WI_26_Gyrocompass_Procurement_Specification_Attach_I.pdf

REVISION NO. 0 . CHANGE NO. - .

Attachment I

225 WLB MMA

PROCUREMENT SPECIFICATION

GYROCOMPASS SYSTEM

ORGINATED BY: Jim Calvert DATE: 12/12/2013

ORIGINATOR’S COMMAND: Coast Guard YARD

DEPARTMENT / DIVISION: Engineering - Machinery Branch

ISVS REVIEWER: Andrew Dize DATE: 5/13/2014

USCG SFLC – Gyrocompass System

REVISION: 0

Contents

1.0 SCOPE

2.0 APPLICABLE DOCUMENTS

2.1 Government Documents

2.1.1 Specifications, Military

2.1.2 Standards, Military

2.2 Other Government Documents

2.2.1 Code of Federal Regulations (CFR)

2.2.2 USCG Surface Forces Logistics Center (SFLC) Drawings

2.2.3 USCG Surface Forces Logistics Center (SFLC) Documents

2.3 Commercial Documents

2.3.1 American Society of Quality Control (ASQC)

2.3.2 Underwriters Laboratories Standards (UL)

2.3.3 Institute of Electrical and Electronic Engineers (IEEE)

2.3.4 National Electrical Manufacturers Association (NEMA)

2.3.5 National Marine Electronics Association (NMEA)

2.3.6 National Conference of Standards Laboratories (NCSL)

2.3.7 Society of Naval Architects and Marine Engineers (SNAME)

2.4 Order of Precedence

3.0 REQUIREMENTS

3.1 Performance and General Requirements

3.1.1 General

3.1.2 Equipment Compliance

3.1.3 Environmental Characteristics

3.1.4 Master Gyrocompass Physical Characteristics

3.1.5 Interface Requirements

3.1.6 Self-Diagnostics/Built-In Tests (BIT)

3.2 Performance Requirements

3.2.1 Operating Criteria

3.3 System Inputs/Outputs

3.3.1 List of Interfaces

3.3.2 Power Input

3.3.3 Serial Data Inputs

3.3.4 Outputs

3.3.5 Alarm Output

3.3.6 Identification and Labeling

3.3.7 Resistance to Marine Environment

3.4 Data Requirements

3.4.1 Technical Data (TD)

3.4.2 Data for Provisioning (DFP)

3.4.3 Data Submission Format

3.5 Technical Support

3.5.1 Training

3.5.2 Field Services – Installation and Testing Assistance

3.6 Onboard Repair Parts Kit

3.7 System Stock Parts

3.8 Deviation from Specification

3.9 Provisioning Quality Control

3.10 Provisioning Conferences

3.11 Tests, Inspections, and Reports

3.11.1 First Article Testing (FAT)

3.11.2 Factory Testing (FT)

3.11.3 Shipboard Test Plan

3.12 Workmanship

4.0 QUALITY ASSURANCE

4.1 General

4.2 Records

4.3 Calibration System

4.4 Quality Assurance Plan

4.5 Tests and Inspections

4.6 Responsibility for Tests and Inspections

4.7 Responsibility for Compliance

4.8 Failure Responsibility

4.8.1 Test Failure

4.8.2 Corrective Action Remedies

4.9 Test and Inspection Reports

5.0 PRESERVATION, PACKING, AND MARKING

6.0 NOTES

6.1 Potential Sources

6.2 Government and Commercial Document Sources

6.2.1 Government Documents

6.2.2 Commercial Documents

1.0 SCOPE

This specification describes the requirements for the procurement of a Gyrocompass System, technical documentation and supporting equipment for the 225’ WLB Class Cutters. The current gyrocompass system, Sperry MK 27 Mod 1, will be replaced. This specification DOES NOT include installation of the equipment by the Vendor, but DOES include on-site technical support by the Vendor to ensure that the equipment is installed and functions correctly.

Component, documentation, and technical support items covered under this Procurement

Specification are as follows:

a. Gyrocompass Assembly

b. Technical Data (TD)

c. Data for Provisioning (DFP)

d. Technical Support

e. Onboard Repair Parts Kit

f. System Stock Parts Set

2.0 APPLICABLE DOCUMENTS

The following documents form a part of this Specification to the extent specified herein. The documents listed ARE by title and effective date, unless otherwise documented. Commercial documents may be listed in the Department of Defense Index of Specifications and Standards

(DODISS). To obtain the referenced documents, see Section 6.2.

