WI_12_(225)__WI_36_(EAGLE)_RO_Plant_Procurement_Specification_-_Rev_9.8.14.pdf

REVISION NO. 0 . CHANGE NO. - .

225 WLB MMA & 327 WIX EAGLE SLEP

PROCUREMENT SPECIFICATION

REVERSE OSMOSIS (RO) DESALINATION PLANT

ORGINATED BY: James Calvert DATE: 6/17/2014

ORIGINATOR’S COMMAND: Coast Guard YARD

DEPARTMENT / DIVISION: Engineering - Machinery Branch

ISVS REVIEWER: Andrew Dize DATE: 6/23/2014

John Whittemore DATE: 9/5/2014

USCG SFLC – RO Desalination Plant

REVISION: 0

Contents

1.0 SCOPE

2.0 APPLICABLE DOCUMENTS

2.1 Government Documents

2.1.1 Specifications, Military

2.1.2 Standards, Military

2.2 Other Government Documents

2.2.1 Code of Federal Regulations (CFR)

2.2.2 USCG Surface Forces Logistics Center (SFLC) Drawings

2.2.3 USCG Surface Forces Logistics Center (SFLC) Documents

2.3 Commercial Documents

2.3.1 American Bureau of Shipping

2.3.2 American Society for Quality Control (ASQC)

2.3.3 American Society of Testing and Materials (ASTM)

2.3.4 Institute of Electrical and Electronic Engineers (IEEE)

2.3.5 International Electrotechnical Commission (IEC)

2.3.6 National Electrical Manufacturers Association (NEMA)

2.3.7 National Conference of Standards Laboratories (NCSL)

2.3.8 Society of Naval Architects and Marine Engineers (SNAME)

2.4 Order of Precedence

3.0 REQUIREMENTS

3.1 Performance and General Requirements

3.1.1 General Requirements

3.1.2 Equipment Compliance

3.1.3 225’ WLB RO Plant Operational Requirements

3.1.4 225’ WLB RO Plant Dimensional and Weight Data (not to exceed)

3.1.5 327 WIX EAGLE RO Plant Operational Requirements

3.1.6 327 WIX EAGLE RO Plant Dimensional and Weight Data (not to exceed)

3.1.7 Cleanliness

3.2 Specific Requirements

3.2.1 Pre‐Filtration

3.2.2 Heater

3.2.3 Product & Reject Flow Meters

3.2.4 Remote Control and Monitoring

3.2.5 Product Monitoring System

3.2.6 Brominator

3.2.7 Fresh Water Backflush

3.2.8 Alarms and Warnings

3.2.9 Raw Water Supply

3.2.10 Piping

3.2.11 Gauges

3.2.12 Reverse Osmosis Membranes

3.2.13 Skid Requirements

3.2.14 Motor Control Center

3.2.15 Fluids, Lubricants, and Gases

3.2.16 Pumps

3.2.17 Electrical Power Supply and Equipment

3.2.18 Cabling and Wiring

3.2.19 Electrical Bonding and Grounding

3.2.20 Identification and Labeling

3.2.21 Resistance to Marine Environment

3.3 Data Requirements

3.3.1 Technical Data (TD)

3.3.2 Data for Provisioning (DFP)

3.3.3 Data Submission Format

3.4 Technical Support

3.4.1 Training

3.4.2 Field Services – Installation and Testing Assistance

3.5 Onboard Repair Parts Kit

3.6 System Stock Parts

3.7 Deviation from Specification

3.8 Provisioning Quality Control

3.9 Provisioning Conferences

3.10 Tests, Inspections, and Reports

3.10.1 First Article Testing (FAT)

3.10.2 Factory Testing (FT)

3.10.3 Shipboard Test Plan

3.11 Workmanship

4.0 QUALITY ASSURANCE

4.1 General

4.2 Records

4.3 Calibration System

4.4 Quality Assurance Plan

4.5 Tests and Inspections

4.6 Responsibility for Tests and Inspections

4.7 Responsibility for Compliance

4.8 Failure Responsibility

4.8.1 Test Failure

4.8.2 Corrective Action Remedies

4.9 Test and Inspection Reports

5.0 PRESERVATION, PACKING, AND MARKING

6.0 NOTES

6.1 Potential Sources

6.2 Government and Commercial Document Sources

6.2.1 Government Documents

6.2.2 Commercial Documents

1.0 SCOPE

This specification describes the requirements for the procurement of the Reverse Osmosis (RO) Watermaker Plant, technical documentation and supporting equipment for the 225’ WLB Class Cutters (9 total plants) and the USCGC EAGLE (1 total plant). The purpose of the RO plant is to produce brominated, potable (drinking) quality water with salt concentrations less than 500 ppm from seawater with salt concentrations as high as 36,000 ppm at the rate no less than 4,000 gallons per day (gpd) for the 225’ and no less than 9,000 gpd for the EAGLE. This specification DOES NOT include installation of the equipment by the Vendor, but DOES include on-site technical support by the Vendor to ensure that the equipment is installed and functions correctly.

Component, documentation, and technical support items covered under this Procurement Specification are as follows:

a. RO Watermaker Plant Assembly

b. Technical Data (TD)

c. Data for Provisioning (DFP)

d. Technical Support

e. Onboard Repair Parts Kit

f. System Stock Parts Kit

2.0 APPLICABLE DOCUMENTS

The following documents form a part of this Specification to the extent specified herein. The documents listed are by title and effective date, unless otherwise documented. Commercial documents may be listed in the Department of Defense Index of Specifications and Standards (DODISS). To obtain the referenced documents, see Section 6.2.

