Utility_Vehicle_PWS_Final_(2)_FBO.pdf

ATTACHMENT A

SERVICE MAINTENANCE CONTRACT

UTILITY CART MAINTENANCE

U.S. COAST GUARD TELECOMMUNICATIONS AND INFORMATION SYSTEMS

COMMAND (TISCOM)

September 26, 2017

PERFORMANCE WORK STATEMENT

1.0 SCOPE.

The purpose of this Service Maintenance Contract is to obtain contractor utility cart maintenance support services for the U.S. Coast Guard Telecommunications and Information Systems Command (TISCOM).

1.1 BACKGROUND.

Coast Guard Telecommunications and Information System Command (TISCOM) requires the service of a contractor to perform utility cart maintenance at USCG TISCOM located in Alexandria, Virginia. The work shall include the schedule and performance of required preventative maintenance listed within this Purchase Order. The contractor shall remove all waste generated from the performance of the requirements from the site. The contractor shall provide all labor, equipment, and material necessary to perform the required tasks within this agreement to the standards specified.

1.2 CONTACTOR PERSONNEL.

1.2.1 Project Manager. The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this task order. The Project Manager is further designated as Key by the Government (see PWS 1.3).

1.2.1.1 The Project Manager shall be single point of contact for the Contracting Officer and the Contracting Officer’s Representative (COR). It is anticipated that the Project Manager shall be senior level. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor’s proposal. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this task order. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

1.2.1.2 The Project Manager shall be available to the COR via telephone and email between the hours of 0700 and 1700 EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 72 hours of notification.

1.2.2 RESERVED

1.2.3 Employee Identification. Visiting Contractor employees shall comply with all Government escort rules and requirements (see Purchase Order Terms and Conditions).

1.2.3.1 Contractor employees working on-site at Government facilities shall wear an identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display the identification badge in plain view above the waist at all times.

1.2.3.2 All vehicles that enter the site are subject to search. Contract employees may encounter long delays for vehicle inspection and identification checks upon entering and exiting the installation. The government will not reimburse the contractor for time spent at installation checkpoints. Contract employees should plan accordingly and report to work at their scheduled duty time.

1.2.4 Employee Conduct. Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of military uniforms, and possession of weapons) when visiting or working at Government facilities. The contractor shall ensure contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States, the Department of Homeland Security or the U.S. Coast Guard.

1.2.4.1 The Project Manager shall ensure Contractor employees understand and abide by Coast Guard established rules, regulations and policies concerning safety and security.

1.2.5 Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from the U.S. Coast Guard facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any task order awarded under this task order. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

1.2.6 Conflict of Interest. The Contractor shall not employ any person who is an employee of the United States Government if that employment would, or would appear to cause a conflict of interest.

1.3 RESERVED

1.4 PERIOD OF PERFORMANCE.

The period of performance shall be for one (1) Base Period and four (4) 12-month option years.

The period of performance reads as follows:

Base Period Date of award through 28 September 2017 Option Year I 29 September 2017 through 28 September 20178 Option Year II 29 September 2018 through 28 September 2019 Option Year III 29 September 2019 through 28 September 2020

Option Year IV 29 September 2020 through 28 September 2021

1.5 PLACE OF PERFORMANCE.

The primary place of performance will be at the U.S. Coast Guard Telecommunication and Information Systems Command (TISCOM) 7323 Telegraph Road, Alexandria, VA 22315.

1.6 HOURS OF OPERATION.

Contractor employees shall generally perform all work between the hours 0700 and 1500, Monday through Friday (except Federal holidays). However, there may be occasions when the Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this task order.

1.7 KICK-OFF MEETING.

The Contractor shall attend a Kick-Off Meeting with the Contracting Officer and COTR NLT 5 business days after the date of the award. The purpose of the Kick-Off Meeting, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of the task order and review the Contractor’s project plan. The Kick-Off Meeting will be held at the Government facility. Attendance by the Project Manager is required at the Kick-Off Meeting.

1.8 PROJECT PLAN.

The Contractor shall provide a draft Project Plan at the Kick-Off Meeting for Government review and comment. The Contractor shall provide a final Project Plan to the COR not later than 3 business days after the Kick-Off Meeting.