2.1 Government Documents

2.1.1 Specifications, Military

a. MIL-DTL-15024F, Detail Specification: Plates, Tags and Bands for Identification of Equipment, General Specification for 1997

2.1.2 Standards, Military

a. MIL-STD-167-1, Mechanical Vibration of Shipboard Equipment (Type I

Environment).

b. MIL-STD-740, Airborne and Structureborne Noise Measurements and Acceptance

Criteria of Shipboard Equipment.

2.2 Other Government Documents

2.2.1 Code of Federal Regulations (CFR)

a. Title 46, Part 111 – Electric Systems - General Requirements

2.2.2 USCG Surface Forces Logistics Center (SFLC) Drawings

Drawing No. Rev. Title

a. 225-WLB-437-005 F Gyrocompass & Magnetic Compass

Sys Block, WDP & EWD

b. 225B-WLB-437-005 D Gyrocompass & Magnetic Compass

Sys Block, WDP & EWD

2.2.3 USCG Surface Forces Logistics Center (SFLC) Documents

a. D-084-0481 REVA, Preservation, Packaging, and Marking

2.3 Commercial Documents

2.3.1 American Society of Quality Control (ASQC)

a. ANSI/ASQC 9001-2008, Quality Management Systems – Model for Quality

Assurance in Design, Development, Production, Installation, and Servicing

Requirements.

2.3.2 Underwriters Laboratories Standards (UL)

a. UL 508, Industrial Control Equipment

2.3.3 Institute of Electrical and Electronic Engineers (IEEE)

a. IEEE Standard 45, Recommended Practice and Electrical Installation on

Shipboard, 2002

2.3.4 National Electrical Manufacturers Association (NEMA)

a. NEMA Standard ICS-1– Industrial Control and Systems (series), 2003

2.3.5 National Marine Electronics Association (NMEA)

a. NMEA 0183, National Marine Electronics Association NMEA 0183 Standard for

Interfacing Marine Electronic Devices.

2.3.6 National Conference of Standards Laboratories (NCSL)

a. ANSI/NCSL Z540.3-2006, Requirements for the Calibration of Measuring and

Test Equipment

2.3.7 Society of Naval Architects and Marine Engineers (SNAME)

a. T&R Bulletin 3-47, Guide for Sea Trials

b. T&R Bulletin 3-39, Guide for Shop and Installation Tests

2.4 Order of Precedence

In the event of a conflict between the text of this Specification and the references cited herein, this Specification takes precedence. The Vendor must notify the Contracting Officer (KO) in writing for a resolution of any ambiguity or conflict found in these Specifications prior to proceeding with any work.

3.0 REQUIREMENTS

The Vendor must provide all labor and material to provide a Gyrocompass system. The US

Coast Guard will install the new system. Any materials, components, and labor sub-contracted in meeting the requirements herein are the responsibility of the Vendor.

3.1 Performance and General Requirements

3.1.1 General

The new gyrocompass system shall exceed or perform the same functions as the existing gyrocompass and it shall use fiber optic gyroscope (FOG) to replace the original gyroscope. The operator interface may be a computer or touch screen, selector switches, pushbuttons and indicator lights, or a combination. Indicator lights, if used, shall be a high efficiency, long life type.

The Vendor shall provide a reliability prediction with their proposal to ensure the design of the gyrocompass system is adequate. The FOG reliability shall be presented in terms of Mean Time between Failures (MTBF). The Vendor shall provide the environmental conditions and factors under which the MTBF is defined.

3.1.2 Equipment Compliance

The new Gyrocompass system shall be IMO (International Maritime Organization) compliant for gyrocompasses and meet the applicable requirements of IEEE STD 45, UL

508, 46 CFR 111, and NEMA ICS 1. Enclosures for all equipment items shall be in compliance with NEMA 4.