2.1 Government Documents

2.1.1 Specifications, Military

a. MIL-DTL-24643C, Cables, Electrical, Low Smoke Halogen-Free, For Shipboard Use, General Specification, 2009.

2.1.2 Standards, Military

a. MIL-STD-1310H, Shipboard Bonding, Grounding and Other Techniques for Electromagnetic Compatibility and Safety, 2009.

2.2 Other Government Documents

2.2.1 Code of Federal Regulations (CFR)

a. Code of Federal Regulations (CFR), Title 46, Chapter I, Subchapter F, Part 56, Piping Systems and Appurtenances.

2.2.2 USCG Surface Forces Logistics Center (SFLC) Drawings

a. None

2.2.3 USCG Surface Forces Logistics Center (SFLC) Documents

a. Coast Guard Commandant Instruction (COMDTINST) M10360.3 (Series), Coatings and Color Manual.

b. D-084-0481 Rev A, Preservation, Packaging, and Marking

2.3 Commercial Documents

2.3.1 American Bureau of Shipping

a. Rules for Building and Classing High-Speed Craft (2014)

2.3.2 American Society for Quality Control (ASQC)

a. ANSI/ASQC 9001-2008, Quality Management Systems – Model for Quality Assurance in Design, Development, Production, Installation, and Servicing Requirements.

2.3.3 American Society of Testing and Materials (ASTM)

a. ASTM F1836M-97 (2007), Standard Specification for Stuffing Tubes, Nylon, and Packing Assemblies (Metric).

b. ASTM F1837M-97 (2007), Standard Specification for Heat-Shrink Cable Entry Seals (Metric).

c. ASTM F998-12 (2012), Standard Specification for Centrifugal Pump, Shipboard Use.

2.3.4 Institute of Electrical and Electronic Engineers (IEEE)

a. IEEE Standard 45, Recommended Practice and Electrical Installation on Shipboard, 2002

2.3.5 International Electrotechnical Commission (IEC)

a. IEC Standard 61131-3, System Hardware and Software Technical Requirements

International Organization for Standardization (ISO)

ISO 4406, Hydraulic Fluid Power, Method for coding the level of contamination by solid particles

2.3.6 National Electrical Manufacturers Association (NEMA)

a. NEMA 250-2008, Enclosures for Electrical Equipment (1000 Volts Maximum)

b. NEMA Standard ICS-1– Industrial Control and Systems (series), 2003

2.3.7 National Conference of Standards Laboratories (NCSL)

a. ANSI/NCSL Z540.3-2006, Requirements for the Calibration of Measuring and Test Equipment

2.3.8 Society of Naval Architects and Marine Engineers (SNAME)

a. T&R Bulletin 3-47, Guide for Sea Trials

b. T&R Bulletin 3-39, Guide for Shop and Installation Tests

2.4 Order of Precedence

In the event of a conflict between the text of this Specification and the references cited herein, this Specification takes precedence. The Vendor must notify the Contracting Officer (KO) in writing for a resolution of any ambiguity or conflict found in these Specifications prior to proceeding with any work.

3.0 REQUIREMENTS

The Vendor must provide all labor and material to provide a new Reverse Osmosis Desalination Plant (RO Plant). The US Coast Guard will install the new RO Desalination plant. Any materials, components, and labor sub-contracted in meeting the requirements herein are the responsibility of the Vendor.

3.1 Performance and General Requirements

3.1.1 General Requirements

All equipment interfaces for the RO plant shall be identified. Complete information for all interfaces including configuration, type, size, tolerances, movement, force and moment and any other pertinent information required shall be on drawings furnished. The vendor’s outline drawing shall include all maintenance, access and removal envelope dimensions required to properly service all equipment contained on the package. Piping connections to buyer piping shall be flanged where practical. All wiring on the skid shall be brought to a common junction box or boxes for interface to buyer wiring.

The RO plant shall consist of two separate identical units co-located on the same skid.

Each of the units shall be capable of providing, at a minimum, half the required total plant generation rate while the other is secured for maintenance or repair. The RO plant shall include the appropriate piping components (pumps, piping, fittings, flow meters, valves, check valves, relief valves, back flow preventers, pressure reducer, etc.) to ensure that the following requirements, as a minimum, are satisfied:

1. Isolating and draining the filter vessels to permit filter media replacement.

2. Protecting the brine, permeate, and high pressure seawater feed systems from over-pressurization.

3. Isolating the seawater feed to the RO plant.

4. Supplying and maintaining seawater feed pressure to the HP pump within the limits prescribed by the pump manufacturer.

5. Preventing the brine and permeate from back-flowing into the RO plant.

6. Measuring the permeate flow rate in GPM and the cumulative total of permeate in gallons.

7. Continuous venting for removal of entrained air from incoming feed.

3.1.2 Equipment Compliance

The RO plant shall be capable of producing water that is in compliance with World Health Organization (WHO) standards for drinking water. General WHO standards for acceptable drinking water quality are as follows in Table 1.

