HSCG40-15-R-53016_KO_Rev__III__5_20_15.3_clean.docx

HSCG40-15-R-53016

NOTICE FOR FILING AGENCY PROTESTS

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman.

Informal forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the USCG Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester's concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:

Department of Homeland Security United States Coast Guard (CG-91) Ombudsman Program for Agency Protests Email: OPAP@uscg.mil Fax: 202-372-8447 Phone: 202-475-5786

More information about the Ombudsman Program for Agency Protests (OPAP) can be found at http://www.uscg.mil/acquisition/business/ombudsman.asp

Alternative Point of Contact:

Ashley Fetherman Contracting Officer 2401 Hawkins Point Road Baltimore, Md 21226 410-762-6742 Ashley.A.Fetherman@uscg.mil

TABLE OF CONTENTS

DESCRIPTION PAGE

STANDARD FORM 1449 (SF 1449) 1

Ombudsman Notice 2

Table of Contents 3

Addendum to Standard Form 1449 4-19 Schedule of Supplies/Services and Prices (Continuation of SF 1449 Blocks 19-24)

Time and Place of Delivery 20-28 (Continuation of SF 1449 Block 15)

CONTRACT CLAUSES

Addendum to Contract Clause 52.212-4 29-33

FAR Clause 52.212-5, Contract Terms and Conditions 34- 40 Required to Implement Statutes or Executive Orders— Commercial Supplies

SOLICITATION PROVISIONS

Addendum to Solicitation Provision – FAR Clause 52.212-1 41

Proposal Submission Requirements 42- 43

EVALUATION – Commercial Supplies 44- 46

FAR Clause 52.212-3, Offeror Representations and 47-59 Certifications-Commercial Supplies.

NOTE: FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (APR 2014) and FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Items (MAY 2015) are hereby incorporated by reference.

ATTACHMENTS:

Attachment 1, Coast Guard Specification for the Overhaul of Miller-Leaman Duplex Strainer ML20750

ADDENDUM TO STANDARD FORM 1449

SUPPLIES OR SERVICES AND PRICE/COSTS

BRAND NAME SPECIFIED IS MANDATORY

All items listed in Specifications are parts manufactured by Miller-Leaman. To ensure proper Form, Fit and Function of the parts to the end item or system, only Original Equipment Manufacturer's (OEM) parts shall be used. The overhaul shall be performed only by an authorized Miller-Leaman repair facility and certified Miller-Leaman Technicians.

NOTICE TO OFFERORS

Pricing must be submitted for ALL base and option years. If in the judgment of the offeror any addition(s) or deletion(s) or part number changes are required for replacement under this package, the Contracting Officer must be notified in WRITING, PRIOR TO THE DUE DATE OF THIS SOLICITATION.

TYPE OF CONTRACT

The Government shall award one Indefinite Delivery , Firm-Fixed Price (FFP) Requirements Contract, consisting of one (1) base year and four (4) option years.

ORDERING

a. Material will be ordered by the issuance of individual delivery orders. Refer to FAR Clause 52.216-18, Ordering.

b. Any supplies or services to be furnished under this contract shall be ordered by issuance of task orders by the following activity:

U.S. Coast Guard Surface Forces Logistics Center CPD3/Small Boat Product Line Mail Stop 26, Bldg. 31, 2nd Floor 2401 Hawkins Point Road Baltimore, MD 21226-5000

c. Order limitations are identified in FAR Clause 52.216-19, Order Limitations.

BASE YEAR

MILLER – LEAMAN DUPLEX STRAINER ML20750

0001 Core Condition Report, to be submitted for each Duplex Strainer, ML-20750 inducted for overhaul as outlined in the Specification Not Separately Priced

0002 Disassembly Report, to be submitted for each Duplex Strainer, ML-20750 inducted for overhaul as outlined in the Specification Not Separately Priced

0003 Monthly Cumulative Tracking Report to be submitted for each Duplex Strainer, ML-20750 inducted for overhaul as outlined in the Specification

Not Separately Priced

0004 Test Report shall be submitted within 7 days after completion of tests as outlined in the Specification

Not Separately Priced

0005 Labor to uncrate the Duplex Strainer, ML-20750 , disassemble, clean, inspect for missing/unserviceable parts and prepare and submit the Core Condition Report and Disassembly Report.

