SOW_HSCG52-17-Q-P2B003_Medical_Linens_ _Scrubs.pdf

SCOPE OF WORK

FOR

Linen Service at Kaehler Memorial Clinic

SECTION 1 – GENERAL INFORMATION

1.1 Scope of Work

The contractor must provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to deliver rental, weekly pick-up, cleaning, weekly drop off and restocking of cotton/polyester blend scrub uniforms, lab coats, scrub warm-up jackets, Full bed pillowcases and linens and physical therapy towels for the Kaehler

Memorial Clinic located at USCG Base Cape Cod as defined in this Scope of Work, The contractor must perform to the standards in this contract.

1.1.2 Place of Performance:

1.1.2.1 Kaehler Memorial Clinic

5201 Lee RD

BUZZARDS BAY, MA 02542

1.1.3 Contracting Officer:

1.1.3.1 Name: CWO Charlene Garcia

Unit: USCG Base Cape Cod

PH: (508) 968-6525

FX: (508) 968-6640

1.1.4 Contracting Officers’ Government Representative (COR):

1.1.4.1 Name: Kristin Smith

Unit: Base Cape Cod Contracting

PH: 508-968-6419

FX: 508-968-6491

E-mail: Kristin.d.smith@uscg.mil

1.1.5 Contact for questions:

1.1.5.1 Any questions regarding scope of work must be directed to the COR.

Name: Gerrit Slade

Unit: Kaehler Memorial Clinic

PH: 508-968-6582

FX: 508-968-6581

E-mail: Gerrit.slade@uscg.mil

1.2 Contractor Personnel

1.2.1 Contract Manager

The contractor must provide a contract manager who must be responsible for the performance of the work.

The name of this person, and an alternate or alternates, who must act for the contractor when the manager is absent, must be designated in writing to the contracting officer.

Name: ___________________________________

Title: ____________________________________

Phone: ___________________________________

Email: ___________________________________

Name: ___________________________________

Title: ____________________________________

Phone: ___________________________________

Email: ___________________________________

1.2.1.1 The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract

1.2.1.2 The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

1.2.2 Contractor employees

The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.2.2.1 Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

1.2.2.2 The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

1.2.3 Security requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this

SOW, while onboard a Coast Guard facility, shall have proper valid identification. After completing Joint

Base Cape Cod Security background check. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

1.3 Hours of Operation

1.3.1 The contractor must perform the tasks as required by the SOW under this contract during the following hours: Monday through Friday between 8:00am and 3:00pm unless other time is specified.

1.3.2 Holidays: N/A

1.3.3 Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required in section 1.3.1 above, the contractor must request same in writing.

Submit written request to the government Contracting Officers Representative (COR) a minimum of 24 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a

Monday, the request must be submitted to the COR prior to 9:00am on the Friday prior to commencement of work.

1.4 Award

It’s the governments’ intent to make an award to the Lowest Price Technically Acceptable (LPTA) offered through issuance of a firm fixed price contract.

1.4.1. Under FAR 4.1103 prospective contractor shall be registered in System Award Management (SAM) prior to award. Failure for contractor to be registered in (SAM) shall result in Contracting Officer to proceed with next successful registered offeror . Website: www.sam.gov

1.5 Invoicing

Invoices shall be sent to address as per the contract. To insure proper payment, all invoices shall have requisition number/order number, company name and address, DUNS number, invoice number and date clearly indicated on your invoice. It is recommended that the offeror attach a copy of the Purchase Order /

Contract to their invoice(s).

SECTION 2 – CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in section 3 as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

SECTION 3 – SPECIFIC TASKS:

Detailed specification requirements that is performed by contractor as follows:

- Timeline being requested for performance:

o Service Requested between October 2016- September 2017.

o Pickup will be weekly on Wednesday. Except if additional pickup is needed and requested by the COR Kristin Smith.

- Work that is being requested:

o Contractor shall restock clean items, and empty out soiled items located in designated government owned lockers.

o Contractor shall sort linens and stock all items into government owned lockers.

o Contractor shall supply 25 total V-Neck reversible scrub tops (Navy), 7 small

10 Medium

6 Large

2 Extra Large o Contractor shall supply 25 total unisex reversible scrub pants (Navy), 7 Small

10 Medium

6 Large

2 Extra large o Contractor Shall supply 7 Total White Lab Coats

4 Medium

3 Large o Contractor shall supply 25 total Unisex Scrub Jacket (Navy)

7 Small

10 Medium

6 Large

2 Extra Large o Contractor shall supply 100 total bath towels (White)

Size 36” X48” o Contractor shall supply 100 total hand towels (White)

12”X24” o Contractor shall supply 24 total (Blue) Pillow Cases

Standard Size o Contractor shall supply 24 total (Blue) Bed Linens

Full Size

- Deliverable/ Schedule:

o Vendor will pick up, cleaning and delivery of linens weekly on Wednesday from

October 2016-September2016

At any given time, half of the stock should be available for use, while the other half of the stock is being cleaned http://www.sam.gov/

- Acceptance Requirements:

o During the cleaning process soiled rental items including all clothing, must not mix with non-medical linens, such as auto mechanic uniforms, to prevent odor, stains, and damage.

The linens must be kept in new shape, if the government inspector determines the linens are in unacceptable condition, the contractor shall replace all linens immediately at no additional charge to the government.

- Miscellaneous o Once the contract is awarded the first delivery of linens will be the first Wednesday

SECTION 4 – APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the (SOW) are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this (SOW). The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this (SOW).

4.1 Publications

4.1.1 Mandatory Publications: N/A