Specs July15.pdf

Civil Engineering Unit Juneau, Alaska

Specifications for

Upgrade Mechanical Rooms, MOQs L, M, Q & R

United States Coast Guard Base Kodiak Military Family Housing, Married Officer Quarters, Lower Government Hill

Kodiak, Alaska

JULY 2011

Project # 4133051

PROJECT #4133051

SECTION 01010 – SUMMARY OF WORK

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1 GENERAL INFORMATION

1.1 General Requirements

1.1.1 Division 1-Sections 01010 through 01800-contain general requirements which apply to all parts of the work under this contract.

1.1.2 Where direction is given, it is directed to you, the Contractor. In each case the meaning is as though written “the Contractor shall…”.

1.2 Location

1.2.1 US Coast Guard Base Kodiak, Lower Government Hill Family Housing, Kodiak, Alaska: See construction drawings for location map.

1.3 Project Description

1.3.1 Project #441619, Upgrade Mechanical Rooms, MOQs L, M, Q and R, consists of replacing the building heating supply and domestic hot water heat exchange systems within the mechanical rooms of four individual four-plex apartment houses to provide on-demand heat and hot water systems that are energy efficient, easily maintained and deliver improved heating and hot water availability.

1.4 Work Under This Contract

1.4.1 Provide all labor, material, equipment, mobilization, demobilization, testing, commissioning and inspection services required to construct the project as indicated in the project plans and specifications.

1.5 Definitions

1.5.1 The following terms are defined:

Day(s) calendar day(s) unless otherwise noted.

CEU Juneau Civil Engineering Unit Juneau KO Contracting Officer CM Construction Manager COTR Contracting Officer’s Technical Representative CI Construction Inspector EIC Engineer-in-Charge A/E Architect-Engineering Firm KR Contractor

1.6 References & Order of Precedence

1.6.1 Where specifications or standards documents are referenced in these specifications, they apply as if they were incorporated into these specifications, except if noted otherwise. If there are differences between referenced documents and any contract documents the following precedence applies:

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A) Contract B) Specifications C) Drawings D) References

1.6.2 See Contract Clause FAR 52.214-29, Orders of Precedence – Sealed Bidding and FAR 52.236-21, Specifications and Drawings for Construction.

1.7 Incorporated Requirements

1.7.1 The document which is called “Solicitation” during bidding and “Contract” after Contract Award contains information and contract requirements that are not explained elsewhere. Refer to the “Solicitation” and the “Contract” for this information. The provisions of the Contract take precedence over the specifications.

1.8 Items Furnished to the Contractor

1.8.1 One copy of any changed document due to a Contract modification (a reproducible copy when the document is a drawing).

1.8.2 One copy of all CEU Juneau forms referred to herein. Reproduce as necessary.

1.8.3 Publications incorporated into the technical provisions by reference will not be provided. Provide those references at the Project Site when necessary for clarification.

2 TECHNICAL SCOPE OF CONTRACT

2.1 Project Background

2.1.1 The existing housing facilities were built in the 1940s and remodeled in the late 1980s. They consist of five, two-story buildings with basements located in the Lower Government Hill base housing area. Each building has four three-bedroom apartments, two on each floor, and two common laundry rooms plus four spare rooms and the mechanical room in the basement. The buildings are served with steam utilities to provide heat and hot water. (See building elevation and plan drawings provided in appendix A.) This project replaces the heat and hot water systems in buildings L, M, Q and R. A task order under a separate contract was issued to complete building P as a prototype project.

2.1.2 Existing systems: The existing heating and domestic hot water systems consist of the following components:

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A) Building Heat. The existing heat exchanger is a Bell & Gossett shell and tube, steam to hot water, model SU63-2, sized to provide 193,000 Btu/hour at 16 GPM, and 180 F line water temperature, with 2 PSIG steam. The building heating hot water (HWS and HWR) circulates in a continuous loop on each side of the building, from supply, through the open fin tube heating units, back into the supply line until it reaches the return end of the heat exchanger.

There is no separate return loop and the fin tube heating units are controlled individually, or in two or three unit gangs, rather than by apartment zones.

Each supply loop is served by a single set of primary and standby circulation pumps rated at 8 GPM and 27’ of head that alternate operation automatically.

The steam service mechanical room is centrally located in the basement.

The hydronic service mains are mounted on the basement ceiling with supply and return risers extending up to the first and second floor baseboard fin tube units.

B) Domestic Hot Water. Domestic Hot Water (DHW) is provide by an Ace Buehler steam water heater, model S-3605, with a 325 gal storage capacity sized for 165 GPH recovery at an inlet water temperature of 40 F and a hot water set point of 120 F. The DHW system has a recirculation loop served by a circulation pump sized for 8 GPM at 8’ of head.

C) Fin Tube Heating Units. There are two types of existing fin tube heating units. All except the for the front entryway unit are Vulcan Linovector, single tier, model DS-318, sized to deliver 950 Btu/h/ft at 170 F water temperature, and 1 GPM flow. The front entrance is heated with a two tier unit of the same model that is sized to deliver 1500 Btu/h/ft.

d) Controls. The existing Johnson Controls are no longer functional. Most of the existing controls have been disconnected and/or by-passed.