1.9 PROGRESS MEETINGS.

The Project Manager shall be responsible for keeping the COR informed about Contractor progress throughout the performance period of this task order, and ensure all Contractor activities are aligned with task order objectives.

1.10 GENERAL REPORT REQUIREMENTS.

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with the Coast Guard Standard Workstation (Windows 7 and Microsoft Office Applications).

2.0 GOVERNMENT TERMS & DEFINITIONS.

2.1 COR – Contracting Officers Representative

2.2 DHS – Department of Homeland Security

2.3 FAR – Federal Acquisition Regulations

3.0 CONTRACTOR FURNISHED PROPERTY.

All equipment used to perform required maintenance (preventive or corrective) shall be provided by the contractor. Contractor shall provide all expendable and consumable items used for preventative and corrective maintenance. The contractor shall remove all expendable and consumable items used for maintenance, from site on day of completion.

4.0 REQUIREMENTS.

The Contractors will perform the following specific tasks on the vehicles listed below:

Vehicle Info Task Qty Vehicle Type Make Kubota Model: RTV 1100

Maintenance will be completed at the Base TISCOM.

14 Utility Diesel

Make: Kubota Model: RTV 1140

Maintenance will be completed at the Base TISCOM

3 Utility Diesel

Make: Kawasaki Model: Mule

Maintenance will be completed at the Base TISCOM

1 Utility Diesel

Make: GEM Model: e4

Maintenance will be completed at the Base TISCOM

18 Utility Electric

Make: GEM Model: elXD

Maintenance will be completed at the Base TISCOM

5 Utility Electric

Columbia Model:

MG1-CN

Maintenance will be completed at the Base TISCOM

2 Utility Electric

Make: John Deer Model: BX 1500

RCK54-15BX

Maintenance will be completed at the Base TISCOM

1 Tractor-Small, Diesel

Make: Caterpillar Model: P6000-D

Maintenance will be completed at the Base TISCOM

1 EM-Forklift

Make: Toyota Model: 7FBEU15

Maintenance will be completed at the Base TISCOM

1 Supply-Forklift

Make: John Deer Model: 3120

Tractor storage area 1 Back hoe

Performance Objective Standard Performance

Threshold Method of Surveillance

4.1 Monthly Maintenance (every

month) Utility Diesel Vehicle - The contractor shall complete the following:

Check battery liquid level Check tire pressure Oil clutch throw-out linkage Oil throttle linkage Grease leading link bushings Check engine oil level Service air cleaner Grease lower fork pivot bearing Wash/clean vehicle interior and exterior in designated area; to include all mirrors and glass.

(no soap for wash allowed) Grease Leading link bushing Check engine oil level Service air cleaner Grease lower fork pivot bearing

Completed as per manufacturers spec.

Maintenance performed accurately and on scheduled.

Periodically reviewed for craftsmanship and quality by technicians onsite and

COR.

Wash/clean vehicle interior and exterior in designated area:

To include all mirrors and glass.

(no soap for wash allowed)

Method of Surveillance

4.2 Quarterly Maintenance

(every 3 months) Utility Diesel Vehicle - The contractor shall complete the following:

Check battery liquid level Check tire pressure Oil clutch throwout linkage Oil throttle linkage Grease leading link bushings Check engine oil level Service air cleaner Grease lower fork pivot bearing Check Engine Oil Level Service air cleaner Grease lower fork pivot bearing Grease gear selector linkage Grease spring shackles Change crank case oil Check transmission diff oil level Clean fuel filter Tighten all screws and nuts Inspect windshield wipers Check horn operation Check dashboard lights and gage operation Inspect tires Inspect glass and mirrors

Completed as per Manufacturers spec.

Maintenance performed accurately and on scheduled.

Periodically reviewed for craftsmanship and quality

Method of Surveillance

4.3 Semi Annual Maintenance

(every 6 months ) Utility Diesel Vehicle - The contractor shall complete the following:

Check battery liquid level

Completed as per Manufacturers spec.

Maintenance performed accurately and on scheduled.