3.1.3 Environmental Characteristics

a. Operating Temperature: -20°C to +55°C (-4°F to +131°F)

b. Storage Temperature: -40°C to +80°C (-40°F to +176°F)

c. Humidity 0% to 90%, relative, non-condensing

d. Vibration: MIL-STD-167

e. Noise: MIL-STD-740-1 Grade C Airborne

MIL-STD-740-2 Type 3 Structureborne

3.1.4 Master Gyrocompass Physical Characteristics

Gyrocompass dimensions & weight shall not exceed:

a. Height:150 mm (5.71 in) Maximum

b. Width: 136 mm (5.4 in) Maximum

c. Depth: 276 mm (10.87 in) Maximum

d. Weight: 5 Kg / 11 Lb Maximum

Distribution Panel dimensions & weight shall not exceed:

a. Height:380 mm (15 in) Maximum

b. Width: 600 mm (24 in) Maximum

c. Depth: 210 mm (8.2 in) Maximum

d. Weight: 10 Kg / 22 Lb Maximum

3.1.5 Interface Requirements

The new Fiber Optic Gyrocompass (FOG) system shall interface with:

a. CGDDS (Coast Guard Digital Data System) (NMEA 0183)

1. SPS-50 Radar

2. Electronic Charting Display and Information System (ECDIS)

3. Autopilot

4. Dynamic Positioning System

b. SINS2 (Scalable Integrated Navigation System) via AD-100 (Step Signal)

c. NMEA Heading Repeaters

References a. through c. requires OSC (Own Ship’s Course) input (heading information) from the new system. References 1. through 4. will receive OSC input from the CGDDS.

The system shall accept Speed Log (OSS, Own Ship’s Speed) and GPS (Latitude and

Longitude) data. An attitude (Pitch & Roll) reference system shall be included. The system shall use fiber optic gyroscope sensors and computers to locate north with a very high reliability and little maintenance during its service life. The unit shall utilize high speed digital processing in the determination of the ship’s attitude and heading, accepting all necessary reference inputs and providing all necessary attitude and heading outputs.

Ship’s attitude and heading data shall be available in step and digital formats. The system will include a distribution panel providing and/or distributing multiple RS422 digital outputs and at least one step output. All system interconnection hardware

(connectors and cabling) required to interface system elements shall be included.

Functions shall be knob, touch, or switch controlled.

The following, as a minimum, shall be provided at the FOG Unit:

a. Visual indication of system status (Ready or Malfunction).

b. Power switch for application to the ship’s DC power system.

c. Elapsed time meter that indicates cumulative hours in service.

d. The FOG shall be designed in a manner which allows it to be permanently attached to the ship’s structure and properly oriented since a fixed platform will provide an accurate (referenced) mounting surface for the FOG. The FOG shall include all necessary hold down hardware required to permanently attach it to the ship’s structure.

3.1.6 Self-Diagnostics/Built-In Tests (BIT)

The gyrocompass system shall have built-in test (BIT) capability. Self-test shall be automatically performed each time the system is turned on. System shall perform continuous fault detection during normal operation. The system shall permit an operator-initiated test to be performed at any time to check system performance via the operator interface or operator supplied interface. Fault isolation shall be performed by the BIT to the Lowest Replaceable Unit (LRU) level. An LRU shall be defined as the lowest subassembly of any component of the system which can be replaced in the field

(shipboard) in order to affect complete system repair (i.e., restore normal system operation).

3.2 Performance Requirements

3.2.1 Operating Criteria

a. Accuracy: Heading 0.1° deg x Secant Latitude

b. Dynamic Motion: Roll - ± 180°

Pitch - ± 90°

c. Speed: -10 to 90 Knots

d. Settling Times: < 5 minutes (full accuracy)

e. Power Requirements: Input Voltage: 24VDC (nominal); 20-32 VDC range

f. Power Consumption: 18 Watts Maximum

3.3 System Inputs/Outputs

3.3.1 List of Interfaces

The gyrocompass shall be fitted with at least 3 independent serial I/O ports.

a. At least two (2) Serial Inputs (RS232/RS422)

b. At least three (3) Serial Outputs (RS232/RS422)

c. At least one (1) Step Output (24vdc, 1AMP)

These interfaces shall be user configured with software installed on a PC and connected to the system or similar configuration.