2.2 Scope of Work

2.2.1 The scope of work covers the following actions: Remove all existing mechanical heat exchange systems and associated parts, piping, controls, equipment and appurtenances in the MOQ mechanical rooms. Install a new isolation valve on the steam main. Install a new complete plate type heat exchange system to supply building heat, and a new complete helical type hot water heater system to supply domestic hot water in each mechanical room. Remove and replace ventilation fan and thermostatic control switch. Repair mechanical room drywall as needed to reestablish the fire barrier. Install steam and water meters.

Commission the new heat and hot water systems in each building.

2.2.2 Salvage the following mechanical equipment items in each mechanical room and turn over to the government for possible use as spares:

A) Heating system circulation pumps

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B) Domestic hot water circulation pumps C) Condensate return pumps

2.2.3 Dispose of all other demoed equipment and salvaged equipment that the government determines is not desired for spares. Piping, valves, thermostats, unit heaters and other heating and hot water system components outside of the mechanical room are to remain as is.

2.2.4 System Disconnection, Draining and Removal.

A) Steam Supply. Shut off steam service at STMH on Avenue D. Close low pressure steam service connection in mechanical room and allow system to cool to room temperature. Drain the steam side of the heat exchangers.

Disconnect low pressure steam pipe at mechanical room service connection.

Cap connecting point and remove all existing steam service piping. Reopen steam main after both steam and condensate service lines are disconnected and capped.

B) Condensate Return Line. Pump out condensate as steam cools and condenses. Close condensate return line at mechanical room service connection. Disconnect and drain remaining condensate from piping, condensate return pump and heat exchangers. Cap connecting point and remove all existing condensate return piping up to the condensate return main.

C) Building Heating Systems. Drain heating system. Cut and cap HW supply and return piping within 6” to 12” of where they enter and exit the mechanical room. Remove circulation pumps and turn over to the government. Remove and dispose of heat exchanger and stand, associated piping, gages, parts and equipment.

D) Domestic Hot Water Heating Systems. Drain hot water tank and DHW supply and return lines. Cut and cap DHW supply and return piping within 6” to 12” of where they enter and exit the mechanical room. Remove circulation pump and turn over to the government. Remove and dispose of hot water heater and stand, condensate return pump, and associated piping, gages, parts and equipment.

E) Control Systems. Remove and dispose of existing Johnson Control system cabinet and wiring.

F) Ventilation Fan. Remove and dispose of existing ventilation fan and thermostatic control switch.

2.2.5 Surface Preparation.

A) Concrete Pads. Pour new 4” high concrete housekeeping pads to support new heat exchangers and condensate return pump.

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B) Patch existing drywall as needed in each mechanical room to restore fire rating of the mechanical room walls.

C) Paint exposed walls and ceilings after equipment demo and clean, patch and paint any areas damaged during demo or construction. Do not remove electrical or other panels or items not included in the work simply in order to paint. The goal is to leave the room looking “fresh.” Match existing paint color and type.

2.2.6 Install Steam Main Isolation Valve. The steam entering the mechanical room has no isolation valve to ensure “double block” protection of the workers. Install a new bellows sealed isolation valve inside the mechanical room, with a blank flange added to provide the “double” protection during construction.

2.2.7 Install Building Heat Exchange System. Provide and install new plate type steam to hot water heat exchanger and associated circulation pumps, piping, valves, unions, expansion tank, condensate return pump, pressure gages, thermometer, air vents, controls and other appurtenances. Existing baseboard heating units and thermostats will be reutilized.

A) Heat Exchanger. Provide and install packaged plate type heat exchanger, labeled HX-1, sized to provide 200,000 Btu/hr at 16 GPM and 200oF line water temperature in each mechanical room.

B) Heating Supply Circulation Pumps. Provide and install one set of inline primary and standby circulation pumps. The set will serve both sides of the building. Both pumps will be identical and sized to deliver 16 GPM at 27’ of head and have a max fluid temperature of 230 oF and a minimum fluid temperature of 36 oF. Set the pumps up to automatically alternate between primary and standby operation. Connect to existing heating supply and return piping.

C) Heating Zones Isolation Valves. Provide and install isolation valves between each heating supply zone main and the circulation pump set, and between the each heating zone return pipe and the T-connection into the main HWR pipe.

D) Condensate Return Pump. Provide and install pressure powered automatic pump trap (APT) packaged system, labeled CRU-1, sized and plumbed to serve the heating system heat exchanger as a closed system and connect to the vented condensate receiver.

2.2.8 Install Domestic Hot Water Heating System. Provide and install new helical type steam to hot water heat exchanger with recirculation package and associated, piping, valves, unions, back flow preventers, pressure gages, thermometer, air vents, condensate return equipment, controls and other appurtenances.

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A) Domestic Hot Water Heater. Provide and install packaged helical type heat exchanger, labeled WH-1, sized to provide 30 GPM with an inlet water temperature of 40oF and an outlet water temperature of 120oF.