Periodically reviewed for craftsmanship and quality

Change transmission oil Repack upper fork pivot bushing Adjust brakes Adjust clutch release collar Check master cylinder fluid level

Performance Objective Standard Performance Threshold Method of Surveillance

4.4 Annual Maintenance

(every 12 months ) Utility Diesel Vehicle - The contractor shall complete the following:

Replace oil filter Lubricate Chassis Clean battery and terminals Check Hydraulic brake fluid Check brake adjustment Check clutch adjustment Grease drive shaft Grease clutch bellcrank pivot bushing Grease steering gear box Grease king pin bushings Grease steering linkage Grease steering pivot Grease break bellcrank pivot bushing Grease clutch arm Change differential grease Repack front wheel bearings Repack rear axle bearings Tighten flywheel nut Check starter motor brushes Check brake linings Check valve clearance Check carburetor settings Replace fuel pump filter Tune-up engine; check injection pump, check injection nozzle pressure

Completed as per Manufacturer spec.

Maintenance performed accurately and on scheduled.

Periodically reviewed for craftsmanship and quality by technicians onsite and

COR.

Performance Objective Standard Performance Threshold Method of Surveillance

4.5 Monthly

Maintenance (every month ) Utility Electric Vehicles The contractor shall

Completed as per Manufacturer spec.

Maintenance performed accurately and on scheduled.

Periodically reviewed for craftsmanship and quality complete the following:

Inspect for damage/ unusual ware Check /inspect brakes/E-brake fluids Inspect electrical systems battery, wirings and relays charging system. Fill water as needed Inspect all safety equipment Inspect wipers washer renew as needed Inspect steering system Inspect tires/wheels replace required Inspect chassis for wear, cracked well and missing hardware Wash/clean vehicle interior and exterior in designated area: to include all mirrors and glass (No soap for wash allowed)

4.6 Annual Maintenance

(every 12 months) Utility Electric Vehicles The contractor shall complete the following:

Check/inspect for wear Check/inspect brakes, emergency brake, and fluid,. Replace as required.

Check/inspect electrical system, battery, connections, wiring, relays and charging systems, fill batteries w/distilled water as necessary Check /inspect tires and wheels for damage, wear and pressure Check/inspect chassis for wear cracked welds and

Completed as per Manufacturer spec.

Maintenance performed accurately and on scheduled.

Periodically reviewed for craftsmanship and quality missing hardware Check hardware for tightness Inspect motor brushes

4.7 Quarterly ( every 3

months) EM Forklift – The contractor shall complete the following:

Check/inspect for any damage unusual wear Check/ inspect brakes, emergency brake fluid Check /inspect electrical system (battery(s) and connections, wiring, relays and charging system Check./inspect safety equipment lights, horns, and alarms for proper operation Check/ inspect wipers, washer as necessary Check/inspect fuel system for leaks or problems Check/inspect steering system , check range of motion, leaks fluid Check/inspect tires and wheels for damage and wear Check/inspect cooling system for leaks, add fluid as necessary Check/inspect transmission operation and fluid, add fluid as necessary Check/inspect engine operation, add oil as necessary Check/inspect diferarential, add fluid as necessary Check/Inspect chassis for wear, cracked welds, missing hardware Check /Inspect condition of belts, pulleys and hoses Check/inspect exhaust /intake system Lubricate chassis

Completed as per Manufacturer spec.

Maintenance performed accurately and on scheduled.

Periodically reviewed for craftsmanship and quality mast/forks as necessary Test /Operate ensuring all systems functions as designed Fill out maintenance record and record hours/mileage

4.8 Annual Maintenance

(ever y12 months) EM Forklift The contractor shall complete the following:

Check/inspect for any damage, unusual wear Check/inspect brake, emergency brake, fluid Check/inspect electrical system, battery(s) and connections, wiring, relays and charging systems Check/inspect all safety equipment lights, horns and alarms, for proper operation Check/inspect wiper, washer, replace as necessary Check/inspect field systems for leaks or problems Check /inspect steering systems check range of motion , leaks, fluid Check /inspect tires and wheels for damage and wear Check / inspect cooling system for leaks add fluid as necessary Check/inspect transmission operation and fluid, add fluid as necessary Check/ inspect engine operation, change oil /filter as necessary Check /inspect, add fluid as necessary Check/ inspect chassis for wear, cracked welds, missing hardware

Completed as per Manufacturer spec.