3.3.2 Power Input

a. System Power: 24VDC

3.3.3 Serial Data Inputs

a. RS232/RS422 - GGA, VTG, VHW, GLL 0183 NMEA messages

3.3.4 Outputs

a. RS232/RS422 - HDT, ROT, VTG NMEA 0183 NMEA messages

b. Step Output (24vdc, 1AMP) - (6 steps per degree)

3.3.5 Alarm Output

The system shall provide alarm (malfunction) indications that gyro accuracy/outputs may have become degraded or non functional and that gyro should be inspected by the operator as soon as possible via operator interface or operator supplied interface.

3.3.6 Identification and Labeling

a. MIL-DTL-15024F shall be used as guidance for the identification and labeling of equipment.

3.3.7 Resistance to Marine Environment

a. Any portion that requires painting shall be preserved per Commandant Instruction

M10360.3C, Coatings and Color Manual unless the original coating treatment is specifically accepted by the Contracting Officer in advance.

3.4 Data Requirements

3.4.1 Technical Data (TD)

This section defines the requirements for the Vendor to provide TD necessary to integrate the Vendor’s equipment into the design of Coast Guard Cutters and to begin logistical support documentation. The TD identified herein must be provided with the Vendors proposal submission.

The Vendor’s TD must include as applicable:

a. A unique assembly part number, nomenclature, and original equipment manufacturer (OEM) Commercial and Government Entity Code (CAGE) Code.

b. General arrangement drawings detailing overall dimensions; required maintenance area dimensions; locations, size and type of all mechanical, electrical, electronic, and other shipboard installation and operating interface requirements.

c. Overall component and system weight.

d. Electrical schematic of each circuit detailing the voltage and amperage requirements.

e. Manual, technical publication, and/or catalogue data detailing the installation requirements for each piece of equipment.

3.4.2 Data for Provisioning (DFP)

The Vendor must provide DFP for all components being supplied. DFP must be provided after contract award as defined herein. DFP includes drawings, technical manuals, catalog data and product specification sheets to allow the provisioning of a system or piece of equipment. The DFP for the base year end item shall include all items listed below. The

Vendor must provide addendums to the DFP for each item during the option years.

The Vendor must put provisions in his lower-tier subcontracts and supply agreements requiring compliance with this Specification. The DFP that the Coast Guard requires from the Vendor’s subcontractors must be provided by the Vendor.

DFP supplied must include as a minimum:

a. A hierarchical listing of all components which can be assembled, re-assembled, and/or replaced. The listing must identify primary components and all supporting components/parts. Figure 1 provides an example of how to list information.

Figure 1: Example submission of DFP data for component hierarchy.

b. General arrangement and system diagrams.

c. Technical Manuals/Publications that completely describe the end item, end item’s equipment and/or piece parts; material, mechanical, electrical, dimensional characteristics, location, and their function within the assembly. The technical publications must include theory of operation, equipment and component set points and related technical information, disassembly procedures, recommended maintenance, maintenance and lay-up procedures, component repair and maintenance instructions, trouble shooting guide, parts schematic/line diagrams, and complete drawings and diagrams.

Hierarchy # Major Components Quantity OEM OEM CAGE Part # Estimated Retail Cost Description

Number identifying the hierarchy of the components and sub-components.

Name of major components of the system. Should include at a minimum the items outlined in Spec Section 3.2 but may include additional items per your design. Should not include items such as valves, foundations, hardware, etc. Sub-components should be listed beneath and indented from their main assembly.

Number of each component.

Original Equipment

Manufacturer that

USCG would contact to purchase a direct replacement part.

The Commercial and

Government Entity (CAGE)

Code of the OEM.

Identifying number used by the vendor.

Estimated Retail Cost for purposes of planning maintenance and repairs.

Brief description of the component including purpose, interfaces and other information to assist with understanding the configuration of the system

Service Filter Assembly 2 Company X K1234 12345-AB-6 $17,000 Main assembly that filters the fuel service system.

1.1 Filter Separator 1 1 Company Y B5432 12345-AB-7A $4,300

One of two separators used in parallel as part of the service filter assembly

1.2 Filter Separator 2 1 Company Y B5432 12345-AB-7B $4,300

One of two separators used in parallel as part of the service filter assembly

d. Illustrated Parts Breakdown- Identify parts associated with the equipment. An exploded illustrated parts breakdown must show the location of the parts. The parts list must identify the piece part of the illustration, quantity installed, nomenclature, designation, original manufacturer and manufacturer’s part number.