__________ X $_____________ = $________ X 32 = $__________

0006 Furnish necessary labor to prepare for shipment and re-crate any Duplex Strainer, ML-20750 that is determined by the Coast Guard to be beyond overhaul condition.

__________ X $_____________ = $________ X 32 = $__________

0007 OVERHAUL : Complete Overhaul each Duplex Strainer, ML-20750 – Cost to overhaul, test, preserve, package and mark each strainer as outlined in the specification. Contractor shall provide all labor and material required to repair the Strainers in accordance with the specification. This price shall include all mandatory parts identified in the Specification, completion of Time Compliance Technical Order (TCTO) and preparation of final test report, preservation, packaging, and marking of each Duplex Strainer, ML-20750 as outlined in Attachment 1, Appendix G, Appendix H and CLIN 0008

LABOR RATE

MANDATORY

REPLACEMENT PARTS

_________ X

_________ X

32 =

MANDATORY REPLACEMENT PARTS

CLIN 0008

Duplex Strainer, ML-20750

15 PS91072-0010 #10-32 X 625” 2304 $ $

TOTAL PRICE $ ____________________

CONTINGENCY REPLACEMENT PARTS

CLIN 0009

Duplex Strainer, ML-20750

The following parts may be required to be replaced if found to be unserviceable as outlined in Attachment 1 and authorized by the Contracting Officer.

ML20751 Housing, Assembly, Final Weldment 2 $ $

CLIN DESCRIPTION QTY UNIT PRICE TOTAL PRICE

0010 Warranty per Strainer 32 EA $__________ $_____________

Standard commercial warranty to be provided in accordance with the Specification.

FIRST OPTION YEAR

MILLER- LEAMAN DUPLEX STRAINER ML20750

1001 Core Condition Report, to be submitted for each Duplex Strainer, ML-20750 inducted for overhaul as outlined in the Specification Not Separately Priced

1002 Disassembly Report, to be submitted for each Duplex Strainer, ML-20750 inducted for overhaul as outlined in the Specification Not Separately Priced

1003 Monthly Cumulative Tracking Report to be submitted for each Duplex Strainer, ML-20750 inducted for overhaul as outlined in the Specification

Not Separately Priced

1004 Test Report shall be submitted within 7 days after completion of tests as outlined in the Specification

Not Separately Priced

1005 Labor to uncrate the Duplex Strainer, ML-20750 , disassemble, clean, inspect for missing/unserviceable parts and prepare and submit the Core Condition Report and Disassembly Report.

__________ X $_____________ = $________ X 32 = $__________

1006 Furnish necessary labor to prepare for shipment and re-crate any Duplex Strainer, ML-20750 that is determined by the Coast Guard to be beyond overhaul condition.

__________ X $_____________ = $________ X 32 = $__________

1007 OVERHAUL : Complete Overhaul each Duplex Strainer, ML-20750 – Cost to overhaul, test, preserve, package and mark each strainer as outlined in the specification. Contractor shall provide all labor and material required to repair the Strainers in accordance with the specification. This price shall include all mandatory parts identified in the Specification, completion of Time Compliance Technical Order (TCTO) and preparation of final test report, preservation, packaging, and marking of each Duplex Strainer, ML-20750 as outlined in Attachment 1, Appendix G, Appendix H and CLIN 1008

LABOR RATE

MANDATORY

REPLACEMENT PARTS

_________ X

CLIN 1008

15 PS91072-0010 #10-32 X 625” 2304 $ $

CLIN 1009

The following parts may be required to be replaced if found to be unserviceable as outlined in Attachment 1 and authorized by the Contracting Officer.

ML20751 Housing, Assembly, Final Weldment 2 $ $

CLIN DESCRIPTION QTY UNIT PRICE TOTAL PRICE

1010 Warranty per Strainer 32 EA $__________ $_____________

Standard commercial warranty to be provided in accordance with the Specification.

SECOND OPTION YEAR

MILLER-LEAMAN DUPLEX STRAINER ML 20750

2001 Core Condition Report, to be submitted for each Duplex Strainer, ML-20750 inducted for overhaul as outlined in the Specification Not Separately Priced

2002 Disassembly Report, to be submitted for each Duplex Strainer, ML-20750 inducted for overhaul as outlined in the Specification Not Separately Priced

2003 Monthly Cumulative Tracking Report to be submitted for each Duplex Strainer, ML-20750 inducted for overhaul as outlined in the Specification

Not Separately Priced

2004 Test Report shall be submitted within 7 days after completion of tests as outlined in the Specification

Not Separately Priced

2005 Labor to uncrate the Duplex Strainer, ML-20750 , disassemble, clean, inspect for missing/unserviceable parts and prepare and submit the Core Condition Report and Disassembly Report.

