisition of Commercial Items and Part 15 – Contracting by Negotiations) to provide the following commercial services: REFUSE AND RECYCLE COLLECTION AND DISPOSAL SERVICES AT THE U.S. COAST GUARD BASE LOS ANGELES-LONG BEACH, SAN PEDRO, CALIFORNIA.

This requirement is being solicited as UNRESTRICTED/FULL AND OPEN COMPETITION.

The North American Industry Classification System (NAICS) code 562111 (solid waste collection) with a size standard of $38.5M applies to this RFP.

These services are being solicited under Request for Proposal (RFP) Number HSCG84-16-R-A11391.

Any amendments will be posted on Federal Business Opportunities at www.fbo.gov. It is the potential offeror’s responsibility to monitor this avenue for the release of any future amendments to the solicitation. ALL

AMENDMENTS MUST BE ACKNOWLEDGED IN WRITING.

Any and all questions regarding this solicitation shall be submitted in writing to the Contract Specialist, Jeremy Bedner, at jeremy.b.bedner@uscg.mil.

PLEASE READ THE ENTIRE SOLICITATION DOCUMENT (RFP) AND SUBMIT YOUR SIGNED OFFER AS FOLLOWS:

The offeror shall submit ONE (1) ORIGINAL and TWO (2) COPIES of the offer and any additional documentation to the Contract Specialist and address below by the DATE and TIME specified in the RFP (Block 8 Page 1 of the

SF1449):

BASE SUPPORT SERVICES CONTRACT OPERATIONS BRANCH 3-W (BSS COB3-W)

UNITED STATES COAST GUARD (USCG) SHORE INFRASTRUCTURE AND LOGISTICS CENTER (SILC)

ATTN: JEREMY BEDNER (COB-3W)

COAST GUARD ISLAND, BUILDING 54C, ALAMEDA, CA 94501-5100

THE FOLLOWING ARE HIGHLIGHTED FOR YOUR ATTENTION:

1. Complete the SF 1149 first page of offer including the appropriate signatures.

2. Complete all required prices set forth in the Schedule of Supplies/Services (Block 19 through 24), Unit Price and Total Amount information required on Page 6-10 of 71.

3. Submit required information per FAR 52.212-1 - Instructions to Offerors -- Commercial Items and 52.212-2 Evaluation -- Commercial Items, Pages 51-55 of 71 (to include completion of FAR 52.209-7 - Information Regarding Responsibility Matters, Page 68-69 of 71).

4. Complete all required certifications in FAR 52.212-3 – Offeror Representations and Certifications. Page 56-68 of 71.

5. Ensure System for Award Management (SAM) and Online Representations and Certifications (ORCA) are complete and up-to-date (www.sam.gov).

6. Ensure your offer/proposal reaches the designated office by the time and date specified in Block 8 of the SF1449 and/or any amendments. NO ELECTRONIC OFFERS/PROPOSALS WILL BE ACCEPTED.

7. Any and all questions regarding this solicitation must be submitted in writing to the Contract Specialist no later than July 19, 2016 2pm (Pacific Standard Time).

THE ABOVE LIST IS NOT INTENDED TO BE ALL-INCLUSIVE. THEREFORE PLEASE READ THE ENTIRE SOLICITATION

DOCUMENT.

FAILURE TO COMPLETE THE SOLICITATION DOCUMENT AND AMENDMENTS AS REQUIRED MAY RESULT IN

DELAY OF AWARD OR DETERMINATION THAT YOUR OFFER IS NON-RESPONSIVE.

NOTE: The solicitation incorporates FAR Clause 52.232-18 Subject to Availability of Funds. Fiscal Year 2017 (FY17) funds are not presently available and no award will be made until funding is obtained and implemented.

CGAP Chapter 3033 Appendix B – Notice for Filing Agency Protests March 2014

APPENDIX B – CHAPTER 3033

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the Coast Guard to issue solicitations and make contract awards in a fair and timely manner.

The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accounting Office

(GAO).

Interested parties are encouraged to seek resolution of their concerns within the Coast Guard as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman.

Informal forum with the Ombudsman. Interested parties who believe that a Coast Guard procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the Coast Guard Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance.

Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester’s concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth at FAR 33.103(d)(2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e).

Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protestor agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

HSCG84-16-R-A11391

6. SOLICITATION ISSUE

DATE

06/28/2016

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Jeremy Bedner, Contract Specialist

b. TELEPHONE NUMBER (No collect calls)

510-437-3844

8. OFFER DUE DATE/

LOCAL TIME

07/28/2016

1:00PM PST

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

HUBZONE SMALL SMALL BUSINESS PROGRAM NAICS:

BUSINESS

EDWOSB 562111

SERVICE-DISABLED

VETERAN-OWNED SIZE STANDARD:

SMALL BUSINESS 8 (A) $38.5M

USCG SILC West Coast Guard Island, Building 54C Alameda, CA 94501-5100

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

See Schedule of Supplies and Services See Block 9

17a. CONTRACTOR/ CODE FACILITY 18a. PAYMENT WILL BE MADE BY CODE

OFFEROR CODE

TELEPHONE NO.