Table 1- WHO Drinking Water Standards

3.1.3 225’ WLB RO Plant Operational Requirements

a. Influent: Seawater with salt concentration as high as 36,000 ppm

b. Total Generating Capacity: at a minimum, generate a total of 4,000 GPD of potable water with salt concentration < 500 ppm, made up of two (2) identical units.

c. Minimum raw water temperature: 28 F.

d. Maximum raw water temperature: 113 F.

e. Nominal RO element pressure: 800 psi.

f. Max operating RO element pressure: 1000 psi.

g. Max. feed water residual chlorine: < 0.1 ppm.

h. PH range (short term for cleaning): 2-11 (1-12).

i. Bromine concentration (permeate): 0.7-2.7 ppm.

j. Bromine cartridge capacity: 55,000 gallons to 1 ppm.

k. Minimum permeate output: 2.8 gpm.

l. Fresh water flushing inlet: 19 gpm

m. Operate at a List (permanent): 15°

n. Operate at a Trim (fore and aft): 15°

o. Operate at a Pitch: ±10° (6 sec cycle)

p. Operate at a Roll: ±30° (12 sec cycle)

q. Electrical power available: 440V

3.1.4 225’ WLB RO Plant Dimensional and Weight Data (not to exceed)

a. Depth Install: 84.0 inches

b. Width Install: 62.0 inches

c. Height Install: 85.0 inches

3.1.5 327 WIX EAGLE RO Plant Operational Requirements

a. Influent: Seawater with salt concentration as high as 36,000 ppm

b. Total Generating Capacity: at a minimum, generate a total of 9,000 GPD of potable water with salt concentration < 500 ppm, made up of two (2) identical units.

c. Minimum raw water temperature: 28 F.

d. Maximum raw water temperature: 113 F.

e. Nominal RO element pressure: 800 psi.

f. Max operating RO element pressure: 1000 psi.

g. Max. feed water residual chlorine: < 0.1 ppm.

h. PH range (short term for cleaning): 2-11 (1-12).

i. Bromine concentration (permeate): 0.7-2.7 ppm.

j. Bromine cartridge capacity: 55,000 gallons to 1 ppm.

k. Minimum permeate output: 2.8 gpm.

l. Fresh water flushing inlet: 19 gpm

m. Operate at a List (permanent): 15°

n. Operate at a Trim (fore and aft): 15°

o. Operate at a Pitch: ±10° (6 sec cycle)

p. Operate at a Roll: ±30° (12 sec cycle)

q. Electrical power available: 440V

3.1.6 327 WIX EAGLE RO Plant Dimensional and Weight Data (not to exceed)

a. Depth Install: 164.0 inches

b. Width Install: 130.0 inches

c. Height Install: 100.0 inches

3.1.7 Cleanliness

a. After completion of testing and in preparation for preservation and shipping, all component, internal piping, surfaces of parts to be welded, and fluid connection points shall be cleaned, sealed and protected from entry of dirt and moisture.

3.2 Specific Requirements

3.2.1 Pre-Filtration

a. Strainer - The plants shall be equipped with duplex strainer to remove large particulate matter from the raw seawater sent to the plant. The duplex strainer shall be equipped with a differential pressure gauge and pre-filtration of the incoming feed seawater to 5 microns..

b. Cyclone separator or Filter - The plants shall be equipped with cyclone separator or filter designed to remove suspended solids with a specific gravity ≥

2.7 and a diameter ≥6 microns.

c. Filters - Additional two-stage pre-filtration shall be provided filter all particles ≥ 20 microns in diameter; and finally all particles ≥ 5 microns in diameter prior to water entering membranes.

3.2.2 Heater

a. The plants shall be equipped with a feed water heater that is utilized for low temperature seawater feed. This heater shall be designed and/or sized to raise the temperature of the inlet feed 4°F from a minimum of 28° F seawater to prevent freeze damage to the membranes and the formation of slush in the micron filters.

3.2.3 Product & Reject Flow Meters

a. The plants shall include flow meters that indicate, in gallons per minutehour (GPHM), both the product and reject water flow rate.

3.2.4 Remote Control and Monitoring

a. The plants shall be provided with output connections necessary to provide remote monitoring of all system parameters, including alarms. Additionally, the system shall provide terminal point connections to allow remote operation of the system dump valve.

b. The plants shall be controlled with a PLC based unit or in accordance with NEMA Standard ICS-1. If provided with a PLC controller, the PLC software must be developed in accordance with IEC 61131-3. The software source code must be installed on the hardware as well as provided to the Government in electronic and hard copy formats.

c. The PLC control system if provided must be furnished with all associated components required for installation and operation.

3.2.5 Product Monitoring System

a. The plants shall be supplied with a conductivity sensor which provides a signal to a water quality monitor. If the product water stream’s (permeate) total dissolved solids (TDS) is > 500 ppm, indicating poor water quality, the plant automatically diverts the permeate to rejection piping away from the potable water system. If permeate is < 500 ppm TDS, then permeate shall be discharged through the product outlet of the plant.

3.2.6 Brominator

a. The plants shall be supplied with an integral, operator adjustable, automatic proportioning brominator. Each bromine cartridge shall be rated for 55,000 gallon of permeate treatment and fully encased for safe and efficient handling.

b. The brominator shall be capable of processing the full capacity of the plant.

The following parameters apply:

I. Bromine concentration range: 0.7-2.7 ppm.

II. Normal Bromine concentration: 1 ppm.

3.2.7 Fresh Water Backflush

a. The plants shall be outfitted with a connection for potable water to backflush the plant to purge the seawater from the plant’s piping, filter housings and membranes for periods when the plant is secured. The backflush water should pass through a filter to remove any bromine and/or chlorine from the potable water supply.

