PurchDesc378CplngBlts_01-507-3163(R6_Dtd4-30-15).pdf

REV: 6,

Dated: 04/30/2015

PURCHASE DESCRIPTION

378’ WHEC PROPULSION SHAFT “COUPLING BOLT”

Item name:

Stock numbers:

Part number:

Drawing(s) No.:

Used on:

BOLT MACHINE, SHAFT COUPLING, FORGED STEEL WITH NUT

5306-01-507-3163 378FRAM-W-243-27 Item 13 & 15 SFLC Rough Detail Dwg for 378’ WHEC Propulsion Coupling Bolt Assembly, Rev 7-9-10

378’ WHEC

1.0 SCOPE

1.1. This Purchase Description (PD) provides the requirements for the manufacture, inspection, preservation, packaging, packing, and marking of Bolt Machine, Shaft Coupling, Forged Steel with Nut (subsequently referred to as the Coupling Bolt Assembly) used on the propulsion shafting system of 378’ WHEC Cutters.

2.0 APPLICABLE DOCUMENTS

2.1. General – The documents listed in this section are specified in sections 3, 4, or 5 of this purchase description. This section does not include documents cited in other sections of this purchase description recommended for additional information or as examples. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements cited in sections 3, 4, or 5 of this PD, whether or not they are listed.

2.2. Government Documents

2.2.1. SPECIFICATIONS, STANDARDS, PUBLICATIONS, and HANDBOOKS – The following specifications and standards form a part of this PD to the extent specified herein. Unless otherwise specified, the versions in effect are those listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions or the current Department of Defense Single Stock Point of Specifications and Standards, (DODSSP) and supplements thereto, cited in the solicitation or contract.

2.2.2. Military Specifications

a. MIL-S-24093A(SH), 5 Nov. 1991, Steel Forgings, Carbon and Alloy Heat Treated.

b. MIL-DTL-2845E(SH), 18 Aug. 1999; Propulsion Systems, Boats and Ship; Main Shafting, Propellers, Bearings, Guages, Special Tools, and Associated Repair Parts;

Preservation, Packaging, Packing and Storage of.

c. MIL-PRF-1673E INT AMD 1, Dtd 07 Sep 2006, Corrosion Preventive Compound, Solvent Cutback, Cold-Application

2.3. Coast Guard Documents – The following documents form a part of this PD to the extent specified herein. The documents listed shall be by title and effective date, unless otherwise documented.

2.3.1. Specifications

a. USCG-SFLC Specification D-000-0100 Rev. G, Dated 02/06; Bar Coding for USCG-SFLC Material.

2.3.2. Drawings

a. SFLC Rough Detail Dwg for 378’ WHEC Propulsion Coupling Bolt Assembly, Rev.

7-9-10.

2.4. Commercial Documents - The following documents form a part of this PD to the extent specified herein. The documents shall be the version listed by number and date from the referenced industry organization. Commercial documents may also be listed in the Department of Defense Index of Specifications and Standards (DODISS).

2.4.1. National Conference of Standards Laboratories (NCSL)

a. NCSL Z540.3, Dated 03 Aug 2006; Requirements for the Calibration of Measuring and Test Equipment.

2.4.2. American Society for Quality Control (ASQC)

a. ANSI/ASQC Q 9003-1994, Dated 1994, Model for Quality Assurance in Final Inspection and Test.

2.4.3. Society of Automotive Engineers (SAE)

a. SAE-J-448, Dated 01 Jan 1963, Surface Texture Standard (SAE).

2.5. Specification Order of Precedence – In the event of a conflict between the text of this PD and the references cited herein, this PD shall take precedence.

2.6. Document Availability – To obtain the referenced documents see section 6.1.

3.0 REQUIREMENTS

3.1. General – The Contractor shall provide all labor and materials required to manufacture, test, inspect, preserve, package, pack and mark the Coupling Bolt Assembly used on the propulsion system of 378’ WHEC Cutters.