USCG Finance Center 1430 Kristina Way Chesapeake, VA 23326-1224

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Refuse and Recycling Collection and Disposal Services USCG Base Los Angeles-Long Beach, California

See Addenda - Schedule of Supplies/Service Blocks 19-24 Continuation Pages

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

Subject to the Availability of Funds - FAR Clause 52.232-18

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 3

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

REQUEST FOR PROPOSAL / SOLICITATION NO. HSCG84-16-R-A11391

REFUSE AND RECYCLING COLLECTION AND DISPOSAL SERVICES

USCG BASE LOS ANGELES-LONG BEACH, CA Page 2 of 71

TABLE OF CONTENTS

PAGE

I. SOLICITATION FOR COMMERICAL ITEMS – STANDARD FORM (SF) 1449 1

II. CONTRACT MANAGEMENT – BLOCK 16 SF1449 CONTINUATION 3

III. INVOICE PROCEDURES – BLOCK 18B SF1449 CONTINUATION 4-5

IV. SCHEDULE OF SUPPLIES AND SERVICES – BLOCKS 19-24 SF1449 CONTINUATION 6-10

V. PERFORMANCE WORK STATEMENT 11-30

VI. FAR CLAUSES – BLOCK 27A SF1449 CONTINUATION 31-50

1. 52.212-4 CONTRACT TERMS & CONDITIONS - COMMERCIAL ITEMS (MAY 2015)

2. 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE

ORDERS – COMMERCIAL ITEMS (MAR 2015)

VII. FAR PROVISIONS – BLOCK 27A SF1449 CONTINUATION 51-70

1. 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JUNE 2008)

2. 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)

3. 52.212-3 OFFEROR REPRESENATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS (MAR 2015)

4. 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS

5. 52.216-1 TYPE OF CONTRACT

6. 52.233-2 SERVICE OF PROTEST

7. 52.237-1 SITE VISIT

8. 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (SEPT 2006)

VII. CONTRACT DOCUMENTS, ATTACHMENTS, AND EXHIBITS 71

1. DIRECTIONS AND MAP TO POINT VICENTE LIGHTHOUSE LOCATION

2. DEPARTMENT OF LABOR WAGE DETERMINATION

3. CONTRACT DISCREPANCY REPORT

4. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

5. PAST PERFORMANCE QUESTIONNAIRE

USCG BASE LOS ANGELES-LONG BEACH, CA Page 3 of 71

CONTRACT MANAGEMENT – Continuation of SF 1449 / Block 16

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the contractor. The individuals listed below will be the Government points of contact during the performance period as follows:

The Shore Infrastructure Logistics Center (SILC) West Contract Operations Branch 3W (COB-3W), will perform all contract administration under this contract. The location of the Primary Contracting Officer and Contract Specialist/Administrator for the contract is at SILC West Contract Operations Branch 3W (COB-3W), Coast Guard Island, Alameda, CA 94501. Communication pertaining to contractual administrative matters shall be addressed to the CONTRACTING OFFICER/SPECIALIST listed below.

Changes in, or deviation from, the scope of work will not be effected without a written modification to the contract as executed by a SILC Contracting Officer.

PRIMARY:

Contracting Officer: Mr. Bill Erickson Telephone No. 510-437-3178 Email: Bill.E.Erickson@uscg.mil

The Contract Specialist/Administrator, Mr. Jeremy Bedner, serves as the point of contact between the Contractor and the Contracting Officer; however the Contract Specialist does not have a warrant that provides the authority to contractually commit the Government.

Contract Specialist: Mr. Jeremy Bedner Telephone No. 510-437-3844 Email: Jeremy.B.Bedner@uscg.mil

The Contracting Officer's Representative (COR) is a Government personnel designated in writing by the Contracting Officer to act as technical advisor for the Contracting Officer for items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the authorities and limitations of the COR under the contract.

mailto:Bill.E.Erickson@uscg.mil

USCG BASE LOS ANGELES-LONG BEACH, CA Page 4 of 71

INVOICE PROCEDURES – Continuation of SF1449 - Block 18b

ELECTRONIC SUBMISSION OF INVOICES IS MANDATORY

Invoicing Instructions:

1. The Contractor shall submit invoices for services via Coast Guard Finance Center Website at:

http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

2. The web submission requires the contractor to complete the Invoice Receipt Cover Form, select the Invoice Routing Code, and attach a PDF file of the invoice and any other supporting documentation.

3. A sample of the Invoice Receipt Cover Form is provided below. Mandatory information to be completed is highlighted in red on the website.

Invoice Routing Code:

SILC PCB-2 (help) Invoice Receipt Date: MM/DD/YY (help)

Contract Number: (help) Invoice Number: (help)

Requisition Number: (help) Invoice Date: MM/DD/YY (help)

Delivery/Task Order Number:

(help) Invoice Amount: 0.00 (help)

Discount Terms: 00.00 % 0 Discount Days 30 Net Days (help)

Contractor Information Attachment of Official Invoice

Contractor Name: (help)

Submitter Name: (help)

Submitter Email:

(help)

Submitter Phone: (help)

4. The Contractor must select the correct Invoice Routing Code for timely invoice processing. The Invoice Routing Code for this contract is SILC PCB-3 (COB-3W).