__________ X $_____________ = $________ X 32 = $__________

2006 Furnish necessary labor to prepare for shipment and re-crate any Duplex Strainer, ML-20750 that is determined by the Coast Guard to be beyond overhaul condition.

__________ X $_____________ = $________ X 32 = $__________

2007 OVERHAUL : Complete Overhaul each Duplex Strainer, ML-20750 – Cost to overhaul, test, preserve, package and mark each strainer as outlined in the specification. Contractor shall provide all labor and material required to repair the Strainers in accordance with the specification. This price shall include all mandatory parts identified in the Specification, completion of Time Compliance Technical Order (TCTO) and preparation of final test report, preservation, packaging, and marking of each Duplex Strainer, ML-20750 as outlined in Attachment 1, Appendix G, Appendix H and CLIN 2008

LABOR RATE

MANDATORY

REPLACEMENT PARTS

_________ X

CLIN 2008

Duplex Strainer, ML-20750

15 PS91072-0010 #10-32 X 625” 2304 $ $

CLIN 2009

The following parts may be required to be replaced if found to be unserviceable as outlined in Attachment 1 and authorized by the Contracting Officer.

ML20751 Housing, Assembly, Final Weldment 2 $ $

CLIN DESCRIPTION QTY UNIT PRICE TOTAL PRICE

2010 Warranty per Strainer 32 EA $__________ $_____________

THIRD OPTION YEAR

3001 Core Condition Report, to be submitted for each Duplex Strainer, ML-20750 inducted for overhaul as outlined in the Specification Not Separately Priced

3002 Disassembly Report, to be submitted for each Duplex Strainer, ML-20750 inducted for overhaul as outlined in the Specification Not Separately Priced

3003 Monthly Cumulative Tracking Report to be submitted for each Duplex Strainer, ML-20750 inducted for overhaul as outlined in the Specification

Not Separately Priced

3004 Test Report shall be submitted within 7 days after completion of tests as outlined in the Specification

Not Separately Priced

3005 Labor to uncrate the Duplex Strainer, ML-20750 , disassemble, clean, inspect for missing/unserviceable parts and prepare and submit the Core Condition Report and Disassembly Report.

__________ X $_____________ = $________ X 32 = $__________

3006 Furnish necessary labor to prepare for shipment and re-crate any Duplex Strainer, ML-20750 that is determined by the Coast Guard to be beyond overhaul condition.

__________ X $_____________ = $________ X 32 = $__________

3007 OVERHAUL : Complete Overhaul each Duplex Strainer, ML-20750 – Cost to overhaul, test, preserve, package and mark each strainer as outlined in the specification. Contractor shall provide all labor and material required to repair the Strainers in accordance with the specification. This price shall include all mandatory parts identified in the Specification, completion of Time Compliance Technical Order (TCTO) and preparation of final test report, preservation, packaging, and marking of each Duplex Strainer, ML-20750 as outlined in Attachment 1, Appendix G, Appendix H and CLIN 3008

LABOR RATE

MANDATORY

REPLACEMENT PARTS

_________ X

CLIN 3008

15 PS91072-0010 #10-32 X 625” 2304 $ $

CLIN 3009

The following parts may be required to be replaced if found to be unserviceable as outlined in Attachment 1 and authorized by the Contracting Officer.

ML20751 Housing, Assembly, Final Weldment 2 $ $

CLIN DESCRIPTION QTY UNIT PRICE TOTAL PRICE

3010 Warranty per Strainer 32 EA $__________ $_____________

FOURTH OPTION YEAR

4001 Core Condition Report, to be submitted for each Duplex Strainer, ML-20750 inducted for overhaul as outlined in the Specification Not Separately Priced

4002 Disassembly Report, to be submitted for each Duplex Strainer, ML-20750 inducted for overhaul as outlined in the Specification Not Separately Priced

4003 Monthly Cumulative Tracking Report to be submitted for each Duplex Strainer, ML-20750 inducted for overhaul as outlined in the Specification

Not Separately Priced

4004 Test Report shall be submitted within 7 days after completion of tests as outlined in the Specification

Not Separately Priced

4005 Labor to uncrate the Duplex Strainer, ML-20750 , disassemble, clean, inspect for missing/unserviceable parts and prepare and submit the Core Condition Report and Disassembly Report.