3.2.8 Alarms and Warnings

a. Low Pressure - Alert user to low system pressure possibly indicating filter maintenance

b. High Salinity - Provide warning when reaches a predetermined salinity.

Setpoint for salinity should be capable of being varied

c. Oil Changes - monitor and record high pressure pump operating hours and provide indication when it should have oil changed

d. Membrane Cleaning - monitor and record how long membranes have been operating and indicate when they should be cleaned

e. Change Flush Filter - monitor and record the number of fresh water flush cycles completed and indicate when filter should be changed

3.2.9 Raw Water Supply

a. The plants shall be capable of a 35 15 feet head loss in the suction from a sea chest while maintaining the required raw water inlet pressure and flow.

3.2.10 Piping

a. All piping shall be copper-nickel, 316 stainless steel, or reinforced non-collapsing hose.

b. There shall NOT be any Ferrous piping, including galvanized steel used in any part of the plants piping.

c. All piping connections shall be ANSI flanges.

d. All piping, materials, and fittings must be in accordance with CFR Title 46, Chapter I, Subchapter F, Part 56, Piping Systems and Appurtenances.

3.2.11 Gauges

Gauges shall be commercially available, marine grade with an accuracy of 1 percent. Read outs shall be in PSI; however dual reading gauges (SI/metric) are acceptable. Gauges that are shop-installed on equipment and panels shall be mounted in such a manner that the supply tubing and gauge valve are protected from damage. Pressure gauges are to be stainless steel, glycerine filled, panel mounted, or digital type, and at a minimum shall display the following parameters:

a. Seawater Supply Pressure

b. Booster Pump Supply Pressure

c. High Pressure Pump discharge Pressure

d. RO Membrane Outlet Pressure

3.2.12 Reverse Osmosis Membranes

a. RO membranes must be thin film composite. The materials of construction are to be such that they are not subject to bacterial attack or hydrolysis at high or low pH.

3.2.13 Skid Requirements

a. The plant including the controls, pump and motor, drive assembly, control center and membrane, pressure vessels are to be mounted on a steel frame which is coated with a corrosion proof paint and is completely fabricated with all holes punched before fabrication to eliminate corrosion for the life of the plant.

3.2.14 Motor Control Center

a. A centralized motor control center shall be provided which shall control operation of:

a) Reverse Osmosis system and controls.

b) Ancillary components

The motor controls are to be housed in a NEMA 4 (NEMA STD 250) enclosure.

Local controls and conduit are to be rated NEMA 4. The RO plant including the controls, pump and motor, drive assembly, control center and membrane, pressure vessels are to be mounted on a steel frame which is coated with a corrosion proof paint and is completely fabricated with all holes punched before fabrication to eliminate corrosion for the life of the plant.

3.2.15 Fluids, Lubricants, and Gases

a. The Vendor shall provide a Schedule of Fluids, Lubricants, and Gases. This schedule shall include complete details of the type, quality, and quantity required.

This schedule shall also specify the cleanliness requirements of this material as supplied and as required for warranty. Preventive maintenance requirements including quantity and frequency shall be included as well as the “A. As shipped condition” of the various components shall be identifiedalso be included. When the Vendor’s material interfaces with ships similar fluids, lubricants, gases or other medium, requirements for the shipboard system shall be specified including flushing recommendations. All cleanliness of fluids, lubricants, gases or similar medium specifications shall be in accordance with national standards as applicable.

The fluids, lubricants, gases or similar mediums shall be readily available in US markets.

3.2.16 Pumps

a. Positive displacement pumps shall have relief valves in accordance with ABS guide for Building and Classing High Speed Craft, 2014, Part 4, Chapter 4, Section 1, Subsection 9.15.

b. Seawater pumps. Seawater pumps shall be in accordance with the requirements in ASTM F998-12. Abrasive separators shall be provided for seal water lines.

c. Centrifugal Water Pumps. Pumps operating at or near shut off shall be fitted with recirculation capability. Centrifugal pumps shall be provided with casing vents to remove air and drains to remove fluids.

3.2.17 Electrical Power Supply and Equipment

a. Electrical equipment, panels, pushbutton stations and termination boxes must be NEMA 4 (NEMA STD 250) enclosures or greater unless otherwise noted.

3.2.18 Cabling and Wiring

a. Cabling and wiring must be provided in accordance with IEEE 45 and MIL-

DTL-24643C.

b. Cable entry into electrical enclosures must use either nylon stuffing tubes per ASTM F 1836M or heat-shrink cable entry seals per ASTM F 1837M.

3.2.19 Electrical Bonding and Grounding

a. Electrical and electronic equipment bonding and grounding for personnel safety shall be in accordance with MIL-STD-1310H.

3.2.20 Identification and Labeling

a. A label plate must be permanently affixed to the plants. The plants shall be labeled with a corrosion resistant metal label plate with engraved information showing the following information as a minimum:

b. Manufacturer’s Model No.

c. Maximum Operating Pressure - XXX PSI

d. Operating Temperature Range - XX to XXX degrees F

e. Serial Number

f. Year Built

3.2.21 Resistance to Marine Environment

a. Any portion that requires painting shall be preserved per Commandant Instruction M10360.3C, Coatings and Color Manual unless the original coating treatment is specifically accepted by the Contracting Officer in advance.