5. See the Coast Guard Finance Center Website link (http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm) for instructions regarding invoice attachments.

http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

USCG BASE LOS ANGELES-LONG BEACH, CA Page 5 of 71

6. A copy of the Invoice and Supporting documentation shall also be e-mailed to the Contracting Office and COR at the addresses cited below:

jeremy.b.bedner@uscg.mil – Jeremy Bedner, Contract Specialist larune.o.valentine@uscg.mil – Larune Valentine, COR

7. It is imperative that both the Contract Specialist and the COR receive a copy of the invoice at the same time in order to process payment in a timely manner. Please note that payment may be delayed if your invoice is not submitted to the COR also.

8. Invoices shall be submitted on a monthly basis; and only after completion of the monthly services, not prior to or during the actual performance period, unless prior arrangements have been made with the Contracting Officer’s approval.

9. When providing discount terms for prompt payment, the Contractor shall allow sufficient time for processing the discount. A discount term less than 15 days is not acceptable due to the considerable effort involved in processing this type of invoice.

10. An improper invoice will be rejected and contractor payment delayed. The invoice shall be itemized to correlate to the schedule of services herein. Each line item shall be identified separately providing for a subtotal and a total line item amount.

See FAR Clause 52.212-4(g) for must be included in an invoice.

11. Contractors are encouraged to assign an identification number to each invoice.

USCG BASE LOS ANGELES-LONG BEACH, CA Page 6 of 71

SCHEDULE OF SUPPLIES/SERVICES - Continuation of SF 1449 / Blocks 19 through 24

Services Required/Place of Performance/Schedule:

1. The contractor shall provide all direct and indirect labor, transportation, supervision, materials, equipment, disposal cost and all incidental and related work and service necessary for REFUSE AND RECYCLING COLLECTION AND DISPOSAL SERVICES. The services shall be performed at the U.S. Coast Guard BASE LOS ANGELES-LONG BEACH, SAN PEDRO, CALIFORNIA, as described hereto, in accordance with the following: (1) Performance Work Statement (PWS); (2) terms and conditions (clauses/provisions) identified by reference and in full text; (3) Wage Determination, (4) all attachments and publications; and, (5) schedule and prices of this contract.

For Period of Performance BASE YEAR of 12 months from 01 OCTOBER 2016 to 30 SEPTEMBER 2017 and FOUR OPTION YEARS of 12 months each (if exercised by the Government) not to exceed 60 months:

2. Pricing: The contractor shall price the services all-inclusive in accordance with the schedule, since this is a Firm-Fixed Price type contract, taking into consideration any cost of living increases and inflation for each additional year. The contractor shall not escalate labor rate since, at each option year, an updated wage determination will be incorporated at which time the contractor may request a wage adjustment in accordance with FAR Clause 52.212-5 –Contact Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (May 2011), Paragraph (c)(3) 52.222-43, Fair Labor Standards Act and Service Contract Act – Price Adjustment (multiple Year and Option Contracts)(Sep 2009)(29 U.S.C.206 and 41 U.S.C 351, et seq.).

3. FIXED-MONTHLY WORK: CLINs (Contract Line Item Numbers) X0001 are the fixed, recurring monthly services work of the contract.

4. REQUIREMENTS WORK : CLIN X0002 – Estimate Quantity/Unscheduled Collection and Disposal Services – Fully funded at time of award and include a not-to-exceed (NTE) amount for each year. When these services are required, the COR will contact the contractor to schedule services (with pre-approval/verification from the Contracting Officer).

CLIN NOTE: X indicates contract performance year.

Base Year Fiscal Year (FY) 17 – 00001/00002 Option Years: One/FY18 – 10001/10002, Two/FY19 – 20001/20002, Three/FY20 FY20 – 30001/30002, Four/FY21 – 40001/40002.

5. SCHEDULE OF SUPPLIES/SERVICES. Submit pricing information based on the following chart(s):

USCG BASE LOS ANGELES-LONG BEACH, CA Page 7 of 71

CLIN SCHEDULE OF SUPPLIES/SERVICES QTY U/I UNIT PRICE

TOTAL

AMOUNT

BASE YEAR: 01 October 2016 - 30 September 2017

FIRM-FIXED PRICE/MONTHLY WORK

00001

Refuse/Recycle Pickup in accordance with PWS Paragraph 5.1 Total twenty-four (24) Six Cubic Yard (6-CY) containers; refuse service twice/week, recycle once/week 12 MONTH

UNSCHEDULED COLLECTION AND DISPOSAL SERVICES

The Quantities listed below are estimated and will be requested by the COR on an "as needed basis".