Part numbers are not required for common hardware available from multiple sources, if adequate descriptive data is provided. Parts data listed in the technical manual must be the same as listed on the hierarchical listing. If metric system components are provided, they must be so noted.

e. All special tools and test equipment required to maintain the end item.

f. A list of all software/licenses needed to accomplish diagnostic testing.

g. Delivery of preliminary DFP must be no later than sixty (60) days after contract award. The Coast Guard requires twenty-one (21) days to review DFP. The

Contracting Officer, or his representative, will provide written approval or recommendations for improvement. The Vendor will have forty-five (45) days to correct and resubmit if the initial delivery is disapproved.

h. Delivery of final DFP must be no later than concurrent with the delivery of the end item.

3.4.3 Data Submission Format

Drawings must be submitted as electronic media. Electronic media must be in AutoCAD and at least Version 2009 or later. Where electronic media is submitted, it must be with the manufacturer’s permission to use the data on Coast Guard drawings. Text files must be provided in MICROSOFT WORD. Spreadsheets must be provided in MICROSOFT

EXCEL. Documentation supplied as electronic media must be one (1) copy.

3.5 Technical Support

3.5.1 Training

The Vendor must provide onboard training of Cutter personnel for the first system installed. Training may be performed during the support of other Field Services. Training must comprise operation and maintenance of the new equipment. The training must include but not be limited to:

a. Review of maintenance documentation

b. Review of start-up and operational procedures

c. Safety

d. Settings and adjustments

e. Interpretation of displayed sensor data

f. Emergency procedures

g. Troubleshooting

The Vendor must specify in the proposal a fixed daily rate for all labor and materials associated with providing training, along with the expected number of days to complete.

Other associated travel costs (air travel, car rental, etc) are not to be included in this rate.

Training materials must include the onboard technical documentation provided for the new equipment plus any additional training documents which must be provided by the Vendor and included in the training.

Representatives provided under this contract shall be regularly in the business of providing training services to system users and operators. The Contractor shall warrant and certify that all Technical Representatives are fully qualified and have experience working on this or similar type systems.

The Vendor must prepare and sign a statement regarding the completion or waiver of training services. The Contracting Officers Representative (COR) or his representative must obtain a release signature before departure of the Vendor or his representative. The

Vendor must forward a copy of the signed release document to the Contracting Officer

(KO), with a Commissioning Technical Report.

3.5.2 Field Services – Installation and Testing Assistance

The vendor must provide the services of a field service engineer/technician to assist during set-up, testing, commissioning, light-off, and adjustment for optimum performance of the equipment and system. Future warranty work will be performed as needed in accordance with the Contract.

Field service support will be performed at the U.S. Coast Guard Yard at Curtis Bay, Baltimore, MD.

The Vendor must specify in the proposal:

a. A fixed daily rate for all labor and materials associated with providing field services, along with the expected number of days to complete. Other associated travel costs (air travel, car rental, etc) are not to be included in this rate.

b. An additional day rate for any potential future field service support required outside of any required warranty work. The quoted rate must be good for one year after installation of the first system.

Representatives provided under this contract shall be regularly in the business of providing training services to system users and operators. The Contractor shall warrant and certify that all Technical Representatives are fully qualified and have experience working on this or similar type systems.

The Vendor must prepare and sign a statement regarding the completion or waiver of commissioning services. The COR must obtain a release signature before departure of the

Vendor or his representative from the field service site. The Vendor must forward a copy of the signed release document to the Contracting Officer (KO), with a Commissioning

Technical Report.

3.6 Onboard Repair Parts Kit

To allow the Government the opportunity to procure Onboard Repair Parts for the Gyrocompass

System, the Vendor must provide a recommended onboard repair parts (OBRP) kit list. OBRP consist of items required to conduct 1 year’s worth of OEM recommended maintenance parts that unit personnel can perform without additional special tools or technical support. Typical onboard spare parts include filters, bulbs, belts, and other general consumable items. The recommended OBRP kit list must be provided with the proposal submission and must include the following data:

OBRP Kit part number, CAGE Code, and complete kit cost.

The Vendor must supply for each item in the OBRP kit, the OEM part number, CAGE

Code, part description, National Stock Numbers for parts already identified in the Federal

Stock System, shelf life, special material/operating requirements, quantity, estimated retail cost.