__________ X $_____________ = $________ X 32 = $__________

4006 Furnish necessary labor to prepare for shipment and re-crate any Duplex Strainer, ML-20750 that is determined by the Coast Guard to be beyond overhaul condition.

__________ X $_____________ = $________ X 32 = $__________

4007 OVERHAUL : Complete Overhaul each Duplex Strainer, ML-20750 – Cost to overhaul, test, preserve, package and mark each strainer as outlined in the specification. Contractor shall provide all labor and material required to repair the Strainers in accordance with the specification. This price shall include all mandatory parts identified in the Specification, completion of Time Compliance Technical Order (TCTO) and preparation of final test report, preservation, packaging, and marking of each Duplex Strainer, ML-20750 as outlined in Attachment 1, Appendix G, Appendix H and CLIN 4008

LABOR RATE

MANDATORY

REPLACEMENT PARTS

_________ X

CLIN 4008

Duplex Strainer, ML-20750

15 PS91072-0010 #10-32 X 625” 2304 $ $

CLIN 4009

The following parts may be required to be replaced if found to be unserviceable as outlined in Attachment 1 and authorized by the Contracting Officer.

ML20751 Housing, Assembly, Final Weldment 2 $ $

CLIN DESCRIPTION QTY UNIT PRICE TOTAL PRICE

4010 Warranty per Strainer

32 EA $__________ $_____________

DELIVERIES, PACKAGING AND MARKING

PRESERVATION, PACKAGING, AND MARKING

Each Duplex Strainer ML20750 shall be individually preserved, packaged, and marked in accordance with the Specification entitled Bar Coding for U.S. Coast Guard Surface Forces Logistics Center Material, Revision G, dated 10/91.

MARKING OF WARRANTED ITEMS

Pursuant to the requirements of FAR 46.706(b)(5), as outlined in the Specification , Section 5.5.1, the contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of the warranty. Markings may be brief but should include (i) a brief statement that a warranty exists; (ii) the substance of the warranty; (iii) its duration; and (iv) whom to notify if the supplies are found to be defective. For commercial items, the contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies.

PACKING LIST

All material shipped to the U.S. Coast Guard Surface Forces Logistics Center under this contract must be accompanied by an itemized packing list that cites the proper contract and delivery order number. Each packing unit shall have a list of all items contained in that unit, and a duplicate list shall be attached to the outside of the package in a waterproof envelope securely attached in a conspicuous place, but so located as to reduce the possibility of loss in shipping and handling.

NOTE

Failure to prepare for shipment any item, and/or mark all packages, boxes, etc., as indicated herein shall result in rejection of the shipment and return of the shipment at the contactor’s expense.

INSPECTION AND ACCEPTANCE

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporated one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full test of a clause may be accessed electronically at www.farsite.hill.af.mil

GOVERNMENT ACCEPTANCE (DESTINATION)

Final acceptance shall be made by a Government representative at destination. Acceptance shall be contingent upon verification of no damage in transit, correctness and completeness of the order, and conformance to the preservation, packaging, and marking requirements of the Specification entitled Guard Surface Forces Logistics Center Material.

DELIVERIES OR PERFORMANCE

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporated one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full test of a clause may be accessed electronically at www.farsite.hill.af.mil

NUMBER TITLE DATE

52.247-34 F.O.B. Destination NOV 1991

FAR 52.211-8 TIME OF DELIVERY (JUNE 1997)(ALT. I, APR 1984)

a) The Government requires delivery to be made according to the following schedule:

REQUIRED DELIVERY SCHEDULE

0001-4001 Core Condition Reports As Req’d. 15 calendar days from receipt of each Strainer

0002-4002 Disassembly Reports As Req’d. 15 calendar days from receipt of each Strainer

0004-4004 Test Report As Req’d 7 calendar days after completion of overhaul

0008-4008 Mandatory Replacement Parts 32 Each To be included in All overhauls, Clins 0007-4007

The Government will evaluate equally, with regards to time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required delivery period specified above may be considered unacceptable and may be rejected. The Government reserves the right to award under either the required delivery schedule or the proposed delivery schedule, when an offeror offers an earlier delivery schedule than required above. If the offeror proposes no other delivery schedule, the required delivery schedule above will apply.