B) Recirculation Loop. Provide and install same manufacturer’s recirculation package and connect to DHW return piping with backflow preventer.

C) Cold water supply connections. Provide and install cold water pressure reducing station and connections between cold water supply main, WH-1 and HX-1 and building domestic cold water service piping.

D) Condensate Return Pump. Provide pressure powered condensate return pump trap labeled CRU-2 as part of the pre-packaged WH-1 system from the same manufacturer. Install condensate return piping between CRU-2 and the condensate receiver.

2.2.9 Install Meters. Provide and install one each steam and water meter in each mechanical room. The water meter shall come equipped to provide a pulse, k-y-z output for integration into an automatic metering system under a separate effort. The steam meter shall be equipped with a mass-flow computer capable with Modbus RS485 communications output. Ensure meters are positioned so that displays are easily accessed and readable. (See sections 15200 and 15710.)

2.2.10 Install Ventilation Fan. Install a 300 CFM ventilation fan to provide outside cooling air to the mechanical room. Install thermostatic control switch to operate fan when temperature exceeds 85oF. Switch shall allow for manual operation of fan as well.

2.2.11 Install Controls. Provide and install compact programmable stand alone controls to operate and cycle heating system pumps (on-off, lead-lag). Controls must provide local audible and visual alarm functions for pump inoperable status.

Provide and install an outside air temperature sensor and integrate with the pump controller for heating system cut off on warm days. Other controls needed for the proper operations of the hot water heating system and domestic hot water heater are to be factory installed as integral components of these pre-engineered packaged systems.

2.2.12 Commission Heating Systems. Test, adjust and balance new heating and DHW systems. Commission systems with Coast Guard maintenance personnel and project engineer present.

3 SITE VISITS

3.1 General

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3.1.1 Before submitting bids, all bidders should inform themselves of site conditions relating to the construction, availability of labor and other conditions under which the work will be performed, in accordance with Contract Clause FAR 52.236-3, Site Investigation and Conditions Affecting Work. In addition, you are encouraged to make a Site Visit in accordance with Section L of the Solicitation Package. Failure to take the actions described in the Contract Clause will not relieve you from responsibility for properly estimating and performing the work.

3.1.2 Visits to the site can be arranged by contacting:

Mr. Dave Heuman 907-487-5320 x. 261

SECTION 01011 – STANDARD REQUIREMENTS

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1 GENERAL

1.1 General Requirements

1.1.1 Intent: It is the intention of these Specifications and Drawings to call for finished work, tested, and ready for operation. All work necessary for the proper installation or operation not specifically called for or detailed shall be included in the work as part of this contract.

1.1.2 Permits and Fees: Secure and pay for permits, sales taxes, inspections and connection fees required by governing bodies or public utilities. Deliver to COTR Certificates of Inspection before request for acceptance and final payment for the work.

1.1.3 Complete Performance of Work

A) Work shall be executed in strict accordance with the best practice of the trades in a thorough, substantial, workman like manner by competent workmen.

B) The Contractor shall provide a competent, experienced, full time Superintendent who is acceptable to the Contracting Officer/COTR and Government, and who is authorized to make decisions on behalf of the Contractor, and who shall be constantly in charge of the completion of the work.

C) The final completion and acceptance of all work required under this contract will be established by a written letter of acceptance issued by the Contracting Officer.

1.2 Site Requirements

1.2.1 Work Outside Regular Hours: See Section 01012 sub section 1.2.

1.2.2 Quarters: No Government quarters are available for use under this contract.

1.2.3 Salvage: All existing materials which are to be removed, and are not indicated or specified for reuse in the new work, shall, unless otherwise specified, become the property of the contractor, be removed from government property at the Contractor’s expense, and be disposed of in accordance with Federal, State and local regulations. Remove all salvage from government property.

1.2.4 Emergency Contact: Maintain an after-working hours contact point, and provide the COTR/CI with a telephone number, so that the Government may contact the Contractor at any time in case of emergency.

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1.2.5 Roadways: Seven day notice is required before embarking on any construction work which might block a roadway.

1.2.6 Contractor’s Storage Area: The Contractor shall limit the use of premises to construction activities in the areas indicated, and shall limit use of premises, when not engaged in the actual performance of the Work, to storage activities related to the execution of the Work. See section 01500 subsection 1.3.

1.2.7 Contractor’s Parking Area: See section 01500 subsection 1.2.

1.2.8 Identification of Employees and Equipment: Prior to the commencement of work, submit to the COTR/CI a complete list of all employees, representatives, and subcontractors, including name, age, and address. Contact the COTR/CI regarding regulations concerning vehicle passes. Furnish a complete list of over-the-road vehicles and construction equipment to the COTR/CI. The list shall include the make, model, year built, and identifying marks.

1.3 Contract requirements

1.3.1 Reports

A) Daily: The Contractor shall submit daily reports to the COTR on forms provided by the Government. See section 01040 subsection 3.1.

B) Weekly: Weekly payroll reports required by Labor Standards Provisions shall be submitted via the COTR to the Contracting Officer.