3.7 System Stock Parts

The Vendor must provide a recommended system stock parts list spreadsheet. System stock parts are defined as material with delivery lead times over 45 days and manufacturer designated critical items. The system stock parts list must be provided with DFP after contract award and must include the OEM part number, CAGE Code, part description, National Stock Numbers for parts already identified in the Federal Stock System, shelf life, special material/operating requirements, quantity, individual part retail cost and complete list cost. The Government reserves the right to order part quantities less than or greater than the Vendor provided parts list.

3.8 Deviation from Specification

Deviation from the Specifications will only be allowed if there is a direct benefit to the

Government and the change has been authorized in writing, by the Contracting Officer. If the

Vendor finds it necessary to change or depart from the applicable requirements of this

Specification he must request permission to do so from the Contracting Officer (KO) at the earliest possible time. During the performance of the Contract, the Vendor must notify the Coast

Guard within five (5) working days of any changes effecting equipment or part configurations.

Proposals submitted for design improvements to equipment or process to simplify or improve reliability and/or maintainability, and/or to improve performance, are encouraged. Requests by

Vendors for changes, either with the proposal or after contract, must clearly describe the changes proposed and the reason for and the advantages of the changes proposed. Also to be included is a detailed list of additional costs or savings (if any) that would result. If the proposed change involves the substitution of another material or method for one specifically required, the complete Specification(s) covering the requested method or material must be submitted.

3.9 Provisioning Quality Control

The Vendor is responsible for the completeness and accuracy of all items provided under this

Contract. The Government reserves the right to implement provisioning quality control which may include, but not be limited to:

a. Selective review of Vendor purchase orders and quotations to assure compliance with provisioning procedures.

b. Physical validation of installed components and equipments nameplate characteristics data against Vendor purchase orders, DFP, construction or equipment drawings, labels and markings of equipments or components validated.

3.10 Provisioning Conferences

Provisioning Conferences, if required, will be organized at the Contracting Officer’s discretion.

These conferences will only be called after normal attempts to resolve DFP discrepancies have been exhausted. The Vendor and his/her subcontractors as required must participate in these conferences. The Vendor must make complete technical data and the specific equipment being provisioned available for inspection.

During Provisioning Conferences held at the Vendor’s facilities, the Vendor must make all DFP available to a Government On-Site Provisioning Team in a centralized location. The centralized location must accommodate up to six (6) Government On-Site Provisioning Team members during normal business hours for a period of five (5) working days.

3.11 Tests, Inspections, and Reports

The Coast Guard reserves the right to witness any or all of tests performed. The Vendor must retain records of all tests and submit them to the Contracting Officers Representative (COR).

The performance of tests and the preparation of reports must follow the guidance of SNAME

T&R Bulletin 3-39, Guide for Shop and Installation Tests. Equipment supplied by the Vendor that is currently certified to meet the operational and regulatory requirements defined herein is not required to undergo First Article Testing.

3.11.1 First Article Testing (FAT)

If required, the initial ship set that is furnished must undergo First Article Testing (FAT).

The test procedure must be provided to the Contracting Officers Representative for review and approval prior to performing the FAT. A USCG representative may witness the test for First Article unit. A FAT report, including a description of test setup and procedure, photographs from two adjacent sides, logs of times for start and finish and any measurements taken during the test, must be provided.

3.11.2 Factory Testing (FT)

Each complete unit supplied must be factory tested and inspected in accordance with the manufacturer’s quality assurance procedures. The testing and inspection must include but not be limited to the following:

a. Operation of the complete unit for one (1) hour

b. Operating temperature (F)

c. Factory Test Procedure flow rates (GPM) and system pressure (PSIG) must be monitored and recorded on 10 minute intervals.

Factory Test reports, including a description of test setup and procedure, photographs from two adjacent sides, logs of times for start and finish and any measurements taken during the test, must be provided for each unit tested.