OFFEROR'S PROPOSED DELIVERY SCHEDULE

ITEM DESCRIPTION QTY/UNIT WITHIN DAYS AFTER…..

0001-4001 Core Condition Reports As Req’d. ___ calendar days from receipt of each Strainer

0002-4002 Disassembly Reports As Req’d. ___ calendar days from receipt of each Strainer

0006-4006 Test Report As Req’d. 7 calendar days after completion of overhaul

0008 -4008 Mandatory Replacement parts 32 Each To be included in All overhauls, Clins 0007-4007

(b) Attention is directed to the Contract Award provision of the solicitation that provides that a written award or acceptance of offer be mailed, or otherwise furnished to the successful offeror, results in a binding contract. The Government will mail or otherwise furnish to the offeror an award or notice of award not later than the day the award is dated. Therefore, the offeror should compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Contracting Officer through the ordinary mail. However, the Government will evaluate an offer that proposes delivery based on the Contractor's date of receipt of the contract or notice of award by adding (1) five calendar days for delivery of the award through the ordinary mail, or (2) one working day if the solicitation states that the contract or notice of award will be transmitted electronically. (The term "working day" excludes weekends and U.S. Federal holidays.) If, as so computed, the offered delivery date is later than the required delivery date, the offer may be determined unacceptable and may be rejected.

PLACE OF DELIVERY – DESTINATION

(A) All data submissions shall be delivered to the following address:

(B) All Strainers shall be delivered to the following address:

The Government reserves the right to request Direct Delivery. Each individual delivery order will identify the delivery destination.

DELIVERY OF GOVERNMENT FURNISHED PROPERTY

The Government shall be responsible for providing delivery of all Government Furnished Property to the contractor’s facility. It is the contractor’s responsibility to provide F.O.B. Destination delivery of overhauled strainers to the address for shipment.

ADDRESS OF CORRESPONDENCE

All correspondence, except as otherwise specified, shall be delivered to the following address:

CONTRACT ADMINISTRATION

The Contracting Officer or authorized representative, located at the U.S. Coast Guard Surface Forces Logistics Center, 2401 Hawkins Point Road, Baltimore, MD 21226-5000, shall be the contract administrator of this contract – Genine Davis, Contract Specialist, 410-762-6883, Genine.M.Davis@uscg.mil

ADDENDUM TO FAR 52.212-4 (May 2015)

CONTRACT TERMS AND CONDITIONS

STANDARD COMMERCIAL WARRANTY

If the overhauled item(s) required in a contract resulting from this proposal are customarily warranted in the trade by a standard commercial warranty, such warranty shall be incorporated into this contract and thereby provided to the Government at no additional cost. Any standard commercial warranty provided shall be identical to the standard commercial warranty normally offered by the Contractor to the Contractor’s most favored customer.

Vendors are requested to state the terms and conditions of their standard commercial warranty in the space provided below. If a standard commercial warranty is not applicable, state “none”.

If the contractor’s organization, as standard practice in the sale of these supplies issues a certificate of warranty setting forth the terms and conditions of their standard commercial warranty, any contract resulting from this solicitation shall require the contractor to submit to the Contracting Officer, upon delivery of the supplies, said certificate.

INVOICING REQUIREMENTS – FIRM-FIXED PRICE CONTRACTS

Due to the Coast Guard’s current transformation of its logistics system, invoices will be submitted to one of the following addresses. Each individual task order shall specify the particular office to mail the invoice.

Invoices to be submitted to “Commercial Invoices” must be submitted as follows:

(A) Each invoice shall contain the following information to ensure proper processing:

1) Contract Number, Delivery Order/Task Order Number, DOC Number

2) Invoice Number and Invoice Date

3) DUNS Number

4) Name of the Contract Specialist and Contracting Officer

5) Invoice Routing Code (IRC): SFLC-3 ( As Identified on Each Individual Delivery Order )

6) Indicate Small Business Status

7) Indicate if Final Invoice

(B) Each Invoice shall be submitted via one of the following methods (In order of preference)

1.) (a) All information set forth in FAR Clause 52.212-4(g), Invoices, must be included in an invoice for it to constitute a proper invoice.

