Soliciation_QA_HSCG40-17-Q-53010__3_.pdf

Solicitation HSCG40‐17‐Q‐53010 A00001 – Amendment 1

SOLICITATION HSCG40-17-Q-53010 QUESTIONS & ANSWERS

1. Question: What is the best way to request all the technical documents (publications & drawings) required to estimate the work in this solicitation?

Answer: Any requests for drawings/publications that were directed to the Contracting POC before the deadline of 8/18/17 will be emailed a link to retrieve documents.

2. Question:

Statement from Attachment 1 – Schedule of Supplies and Services:

“Please note: All prices are firm-fixed price. The Coast Guard will not adjust the price of the repairs based on the contractor's cost. Therefore, please include any growth work, consumables, labor, transportation for either East Coast or West Coast delivery, and materials cost within your quote. Please review and understand the statement of work and all of the work items that may be necessary for the repairs. The Coast Guard is requesting all boats serviced to be returned in a "like new" condition, in accordance with the statement of work.”

How does the government reasonably expect contractors to calculate growth work prior to actual inspection or performance of work on boats against specification requirements?

Please note that the TPSB solicitation, HSCG40-17-Q-53005, was recently cancelled over a similar concern.

Answer: For contracting… “like new” is subjective, Fully Mission Capable is a better descriptor and it has guidelines.

Fully Mission Capable is an asset capable of getting underway and performing all missions with no disabling and no restrictive discrepancies in accordance with Coast Guard Commandant Instruction (COMDTINST) M16114.43, Cutter Boat - Medium (CB-M) “C” Class Operator’s Handbook.

How does the government reasonably expect contractors to calculate growth work prior to actual inspection or performance of work on boats against specification requirements?

Answer: The specification is based on growth work/condition found reports for 28 CB-Ms that have undergone similar maintenance availabilities since early 2015.

Major and reoccurring items are built into the specification. Recommend a thorough review of CB-M related references coupled with vendor’s experience with similar vessels to calculate potential growth work.

3. Question:

Page 8 of Attachment 4:

“ NOTE: The requirements of paragraph 3.1 (General) applies to all work under the scope of this contract, whether explicitly stated in work items or not, and to all other work subsequently authorized by changes, modifications, or extensions to the contract.”

Will change requests via CFR be submitted for all work outside of specific work called out in specification?

Answer: This is a Firm Fixed Price Contract and no additional funds will be authorized for growth work/CFRs.

4. Question:

Work Item 1 – Provide Welding Repairs – Any welding repairs will be at discretion of

COR.

How much? Location? Interferences? Gas free certification required? Performing NDI?

Fire Watch? Will the government be providing an Option Item table for Weld Repairs? – i.e. crack repair – 1 linear ft, Plate replacement – 1 SqFt

Answer: How much? Location? Interferences? This is unknown; however, some boats require minimal weld repairs, few require major weld repairs, and most require no weld repairs. Performing NDI? Fire Watch? SFLC Standard Specification 0740 will answer questions regarding gas free certification and NDI requirements. Contractor shall use best practices for fire watches. Will the government be providing an Option Item table for Weld Repairs? – i.e. crack repair – 1 linear ft, Plate replacement – 1 SqFt.

No Option Item.

5. Question: For all the work items listed below, does the government expect contractors to repair or renew items/materials that cannot be reasonably estimated prior to inspection and at the discretion of the COR?

Work Item 2 – Hull and Deck Inspect and Renew

3.11 Government-furnished property. The Contractor shall be aware that the government reserves the right to provide a non-skid kit when a benefit to the US Coast Guard can be obtained.

There is no requirement to replace non skid. Replacement of individual pieces or in entirety will be at discretion of COR.

Work Item 3 – Collar System, Inspect

3.5 Renew or Repair. The Contractor shall renew or repair loose, damaged, missing, or no longer serviceable components or equipment associated with the collar system.

3.6 states “The Contractor shall be aware that the government reserves the right to provide a collar, bow skirt or relief valves when a benefit to the US Coast Guard can be obtained.”

Work Item 4 – Folding Light Mast – Renew

3.7 Renew or Repair. The Contractor shall renew or repair loose, damaged, missing, or no longer serviceable components or equipment associated with the folding light mast and not listed in Table 1.

Work Item 5: Mast Electronics, Renew

3.8 Renew or Repair. The Contractor shall renew or repair loose, damaged, missing, or no longer serviceable components or equipment associated with the mast electronics and not listed in Table 1.

Work Item 6: Helm Console, Inspect, Service and Renew

3.7 Renew or Repair. The Contractor shall renew or repair loose, damaged, missing, or no longer serviceable components or equipment associated with the helm console and not listed in Table 1.