3.3 Data Requirements

3.3.1 Technical Data (TD)

This section defines the requirements for the Vendor to provide TD necessary to integrate the Vendor’s equipment into the design of Coast Guard Cutters and to begin logistical support documentation. The TD identified herein must be provided with the Vendors proposal submission and will be evaluated for completeness.

The Vendor’s TD must include:

a. A unique assembly part number, nomenclature, and original equipment manufacturer (OEM) Commercial and Government Entity Code (CAGE) Code.

b. General arrangement drawings detailing overall dimensions; required maintenance area dimensions; locations, size and type of all mechanical, electrical, electronic, and other shipboard installation and operating interface requirements.

c. Overall component and system weight.

d. Fluid system diagrams identifying pressure and flow characteristics and requirements. Hydraulic system diagrams must specify the target contamination level limit in ISO 4406 format.

e. Equipment Manual, technical publication, and/or catalogue data that detailsing the installation requirements for each piece of equipment.

3.3.2 Data for Provisioning (DFP)

The Vendor must provide DFP for all components being supplied. DFP as defined herein must be provided after contract award. DFP includes drawings, technical manuals, catalog data and product specification sheets to allow the provisioning of a system or piece of equipment. The DFP for the base year only end item shall include all items listed below.

The Vendor must provide addendums to the DFP for each item during the option years.

The Vendor must put provisions in his lower-tier subcontracts and supply agreements requiring compliance with this Specification. The DFP that the Coast Guard requires from the Vendor’s subcontractors must be provided by the Vendor.

DFP supplied must include as a minimum:

a. A hierarchical listing of all components which can be assembled, re-assembled, and/or replaced. The listing must identify primary components and all supporting components/parts. Figure 1 provides an example of how to list information.

Figure 1: Example submission of DFP data for component hierarchy.

b. General arrangement and system diagrams.

Hierarchy # Major Components Quantity OEM OEM CAGE Part # Estimated Retail Cost Description

Number identifying the hierarchy of the components and sub-components.

Name of major components of the system. Should include at a minimum the items outlined in Spec Section 3.2 but may include additional items per your design. Should not include items such as valves, foundations, hardware, etc. Sub-components should be listed beneath and indented from their main assembly.

Number of each component.

Original Equipment Manufacturer that

USCG would contact to purchase a direct replacement part.

The Commercial and Government Entity (CAGE)

Code of the OEM.

Identifying number used by the vendor.

Estimated Retail Cost for purposes of planning maintenance and repairs.

Brief description of the component including purpose, interfaces and other information to assist with understanding the configuration of the system

Service Filter Assembly 2 Company X K1234 12345-AB-6 $17,000 Main assembly that filters the fuel service system.

1.1 Filter Separator 1 1 Company Y B5432 12345-AB-7A $4,300

One of two separators used in parallel as part of the service filter assembly

1.2 Filter Separator 2 1 Company Y B5432 12345-AB-7B $4,300

One of two separators used in parallel as part of the service filter assembly

c. Technical Manuals/Publications that completely describe the end item, end item’s equipment and/or piece parts; material, mechanical, electrical, dimensional characteristics, location, and their function within the assembly. The technical publications must include theory of operation, equipment and component set points and related technical information, disassembly procedures, recommended maintenance, maintenance and lay-up procedures, component repair and maintenance instructions, trouble shooting guide, parts schematic/line diagrams, and complete drawings and diagrams.

d. Illustrated Parts Breakdown - Identify parts associated with the equipment. An exploded illustrated parts breakdown must show the location of the parts. The parts list must identify the piece part of the illustration, quantity installed, nomenclature, designation, original manufacturer and manufacturer’s part number.

Part numbers are not required for common hardware available from multiple sources, if adequate descriptive data is provided. Parts data listed in the technical manual must be the same as listed on the hierarchical listing. If metric system components are provided, they must be so noted.

e. The shipboard test plan for the testing performed during Field Services, section 3.10.3.

f. The system stock parts list per section 3.6.

g. All special tools and test equipment required to maintain the end item.

h. A list of all software/licenses needed to accomplish diagnostic testing.

i. Delivery of preliminary DFP must be no later than sixty (60) days after contract award. The Coast Guard requires twenty-one (21) days to review DFP.

The Contracting Officer, or his representative, will provide written approval or recommendations for improvement. The Vendor will have forty-five (45) days to correct and resubmit if the initial delivery is disapproved.

j. Delivery of final DFP must be no later than concurrent with delivery of the first system.

3.3.3 Data Submission Format

Drawings must be submitted as electronic media. Electronic media must be in AutoCAD and at least Version 2009 or later. Where electronic media is submitted, it must be with the manufacturer’s permission to use the data on Coast Guard drawings. Text files must be provided in MICROSOFT WORD. Spreadsheets must be provided in MICROSOFT EXCEL. Documentation supplied as electronic media must be one (1) copy on a CD.

3.4 Technical Support

3.4.1 Training

The Vendor must provide onboard training of Cutter personnel for the first RO plant installed. Training may be performed during the support of other Field Services. Training must comprise operation and maintenance of the new equipment. The training must include but not be limited to:

a. Review of maintenance documentation

b. Review of start-up and operational procedures

c. Safety

d. Settings and adjustments

e. Checking and replacement of filters

f. Sampling and testing fluids

g. System filling

h. Interpretation of displayed sensor data

i. Emergency procedures

j. Troubleshooting

The Vendor must specify in the proposal a fixed daily rate for all labor and materials associated with providing training, along with the expected number of days to complete.