1.3.2 Punch List: The discrepancies and Omissions list (punch list) is not an all-inclusive listing of discrepancies which exist between the contract specifications and the work as performed up to the date of the list. It is also not a waiver of any other Government Claim. The Government at all times reserves all of its rights and remedies under the Contract.

1.3.3 Notices to COTR: Unless otherwise provided for herein, advise the COTR a minimum of 72 hours in advance of the following planned actions:

A) Commencement or recommencement of work at the site.

B) Shutdowns.

C) Requests for COTR inspection of critical job elements.

1.4 Standards, Specifications and Codes

1.4.1 Conflicts: If conflicts exist between Division I specifications and the technical project specifications, the technical project specifications shall govern.

1.4.2 In case of conflict between the referenced specifications or standards, and this specification, this specification shall govern. When a number is suffixed to a

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1.4.3 Notify the Contracting Officer/COTR of any observed conflicts between the

Contract Documents and governing code. COTR will issue instructions as to procedures. If the Contractor performs any work knowing it to be contrary to governing code and without notice to the Contracting Officer/COTR he shall assume full responsibility therefore and shall bear all costs attributable thereto.

1.4.4 Code Compliance: Existing buildings are not necessarily code compliant.

Identify any issues discovered and deliver the list to the COTR.

1.5 Construction Documents

1.5.1 The drawings and specifications will be supplied to the contractor in Adobe PDF format. Publications incorporated into the technical provisions by reference will not be furnished.

1.5.2 The Contractor shall check all drawings and specifications furnished to him, immediately upon their receipt, and shall promptly notify the Contracting Officer of any discrepancies (this shall include all sheets and pages that are part of his set of contract documents). Large scale drawings shall take precedence over small scale drawings. The Contractor shall compare all contract drawings, and verify the dimensions and conditions at the site before laying out the work.

1.6 Materials and Equipment

1.6.1 The Contractor is responsible for receipt, transportation, and storage of all of his materials, equipment and tools required for the completion of the work of this contract.

1.6.2 All shipments of materials, equipment, and/or supplies by the Contractor to the project site shall be addressed to the Contractor, not the Coast Guard.

1.6.2 Comply with FAR 52.223-3 for hazardous material shipment and identification requirements.

1.7 Sampling and Testing

1.7.1 Unless otherwise stated herein all required sampling and testing shall be by the Contractor. All tests shall be performed using specified testing procedures, or if no procedure is specified, the standard testing procedure used by the ASTM will be used. The Contractor shall notify the COTR when such testing will be performed so that the test may be observed by the COTR and/or his or her

Project #4133051 Upgrade Mechanical Rooms, MOQs L,M,Q & R Kodiak Housing Page 11 of 55 designated representatives. In addition to the specified testing requirements herein, the Government may perform additional verification testing at its own expense. All necessary samples and/or work associated with such samples for such testing shall be provided by the Contractor to the Government. Repairs required to the work to correct the evidence of such Governmental testing shall be replaced at the Contractor's expense within 24 hours unless otherwise directed in writing by the COTR.

1.8 Cold Weather Operations

1.8.1 If any part of this project is pursued during periods of cold or inclement weather, the Contractor shall take all appropriate precautions to protect facilities and work involved in the project scope from damage by cold/or inclement weather.

1.8.2 The Contractor shall be responsible for snow removal around project site, parking areas, and thoroughfares to allow passage of traffic.

1.9 Highway Limitations

1.9.1 The CONTRACTOR shall make its own investigation of the condition of available public and private roads and of clearances, restrictions, bridge load limits, and other limitations affecting transportation and ingress and egress to the site of the work.

2 SAFETY

2.1 General

2.1.1 Contract Clause FAR 52.236-13, Accident Prevention prescribes standards for compliance. Also comply with all pertinent provisions of the U.S. Army Corps of Engineers' Safety and Health Requirements Manual, EM 385-1-1. Bring all accidents and property damage to the attention of the Contracting Officer and COTR. Investigate all accidents requiring more than first aid and property damage estimated at more than $1,000.00. Furnish a written report to the Contracting Officer within forty-eight hours of the event.

2.2 Weekly Safety Meeting

2.2.1 A weekly safety meeting for all personnel on-site is required. Your superintendent or designated representative must conduct the meeting. Submit a report of the meeting to the COTR/CI on the day the meeting is held. Include in the report a summary of all topics discussed, copies of any safety related material distributed, and signatures of all attendees.

2.3 Safety Plan

2.2.1 The Contractor shall submit to the Contracting Officer a satisfactory Safety and Health Plan for implementation of the Accident Prevention clause. This plan shall be submitted within 20 days after contract award and is required prior to

Project #4133051 Upgrade Mechanical Rooms, MOQs L,M,Q & R Kodiak Housing Page 12 of 55 scheduling the preconstruction conference which is a precondition of issuance of notice to proceed. The Safety and Health Plan shall include, but not be limited to, the following:

A) Accident Prevention

1) Compliance with Codes

2) Assignment of Responsibility: Identify competent individuals responsible for trench safety, inspections, confined space entry program, and handling oil contaminated soils.