Maintenance performed accurately and on scheduled.

Periodically reviewed for craftsmanship and quality

Check/inspect condition of belts, pulleys and hoses Check/ inspect exhaust /intake system Lubricated chassis and mast /forks as necessary Perform weight test to rated lift capacity, stencil date Test /operate ensuring all systems function as designed Fill out maintenance record, record hour/mileage

4.9 Monthly

Maintenance (every month) SK Forklift The contractor shall complete the following:

Check/inspect for any damage, unusual wear Check/inspect brake, emergency brake, fluid Check/inspect electrical system, battery(s) and connections, wiring, relays and charging systems Check/inspect all safety equipment lights, horns and alarms, for proper operation Check/inspect steering system, check range of motion, leaks and wear, add fluid as necessary Check / inspect tires and wheels for damage and wear Check/inspect condition of belts pulleys and hoses Check/ inspect differential, add fluid as necessary Check /inspect hydraulic system, add fluid if necessary Check /inspect hydraulic fittings for wear and chaffing Check /inspect chassis for wear, cracked weld, corrosion and missing

Completed as per Manufacturer spec.

Maintenance performed accurately and on scheduled.

Periodically reviewed for craftsmanship and quality hardware Lubricate chassis and mast /forks as necessary Test operate all systems function as designed Fill out maintenance record, record hour/mileage

4.10 Annual

Maintenance (every 12 months) SK Forklift – The Contractor shall complete the following:

Check hydraulic Check for loose covers Check conditions of all hoses Check safety lights Grease fittings Test run equipment when checks are completed Check batteries Change hydraulic filter Weight test and stencil

Maintenance performed accurately and on scheduled.

Periodically reviewed for craftsmanship and quality

4.11 Monthly

Maintenance (every month) John Deere Tractor – small – the Contractor shall complete the following:

Clean air filter Clean radiator screen Steam clean entire unit including mower decks Grease all fittings Check all fluid levels Check decks for cracks Check all wheels, tire bearing, rims and deck wheels Anti-scalp wheels and rollers Visually inspect unit leak and overall condition Complete check list and

Completed as per Manufacturer spec.

Maintenance performed accurately and on scheduled.

Periodically reviewed for craftsmanship and quality report deficiencies

4.12 Annual

Maintenance e(every 12 month) John Deere Tractor – Small The Contractor shall complete the following:

Check for hydraulic fluid Check of loose covers Check conditions of hoses Check Safety lights Test run equipment Check batteries Change hydraulic filter Weight Test and stencil

4.13 Quarterly

Maintenance (every 3 months) – John Deere Backhoe

The contractor shall complete the following:

Check operation of all switches, gauges, and horn Check condition of wires and lights Check condition of belts , pulleys, radiator, hoses and fan Check for proper operation of starter/alternator Check exhaust system for leaks Check operation of clutch and linkage Check operation of brakes Check operation of hydraulic levers and controls Check condition of battery and cables Check condition of tires and lugs Check condition of fuel lines Check steering response

Completed as per Manufacturer spec.

Maintenance performed accurately and on scheduled.

Periodically reviewed for craftsmanship and quality

Check all fluid levels Grease all fittings Test run and operate all functions

4.14 Semi-Annual (every

6 months) John Deere Back Hoe - The contractor shall complete the following:

Change air filter and fuel filter Grease fittings: lube machine Change oil and filter Check belts and pulleys Check condition of tires and lugs Check operation of all switches, lights, gauges, and horn Check operation of clutch , brakes, hydraulic levers Check battery and cables Check condition of radiator and fans Check exhaust system for leaks Test run

Maintenance performed accurately and on scheduled.

Periodically reviewed for craftsmanship and quality

4.15 Provide published list of labor wage rates for maintenance and repairs. The Government will issue separate task orders against this contract based upon time and material costs for any required maintenance and repair to Utility Vehicles and associated hardware.

5.0 REQUIREMENTS.

The Contractors will fill out associated maintenance tracking paperwork, provided on site.

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