00002 Additional Container Pickup in accordance with PWS Paragraph 5.2

(EST.) EA

BASE YEAR (00001-00002) TOTAL

OPTION YEAR ONE: 01 October 2017 - 30 September 2018

10001 with PWS Paragraph 5.1 Total twenty-four (24) Six Cubic Yard

10002 accordance with PWS Paragraph 5.2

OPTION YEAR ONE (10001-10002) TOTAL

USCG BASE LOS ANGELES-LONG BEACH, CA Page 8 of 71

TOTAL

AMOUNT

OPTION YEAR TWO: 01 October 2018 - 30 September 2019

20001 with PWS Paragraph 5.1 Total twenty-four (24) Six Cubic Yard

20002 accordance with PWS Paragraph 5.2

OPTION YEAR TWO (20001-20002) TOTAL

OPTION YEAR THREE: 01 October 2019 - 30 September 2020

30001 with PWS Paragraph 5.1 Total twenty-four (24) Six Cubic Yard

30002 accordance with PWS Paragraph 5.2

OPTION YEAR THREE (30001-30002) TOTAL

USCG BASE LOS ANGELES-LONG BEACH, CA Page 9 of 71

IMPORTANT: ALL INCLUSIVE PRICING

The offeror must include prices for the Base Year and ALL Option Years listed in this price schedule.

Contract work not specifically listed, including but not limited to deliverables, reports, and administrative requirements, are not to be priced separately and should be included in the appropriate line item price.

TOTAL SUMMARY SHEET

BASE YEAR – 1 October 2016 through 30 September 2017

OPTION YEAR ONE – 1 October 2017 through 30 September 2018

TOTAL

AMOUNT

OPTION YEAR FOUR: 01 October 2020 - 30 September 2021

40001 with PWS Paragraph 5.1 Total twenty-four (24) Six Cubic Yard

40002 accordance with PWS Paragraph 5.2

OPTION YEAR FOUR (40001-40002) TOTAL

TOTAL CONTRACT VALUE (CLINs 00001-40002)

USCG BASE LOS ANGELES-LONG BEACH, CA Page 10 of 71

OPTION YEAR TWO – 1 October 2018 through 30 September 2019

OPTION YEAR THREE – 1 October 2019 through 30 September 2020

OPTION YEAR FOUR – 1 October 2020 through 30 September 2021

TOTAL CONTRACT VALUE

END SCHEDULE OF SUPPLIES/SERVICES

USCG BASE LOS ANGELES-LONG BEACH, CA Page 11 of 71

Performance Work Statement (PWS)

Refuse and Recycle Collection and Disposal Services USCG Base Los Angeles-Long Beach, San Pedro, California

1.0 INTRODUCTION

1.1 The Contractor shall provide all direct and indirect labor, transportation, supervision, materials, equipment, disposal costs and all incidental and related work and service necessary to collect and dispose of solid waste as specified herein. The services shall be performed for the United States Coast Guard Base Los Angeles-Long Beach located in San Pedro, California. The Contractor shall perform in accordance with (IAW) this Performance Work Statement (PWS) as well as all applicable local, state and federal regulations, along with the policies and procedures of the selected landfill center(s).

1.2 The Contractor shall ensure that these services are performed in a manner that ensures the health and safety of federal employees and members of the public; and, both the sanitary conditions and aesthetic appearance of federal buildings.

2.0 BACKGROUND

2.1 The mission of the U.S. Coast Guard Base Los Angeles-Long Beach is to provide and maintain a safe, clean and healthy environment for all residents, military/civilian personnel and members of the public. To accomplish this mission, it is essential that the properties and facilities of the areas specified herein have qualified refuse collection and disposal services as required. The contractor shall ensure both the sanitary conditions and aesthetic appearance of federal buildings.

2.2 HOURS OF OPERATION. Normal working hours shall be Monday through Friday, 7:00 a.m. to 3:30 p.m., except for Federal Holidays. Waste collection operations shall not be earlier than 8:30 a.m.

and continuing no later than 3:00 p.m., unless otherwise approved by the Contracting Officer’s Representative (COR).

2.3 RECOGNIZED HOLIDAYS. Routine work shall not be scheduled on Federal Holidays, or on other holidays or days of mourning declared by an Executive Order. When such a Federal Holiday occurs on a Saturday, it will be observed on the preceding Friday. When such a Federal Holiday occurs on a Sunday, it will be observed on the following Monday. If such a holiday falls on a regular workday the services shall be rescheduled in the same week to either the day preceding or the day following the holiday. The Contractor shall provide at least a two-week advance notice to the COR regarding the holiday week schedule change. Recognized Federal Holidays are: New Year’s Day, President’s Day, Martin Luther King’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

USCG BASE LOS ANGELES-LONG BEACH, CA Page 12 of 71

3.0 SCOPE

3.1 The Contractor shall provide all labor, materials, services, equipment and supervision necessary to provide refuse/recycle collection and disposal services for the U.S. Coast Guard Base Los Angeles-Long Beach, California, IAW with this PWS and the provisions and clauses listed herein. This service includes disposal of all refuse except for regulated waste as specified herein and as required by Federal, State, and Local laws and regulations. In addition to the basic contract services, additional services may be ordered on an as-needed basis. The Contracting Officer’s Technical Representative (COR) will notify the Contractor when the additional services are needed.

3.2 FIRM FIXED PRICE WORK – CLIN X0001.

The Contractor shall provide all labor and equipment, including containers for collection, transportation, and disposal of refuse as described in the PWS. Immediately prior to pick up at each location the Contractor shall inspect each container to ensure that it is not contaminated with recyclables, hazardous material, or other matter outside the scope of that for which it is designated. In the event that a container is found to be contaminated, the Contractor shall not make that particular pick-up and shall notify the COR as to the location and reason for non-pick up prior to departing for disposal.