Other associated travel costs (air travel, car rental, etc) are not to be included in this rate.

Training materials must include the onboard technical documentation provided for the new equipment plus any additional training documents which must be provided by the Vendor and included in the training.

Representatives provided under this contract shall be regularly in the business of providing training services to system users and operators. The Contractor shall warrant and certify that all Technical Representatives are fully qualified and have experience working on this or similar type systems.

The Vendor must prepare and sign a statement regarding the completion or waiver of training services. The Contracting Officers Representative (COR) or his representative must obtain a release signature before departure of the Vendor or his representative. The Vendor must forward a copy of the signed release document to the Contracting Officer (KO), with a Commissioning Technical Report.

3.4.2 Field Services – Installation and Testing Assistance

The vendor must provide the services of a field service engineer/technician to assist during set-up, testing, commissioning, light-off, and adjustment for optimum performance of the equipment and system. Future warranty work will be performed as needed in accordance with the Contract.

Field service support will be performed at the U.S. Coast Guard Yard at Curtis Bay, Baltimore, MD.

The Vendor must specify in the proposal:

a. A fixed daily rate for all labor and materials associated with providing field services, along with the expected number of days to complete. Other associated travel costs (air travel, car rental, etc) are not to be included in this rate.

b. An additional day rate for any potential future field service support required outside of any required warranty work. The quoted rate must be good for one year after installation of the first system.

Representatives provided under this contract shall be regularly in the business of providing training services to system users and operators. The Contractor shall warrant and certify that all Technical Representatives are fully qualified and have experience working on this or similar type systems.

The Vendor must prepare and sign a statement regarding the completion or waiver of commissioning services. The COR must obtain a release signature before departure of the Vendor or his representative from the field service site. The Vendor must forward a copy of the signed release document to the Contracting Officer (KO), with a Commissioning Technical Report.

3.5 Onboard Repair Parts Kit

To allow the Government the opportunity to procure Onboard Repair Parts for the RO plant, the Vendor must provide a recommended onboard repair parts (OBRP) kit list. OBRP consist of items required to conduct 1 year’s worth of OEM recommended maintenance parts that unit personnel can perform without additional special tools or technical support. Typical onboard spare parts include filters, bulbs, belts, and other general consumable items. The recommended OBRP kit list must be provided with the proposal submission and must include the following data:

• OBRP Kit part number, CAGE Code, and complete kit cost.

• The Vendor must supply for each item in the OBRP kit, the OEM part number, CAGE Code, part description, National Stock Numbers for parts already identified in the Federal

Stock System, shelf life, special material/operating requirements, quantity, estimated retail cost.

3.6 System Stock Parts

The Vendor must provide a recommended system stock parts list spreadsheet. System stock parts are defined as material with delivery lead times over 45 days and manufacturer designated critical items. The system stock kit parts list must be provided with DFP after contract award and must include the OEM part number, CAGE Code, part description, National Stock Numbers for parts already identified in the Federal Stock System, shelf life, special material/operating requirements, quantity, individual part retail cost and complete kit cost. The Government reserves the right to order part quantities less than or greater than the Vendor provided parts list.

3.7 Deviation from Specification

Deviation from the Specifications will only be allowed if there is a direct benefit to the Government and the change has been authorized in writing, by the Contracting Officer. If the Vendor finds it necessary to change or depart from the applicable requirements of this Specification he must request permission to do so from the Contracting Officer (KO) at the earliest possible time. During the performance of the Contract, the Vendor must notify the Coast Guard within five (5) working days of any changes effecting equipment or part configurations.

Proposals submitted for design improvements to equipment or process to simplify or improve reliability and/or maintainability, and/or to improve performance, are encouraged. Requests by Vendors for changes, either with the proposal or after contract, must clearly describe the changes proposed and the reason for and the advantages of the changes proposed. Also to be included is a detailed list of additional costs or savings (if any) that would result. If the proposed change involves the substitution of another material or method for one specifically required, the complete Specification(s) covering the requested method or material must be submitted.

3.8 Provisioning Quality Control

The Vendor is responsible for the completeness and accuracy of all items provided under this Contract. The Government reserves the right to implement provisioning quality control which may include, but not be limited to:

a. Selective review of Vendor purchase orders and quotations to assure compliance with provisioning procedures.

b. Physical validation of installed components and equipments nameplate characteristics data against Vendor purchase orders, DFP, construction or equipment drawings, labels and markings of equipments or components validated.

3.9 Provisioning Conferences

Provisioning Conferences, if required, will be organized at the Contracting Officer’s discretion.

These conferences will only be called after normal attempts to resolve DFP discrepancies have been exhausted. The Vendor and his/her subcontractors as required must participate in these conferences. The Vendor must make complete technical data and the specific equipment being provisioned available for inspection.

During Provisioning Conferences held at the Vendor’s facilities, the Vendor must make all DFP available to a Government On-Site Provisioning Team in a centralized location. The centralized location must accommodate up to six (6) Government On-Site Provisioning Team members during normal business hours for a period of five (5) working days.

3.10 Tests, Inspections, and Reports

The Coast Guard reserves the right to witness any or all of tests performed. The Vendor must retain records of all tests and submit them to the Contracting Officers Representative (COR).