3) Safety Indoctrination/Training

4) Inspections, Reports and Control of Hazards

5) General Housekeeping and Cleanup

6) Protection of Contractor Employees, Coast Guard Personnel and

Transients.

B) General Operating Procedures

1) Material Storage and Handling

2) Protective Equipment - Types and Use

3) Tools and Equipment - Inspection Schedules and Operator Qualifications

4) Motor Vehicle Operation

5) Erosion and Sediment Control: Use best management practices that conform to 01500-1.4 and 01570.

6) Specific Control of Hazards of work to be performed (e.g., Dust, Noise, Open Trenches, HAZMAT, etc.).

C) Fire Prevention/Protection

1) Identification of Hazardous Areas

2) Hot Work Permits, etc.

D) First Aid/Medical Working Conditions

1) Sanitation

2) Illumination

3) Ventilation

E) Investigating/Reporting Accidents F) The above listing is not intended to be an all-inclusive listing of areas to be covered by the Contractor’s Safety and Health Plan. The Contractor shall review the project specifications and drawings to ensure that areas not covered in the above listing are included in the Safety and Health Plan.

2.4 Fire prevention and Protection

2.4.1 Perform all work in a fire-safe manner. Provide and maintain adequate fire fighting equipment during the entire construction period.

2.4.2 Comply with local fire protection regulations and, where the regulations do not apply, comply with the standards of the National Fire Protection Association.

2.4.3 No on site burning.

2.4.4 Contractor Fire Prevention Responsibility

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A) It is the inherent responsibility of the Contractor to practice good fire prevention measures while working on USCG property.

B) When work is accomplished in/on structures, contractor personnel will confine smoking to established/designated smoking area(s).

C) Flammable paints, oil, varnishes, etc., stored inside structures must be in a metal storage cabinet. When stored outside, flammables must be in a controlled area. Flammables being used outside of these areas are limited to a one day supply.

D) Temporary wiring must be in compliance with Article 305 of the National Electric Code.

E) The Contractor will be responsible for notifying the COTR prior to any alarm or sprinkler system shut downs at least 24 hours in advance.

F) Fire extinguishers required during construction will be supplied by the contractor. Two fire extinguishers are required for each operation.

3 UTILITIES

3.1 Protection of Existing Utilities

3.1.1 The Contractor shall not operate valves or similar components of existing utility systems without the advance written approval of the COTR.

3.1.2 The Contractor shall request the COTR’s permission in writing to schedule any necessary utility (fuel, water, electrical, sanitary sewer, etc.) outage. The request shall be in writing, and shall specify the type of utility, reason for outage, and the estimated length of the proposed outage. Utility outages shall be requested 10 days in advance, unless otherwise stipulated in Section 01040. Permission and duration for outages will be granted by the COTR/CI based upon the need for the utility, and upon consideration of suitable bypasses, or alternate arrangements.

Outages will be granted at the convenience of the Government. Downtime shall be as specified in Section 01040 subsection 3.4.

3.1.3 The Contractor shall safeguard and protect from damage all utilities encountered or uncovered during digging, excavation, and backfilling.

3.1.4 Hand Digging: All excavations with the potential for damaging existing utilities using machine excavation shall be done by hand digging. Complete all excavations within 2 feet of existing utilities by hand rather than machine methods, or expose piping or cables by hand digging prior to completing excavation by machine.

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3.1.5 Contractor shall restore damaged piping, cable(s), and circuits to original condition and full operation if damage occurs through his failure to fully process the digging permit or comply with its instructions, or to obtain utility locations from private utilities. Notification of damage shall be made immediately to the affected utility, to the USCG representative as listed on the digging permit, and to the COR; restoration efforts shall commence within 1 hour. Failure to commence restoration within the required time limit, or to make continuous progress toward restoration, or to complete acceptable restoration within a 4-hour time limit or an alternate time limit negotiated with and established by the COTR, shall result in suspension of all other contract work until acceptable restoration is completed and approved by the COTR

3.1.6 All work to repair damage to private utilities shall be coordinated through said utility.

3.1.7 In cases where a utility is damaged for reasons noted above, the Contractor shall, if lacking the qualified trades in his organization, employ as necessary such qualified trades or employ another Contractor having such trades to restore the utility to its original condition and full operation at no expense to the Government.

3.1.8 The Government reserves the right to protect damaged communications cables from further damage or deterioration and the right to restore priority circuits;

these actions shall not relieve the Contractor of his full responsibility for restoration.

3.2 Temporary Services and Utilities: See also section 01500, subsection 3.

3.2.1 The contractor shall pay all costs associated with establishing temporary services and utility connections needed for this project.

3.2.2 Potable water is available for the Contractor’s use at no cost.

3.2.2 The Contractor shall provide all other temporary services, utilities, and equipment required to complete the work of this contract which are not provided by the Coast Guard. These include:

1) Clean up and disposal of trash

2) Portable or temporary toilet facilities: Maintain in a sanitary condition at all times. Establish the facilities in manner to minimize public viewing. COTR/CI will approve location and installation.

3) Storage buildings

4) Barricades, railings and other safety gear

5) Fire protection

6) Communications

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7) Electrical power

3.2.3 At the close of the Contract, the Contractor shall:

1) Pay all utility bills.