3.3 REQUIREMENTS WORK – CLIN X0002.

Estimate Quantity/Unscheduled Collection and Disposal Services – Additional 6-cubic yard container for Bulk Refuse.

The Government reserves the right to request unscheduled pickups utilizing the Estimated Quantity CLINs (X0002) in the schedule at the predetermined price as necessary to dispose of unexpected waste.

The COR will notify the contractor when unscheduled pick-ups are necessary and provide the quantity required. At no time shall the Contractor exceed the quantity without a modification to increase the estimated quantity by the Contracting Officer.

CLIN NOTE: X indicates contract performance year.

Base Year Fiscal Year (FY) 17 – 00001/00002 Option Years: One/FY18 – 10001/10002, Two/FY19 – 20001/20002, Three/FY20 FY20 – 30001/30002, Four/FY21 – 40001/40002.

3.4 TYPES OF MATERIALS. Materials to be collected consist of (but are not limited to): kitchen waste, paper, rags, cloth, cans, bottles, boxes, cartons, crates, worn-out household articles, newspapers and magazines, grass and other cuttings, tree branches and other articles of similar nature. Also included is construction debris such as pipe, concrete block, lumber and worn out furniture.

Materials NOT INCLUDED as part of this contract includes hazardous waste, explosives, bio-hazard waste, edible garbage or other salvageable material (when separated and identified by responsible persons as salvage).

USCG BASE LOS ANGELES-LONG BEACH, CA Page 13 of 71

3.5 DEFINITIONS.

Where "as shown", "as indicated", "as detailed", or words of similar import are used, it shall be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

Where "as directed", "as required", "as permitted", "approval", "acceptance", or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the COR is intended unless stated otherwise.

Applicable Law - all laws, regulations, rules, orders, judgments, degrees, permits, approval, or other requirement of any governmental agency having the organic materials that are enforced on the effective date and as they may be enacted, issued or amended during the term of this agreement.

Ashes - the residue from burned wood, coal, and other combustible material.

Bulk Items - discarded appliances, furniture, tires, carpets, mattresses, and similar large items, which require special collection due to their size, but can be collected without the assistance of special loading equipment (such as forklifts or cranes) and without violating vehicle load limits. Includes such items as furniture, TV sets, mattresses, scrap material, rugs, and otherwise not recyclable. It does not include abandoned automobiles.

Collection - accumulated refuse from any one pickup station at any one time, regardless of the number of refuse containers or other boxes, bundles or bags, etc.

Collection Station - designated points where solid wastes will be placed for collection by the Contractor;

may also be referred to as “collection point”, “pick-up stations”, or “collection site”.

Commingled - mixture of aluminum, glass, tin, bimetal, and plastic recyclables as defined in this section, which are placed in a common collection container.

Container - refers to refuse container and/or recyclable container; cans, drums, bins, dumpsters, or similar receptacles which can be handled easily and multiple containers, which can be handled by mechanical truck mounted hoists.

Contractor - the term “Contractor” as used herein refers to both the prime contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provisions of this contract.

Construction Materials - Roofing and similar materials associated with construction work.

Contracting Officer’s Representative (COR) - The individual designated by the Contracting Officer to monitor the contractor’s performance and to ensure all technical requirements are met.

USCG BASE LOS ANGELES-LONG BEACH, CA Page 14 of 71

Debris - grass cuttings, tree trimmings, stumps, street sweepings, and any other vegetative items; also includes roofing and construction waste and any other non-hazardous or non-regulated materials.

Delivery - placement of solid waste, recyclable materials, or organic materials by a generator in a receptacle and/or at a location that is designated for collection pursuant to the City's Municipal Code.

Discarded Materials - solid waste, recyclable materials, or organic materials by a generator in a receptacle and/or at a location that is designated for collection pursuant to the City's Municipal Code.

Disposal - the process of spreading and covering in approved landfill or processing of waste and recyclables in such a manner to reclaim, reuse, or compost.

Disposal Facility - locations authorized or defined by Federal, State, or Local Governments to receive and dispose of refuse.

Garbage - animal and vegetable waste (and containers thereof) resulting from the handling, preparation, cooking and consumption of foods. This does not include regulated garbage (wet, foreign garbage).

Edible (or hog food) garbage is the portion of waste food which has been segregated for salvage.

Garbage and Trash Collection - an organized and systematic method of collection and transportation of garbage and trash from the designated pickup points to the site of disposal.

Generator - any person as defined by the Public Resources Code whose act or process produces solid waste, recyclable materials or organic materials as defined in the Public Resources Code, or whose act first causes solid waste to become subject to regulation.

Glass - all food and beverage containers made from silica or sand, soda ash and limestone, which include clear, brown and green bottles and jars. Neck rings, lids and labels may be left on. This definition does not include broken glass, mirrors, or other flat-glass, dishes, drinking glasses, light bulbs, or any ceramic products.