The performance of tests and the preparation of reports must follow the guidance of SNAME T&R Bulletin 3-39, Guide for Shop and Installation Tests. Equipment supplied by the Vendor that is currently certified to meet the operational and regulatory requirements defined herein (see Section 4.5) is not required to undergo First Article Testing.

3.10.1 First Article Testing (FAT)

If required, the initial ship set of the system that is furnished must undergo First Article Testing (FAT). The test procedure must be provided to the Contracting Officers Representative for review and approval prior to performing the FAT. A USCG representative will witness the test for First Article plant. A FAT report, including a description of test setup and procedure, photographs from two adjacent sides, logs of times for start and finish and any measurements taken during the test, must be provided.

3.10.2 Factory Testing (FT)

Each complete system supplied must be factory tested and inspected in accordance with the manufacturers quality assurance procedures. The testing and inspection must include but not be limited to the following:

a. Operation of the complete system for a minimum of four (4) hours

b. After operation, test water quality to standards in table 1.

c. Factory Test Procedure flow rates (GPMD) must be monitored and recorded every hour.

Factory Test reports, including a description of test setup and procedure, photographs from two adjacent sides, logs of times for start and finish and any measurements taken during the test, must be provided for each OWS tested.

3.10.3 Shipboard Test Plan

The Vendor must develop a Shipboard Test Plan for use by the installing activity for Shipboard Testing. The Shipboard Test Plan must fully address all features and capabilities of the equipment and must fully demonstrate the proper installation, startup, and operation of the equipment. This test plan must be submitted as part of the Data for Provisioning. Shipboard testing must include the testing requirements of SNAME T&R 3- 47 Guide for Sea Trials.

The Government will provide the labor and equipment for performance of the installation tests. Installation testing support by the Vendor must be provided as a part of the Field Services

3.11 Workmanship

All material and components must be of first quality in every respect and of new manufacture. No used materials or components will be permitted.

Work on all critical and or load bearing parts must only be performed by properly certified craftsmen. Certificates must be made available upon request.

4.0 QUALITY ASSURANCE

4.1 General

The Vendor must maintain an inspection system which must insure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements. The inspection system must be documented and available for review by the Coast Guard.

4.2 Records

The Vendor must maintain records of all tests and inspections. The records as a minimum must indicate the nature and number of observations made, the number and type of deficiencies found, and the corrective action taken. The Vendor must provide the CG Quality Assurance Inspector with completed copies of the certification testing results upon completion of testing. A copy of the test certification, including any tests by outside vendors or tests of subcontracted materials, must be provided to the Contracting Officer Representative (COR) and the quality assurance inspector when issued.

4.3 Calibration System

The Vendor must maintain a test equipment calibration program in compliance with ANSI/NCSL Z540.3-2006. The program must be documented and traceable to the National Institute of Standards (NIST).

4.4 Quality Assurance Plan

The Vendor must maintain a Quality Assurance Plan in accordance with ANSI/ASQC Q9001- 2008 which must insure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements. The inspection system must be documented and available for review by the Contracting Officer/Quality Assurance Representative.

4.5 Tests and Inspections

The tests and inspections as defined herein are the minimum required and are not intended to supplant any controls, examination, inspections or tests normally employed by the Vendor to assure the quality of the item in question. USCG Approved and current certified (IMO) equipment listed in the USCG Maritime Information Exchange (CGMIX) http://cgmix.uscg.mil/ are not required to undergo First Article Testing.

4.6 Responsibility for Tests and Inspections

The Vendor is responsible for the performance of all test and inspection requirements as specified herein. The Vendor must provide space, personnel, and test equipment for the conduct of all inspection requirements. All testing and inspections must be performed at the Vendor’s plant or at other facilities acceptable to the Coast Guard. The Vendor must notify the Contracting Officer in writing at least fourteen (14) calendar days prior to the performance of any inspections or testing. The Coast Guard reserves the rights to verify or have performed any of the inspections that are deemed necessary to assure that supplies and services conform to the prescribed requirements.

4.7 Responsibility for Compliance

The tests and inspections identified herein must become part of the Vendor’s overall inspection system or quality program. The absence of any test or inspection requirement in the Specification will not relieve the Vendor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract. Sampling for quality conformance does not authorize submission of known defective material (either indicated or actual) nor does it commit the government to acceptance of defective material.

http://cgmix.uscg.mil/�

4.8 Failure Responsibility

4.8.1 Test Failure

If the specified item fails to pass any inspection/test the Vendor must provide a Corrective Action Report (CAR) to document the failure and the recommended fix to the Contracting Officer. If approved, the corrective action on the materials or processes must be taken in accordance with this Section.

4.8.2 Corrective Action Remedies

a. The Contracting Officer (KO) reserves the right to totally reject any failed item without considering any suggested corrective action.

b. The inspection/test must be discontinued until all corrective action has been taken.

c. After all corrective actions have been taken the inspection/test must be continued or repeated at the option of the Contracting Officer.

d. Acceptance must be withheld until re-inspection has been shown that the corrective action was successful and the item satisfactorily passes all inspections and tests.

e. All corrective actions must be documented as part of the Vendor’s inspection system and submitted for approval to the Contracting Officer.

f. Each CAR must include, but not be limited to the cause of each defect, corrective action suggested, and the steps taken to prevent a recurrence of each defect.