3.11.3 Shipboard Test Plan

The Vendor must develop a Shipboard Test Plan for use by the installing activity for

Shipboard Testing. The Shipboard Test Plan must fully address all features and capabilities of the equipment and must fully demonstrate the proper installation, startup, and operation of the equipment. Shipboard testing must include the testing requirements of

SNAME T&R 3-47 Guide for Sea Trials and the following:

a. System must be monitored for required operational functions.

b. Demonstration of all control functions.

c. Test Report data for the systems tested.

d. The Government will provide the labor and equipment for performance of the installation tests. Installation testing support by the Vendor must be provided as a part of the Field Services

3.12 Workmanship

All material and components must be of first quality in every respect and of new manufacture. No used materials or components will be permitted.

Work on all critical and or load bearing parts must only be performed by properly certified craftsmen. Certificates must be made available upon request.

4.0 QUALITY ASSURANCE

4.1 General

The Vendor must maintain an inspection system which must insure that each item offered to the

Coast Guard for acceptance or approval conforms to the contract requirements. The inspection system must be documented and available for review by the Coast Guard.

4.2 Records

The Vendor must maintain records of all tests and inspections. The records as a minimum must indicate the nature and number of observations made, the number and type of deficiencies found, and the corrective action taken. The Vendor must provide the CG Quality Assurance Inspector with completed copies of the certification testing results upon completion of testing. A copy of the test certification, including any tests by outside vendors or tests of subcontracted materials, must be provided to the Contracting Officer Representative (COR) and the quality assurance inspector when issued.

4.3 Calibration System

The Vendor must maintain a test equipment calibration program in compliance with

ANSI/NCSL Z540.3-2006. The program must be documented and traceable to the National

Institute of Standards (NIST).

4.4 Quality Assurance Plan

The Vendor must maintain a Quality Assurance Plan in accordance with ANSI/ASQC Q9001-

2008 which must insure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements. The inspection system must be documented and available for review by the Contracting Officer/Quality Assurance Representative.

4.5 Tests and Inspections

The tests and inspections as defined herein are the minimum required and are not intended to supplant any controls, examination, inspections or tests normally employed by the Vendor to assure the quality of the item in question. USCG Approved and current certified (IMO) equipment listed in the USCG Maritime Information Exchange (CGMIX) http://cgmix.uscg.mil/ are not required to undergo First Article Testing.

http://cgmix.uscg.mil/

4.6 Responsibility for Tests and Inspections

The Vendor is responsible for the performance of all test and inspection requirements as specified herein. The Vendor must provide space, personnel, and test equipment for the conduct of all inspection requirements. All testing and inspections must be performed at the Vendor’s plant or at other facilities acceptable to the Coast Guard. The Vendor must notify the

Contracting Officer in writing at least fourteen (14) calendar days prior to the performance of any inspections or testing. The Coast Guard reserves the rights to verify or have performed any of the inspections that are deemed necessary to assure that supplies and services conform to the prescribed requirements.

4.7 Responsibility for Compliance

The tests and inspections identified herein must become part of the Vendor’s overall inspection system or quality program. The absence of any test or inspection requirement in the

Specification will not relieve the Vendor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract. Sampling for quality conformance does not authorize submission of known defective material (either indicated or actual) nor does it commit the government to acceptance of defective material.

4.8 Failure Responsibility

4.8.1 Test Failure

If the specified item fails to pass any inspection/test the Vendor must provide a Corrective

Action Report (CAR) to document the failure and the recommended fix to the Contracting

Officer. If approved, the corrective action on the materials or processes must be taken in accordance with this Section.

4.8.2 Corrective Action Remedies

a. The Contracting Officer (KO) reserves the right to totally reject any failed item without considering any suggested corrective action.

b. The inspection/test must be discontinued until all corrective action has been taken.

c. After all corrective actions have been taken the inspection/test must be continued or repeated at the option of the Contracting Officer.

d. Acceptance must be withheld until re-inspection has been shown that the corrective action was successful and the item satisfactorily passes all inspections and tests.

e. All corrective actions must be documented as part of the Vendor’s inspection system and submitted for approval to the Contracting Officer.

f. Each CAR must include, but not be limited to the cause of each defect, corrective action suggested, and the steps taken to prevent a recurrence of each defect.

4.9 Test and Inspection Reports

One (1) electronic copy of any required test, inspection, or tolerance check must be sent to the

Contracting Officers Representative. A copy of any test, inspection or tolerance report must be turned over to the Quality Assurance Representative upon arrival at the Vendor’s plant.