2.) (b) An original invoice shall be submitted to the following designated payment offices:

Chief, Fiscal Branch US Coast Guard, ALC 1664 Weeksville Road, Bldg 63 Elizabeth City, NC 27909 Electronically at ALC-Fiscal@uscg.mil

**OR**

US Coast Guard Yard PO Box 4122 Chesapeake, VA 23327-4122 Electronically at FIN-SMB-YARDTEAM@uscg.mil Via the Internet at the following URL: https://www.fincen.uscg.mil/secure/web_invoices_cgyard.htm Via fax to (757) 523-6904

**OR**

FINCEN Website Invoice Receipt Form, using Invoice Routing Code (IRC): SFLC-3 Electronically at: http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm (FINCEN Web based invoice submission shall be submitted as a single Adobe pdf. formatted file not to exceed 999 pages.)

Via Fax To: 757-523-6900

Mailed To: Commercial Invoices U.S. Coast Guard Finance Center 1430A Kristina Way Chesapeake, VA 23326

(C) Copies of the invoice along with any supporting documentation, shall be sent to the Contract Specialist to email address: Genine.M.Davis@uscg.mil

(D) In accordance with the Prompt Payment Act, for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice shall be deemed to have been received:

(1) On the latter of:

(i) For invoices that are mailed or transmitted via facsimile, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

(ii) For invoices electronically transmitted by the contractor via web based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or

(iii) The seventh day after the date on which the property is actually delivered or performance of the services is actually completed; unless—

a) The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh day after the delivery date; or

b) A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh day after the delivery date;

(2) On the date placed on the invoice by the contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or

(3) On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

(4) Web based submission by the contractor and receipt confirmation does not reflect Government review or acceptance of the invoice.

(5) For inquiries and payment status please visit https://fincen.uscg.mil/secure/payment.htm

a) All information set forth in FAR Clause 52.212-4(g), must be included in an invoice for it to constitute a proper invoice.

Failure to submit invoices directly to this office will delay prompt payment of your invoice. A copy of any invoice submitted for payment must also be forwarded to the Contracting Officer clearly marked “Information only.”

RESPONSIBLE OFFICIAL(S) WHO CAN RECEIVE NOTIFICATION OF AN IMPROPER INVOICE AND ANSWER QUESTIONS REGARDING THE INVOICE

For use in the event your firm receives a contract as a result of this solicitation, designate below the responsible official(s) who can receive notification of an improper invoice and answer questions regarding the invoice.

TELEPHONE NUMBER: ____________________

UNAUTHORIZED INSTRUCTIONS FROM GOVERNMENT PERSONNEL

(a) The Contractor shall not accept any instructions issued by any person employed by the U.S. Government or otherwise other than the Contracting Officer or the Contracting Officer’s Technical Representative acting within the limits of their authority. A Contracting Officer’s Technical Representative shall be designated in writing to the Contractor and shall set forth the scope of their authority.

(b) No information, other than that which may be contained in an authorized amendment to this purchase instrument duly issued by the Contracting Officer, which may be received from any person employed by the Government or otherwise will be considered as grounds for deviation from any stipulations of the purchase instruments or referenced drawings and/or specifications contained herein.

REQUIRED STANDARD OF WORKMANSHIP

Unless otherwise specifically provided in this contract, the quality of all supplies and services rendered hereunder shall conform to the highest standards in the relevant profession, trade, or field of endeavor. All supplies and services shall be rendered or supervised directly by individuals fully qualified in the relevant profession, trade, or field, and holding any licenses required by law.

VERBAL ORDERS

Orders may be issued by the Contracting Officer verbally and then followed by written confirmation when such action is in the best interest of the Government.

COAST GUARD ACTIVITY AUTHORIZED TO PLACE ORDERS

Delivery orders shall be issued by the following Coast Guard activity:

FAR 52.242.4 GOVERNMENT FURNISHED PROPERTY

The Government shall provide only that property set forth below, notwithstanding any terms or conditions of the specification to the contrary.

GFP furnished under this contract shall be:

ITEM DESCRIPTION STOCK/ NSN #

Miller-Leaman Duplex Strainer 4730-01-599-8545

FAR 52.247-32 F.O.B. ORIGIN- FREIGHT PREPAID (FEB 2006) (Incorporated by Reference)

In some cases, the Coast Guard may require direct shipment of an item(s) to a unit vice the FOB Destination Baltimore, Maryland address. In such cases, the delivery order or modification will identify FOB Origin shipping terms and the following shipping instructions shall apply:

Contractor is authorized to prepay transportation charges provided that the cost of such transportation does not exceed $250.00. The actual cost of transportation charges, not to exceed the above amount, shall be added to your invoice as a separate line item. Receipted freight bills are not required for transportation charges less than $100.00. Freight charges for more than $100.00 shall be supported by paid freight, express, or parcel post receipts.