3.2. Material – The Coupling Bolt Assemblies shall be manufactured from material that is conforming in all aspects to the characteristics and requirements of Type II Class B Forged Steel set forth in MIL-S-24093A(SH) Steel Forgings, Carbon and Alloy Heat Treated, ref.

2.2.2.a. of this PD.

3.3. Material Certification – The Contractor shall provide reports on Forgings, Chemical analysis and Mechanical properties/requirements of proposed Coupling Bolt Assembly material to the Contracting Officer for approval prior to machining.

3.3.1. If more than one forging is used to manufacture the Coupling Bolt Assemblies, then reports on Chemical analysis and Mechanical properties/requirements of each forging used shall be provided to the Contracting Officer for approval prior to machining.

3.4. Dimensions – All dimensions and dimensional tolerances shall be as indicated on the specified SFLC Rough Detail Dwg. ref. 2.3.2.a of this PD.

3.4.1. If not specified fractional dimensions shall be +/- 1/64”, decimal dimensions (x.xx”) +/- 0.01”, (x.xxx”) +/-0.001”, (x.xxxx”) +/-0.0005”, angular dimensions +/- 15 minutes.

3.4.2. 5/16” Cotter Key hole shall be drilled in the center of the 2.125” section of the Bolt and oriented to the flat of the Hex as shown in the specified drawing, reference 2.3.2.a of this

PD.

3.5. Surface Finish Standards – All surface finishes shall be in accordance with SAE-J-448 Surface Texture Standard (SAE), reference 2.4.3.a of this PD, and to the (Ra) number indicated on specified SFLC Rough Detail Dwg, ref. 2.3.2.a of this PD.

3.6. First Article Inspection – If first article samples are required by the purchase order, the Contractor shall perform a first article inspection in accordance with paragraph 3.7.

3.6.1. If required, a first article inspection shall be performed by the Contractor and USCG SFLC QA at the Contractor’s facility. The first article(s) shall be manufactured to and meet all requirements of this specification and shall pass all the tests and inspections listed in sections 3.7 and 4.6 of this specification.

3.6.2. Number of First Article Test Units – Unless otherwise specified in the Contract, one (1) item is required for first article testing purposes.

3.6.3. Waiver of First Article Requirements – The Contracting Officer reserves the right to waive all or part of the first article requirements specified herein.

3.6.4. Rejection Criteria – The results of the first article inspection will be reviewed by the Contracting Officer to determine compliance with the requirements of this specification.

Failure of any of the tests or inspections described herein will be cause for rejection of the first article. If the first article is rejected, the Contractor will be notified in writing by the Contracting Officer and allowed 14 calendar days to fix or resubmit a new first article.

Repair or replacement of the first article shall be by the Contractor at the Contractor's expense.

3.6.5. Upon successful completion of the first article inspection, the Contracting Officer will provide the Contractor with written authorization to begin fabricating production quantities.

3.6.6. Standardization – Materials, parts, design, and fabrication methods used in the production quantities shall be identical to those used in the first articles, unless otherwise authorized in writing by the Contracting Officer.

3.6.7. Post Manufacture Inspections & Tests- The Contractor shall perform the following inspections and tests after final machining work is complete on the first article as well as the production quantities. The results shall be recorded on a Post Manufacturing Inspection Report applicable to either the first article or production quantities and submitted to the Contracting Officer for approval. Each coupling bolt assembly shall be dimensionally inspected for conformance to SFLC Rough Detail Dwg, ref. 2.3.2.a of this

PD.

3.6.8. Using the findings from the Post Manufacturing Inspection, the Contractor shall prepare a report detailing the post manufacturing condition of each coupling bolt assembly. The report shall include but not be limited to the following.

a. Dimensional Data

b. Surface Finish

c. Individual Assembly Weight

3.6.9. Post Manufacturing Inspection Report -The results of testing and inspections conducted by the Contractor in section 3.7 shall be recorded on a Post Manufacturing Inspection Report and submitted to the Contracting Officer for review and approval. If this report is determined to be acceptable, the Contracting Officer will authorize SFLC Quality Assurance personnel to schedule first article or final inspections and testing as outlined in section 4.6 of this PD.