Hazardous Waste - defined by 40 CFR 261.3

Industrial Waste - wood scraps, broken furniture, refuse, garbage, debris, all types of non-hazardous.

Leaves and Grass Clippings - clean, uncontaminated, leaves and/or grass clippings free of wood, sticks, trash and garbage.

Metal - all types metal and aluminum that can be recycled to include large scraps and some food and soda cans.

Mixed Paper - all uncontaminated paper material including newspaper, corrugated cardboard, lightweight cardboard, junk mail, magazines, office paper, computer paper and shredded paper. Not included is waxed paper, wax-coated cardboard, plastic coated paper or cardboard boxes contaminated with any residual food material.

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Pick-Up Points (or Stations) - locations designated by the Government where refuse is placed in containers and may be conveniently, efficiently, and regularly emptied or replaced by the Contractor.

Premises - any land or building in the City where solid waste, recyclable materials or organic materials are generated or accumulated.

Receptacles (or Containers) - cans, drums, bins, dumpsters, and multiple containers or similar receptacles which can be handled easily either physically or by mechanical truck mounted hoists.

Recyclables - materials used for their original intended purpose that still have useful physical chemical properties after service and can be transformed into new products or other purposes. Includes any of the following listed items or combination of the following:

• Corrugated cardboard that can recycled

• Bottles glass or plastic

• Tin or aluminum cans

• Glass or Plastic number 1 & 2

• Magazines, paper bags, office paper, computer paper and newspapers.

The items deemed to be recyclable may be expanded during the term of this contract.

Refuse - includes all garbage, ashes, debris, rubbish, and other similar waste material. NOT included:

explosive or incendiary waste, hazardous waste and contaminated waste from medical and radiological processes. Normal refuse shall not include rocks, earth, construction waste, large or heavy metal objects, large appliances, automobile body parts, explosives, chemicals, concrete, regulated garbage (wet, foreign garbage), other refuse of weights exceeding 80 pounds per object. Materials considered RECYCLABLE are not included.

Refuse Collection - system of transporting refuse, including non-accountable salvage, from receptacles of identified locations and/or stations to the point(s) of disposal. Includes the hauling of garbage to the transfer station when required by the terms of salvage contract.

Rubbish - variety of non-soluble waste material such as metal, glass, crockery, floor sweepings, paper, wrappings, refuse containers, cartons and similar articles not used in preparing or dispensing food.

Rubbish is further subdivided into combustible rubbish which can be burned readily in an incinerator or burning pit

Scrap Metal - All bulk ferrous and non-ferrous metals, including iron, steel, aluminum, bronze, and brass.

Metal must be free of other material and all components must be broken down.

Solid Waste - refuse and other discarded solid materials resulting from commercial, industrial, residential, and community activities. It does not include hazardous wastes, infectious/medical wastes, solids or dissolved materials in domestic sewage, or other significant pollutants in water resources such as silt, dissolved or suspended solids in industrial waste, water effluents, dissolved materials in irrigation return flow, or other common water pollutants.

As defined in California Public Resources Code, Division 30, Part 1, Chapter 2 § 4191 and Regulations Promulgated there under that the City Code requires generators within the City to set out for collection.

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Excluded from the definition of solid waste are construction and demolition debris, hazardous waste, infectious waste, designated waste, source separated recyclables, materials, source separated organic materials, and radioactive waste. Notwithstanding any provision to the contrary, “solid waste” may include minimal volumes or concentrations of waste of a type and amount normally found in residential solid waste after implementation of programs for the safe collection, recycling, treatment and disposal of household hazardous waste in compliance with Section 41500 and 41802 of the California Public Resources Code. Solid waste includes salvageable materials only when such materials are included for collection in a solid waste container.

Spillage - any refuse dislodged from containers and/or solid waste collecting equipment in the course of collection and disposal.

Transportation - the act of transporting or state of being transported.

Yard Waste - grass cuttings, tree trimmings, leaves, pine straw, limbs, and stumps.

3.6 CONTRACTOR-PROVIDED CONTAINERS. The Contractor shall provide, deliver, place, service, and maintain sixteen (24) 6-cubic yard containers as identified within this work statement.

The Contractor agrees to furnish the necessary containers in the areas designated for refuse as listed within this PWS. The metal containers shall be fully closed, varmint proof and fire-retardant. Containers shall be watertight below the lid level and shall be replaced within 48 hours if any become holed. The containers shall be kept painted by the Contractor and maintained throughout the life of this contract by the Contractor. A container that is not in number shall be clearly displayed on each vehicle. The Government reserves the right to inspect collection vehicles and to report to the contractor any vehicle that requires repairs or replacement. Vehicles not meeting the above requirements will not be allowed on Coast Guard Base Los Angeles-Long Beach for the performance of contract requirements.