3.8 Government-furnished property. The Contractor shall be aware that the government reserves the right to provide a VHF transceiver, microphone, or chart plotter/sounder combination unit when a benefit to the US Coast Guard can be obtained.

Work Item 7: Direct Current (DC) Wiring and 12 VDC Circuit Breaker Panel, Renew

3.7 Renew or Repair. The Contractor shall renew or repair loose, damaged, missing, or no longer serviceable components or equipment associated with the DC wiring and 12 VDC circuit breaker panel.

Work Item 8: Main Diesel Engine (MDE), Service

3.16 Renew or Repair. The Contractor shall renew or repair loose, damaged, missing, or no longer serviceable components or equipment associated with the main diesel engine and not listed in Table 1.

Work Item 9: Maine Diesel Engine Exhaust Hoses, Renew

3.8 Renew or Repair. The Contractor shall renew or repair loose, damaged, missing, or no longer serviceable components or equipment associated with the exhaust system hoses and not listed in Table 1.

Work Item 10: Sea Water System, Inspect, Service and Renew

3.10 Renew or Repair. The Contractor shall renew or repair loose, damaged, missing, or no longer serviceable components or equipment associated with the sea strainer and not listed in Table 1.

Work Item 11: Drive Shaft, Renew

3.7 Renew or Repair. The Contractor shall renew or repair loose, damaged, missing, or no longer serviceable components or equipment associated with the drive shaft and not listed in Table 1.

Work Item 12: Jet Drive, Inspect and Service

3.6 Renew. The Contractor shall renew the main diesel engine components indentified in Table 1 in accordance with Coast Guard Technical Publications 4582C and 4582D.

3.11 Government-furnished property. The Contractor shall be aware that the government reserves the right to provide a jet drive, jet drive parts, and accessories when a benefit to the US Coast Guard can be obtained.

Work Item 13: Steering System, Inspect

3.9 Renew or Repair. The Contractor shall renew or repair loose, damaged, missing, or no longer serviceable components or equipment associated with the steering system.

Work Item 14: Bilge, Inspect

3.5 Renew or Repair. The Contractor shall renew or repair loose, damaged, missing, or no longer serviceable components or equipment associated with the bilge.

Answer: Yes

6. Question:

Work Item 17: Inspection and Sea Trial Performance, Support and Provide “3.7.2 During dock trials, the Contractor shall ensure the Contractor’s personnel observe tests under their cognizance and make such adjustments and repairs, as required.”

If a needed repair was not identified during maintenance performed during maintenance period, how is contractor compensated for additional work above and beyond the original scope of work?

Answer: This is a Firm Fixed Price Contract and no additional funds will be authorized for growth work/CFRs.

7. Question:

Work Item 17: West Coast, Transportation, Provide “3.2 Transportation. The Contractor shall provide transportation to and from the parent cutter’s commercial dry dock location on the west coast for up to 10 CB-Ms. The Contractor may be required to pick up the CB-M from commercial shipyard locations such as Bellingham, WA, Port Angeles, WA, Everett, WA, Alameda, CA, San Pedro, CA, and San Diego, CA. The Contractor shall pick up and deliver the CB-M on the dates designated in the CB-M Bow-to-Stern schedule or by the COR.”

Can the government clarify how many boats per location?

Answer: Three California based boats and one Washington based boat for the first year.

8. Question: Contractor cannot locate CB-M Maintenance Procedure Card (MPC) S00001.0 in attachment 2.

Can the Coast Guard provide a copy of (MPC) S00001.0?

Answer: MPC S00001.0 was added to a later revision of the Maintenance Procedure Card Attachment 2 to the specification. This revision was uploaded to FBO.

9. Question: In every work item, the paragraph entitled "Renew or Repair" is problematic for bidding purposes. General repair and tightening is fairly straight forward, but can you please provide a level of renewal that falls within the scope for these work items, beyond which a CFR for extensive renewals would be acceptable?

Answer: Return the CB-M to a Fully Mission Capable (FMC) status. FMC is an asset capable of getting underway and performing all missions with no disabling and no restrictive discrepancies in accordance with Coast Guard Commandant Instruction (COMDTINST) M16114.43, Cutter Boat - Medium (CB-M) “C” Class Operator’s Handbook.

10. Question: Can you please confirm the term "Renew"? In SFLC STD SPEC 0000, it states:

Have the same shape, size, dimensions, and other physical parameters;

Have the same ability as the old item, to physically interface or interconnect with or become an integral part of another item;

Perform the same action or actions original item was designed to perform.

Answer: Correct. When the word “renew” is used in the specification please use the definition of “renew” found in SFLC STD SPEC 0000, under paragraph 1.3 Acronyms and term definitions.