3.7. Reports – All reports prepared for submission shall contain at a minimum, the following information.

a. Prime Contractor company name, address, and telephone number.

b. Testing Contractor contact info (if different from above).

c. Contract Number, Delivery Order Number or Project Order Number and Serial Number of each Coupling Bolt Assembly if more than one is manufactured.

d. All test and inspection information required herein.

3.8. Preservation, Packaging, Packing - Shall be in accordance with MIL-DTL-2845(SH), ref.

2.2.2.b and MIL-PRF-1617E INT AMD 1,ref. 2.2.2.c of this PD.

3.9. Notifications & Inspections – The Contractor shall be responsible for notifying the Contracting Officer at least ten (10) working days prior to said Contractor being ready for any inspections or testing.

4.0 QUALITY ASSURANCE

4.1. General – The Contractor shall, maintain an inspection system, which shall insure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements. The inspection system shall be in accordance with ANSI/ASQ Q9003, documented, and available for review by the Coast Guard.

4.2. Records – The Contractor shall maintain records of all inspections and tests. The records at a minimum shall indicate the nature and number of observations made, the number and type of deficiencies found, and the corrective action taken.

4.3. Calibration System – The Contractor, as well as any subcontractors, shall be required to maintain a test equipment calibration program in compliance with NCSL Z540.3, reference 2.4.1.a of this PD. The program shall be documented and traceable to the National Institute of Standards (NIST).

4.4. Responsibility for Inspection – The Contractor shall be responsible for the performance of all inspection requirements specified herein. The Contractor shall provide space, personnel, and test equipment to perform all of the inspection requirements. Inspection and testing shall be performed at the Contractor’s plant or other facilities acceptable to the Coast Guard. The Coast Guard reserves the rights to verify or have performed any of the inspections that are deemed necessary to assure that supplies and services conform to the prescribed requirements.

4.5. Responsibility for Compliance – All items shall meet the provisions of sections 3 & 5 of this PD. The inspections set forth in this PD shall become part of the Contractor’s overall inspection system or quality program. The absence of any inspection requirements in the PD shall not relieve the Contractor of the responsibility of assuring that all products or supplies submitted to the government for acceptance comply with all requirements of the contract.

Sampling for quality conformance does not authorize submission of known defective material (either indicated or actual) nor does it commit the government to acceptance of defective material.

4.6. Tests & Inspections – The inspections/tests required here and in the appropriate subsection in section 3 are the minimum required and are not intended to supplant any controls, examination, inspections or tests normally employed by the Contractor to assure the quality of the item in question. NOTE** Tests and inspections below will be witnessed by an SFLC Quality Assurance Representative.

4.6.1. First Article Inspection.

4.6.2. Full Dimensional Inspection and Material Certification in accordance with sections 3.3 thru 3.5 of this PD.

4.6.3. Preservation Inspection.

4.6.4. Packaging, Packing, and Marking (PPP&M) Inspection.

4.7. Test and Inspection Reports – One copy of any required inspection, test or tolerance check report shall be sent to the Contracting Officer.

4.7.1. A copy of any test, inspection or tolerance check report shall also be provided to the Coast Guard Quality Assurance Representative upon arrival at the Contractor’s facility.

4.7.2. All out of tolerance readings on any inspection, test or tolerance check report submitted to any Coast Guard representative shall be easily identified through highlighting, color coding, shading, circling or other prominent marking.

4.8. Failure Responsibility – If the specified item fails to pass any QA inspection/test, the Contractor shall report the failure and the recommended fix to the Contracting Officer. If approved, the corrective action on the materials or processes shall be taken in accordance with this section.

4.8.1. The affected inspection/test shall be discontinued until corrective action(s) have been taken.

4.8.2. Any unsatisfactory QA inspection/test shall be repeated after corrective action(s) unless waived by the Contracting Officer.

4.8.3. Final Acceptance shall be contingent upon satisfactory completion of all dimensional, visual, and PPP&M inspections/tests.

