Statement_of_Work_.pdf

Statement of Work 418 WMSL York Compressors Repair

1. SCOPE

1.1 Intent. This Statement of Work (SOW) requires complete overhaul services for the Compressor 130 ton.

1.2 Government-furnished property.

1.3 Classification

ITEM DESCRIPTION NSN, P/N, CAGE Vessel

COMPRESSOR 130 TON 4130-01-549-7925/364-49094-

215/66935 418’ WMSL

2. REFERENCES

2.1 General- The documents listed in this section are specified in section 3 of this SOW. This section does not include documents cited in other sections of this SOW recommended for additional information or as examples. While every effort has been made to insure the completeness of this list, document users are cautioned that they must meet all specified requirements cited in sections 3 of this description, whether or not they are listed as a ref.

2.2 Document Availability- To obtain the referenced documents see section 6.1.

2.3 Government Documents- The following specification and standards form a part of this SOW to the extent specified herein. Unless otherwise specified, the documents listed here by number and date shall be those in the current Department of Defense Index of Specifications and Standards (DODISS) and supplements therein.

COAST GUARD DOCUMENTS

Technical Manual S9514-F1-MMA-010, Air Cond Plant HFC-134A 130-TON Capacity Description Operation, and Maintenance, 1/12

COMDTINST M10360.3C, Coatings and Color Manual, 2005

SFLC-D-000-0100 G, Bar Coding for USCG ELC Material, 3/12.

SFLC D-084-0481, Equipment Unit Preservation, Packaging and Marking Standard Requirements for USCG SFLC Auxiliary Machinery Branch, 3/12

MILITARY SPECIFICATIONS

MIL-STD-2073-1E w/Change 17, Method 10 Department of Defense Standard Practice for Military Packaging DTD 04/11/15.

OTHER GOVERNMENT DOCUMENTS

Code of Federal Regulations (CFR 46), U.S. Coast Guard, Subchapters F and J

FED-STD-595B Colors Used In Government Procurement, 1/94

2.4 Commercial Documents- The following documents form a part of this specification to the extent specified here. The documents shall be the version listed by number and date from the referenced industry organization. Commercial documents may be listed in the Department of Defense Index of specifications and Standards (DODISS).

AMERICAN SOCIETY FOR TESTING AND MATERIALS (ASTM)

ASTM D3951-10 Standard for Commercial Packaging

INSTITUTE OF ELECTRICAL AND ELECTRONIC ENGINEERS (IEEE)

IEEE Standard 45, Recommended Practice and Electrical Installation on Shipboard, 2002

INTERNATIONAL ELECTROTECHNICAL COMMISSION

IEC 61131-3 (2003) Programmable Controllers - Language

NATIONAL ELECTRICAL MANUFACTURERS ASSOCIATION (NEMA)

NEMA MG1, Motors and Generators, 2011.

NEMA Standard 250– Enclosures for Electrical Equipment, 2008

NEMA Standard ICS-1– Industrial Control and Systems (series), 2010

AMERICAN NATIONAL STANDARD INSTITUTE (ANSI)

ANSI/NCSL Z540.3-2006, Requirements for the Calibration of Measuring and Test Equipment.

2.5 Specification Order of Precedence- In the event of a conflict between the text of this SOW and the references cited herein, this SOW shall take precedence, unless otherwise specified herein. Nothing in this SOW, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

3.0 REQUIREMENTS

3.1 General – The Contractor shall provide all labor and materials to perform the overhaul services within this contract requirement. Overhaul services shall cover the entire assembly. The overhaul requirements described herein are considered minimum and are not intended to replace any procedures, controls, examinations or tests normally employed by the contractor to assure the quality of the product.

Overhaul is intended to return the item to a condition equal to that of an identical new unit. The Johnson Controls parts provided shall be in accordance with the Original Equipment Manufacturer (OEM) specifications, drawing(s) and data provided within this Statement of Work (SOW) including and primarily the contractor shall use any propriety OEM specifications, drawings and data used to manufacture the OEM parts to the strict tolerances, measurements, and exactness to the original parts and their performances. All parts shall be new OEM parts. Reclaimed, recycled, or aftermarket parts are not acceptable and shall not be used.