4.9 Test and Inspection Reports

One (1) electronic copy of any required test, inspection, or tolerance check must be sent to the Contracting Officers Representative. A copy of any test, inspection or tolerance report must be turned over to the Quality Assurance Representative upon arrival at the Vendor’s plant.

5.0 PRESERVATION, PACKING, AND MARKING

a. After completion of testing and in preparation for preservation and shipping, all equipment plant internal piping, and fluid connection points must be cleaned, sealed and protected from entry of dirt and moisture.

b. The Vendor must prepare a Preservation, Packaging and Marking Plan in accordance with Section 4 of SFLC-D-084-0481, Equipment Unit Preservation, Packing and Marking. The plan must be provided to the COR and discussed prior to the preservation, packaging and marking of the first delivery. The plan must describe the proposed preservation and packaging methods for the equipment unit and spare parts. The plan must identify all proposed markings of the packages.

c. The equipment unit and parts must be preserved, packaged and marked for shipping in accordance with sections 3.3-3.4 of SFLC-D-084-0481. The equipment unit and parts must be packaged suitable for shipment, temporary storage uncovered in the weather, and then suitable for reshipment by the Government (within CONUS) to the installing activity.

d. The COR reserves the right to inspect or review the preservation, packaging and marking of all units, associated components, and parts, prior to release for shipment.

6.0 NOTES

6.1 Potential Sources

Examples of manufacturers meeting the technical requirements of this Specification are as follows but are not limited to the following:

a. Parker Village Marine Reverse Osmosis Purification Systems 2000 W. 135th St., Gardena, CA 90249

(800) 421-4503/(310) 516-9911 Fax: (310) 538-4038 East Coast Facility 804 SE 17th St. Causeway, Ft. Lauderdale, FL 33316

(800) 625-8802/ (954) 523-4900 Fax: (954) 523-2920 West Coast Facility 2540 Shelter Island Drive, Suite B, San Diego, CA 92106

(800) 774-9292/(619) 226-4199 www.villagemarine.com E-mail: tecsupport@villagemarine.com

b. Compass Water Solutions 1732 McGaw Avenue Irvine, California 96214 U.S.A.

Tel: 949-222-5777 Fax: 949-222-5770 info@compasswater.com

c. Pure Aqua 2230 S. Huron Dr.

Santa Ana, CA 92704 Tel: 714-432-9996 www.pureaqua.com mailto:info@compasswater.com� http://www.pureaqua.com/�

d. Applied Membranes, Inc.

2325 Cousteau Ct.

Vista, CA 92081 Tel: 760-727-3711 www.appliedmembranes.com

e. MECO 12505 Reed Rd. Suite 100 Sugar Land, TX 77478 Tel: 281-276-7600 www.meco.com

6.2 Government and Commercial Document Sources

6.2.1 Government Documents

a. DOD & Navy Publications and Forms (Other Than DODISS) Naval Publication and Forms Center 5801 Tabor Ave.

Philadelphia, PA. 19120 215-697-2000

b. Specification and Standards (DODISS Documents) Standardizations Document Order Desk 700 Robbins Avenue Building #4, Section D Philadelphia, PA. 19111-5094 215-697-1187 http://assist.daps.dla.mil/quicksearch/

c. USCG Surface Forces Logistics Center 2401 Hawkins Point Road Baltimore, MD 21226-5000 ATTN: ISVS Section 410-762-6905

d. Code of Federal Regulations (CFR) U.S. Government Printing Office 732 N. Capitol Street, NW Washington, DC 20401 866-512-1800 http://www.gpoaccess.gov/cfr/index.html http://www.appliedmembranes.com/� mailto:info@compasswater.com� http://assist.daps.dla.mil/quicksearch/� http://www.gpoaccess.gov/cfr/index.html�

6.2.2 Commercial Documents

a. American Bureau of Shipping 16855 Northchase Drive Houston, TX 77060 281-877-5800

b. American National Standards Institute (ANSI) 1430 Broadway New York, NY 10018 212-642-4900

c. American Society for Quality Control (ASQC) 600 North Plankinton Avenue Milwaukee, Wisconsin 53203 800-248-1946

FAX 414-272-1734

d. American Society for Testing & Materials (ASTM) 100 Barr Harbor Drive West Conshohocken, PA. 19428-2959 610-832-9585

FAX 610-832-9555

e. IEC Regional Centre for North America (IEC-ReCNA) 446 Main Street, 16th Floor Worcester, MA 01608 508 755 5663

FAX: 508 755 5669

f. Institute of Electrical and Electronics Engineers (IEEE) 3 Park Avenue, 17th Floor New York, NY 10016-5997 212-299-5585

g. International Organization for Standardization (ISO) 1, ch. de la Voie-Creuse, Case postale 56 CH-1211 Geneva 20, Switzerland 41-22-749-01-11 Fax 41-22-733-34-30 h.g. National Conference of Standards Laboratories (NCSL) 2995 Wilderness Place, Suite 107 Boulder, Colorado 80301-5404 303 - 440-3339

FAX 303 - 440-3384

i.h. National Electrical Manufacturers Association (NEMA) 1300 North 17th Street Suite 1847 Rosslyn, Virginia 22209 703-841-3200 Fax: 703-841-5900 j.i. The Society of Naval Architects and Marine Engineers (SNAME) 601 Pavonia Avenue Jersey City, New Jersey 07306 800-798-2188 Fax 201-798-4975

2.4 Order of Precedence