2) Remove all electrical, sanitary, gas, telephone, water, offices, and any other temporary service equipment that may remain.

3) Arrange for the closing of electrical, water, telephone, and other utility accounts, as applicable.

4 OTHER WORK

4.1 General

4.1.1 Other contractors may be performing work at this government facility during the period of performance of this Contract. Coordination with the BSU Kodiak, AK, Facilities Engineering Department and contractor’s on-site representative via the COTR is required.

4.1.2 Cooperate and coordinate all work with the Coast Guard in accordance with

Contract Clause FAR 52.236-8, Other Contracts. Coordinate your deliveries and general access with the Coast Guard and other contractors. Coordinate your work with the COTR/CI to ensure that no disruptions occur without written approval.

SECTION END

SECTION 01012 – SPECIAL CONDITIONS

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1 General

1.1 Military Family Housing Considerations

1.1.1 This work takes place within a family housing community with adjacent buildings occupied and grounds in use. Coast Guard family members, including children and pets will be present. Special consideration must be given to safety, security, cleanliness, noise, dust, work hours and activities that would be disruptive to normal household activities and access.

1.1.2 The occupants of each building will be provided separate living accommodations by the government while their building is under construction.

1.1.3 Ensure occupants have safe access to the main living areas of each unit (first and second floors) to retrieve belongings, care for pets, etc.

1.1.4 The basement areas will be off limits to the occupants during the construction period for safety considerations and to facilitate the work. Provide signs and safety barriers to prevent unauthorized entry.

1.2 Work Hours

1.2.1 Work is authorized at the site from 0800 to 1830, Monday through Friday, and from 0900 to 1830 on Saturday. You may schedule work outside of these hours if a fourteen day advance notice is given to the COTR/CI in writing, and if the COTR/CI approves of the proposed work schedule.

1.2.2 No work shall be performed on Sundays, Federal Holidays or Coast Guard Day

(August 4).

1.2.3 Requests for spot overtime may be approved by the COTR/CI on a case by case basis.

1.3 Sequence of Construction

1.3.1. The construction plan and schedule shall take into consideration and reflect the following construction constraints:

A) Work shall be sequenced to move through the buildings one at a time.

B) All materials and equipment required to complete the work within each building must be on site and verified by the CI prior to construction start for each building.

C) All demolition and mechanical work shall be completed within 2 weeks of starting on site work for each individual building.

SECTION 01012 – SPECIAL CONDITIONS

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D) Until the first structure is substantially complete (heat and hot water working – unit ready for occupancy) and accepted by the government, no further structures will be released to the contractor for work.

E) Final insulation, painting, and other incidental work does not have to be completed in the 2 week time period.

1.3.2 The construction window for onsite work is from 15 Jan 2012 to 15 May 2012. All onsite work shall be conducted within this period.

1.4 Housing Monitor:

1.4.1 Provide a Housing Monitor to perform occupant coordination, monitor and maintain job site safety and cleanliness, and maintain “3rd party security control.”

When performing work inside the private living space of an occupied housing unit, the Housing Monitor shall be on site and inside the unit continuously while work is being performed. The Housing Monitor will report directly to the job Superintendent.

1.4.2 It is expected that access to each apartment will only be required at the beginning of the job to install temporary heat, and at the end of the job to gain access to heat registers for air bleeding and to complete commissioning. This work shall be continuously monitored.

1.5 Temporary Heat

1.5.1 Provide temporary heat during steam outages for all buildings affected during periods when temperatures are below 55 degrees F.

1.5.2 Building space temperatures must be maintained between 55 and 65 degrees F.

Standard 110V electric space heaters are acceptable sources of temporary heat.

SECTION 01025 – MEASUREMENT & PAYMENT

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1 REQUEST FOR PROGRESS PAYMENT

1.1 General

1.1.1 It is the intention of the Government to promptly process all monthly requests for progress payments. Payment is based upon documentation that is your responsibility and is under your control. Incomplete, inaccurate or missing documentation will result in payment delays, retainage or disapproval.

1.1.2 Include with your Request for Progress Payment Monthly Schedule Updates as described in Section 01310, Schedules.

1.1.3 Progress payments will be made on a 100% complete basis for approved activities as certified by the COTR/CI. No payment will be made for partially complete activities. The pay request must be reviewed and certified by the COTR/CI prior to your submission for Progress Payment. Allow three work days for the COTR/CI to review your progress payment. See paragraph 1.4, this section, for payment of stored materials and equipment.

1.2 Required Submission

1.2.1 Pursuant to Contract Clause FAR 52.232-5, Payments Under Fixed-Price Construction Contracts, submit Form KO-2A, Request for Progress Payment, monthly as follows:

A) base the Form KO-2A on the total value of completed, approved activities to date, B) show actual start-finish dates, C) total amount requested equals column 7, “Cost of Activities” minus column 9, “Paid to Date.”

1.2.2 No payment can be made without the COTR/CI’s certification of the payment request. Incomplete or inaccurate reports will result in the payment request being returned to you without Government action.