3.2 Receiving and Inspection report: The Contractor shall notify the Coast Guard Contract Administrator within 10 days of receipt of the item. The Receiving and Inspection report shall document the part number of the delivered item and that it conforms to part cited. The report shall document any missing components or, otherwise, questionable condition that may hinder the overhaul process. The report shall also document the condition of the shipping container.

3.2.1 It is assumed that the repairable item will arrive in a re-usable container. In the event the container is deemed unusable the Contractor shall provide a recommendation on fixing or replacing the container to the Contracting Officer as part of the receiving report. Photo documentation shall be included of any containers that will require repair or replacement.

3.3 Disassembly and inspection: Disassembly and inspection shall be conducted in accordance with OEM procedures, specifications, references and standard practices. A detailed condition found report shall be submitted to the Coast Guard Contracting Officer within 30 days of receipt of the material.

Overhaul is intended to restore the item to a condition that is equal to that of a new item, it is the expectation that the overhauled compressor will be returned to the Coast Guard as part of an Compressor 130 Ton, NIIN: 4130-01-549-7925, PN: 364-49094-215. Contractor shall immediately notify the Coast Guard Contracting Officer if an item delivered for overhaul services does not conform to the intended item cited in section 1.0 above, or is questionable for any reason. The disassembly and inspection report shall contain the following as a minimum:

a. The part number, NSN and serial number of the component

b. The contract number for the component

c. A listing of individual parts that will required to be repaired/replaced by part number, and quantity

d. For items found to be BER the Contractor shall provide in the report the conditions that render the item BER.

3.4 Beyond economical repair (BER): the Coast Guard Contracting Officer will determine if any component delivered for overhaul is BER.

a. The Contracting Officer will determine the disposition of any item delivered for repair that is found to be not suitable for repair for whatever reason.

b. Any compressor that is found to be BER shall be dispose of by the Contractor.

3.5 Replacement parts: All replacement parts used in the overhaul shall be new original OEM parts.

Reclaimed, recycled or aftermarket parts are not acceptable and shall not be used. Parts not normally manufactured by the OEM, such as seals and ball / roller type bearings, shall be equal to the quality of such parts originally installed by the OEM, but are not required to be supplied by the OEM.

3.6 Core Assembly Exchange: If available, the contractor may exchange the compressor submitted for service with a new or rebuilt core assembly from the Contractor’s Inventory. Contractor shall outfit the core assembly so it meets the exact configuration of the model compressor it is being exchanged for. If a core assembly is to be used, the Contractor’s inspection report shall indicate as such, and if the replacement core assembly is new or remanufactured.

3.7 Installation instructions: If the compressor requires any special pre-lube or instructions, they shall be red tagged and placed on the compressor so the installing authority is aware of special instructions.

3.8 Label plates (if applicable): The Contractor shall protect all label plates that are determined to be legible and in good condition prior to Surface Preparation, and Painting. Any label plates that have been determined to be not legible or in poor condition shall be removed by the contractor.

New label plates shall be installed in accordance with OEM Spec. Label plate shall contain model and serial numbers.

3.9 Surface preservation: The overhauled compressor shall be typically painted in accordance with the OEM specifications. Internal components, mating surfaces and rotating/moving components shall not be painted.

3.10 Testing requirements: After completion of an overhaul, contractor shall conduct the following described tests in the presence of a Coast Guard Quality Assurance Rep (QAR). QAR shall be provided an opportunity to witness or review any static test. All testing shall be accomplished on contractor supplied calibrated test equipment. If an item fails, it shall be repaired and re-tested as necessary until a successful test is achieved. All repairs shall be in accordance with OEM specifications and procedures and shall be made available to the QAR.

3.10.1 Any rotating part must rotate freely without any abnormal noise and vibration.

3.10.2 Clearances and tolerances shall be verified as per OEM specifications.

3.10.3 The QAR will inspect for smoothness of rotation and check for signs of binding.

3.10.4 Contractor shall investigate any questionable test results and correct as necessary.

3.11 Test report: Test results shall be documented on a Certificate of Conformance. A copy of the

Certificate shall be packed with the tested item and a copy shall be turned over to the Coast Guard Quality Assurance Representative. Report shall contain the following information as a minimum:

a. Contractor name.

b. Contract number.

c. Item Model & Serial Numbers

d. Date of test.

e. Description of each test conducted and results of each test.

f. Name of the person conducting the testing.