3.7 SANITATION. Any vehicle used for collection and removal of garbage/refuse shall have a completely enclosed watertight metal container. All vehicles and equipment shall be kept in satisfactory condition, free from insects, odors, loose filth, and be well painted. No drippings of waste or hydraulic fluid will be allowed. The Contractor's conveyance shall be kept covered in such a manner that only a small portion of the refuse content shall be exposed from time to time as the containers are emptied therein. Sufficient covering shall be provided to prevent the wind from scattering trash, garbage, recyclables, or any debris collected from the vehicle onto the Coast Guard Base Los Angeles-Long Beach and surrounding area. The handling of refuse, trash, garbage and recyclables as well as the character of implements, apparatus and personnel employed by the Contractor shall conform to the best sanitary standards used in the waste removal industry. The COR shall have the option to demand that any vehicle be cleaned and repaired if it fails to meet the above criteria prior to allowing it to be used in the collection process. Washing of vehicles shall not be performed on Coast Guard Base Los Angeles-Long Beach or surrounding area. The Contractor shall promptly clean up spillage of any garbage, trash, or recyclables. It shall be the Contractor's responsibility to keep the pickup areas clean so that no insects or odors can be detected this includes any refuse in the immediate vicinity of any containers. Trash containers as specified in this PWS shall be kept clean and odor free by the Contractor. The Contractor

USCG BASE LOS ANGELES-LONG BEACH, CA Page 17 of 71 shall remove from Coast Guard Base Los Angeles-Long Beach and thoroughly wash or steam clean any container that becomes objectionable due to filth, insects or odors as directed by the COR. If sprays are used, the Government encourages the Contractor to use an insecticide/pesticide product designated as an Environmentally Preferable Product by the Environmental Protection Agency. No costs incurred by the Contractor to comply with directives from the COR to comply with the sanitary criteria outlined in this paragraph (washing of trash containers, vehicles, etc.) shall alter the contract as awarded.

3.8 EQUIPMENT OPERATION/VEHICLES. The Contractor shall at all times be responsible for the safe, clean, careful and efficient operation of his/her equipment and shall comply with all applicable regulations of Coast Guard Base Los Angeles-Long Beach. Speed limits as posted shall be adhered to on Coast Guard Base Los Angeles-Long Beach. The Contractor shall assume full liability and responsibility for any loss or damage to Government property caused by his/her operation and assumes full responsibility for any and all damages or claims for damages for injury to person, property or equipment which might result from the service performed under this contract. All vehicles used by the contractor in the performance of this contract shall be specifically designed for the purpose, will be compatible with each other and shall be registered with the California Department of Motor Vehicles. All such vehicles shall have watertight bodies designed to prevent leakage, spillage or overflow. All such vehicles shall be maintained so as not to leak oil or other fluids, comply with the California Environmental Protection Agency (EPA) noise emission regulations and other applicable noise control regulations. Open-box trucks, with or without canvas covers, are unacceptable for the collection of debris or bulky items. Collection vehicles shall meet all Department of Transportation and OSHA requirements. The contractor’s name and phone number shall be clearly displayed on each vehicle. The Government reserves the right to inspect collection vehicles and to report to the contractor any vehicle that requires repairs or replacement. Vehicles not meeting the above requirements will not be allowed on Coast Guard Base Los Angeles-Long Beach for the performance of contract requirements. All vehicles servicing the USCG Base Los Angeles-Long Beach must have in the vehicle the following required documentation and provide this documentation when requested to the Base Security Guards: (1) Current Vehicle Registration, (2) Proof of valid Insurance and (3) Valid Driver’s License.

3.9 WORK SCHEDULE/PLAN. The Contractor shall schedule work that will cause the least interference with normal occurrence of Government business. The Contractor shall establish a plan for vehicle routes and collection schedules to be submitted to the COR for approval within (5) calendar days prior to the start of the contract. Approved schedules shall be adhered to, and all proposed changes shall be approved by the COR and submitted at least (3) working days in advance. SEE SECTION 6.0 –

DELIVERABLES.

3.10 POST AWARD CONFERENCE. At least 5 days before contract start date, the Contractor/Project Manager shall schedule a pre-start meeting. This meeting will include the Contracting Officer/Specialist, Contracting Officer’s Representative (COR), Environmental staff and other Base Seattle representatives to discuss and develop a mutual understanding relative to scheduling and administration of work performed under this contract, as follows:

• Schedule of the work

• Safety measures (safety plan)

• Inspection methods by the Quality Control Inspector

• Method of recycling and refuse collection

• Points of contact (phone numbers) in case of emergencies; and, a list of Persons Employed under

USCG BASE LOS ANGELES-LONG BEACH, CA Page 18 of 71 the contract.

• Coordination of access to the working areas

• Verification of the quantities and location of refuse collection areas

3.11 LICENSES AND PERMITS. The contractor shall obtain (without any additional cost to the Government) and submit as required the necessary licenses and permits required for the execution of the services for the performance of this work and shall maintain such licensing through the term of the contract.

Licenses/permits shall be obtained in accordance with the requirements of the municipality, county, and state of CALIFORNIA and for complying with all applicable Federal, State and local laws. SEE SECTION 6.0

– DELIVERABLES.