5.0 PRESERVATION, PACKING, AND MARKING

a. After completion of testing and in preparation for preservation and shipping, all equipment unit internal piping, and fluid connection points must be cleaned, sealed and protected from entry of dirt and moisture.

b. The Vendor must prepare a Preservation, Packaging and Marking Plan in accordance with Section 4 of SFLC-D-084-0481, Equipment Unit Preservation, Packing and

Marking. The plan must be provided to the COR and discussed prior to the preservation, packaging and marking of the first delivery. The plan must describe the proposed preservation and packaging methods for the equipment unit and spare parts. The plan must identify all proposed markings of the packages.

c. The equipment unit and parts must be preserved, packaged and marked for shipping in accordance with sections 3.3-3.4 of SFLC-D-084-0481. The equipment unit and parts must be packaged suitable for shipment, temporary storage uncovered in the weather, and then reshipment by the Government (within CONUS) to the installing activity.

d. The COR reserves the right to inspect or review the preservation, packaging and marking of all units, associated components, and parts, prior to release for shipment.

6.0 NOTES

6.1 Potential Sources

Examples of manufacturers meeting the technical requirements of this Specification are as follows but are not limited to the following:

a. IXSEA, Inc

179 Sidney St.

Cambridge, MA 01239

PH: 781-937-8800

www.ixblue.com

b. WR Systems

240 Talleyrand Ave.

Jacksonville, FL 32202 http://www.ixsea.com/pdf/br-octans-2012-02-web.pdf

PH: 757-858-6000

www.wrsystems.com

c. SAGEM

2902 Safran Dr.

Grand Prairie, TX 75052

PH: 972-314-3600

www.sagem.com

6.2 Government and Commercial Document Sources

6.2.1 Government Documents

a. DOD & Navy Publications and Forms (Other Than DODISS)

Naval Publication and Forms Center

5801 Tabor Ave.

Philadelphia, PA. 19120

215-697-2000

b. Specification and Standards (DODISS Documents)

Standardizations Document Order Desk

700 Robbins Avenue

Building #4, Section D

Philadelphia, PA. 19111-5094

215-697-1187 http://assist.daps.dla.mil/quicksearch/

c. USCG Surface Forces Logistics Center

2401 Hawkins Point Road

Baltimore, MD 21226-5000

ATTN: ISVS Section, code 025

410-762-6905

d. Code of Federal Regulations (CFR)

U.S. Government Printing Office

732 N. Capitol Street, NW

Washington, DC 20401

866-512-1800 http://www.gpoaccess.gov/cfr/index.html http://www.ixsea.com/pdf/br-octans-2012-02-web.pdf http://www.sagem.com/ http://assist.daps.dla.mil/quicksearch/ http://www.gpoaccess.gov/cfr/index.html

6.2.2 Commercial Documents

a. American National Standards Institute (ANSI)

1430 Broadway

New York, NY 10018

212-642-4900

b. American Society for Quality Control (ASQC)

600 North Plankinton Avenue

Milwaukee, Wisconsin 53203

800-248-1946

FAX 414-272-1734

c. American Society for Testing & Materials (ASTM)

100 Barr Harbor Drive

West Conshohocken, PA. 19428-2959

610-832-9585

FAX 610-832-9555

d. American Welding Society (AWS)

550 N. W. Lejeune Road

Miami FL. 33126

305-443-9353

FAX 305-443-7559

e. Institute of Electrical and Electronics Engineers (IEEE)

3 Park Avenue, 17th Floor

New York, NY 10016-5997

212-299-5585

f. International Organization for Standardization (ISO)

1, ch. de la Voie-Creuse, Case postale 56

CH-1211 Geneva 20, Switzerland

41-22-749-01-11

Fax 41-22-733-34-30

g. National Conference of Standards Laboratories (NCSL)

2995 Wilderness Place, Suite 107

Boulder, Colorado 80301-5404

303 - 440-3339

FAX 303 - 440-3384

h. National Electrical Manufacturers Association (NEMA)

1300 North 17th Street

Suite 1847

Rosslyn, Virginia 22209

703-841-3200

Fax: 703-841-5900

i. The Society of Naval Architects and Marine Engineers (SNAME)

601 Pavonia Avenue

Jersey City, New Jersey 07306

800-798-2188

Fax 201-798-4975