3.12 Calibration: All test equipment and attached gages shall be calibrated and have a current calibration sticker. Calibration shall be traceable to National standards.

3.13 Responsibility for inspection: The Contractor shall be responsible for the performance of all inspection requirements specified herein. The Contractor shall provide space, personnel and test equipment for the conduct of all inspection requirements. All inspection and testing shall be performed at the Contractors facility prior to the Coast Guards acceptance of the contracted items.

The Coast Guard reserves the right to verify or have performed any of the inspections set forth herein where such inspections are deemed necessary to assure that supplies and services conform to prescribed requirements.

3.14 Notifications & inspections: The contractor is responsible for notifying the Contracting Officer no less than ten (10) calendar days prior to the contractor being ready for any Quality Assurance (Q.A.) inspections or testing required herein.

3.15 Assembly: Overhauled items shall be delivered to the Coast Guard completely assembled and ready for installation. Compressor shall be returned to the Coast Guard as a Compressor 130 Ton, NIIN: 4130-01-549-7925, PN: 364-49094-215. All parts for the compressor shall be packaged with a copy of the test results. Contractor shall preserve, package and mark the Compressors in accordance with part 5 below.

4.0 QUALITY ASSURANCE (QA)

4.1 Responsibility for Inspection - The Contractor is responsible for the performance of all inspection requirements as specified herein. The Contractor may use his own or any other facilities for the performance of the inspections and tests, unless disapproved by the government. The government reserves the right to perform or witness any of the inspections and tests set forth in this specification at any time.

4.2 Responsibility for Compliance - All items shall meet the requirements of this SOW. The inspections set forth in this SOW shall become part of the Contractor's overall inspection system or quality program. The absence of any inspection requirements in the specification shall not relieve the contractor of the responsibility of assuring that all products or supplies submitted to the government for acceptance comply with all requirements of the contract. Sampling for quality conformance does not authorize submission of known defective material (either indicated or actual) nor does it commit the government to acceptance of defective material.

4.3 Inspections & tests: The inspections & tests required herein are the minimum necessary and are not intended to replace any controls, examinations, or tests normally employed by the contractor to assure the quality of the product. The following are required:

a. Verify installation of OEM parts as described in part 3.5

b. Verify label/name plate installation in part 3.8

c. Test requirements described in part 3.10

d. Final inspection and test reports as required in section 3.11

e. Inspection of preservation, packaging, packing, marking and bar-coding in accordance with section 5

4.4 Test and Inspection Reports - One copy of any inspection/test report shall be turned over to the QAR

Inspector upon his arrival at the Contractor’s plant.

4.5 Calibration System - The Contractor as well as any subcontractors shall be required to maintain a test equipment calibration program in compliance with NCSL Z540.3-2006. The program shall be documented and traceable to the National Institute of Standards and Technology (NIST). The calibration system records shall be maintained for inspection for the duration of any contact referencing this specification. All test equipment shall have a valid calibration sticker. The Coast Guard reserves the right to conduct its own inspections at any time during the course of the contract.

4.6 Warranty – Contractor’s standard new compressor warranty shall apply to compressors overhauled under the contract.

4.7 Failure responsibility: If a component fails to pass any inspection/test the contractor shall report the failure and the recommend fix to the Coast Guard Contracting Officer.

5.0 PRESERVATION, PACKING, AND MARKING

5.1 Preservation. Any overhauled item is typically intended for long term warehouse storage and not for immediate installation. Therefore, it is critical that the Contractor ensures that the overhauled unit undergo the below preservation requirements in accordance with the Department of Defense Standard Practice for Military Packaging MIL-STD-2073-1E w/Change 17, Method 10.

5.1.1 All open ports shall be sealed using plastic or rubber caps or covers to prevent the intrusions of contaminates.

5.1.2 Each item shall be individually packaged in accordance with Method 51 of MIL-STD-2073-1E w/Change 17 Desiccant of the proper type and quantity shall be enclosed within the heat sealable envelope prior to sealing the bag.