4.8.4. All corrective actions shall be documented as part of the Contractor’s inspection system and submitted for approval to the Contracting Officer.

4.8.5. Each corrective action report shall include, but not be limited to the cause of each defect, corrective action suggested, and the steps taken to prevent a recurrence of each defect.

4.9. Packaging Inspection – The Contracting Officer shall be notified prior to the packaging, packing, and marking of the completed units in accordance with section 3.9 of this PD.

5.0 PRESERVATION, PACKAGING, PACKING, & MARKING

5.1. Preservation – Preservation shall meet the Grade 4 Indoor/Outdoor requirements and standards set forth in MIL-PRF-1617E INT AMD 1, ref. 2.2.2.c of this PD for each part manufactured.

5.2. Packaging, Packing – Shall be in accordance with MIL-DTL-2845E(SH), Propulsion Systems, Boats and Ship; Main Shafting, Propellers, Bearings, Guages, Special Tools, and Associated Repair Parts; Preservation, Packaging, Packing, and Storage of, reference 2.2.2.b of this PD.

5.3. Marking – Each preserved, packaged, and packed item shall be marked in the upper left-hand side of the two longest sides, (two opposite sides if square) of each container. The Markings shall be made with machine-made stencils. The lettering / numbering shall be at least 3/8” high, in permanent black printed characters on a highly contrasting “painted” background.

5.3.1. This marking shall consist of the STOCK NUMBER, ITEM NAME, PART NUMBER, SERIAL NUMBER, CONTRACT NUMBER, DELIVERY ORDER NUMBER, PROJECT ORDER (if applicable), SHIPPING WEIGHT ( lbs.), PACKING DATE, CONDITION CODE, CONDITION “A”, QUANTITY and UNIT OF ISSUE (i.e. 1-EA), and the words COAST GUARD SFLC MATERIAL and shall be as shown below:

STOCK NUMBER 5306-01-507-3163

ITEM NAME BOLT, MACHINE

PART NUMBER 378FRAM-W-243-27 ITEM 13

SERIAL NUMBER As provided by the Contracting Officer CONTRACT NUMBER As indicated on the Contract DELIVERY ORDER NO. As indicated on the Contract SHIPPING WEIGHT As determined by Contractor PACKING DATE As determined by Contractor

CONDITION CODE CONDITION “A”

QUANTITY & UNIT OF ISSUE 1 - EACH

COAST GUARD SFLC MATERIAL

5.4. Bar Coding – Bar code labels shall be supplied for all Contract Line Item Number(s) (CLINs) except for those that require data submissions only.

5.4.1. All bar coded labels shall be in accordance with reference 2.3.1.a of this PD.

a. The actual labels shall be Type “V“. Grade “A“, Style “2“, Composition “b” with plastic laminate.

b. Each label shall contain encoded data for the Stock Number.

6.0 NOTES

6.1. Government & Commercial Document Sources

6.1.1. Coast Guard Documents

a. USCG Surface Forces Logistics Center

2401 Hawkins Point Rd Baltimore, MD 21226-5000 Contracting Branch (SFLC-LRE) POC: Ms. Toni Cheek (K.O.)

Ph: 410-762-6830

6.1.2. Commercial Documents

a. National Conference of Standards Laboratories (NCSL)

2995 Wilderness Drive, Suite 107 Boulder, CO 80301-5404 303-440-3339 Fax: 303-440-3384 info@ncsli.org

b. Society of Automotive Engineers, INC. (SAE) 400 Commonwealth Drive

Warrendale, PA 15096 412-776-4841

FAX 412-776-5760

www.sae.org

c. American Society for Testing & materials (ASTM) 100 Bar Harbor Drive PO Box C700 West Conshohocken, PA 19428-2959 610-832-9585

FAX 610-832-9555

www.astm.org

d. American Society of Quality Control (ASQC) 611 East Wisconsin Avenue Milwaukee, WI 53202 414-272-8575 Fax: 414-272-1734 www.asq.com

6.1.3. Other Government Documents

a. Department of Defense Single Stock Point (DODSSP)

Building 4, Section D 700 Robins Avenue Philadelphia, PA 19111-5094 215-697-6396/6257 Fax: 215-697-9398 www.assist.daps.dla.mil/quicksearch

b. DOD & Navy Publications and Forms (Other than DODSSP) Naval Publication and Forms Center 5801 Tabor Ave.