In the event that the transportation charges will exceed $250.00, you are required to contact the Coast Guard Traffic Section to obtain a Government Bill of Lading ten (10) days prior to shipping. Information to be provided:

1. Purchase Order Number

2. Item identification/description (NMFC item number and classification if possible)

3. Individual and total weight

4. Individual dimensions and total cubic feet

5. Total number of pieces

6. Total dollar value

7. Other pertinent data or special instructions

Mail to: Commanding Officer

Baltimore, MD 21226-5000 Telephone: 410-762-6328/6331 Fax: 410-762-6350

ADDRESS FOR SHIPMENT OF GOVERNMENT FURNISHED PROPERTY

Firm Name: _________________________________________

Street Address: ______________________________________

City, State, Zip Code: _________________________________

DELIVERY OF GOVERNMENT FURNISHED PROPERTY

The Government shall be responsible for providing delivery of all Government Furnished Property to the contractor’s facility. It is the contractor’s responsibility to provide FOB Destination delivery to the address provided for shipment on page 38, “Place of Delivery.”

FAR 52.246-15 CERTIFICATE OF CONFORMANCE (APR 1984)

(a) When authorized in writing by the cognizant Contract Administration Office (CAO), the Contractor shall ship with a Certificate of Conformance any supplies for which the contract would otherwise require inspection at source. In no case shall the Government’s right to inspect supplies under the inspection provisions of this contract be prejudiced. Shipments of such supplies will not be made under this contract until use of the Certificate of Conformance has been authorized in writing by the CAO, or inspection and acceptance have occurred.

(b) The Contractor’s signed certificate shall be attached to or included on the top copy of the inspection or receiving report distributed to the payment office or attached to the CAO copy when contract administration (Block 10 of the DD Form 250) is performed by the Defense Contract Administration Services. In addition, a copy of the signed certificate shall also be attached to or entered on copies of the inspection or receiving report accompanying the shipment.

(c) The Government has the right to reject defective supplies or services within a reasonable time after delivery by written notification to the Contractor. The Contractor shall in such event promptly replace, correct, or repair the rejected supplies or services at the Contractor’s expense.

(d) The certificate shall read as follows:

I certify that on ______ [insert date], the ____ [insert Contractor’s name] furnished the supplies or services called for by Contract No._____ via ____ [Carrier] on ________ [identify the bill of lading or shipping document] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this or on the attached acceptance document.

Date of Execution: _____________________________ Signature: _____________________________________ Title: _________________________________________

DISPOSITION OF GOVERNMENT FURNISHED PROPERTY/DATA

Each Miller- Leaman Duplex Strainer, ML 20750, upon transfer from the Government to the Contractor, shall be examined for completeness, proper type, quantity, and damage. The Contractor shall be fully and solely responsible for any damage to such material while in the contractor’s custody and until it is returned to the U.S. Coast Guard Surface Forces Logistics Center and accepted by the Contracting Officer or an authorized representative.

FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

This contract is subject to the written approval of the Chief of Contracting Office, U.S. Coast Guard Surface Forces Logistics Center, 2401 Hawkins Point Road, Baltimore, MD 21226-5000, and shall not be binding until so approved.

FAR 52.216-18 ORDERING (OCT 1995)

(a) Any supplies or services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the effective date of the contract through a period of one base year and four option years.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

FAR 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1 Strainer overhaul, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor –

(1) Any order for a single item in excess of ten (10) Strainers per Delivery Order.

(2) Any order for a combination of items in excess of ten (10) Strainers.

(3) A series of orders from the same ordering office within thirty (30) calendar days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at 52.216-21 of the Federal Acquisition Regulation (FAR), the Government is not required to order a part of any one requirement from the Contractor if that requirements exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within five (5) calendar days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

FAR 52.216-21 REQUIREMENTS CONTRACT (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated’’ or “maximum” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after completion of the last delivery order placed prior to contract expiration.

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor one (1) calendar day prior to the expiration of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

HSAR 3052.212-70 CONTRACT TERMS AND CONDITIONS APPLICABLE TO DHS ACQUISITION OF COMMERCIAL ITEMS (SEP 2012) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components.