1.3 Payment for Stored Materials

1.3.1 When delivery of specific materials is identified in your Project Schedule as a separate line item, payment for materials onsite may be made, in accordance with the approved Project Schedule, for up to eighty percent of the total material cost, provided the material is identified by markings, stored in a weatherproof, secure area and segregated from other materials, submission of paid invoices, and the Bill of Lading has been verified by the COTR/CI.

SECTION 01040 – ADMINISTRATION & COORDINATION

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1 PROJECT COORDINATION

1.1 General

1.1.1 Coordinate the work of all trades to insure the most efficient sequencing of the work. Provide experienced supervision to oversee the proper relationship between scheduled activities. Insist on proper timing of related activities, avoiding out of sequence work.

1.1.2 Execute all phases and types of work necessary to obtain a completed project.

Define, coordinate and be responsible for the work of the various trades, supplies, construction operations, and other services that will be required.

1.1.3 Compare all contract drawings with existing site conditions and verify all dimensions before laying out the work and preparing shop drawings.

1.2 Contract Requirements

1.2.1 The drawings and specifications are not intended to be a complete statement of the scope of work-nor a limitation of each construction trade or operation as it may actually be carried out during the progress of the work.

1.3 Pre-Construction Survey

1.3.1 Conduct a pre-construction survey jointly with the COTR/CI prior to your mobilization. Document any existing damage to components of the buildings or site. Submit a written report to the COTR/CI within seven days of the survey, and include photos and/or video adequate to clearly show any areas of concern.

1.3.2 Any damage that occurs after the survey, and which is determined to be a result of your operations, including lack of adequate protection, will be repaired or replaced by you at no extra cost to the Government.

2 PROJECT ORGANIZATION

2.1 Project Organization Diagram

2.1.1 Submit a project organization diagram at the Post Award Conference. Include qualifications and resumes for your project management team, outlining areas of responsibility. As a minimum, include on your project team the following personnel:

Managing Officer the individual authorized to make contract commitments (if other than the Project Manager) Project Manager the manager for the project

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Project Scheduler responsible for preparation and maintenance of the Schedule

Superintendent full time, on-site, superintendent Project Engineer certifier of submittals and administrator of your

Quality Control program.

2.1.2 Keep your organization diagram current. Resubmit to the KO for approval whenever personnel on your team change.

3 JOBSITE ADMINISTRATION

3.1 Daily Construction Report

3.1.1 A copy of Form CM-03, Contractors Daily Construction Report, will be provided electronically to you for your use.. Complete a daily report for each day the Project Schedule has scheduled activities, and each day that you are on site.

Submit the completed Form CM-03 to the COTR/CI no later than start of work the next work day.

3.1.2 The report shall contain the following information:

A) A summary of all activities on the Project Schedule that day including trade employer and activity name and number from the approved Project Schedule.

B) Identification of activities that are behind schedule, why they are behind, and what action is necessary to bring the activity back on schedule. Note the cause and length of any delay.

C) For multiple daily shifts (if approved and used), a report for each shift.

D) All equipment on the jobsite and if not operational indicate why, i.e. stand-by, repair, etc.

3.1.3 If a daily report is returned for corrections, resubmit by start of business the next work day.

3.2 Staking Utilities and Permit from COTR/CI

3.2.1 Prior to any excavation, contact the responsible excavation permitting agency to stake and identify underground utility locations. Allow fourteen days for the utility companies to stake existing utility lines.

3.2.2 You are responsible for damage to utilities that are shown on the Contract drawings- or that you have otherwise been made aware of. Install and/or maintain markers for utility lines prior to and during any excavation

3.3 Notice to COTR/CI

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3.31 Unless otherwise provided for, and in addition to any other required written notice, advise the COTR/CI a minimum of twenty-four hours in advance of the following planned actions:

A) Shutdowns, commencement or re-commencement of work.

B) Requests for Government inspection C) Testing.

D) Hot work (including welding, torch cutting, etc.)

3.4 Permits and Authorization from COTR/CI

3.4.1 ELECTRICAL OUTAGES: Provide 3 days notice to the COTR/CI prior to any electrical power outages to the building under construction. Limit downtime to 2 hours. Any shutdowns affecting more than the building under construction must additionally be requested in writing to the COTR/CI two weeks ahead of the planned date.

3.4.2 STEAM OUTAGES: Provide two weeks written notice to the COTR/CI prior to any steam outages. Identify duration of outage and extent of affected facilities.

Limit outages affecting any facilities other than the building under construction to 2 hours.

3.4.3 WATER OUTAGES: Provide 3 days notice to the COTR/CI prior to any water outages affecting the building under construction. Any shutdowns affecting more than the building under construction must additionally be requested in writing to the COTR/CI two weeks ahead of the planned date.

4 MODIFICATIONS TO THE WORK

4.1.1 Contract modifications are made only by the Contracting Officer. See Section L of the Contract for procedures and requirements.

4.2 Definitions

4.2.1 The following terms used in this Section are defined:

DCR Design Clarification Request CMR Contracting Modification Request Proposal Contractor proposal in response to a CMR.