11. Question: For each work item below, can you please confirm that no reuse of parts are authorized and the new components are contractor furnished for the following:

Work Item 2 - Hull and Deck, Inspect and Renew - all components in Table 1 and hull anodes Correct, contractor shall furnish and install new components found in Table 1 and hull anodes.

Work Item 4 - Folding Light Mast, Renew - all components in Table 1 Correct, contractor shall furnish and install new components found in Table 1.

Work Item 5 - Mast Electronics, Renew - all components in Table 1 Correct, contractor shall furnish and install new components found in Table 1.

Work Item 6 - Helm Console, Inspect, Service and Renew - all components in Table 1 Correct, contractor shall furnish and install new components found in Table 1.

Work Item 7 - DC Wiring and 12 VDC Circuit Breaker Panel, Renew - All wiring and connectors (with the exception of the engine and instrumentation harnesses), terminal connectors and hardware Correct, contractor shall furnish and install DC electrical wiring and connectors and hardware (except engine and instrumentation harnesses) from battery to the end component.

Work Item 8 - MDE, Service - all components in Table 1, fluids, SW pump impeller, filters, and anodes Correct, contractor shall furnish and install new components found in Table 1, fluids, filters, SW pump impeller, and anodes.

Work Item 9 - MDE Exhaust Hoses, Renew - all components in Table 1 Correct, contractor shall furnish and install new components found in Table 1.

Work Item 10 - SW System Inspect, Service and Renew - all components in Table 1, strainer element and cap seal Correct, contractor shall furnish and install new components found in Table 1, SW strainer and strainer cap seal.

Work Item 11 - Drive Shaft, Renew - all components in Table 1 Correct, contractor shall furnish and install new components found in Table 1.

Work Item 12 - Jet Drive, Inspect and Service - all components in Table 1 and anodes Correct, contractor shall furnish and install new components found in Table 1 and external anodes.

Work Item 13 - Steering System, Inspect and Service - hoses Correct, furnish and install hoses per MPC.

Work Item 15/16- Diesel Tank, Defuel/Refuel - Fuel is to be disposed of and new fuel is to be used to refuel. Correct, dispose the removed fuel and replace with new fuel.

Answer: See each Work Item above.

12. Question: For Work Item 18 - East Coast, Transportation, Provide - The US Navy is shifting from RapidGate to Defense Biometric Identification System (DBIDS). Many commercial contractors are terminating their use of RapidGate. Will the CG Yard allow contractors on base with the DBIDS credential if they have shifted to DBIDS?

Answer: RapidGate is the only authorized credential system that contractors/vendors shall use to access Coast Guard Yard.

13. Question: This is flat rate, with no growth work, so we will need to pad our prices to include ALL POSSIBLE SCENARIOS with these vessels?

Answer: Correct

14. Question: The CLINs (Work Items) should be assumed to apply to all 4 west coast CBM's?

Answer: Yes, with the exception of Work Item 18: East Coast, Transportation, Provide.

15. Question: CLIN (Work Item) 1: Do we assume that 5086 is the only CBM that will require general welding, since that is what is noted in Table 1? Or is it possible for all the west coast boats to have this?

Answer: 5086 is the hull material: Marine Grade Aluminum 5086. Contractor may assume that any CB-M has a potential need for weld repairs.

16. Question: CLIN 18 (Work Item): I assume if we are only bidding on the west coast vessels, we do not need to provide a cost for east coast transport?

Answer: Vendors with the intention of bidding on west coast CB-Ms may provide a cost for west coast transportation only.

17. Question: CLIN 19 (Work Item): Are there restrictions to using outside subcontractors to pick up and deliver CBM's?

Answer: The specification or SOW has no restrictions or requirements beyond what is written in the Transportation Work Items (CLIN 18 and 19); however, the contract itself may have more guidance that is specific to subcontractors.

18. Question: Attachment 4 details the Work Items and the majority of them have a Table 1 that list the components involved in the repair. There is, however also a statement on every work item “Renew or Repair – The Contractor shall renew or repair loose, damaged, missing, or no longer serviceable components or equipment…… not listed in Table 1.”

Is the contractor expected to identify any component or equipment falling into the category during the inspection called out for in each Work Item?

Answer: Yes, identify and note on CB-M inspection sheet.

19. Question: In the event the contractor identifies a component or equipment pertaining to that Work Item during the repair of another item is the KTR allowed to report, document and submit a request for additional funding to cover that additional effort?

Answer: This is a Firm Fixed Price Contract and no additional funds will be authorized for growth work/CFRs.

20. Question: Is the contractor expected to assume a certain amount of risk with each craft availability regarding cost overruns

Answer: Yes.