3.12 SAFETY REQUIREMENTS

3.12.1 Safety Plan. All work shall be conducted in a safe manner and shall comply with all applicable federal, state and local safety standards and requirements. The Government reserves the right to inspect for compliance with safety standards and requirements. The contractor shall develop and submit a Safety Plan (as part of the Quality Control Plan – SEE SECTION 6.0 – DELIVERABLES) within 15 days after contract award, and shall updated plan as needed. The contractor shall ensure employees are familiar with the content and details of the Safety Plan. The contractor's Safety Plan shall comply with all Federal and State laws, including OSHA and regulations set forth in 2 9 CFR 1910 and 29 CFR 1926 and in Commandant Instructions (COMDINTS) M5100.47 and M11000.11. At a minimum, the Safety Program shall include the following:

• Compliance with Codes

• Assignment of Responsibility

• Safety Indoctrination and Training

• Inspections, Reports and Control of Hazards

• General Housekeeping and Cleanup

• Protection of Employees (Contactor & Government)

• Inclement or Destructive Weather Measures

All power equipment shall be operated within the safety parameters as defined by OSHA. Equipment shall be operated with particular care when near pedestrians and especially near children. Equipment shall be in working, safe, and good mechanical condition to operate on Coast Guard property. There shall be no visible oil or refuse spills on the road due to contractor carelessness or inadequate equipment.

3.12.2 Accident Prevention. In addition to addressing the aforementioned, the contractor shall maintain a record of property damage, accidents, and fires caused by the contractor or subcontractor employees. The contractor shall report the damages, fires or accidents to the Contracting Officer in

USCG BASE LOS ANGELES-LONG BEACH, CA Page 19 of 71 accordance with Homeland Security Acquisition Regulation (HSAR) Clause 3052.223-90 Accident and Fire Reporting (Dec 2003). The contractor shall comply with mishap reporting procedures found in the latest edition of COMDTINST M5100, Safety and Environmental Health Manual. The procedures are for information and data gathering purposes only. The Government will supply the contractor with the necessary forms and instructions for completion of the forms. All mishaps shall be reported to the COR within 24 hours.

3.12.3 Results of Safety Non-compliance. If the contractor fails or refuses to promptly comply with safety requirements, the Contracting Officer may issue an order stopping all or part of the work until the contractor takes satisfactory corrective action. No part of the time lost due to any such stop order shall be made the subject of a claim for extension of time or for excess costs or damages to the contractor.

3.12.4 Hazardous Materials. The Contractor shall inform the COR of any hazardous materials (i.e.

batteries, tires) found in the performance of this project and ensure they are not disposed of until coordinated by the Government Environmental Technician.

3.12.5 Damaged Equipment/Property. The contractor shall be responsible for restoring any damaged property or equipment caused by the contractor or the contractor’s employees. The restoration shall be to its original condition at no additional cost to the Government.

3.12.6 Inclement Weather Schedule. The contractor shall collect refuse during periods of inclement weather. In cases of severe weather, the COR may authorize exceptions. When exceptions are granted, the contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless the COR authorizes additional time.

3.12.7 Destructive Weather. Upon notification by the COR the activity is ordered to take precautionary measures to prevent damage by destructive weather, the contractor shall collect all solid waste and, as directed by the COR, temporarily relocate containers and/or appropriately tie-down containers for safety precaution. The COR will notify the contractor when such containers require return to their original location/condition. This service shall be provided at no additional cost to the government.

4.0 APPLICABLE PUBLICATIONS AND APPENDIXES.

The Contractor shall comply with all applicable Federal, State of CALIFORNIA, and local laws, ordinances, statutes, and regulations pertaining to the collection, transportation, and disposal of refuse and recyclable materials and shall obtain such permits, licenses or other authorizations (at no additional cost to the Government) as may be required. The publications, forms, and regulations are mandatory and reflect versions that are current at the time of contract award. The Government shall provide requested USCG publications, forms, and regulations to the Contractor at the start of the contract period. The Contractor is responsible for obtaining all Non-Coast Guard publications as needed. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The Government will provide follow-on requirements to the Contractor when changes occur.

USCG BASE LOS ANGELES-LONG BEACH, CA Page 20 of 71

The Contractor shall maintain technical and reference materials and data supplied to the Contractor for the entire period of performance.

The Contractor shall comply with all applicable federal, state, local environmental protection and hazardous laws, statutes and regulations, as well as applicable US Coast Guard instructions, directives, attachments and exhibits listed in the table below pertaining to the services required herein and to the conduct and qualifications of personnel in performance of this contract. The contractor shall instruct and guide its employees regarding any directives provided by the Coast Guard.

The contractor shall utilize safe products and equipment and qualified personnel to ensure the health and safety of all in compliance with the Environmental Protection Agency (EPA) and the Occupational and Safety Hazard Administration (OSHA).

The Government will provide all publications listed upon request of the Contractor. Supplements or amendments to listed publications may be issued during the life of the contract. The Contractor shall immediately implement those changes, which result in a decrease, or no change in the contract price.

Upon completion of the contract, the Contractor shall return to the Government all issued publications and unused forms.

Note: COMDINTS – Commandant Instruction

PUBLICATION TITLE

COMDTINST M11000.11B Civil Engineering Manual COMDTINST M5100.47B Safety and Environmental Health Manual COMDTINST M5100.29 Safety & Occupational Health Manual COMDTINST M6000.1A Medical Manual, Chapter 7 COMDTINST 16478.1B Hazardous Waste…