5.1.3 Any grease fittings must be capped with red zirc caps.

5.2 Packing: The overhauled and preserved item shall be individually packaged in its own framed in wooden crate, totally enclosed, with a skid mount to facilitate handling by a fork lift. Wood screws directly into plywood will not be acceptable. The crate shall be assembled with corrosion resistant wood screws. Each item shall be securely fastened to the shipping container using lag bolts, washers and nuts or wooden blocking. The areas where skid mount bolts penetrate the heat sealed bag, a 1/8” thick rubber gasket and RTV shall be used to seal the bag from the entrance of moisture. Crates shall be capable of protecting the item from damage during multiple shipments by commercial carrier.

5.3 Packaging: The compressor shall be packed in an upright position in a total enclosed “reusable” wood shipping container.

5.3.1 The container shall have a removable lid for ease of removing and loading the contents.

5.3.2 A copy of the material certifications shall be packaged inside a protective envelope.

5.3.3 The PP&M shall be in accordance with Department of Defense Standard Practice for Military

Packaging MIL-STD-2073-1E w/Change 17, Method 10.

5.4 Marking: Shipping container shall be stenciled with black enamel paint with the information as laid out below. Stencil shall be applied directly on the container and be 1/2 inch minimum height black characters on a white painted contrasting background in the upper left-hand side of the two longest sides (two opposite sides if square) of each box.

NOTE: ALL PREVIOUS MARKINGS AND / OR QUALITY ASSURANCE DECALS

SHALL BE COMPLETELY REMOVED FROM A REUSABLE SHIPPING

CONTAINER PRIOR TO THE APPLICATION OF ANY NEW MARKINGS.

The following information shall be included in the markings:

NSN: 4130-01-549-7925

Item Name: COMPRESSOR 130 TON

P/N: 364-49094-215

Shipping Weight: To be determined by the Contractor

Government Contract No. See Contract “Coast Guard SFLC Material Condition A, Refurbished"

“REUSABLE CONTAINER DO NOT DESTROY”

5.4.1 Bar Coding: The stock number shall also be bar coded on two sides in addition to the numerical marking.

a. All bar coded labels shall be in accordance with SFLC Bar Coding specification number D-000-100 Rev. G.

b. The actual labels shall be Type “V”, Grade “C”, Style 2”, Composition “a”.

c. The Bar Code Label can be applied separately or as part of the marking required in 5.4.

5.5 Shipping - The Contractor shall ship, and deliver the parts and components to the government address specified in paragraph 5.5.1. Notify the Contracting Officer representative (COR) and KO about the shipment 7 days in advance. Provide timely shipping information to COR including the name of the shipping company, date of shipment leaving Contractor’s facility, and expecting arrival date and time at the government facility. No shipment shall arrive outside of government normal business hours as determined by the KO.

5.5.1 Unless otherwise specified, the Contractor shall ship, and deliver all parts to the following government addresses:

US Coast Guard

Surface Forces Logistics Center

2401 Hawkins Point RD, Receiving Room - Bldg 88

Curtis Bay, MD 21226

NOTE

Normal deliver hours at the warehouse are Monday through Friday 0730- 1300. If delivery is needed to be made outside that delivery window the Contractor shall notify the Contracting Officer.

5.6 Government Acceptance- Acceptance will be made at destination by a government representative.

Acceptance will be contingent upon representative’s verification of no damage in transit, correctness and completeness of order and Contractors conformation to preservation, packing and marking requirements.

6.0 NOTES

6.1 Government & Commercial Document Sources

6.1.1 Government Documents

a. Specification and Standards (DODISS Documents) Standardizations Document Order Desk 700 Robbins Avenue Building #4, Section D Philadelphia, PA. 19111-5094 Phone: 215-697-1187

b. DOD & Navy Publications and Forms (Other Than DODISS) Naval Publication and Forms Center 5801 Tabor Ave.

Philadelphia, PA. 19120 Phone: 215-697-2000

c. USCG Surface Forces Logistics Center 2401 Hawkins Point Road Baltimore, MD. 21226-5000 Phone: 410-762-6171 ATTN: Contracting Branch, CPD2

6.1.2 Commercial Documents

a. ASTM International 1916 Race Street Philadelphia, PA 19103-1187 Phone: 215-299-5585 Fax: 215-977-9679

b. American National Standards Institute (ANSI) 1430 Broadway New York, NY 10018 Phone: 212-642-4900

c. International Standard Organization (ISO) 1, ch. De la Voie-Creuse CP 56 – CH-1211 Geneva 20 Switzerland Phone +41 22 749 01 11 Fax: +41 22 733 34 30