4.3 DCR

4.3.1 Use Form CM-06, Design Clarification Request, for requesting clarification of any portion of the work when required. Deliver the DCR to the COTR/CI for processing.

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4.4 CMR and Proposal

4.4.1 The government will send a CMR when a proposal for modifying the Contract is necessary. Prompt delivery of your Proposal for the modified work to the Contracting Officer is critical to the efficient progress of the work and is required within ten work days, however, when possible; return your proposal within five days to expedite the process.

4.4.2 Submit your proposal on Form KO-8, Modification Proposal. Provide all breakdown information listed on the form. Refer also to Contract Section I for detailed proposal requirements.

4.4.3 See Section 01310 for information required for those Proposals which might impact the Project Schedule.

5 AS-BUILTS

5.1 General

5.1.1 Maintain a complete set of as-builts at your Superintendent’s office. Red-line as-builts accurate to within one week of the current date. As-built drawings are reviewed each month with the monthly Request for Progress Payment and must be current for the pay request to be approved.

SECTION 01090 – REFERENCE STANDARDS

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1.1 General

1.1.1 Titles of Sections and Paragraphs: Captions accompanying specification sections and paragraphs are for convenience of reference only, and do not form a part of the Specifications.

1.1.2 Applicable Publications: Whenever in these Specifications references are made to published specifications, codes, standards, or other requirements, it shall be understood that wherever no date is specified, only the latest specifications, standards, or requirements of the respective issuing agencies which have been published as of the date that the WORK is advertised for bids, shall apply; except to the extent that said standards or requirements may be in conflict with applicable laws, ordinances, or governing codes. No requirements set forth herein or shown on the Drawings shall be waived because of any provision of, or omission from, said standards or requirements.

1.1.3 Specialists, Assignments: In certain instances, specification text requires (or implies) that specific work is to be assigned to specialists or expert entities, who must be engaged for the performance of that work. Such assignments shall be recognized as special requirements over which the CONTRACTOR has no choice or option. These requirements shall not be interpreted so as to conflict with the enforcement of building codes and similar regulations governing the WORK; also they are not intended to interfere with local union jurisdiction settlements and similar conventions. Such assignments are intended to establish which party or entity involved in a specific unit of work is recognized as "expert" for the indicated construction processes or operations. Nevertheless, the final responsibility for fulfillment of the entire set of contract requirements remains with the CONTRACTOR.

1.2 Reference Specifications, Codes and Standards

1.2.1 Without limiting the generality of other requirements of the Specifications, all WORK specified herein shall conform to or exceed the requirements of applicable codes and the applicable requirements of the following documents.

1.2.2 References herein to "Building Code" or "International Building Code" shall mean

International Building Code of the International Conference of Building Officials

(ICBO).

1.2.3. Similarly, references to "Mechanical Code" or "Uniform Mechanical Code,"

"Plumbing Code" or "Uniform Plumbing Code," "Fire Code" or " International Fire Code,” shall mean International Mechanical Code, International Plumbing Code

SECTION 01090 – REFERENCE STANDARDS

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The latest edition of the codes as approved by the Municipal Code and used by the local agency as of the date that the WORK is advertised for bids, as adopted by the agency having jurisdiction, shall apply to the WORK herein, including all addenda, modifications, amendments, or other lawful changes thereto.

1.2.4 In case of conflict between codes, reference standards, drawings and the other

Contract Documents, the most stringent requirements shall govern. All conflicts shall be brought to the attention of the COTR for clarification and directions prior to ordering or providing any materials or furnishing labor. The CONTRACTOR shall bid for the most stringent requirements.

1.2.5 The CONTRACTOR shall construct the WORK specified herein in accordance with the requirements of the Contract Documents and the referenced portions of those referenced codes, standards, and specifications listed herein.

1.2.6 Applicable Standard Specifications: References in Contract Sections 02801 -

Asphalt Concrete Pavement to Standard Specifications shall mean the Alaska Department of Transportation and Public Facilities "Standard Specifications for Highway Construction - 2004" and any supplements or amendments thereto.

1.2.7 References herein to "OSHA Regulations for Construction" shall mean Title 29, Part 1926, Construction Safety and Health Regulations, Code of Federal Regulations (OSHA), including all changes and amendments thereto.

1.2.8 References herein to "OSHA Standards" shall mean Title 29, Part 1910, Occupational Safety and Health Standards, Code of Federal Regulations (OSHA), including all changes and amendments thereto.

1.2.9 References herein to “ASHRAE Standards” shall mean American Society of

Heating and Refrigeration and Air Conditioning Engineers Standards and the latest editions mandated by the federal government for use on federal facilities as of the date that the WORK is advertised for bids.

SECTION 01200 – PROJECT MEETINGS

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1 POST AWARD CONFERENCE

1.1 General

1.1.1 The Post Award Conference will be held within seven days of Contract Award.

The conference will be held via teleconference.

1.2 Conference Objectives

1.2.1 The purpose of the conference is to:

A) Prepare you for the Preconstruction Conference by providing a list of the topics to be discussed at that conference.

B) Discuss and provide examples of required preconstruction submittals.

C) Inform you of your…