Philadelphia, PA 19120 215-697-2197 http://www.sae.org/ http://www.astm.org/ http://www.asq.com/ http://www.assist.daps.dla.mil/quicksearch

DELIVERABLE LIST

DEFINITE ITEMS

CLIN

No. DESCRIPTION QUAN COST

EACH TOTAL COST

0001 For Approval, “First Article” Forgings, Chemical analysis and Mechanical properties/requirements Test and Insp. Reports in accordance with PD section 3.2 thru 3.3.1

As Req. IAW

Contract

$ NSP.

0002 For Approval “First Article” Final Test and Inspection Report in accordance with PD section 3.6.1

$ NSP

0003 Delivery of completed “First Article” Test Unit, to the Coast Guard after inspection and testing and acceptance in accordance with PD section 3.6.1

0004 For Approval, “Production” Forging(s), Chemical analysis and Mechanical properties/requirements Test and Insp. Reports in accordance with PD section 3.2 thru 3.3.1

$ NSP .

$ NSP .

0005 For Approval, “Production” Final Test and Inspection Report(s) for each Coupling Bolt Assembly manufactured in accordance with PD section 3.7.

0006 Delivery of completed ”Production” Coupling Bolt Assembly, to the Coast Guard after inspection and testing in accordance with PD section 3.7

NOTE

Government reserves the right to waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule has been previously furnished by the offeror/contractor and has been accepted by the government.

The offeror/contractor may request a waiver.

DELIVERABLE LIST

DELIVERY SCHEDULE

DEFINITE ITEMS

CLIN Quantity U/I WITHIN

0001 As Req. IAW Contract Ea 60 Calendar days after contract award date unless waived by KO

0002 As Req. IAW Contract Ea 15 Calendar Days after final approval of CLIN 0001, unless KO waives CLIN 0001

00003 As Req. IAW

Contract Ea 15 Calendar Days after Acceptance of “First Article” Coupling Bolt Assembly by USCG SFLC QA and COTR. Not applicable if CLIN 0001 waived by KO.

0004 As Req. IAW Contract Ea

60 Calendar days after acceptance date of CLIN 0002 unless KO waives First Article Requirement. If First Article Waived then 60 Calendar days after contract award date..

0005 As Req. IAW Contract Ea

60 Calendar days after KO acceptance of reports provided in CLIN 0004

0006 As Req. IAW Contract Ea 20 Calendar days after final approval of CLIN 0005 and / or Final acceptance inspection by USCG SFLC QA.

Recommended Sources Steel America Fabrication and Repair 400 East Indian River Road Norfolk, VA 23523 757-545-5311 Ext. 405 Fax: 757-545-7627 P.O.C. Greg Eddins

M & M Machine Services Inc.

7604 Energy Pky PO Box 575 Baltimore, MD 21226 Tel: 410-360-0047 POC: Ed Moshmiller

K Machine and Tool 554 East Walnut St.

Lebanon, PA 17042 Tel: 717-272-2241 POC: Ken Miller

Manufacturing & Design 1033 Cavalier Blvd #A Chesapeake, VA 23323 Tel: 757-485-8924

Kadow Machine Services 5619 Sharon Dr.

Glen Arm, MD 21057 Tel: 410-592-3285

Custom Machine Shop 840 Bowman Ave.

Hagerstown, MD 21740 Tel: 301-739-4606

EBC Industries 1325 Liberty St.

Erie, PA 16502 Tel: 814-456-4287 Fax: 814-456-4280 POC: Traci Scheu

Spiral Connections, Inc.

424 18th Ave Rockford, IL 61104 Tel: 815-494-8454 Fax: 815-986-1556 POC: Chuck Mann

Estimated Cost New: “See attached IGE”

STOCK NUMBER 5306-01-507-3163