RFP.pdf

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government

Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute

Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or

Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for

Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman:

solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the

OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:

COMMANDANT (CG-9131)

U S COAST GUARD

OMBUDSMAN PROGRAM FOR AGENCY PROTESTS

2100 2ND ST SW STOP 7112

WASHINGTON DC 20593-7112

The Ombudsman Hotline telephone number is 202.372.3695.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (Rev. 3/2011)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA – FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

211404B16513004

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

HSCG40-14-R-60661

6. SOLICITATION

ISSUE DATE

11 Dec. 2013

7. FOR

SOLICITATION

INFORMATION

CALL:

a. NAME

Ashley Fetherman

b. TELEPHONE NUMBER (no collect calls)

410-762-6978

8. OFFER DUE DATE/

LOCAL TIME

10 Jan. 2014, 1:00PM EST

9. ISSUED BY CODE 75174

Commanding Officer

USCG Surface Forces Logistics Center

C&P3, Shared Services Division

Attn: Ashley Fetherman

707 E. Ordnance Road

Baltimore, MD 21226

E-mail: Ashley.A.Fetherman@uscg.mil

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: %FOR:

SMALL BUSINESS WOMEN-OWNED SMALL

BUSINESS (WOSB)

HUBZONE SMALL NAICS:

BUSINESS ECONOMICALLY DISADVANTAGED 811310

WOMEN-OWNED SMALL (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED SIZE STANDARD:

SMALL BUSINESS 8(A) $7 Mil.

11. DELIVERY FOR FOB

DESTINATION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT

TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER DPAS (15

CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

See Description of Supplies/Services

16. ADMINISTERED BY CODE

Same as block 9

17a. CONTRACTOR/ CAGE CODE FACILITY

OFFEROR CODE

DUNS No.

TELEPHONE NO:

FAX NO:

18a. PAYMENT WILL BE MADE BY CODE

U.S. Coast Guard Yard

P.O. Box 4122

Chesapeake, VA 23327-4122

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

To establish a Requirements Contract, containing one Base Year and four one-year Options, for overhauls and installation support for the

140’ WTGB TECO-Westinghouse motors in accordance with this solicitation and the attached Statement of Work (SOW).

25. ACCOUNTING AND APPROPRIATION DATA

TO BE INCLUDED ON INDIVIDUAL DELIVERY ORDERS

26. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 & 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND

RETURN --- COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO

FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO

THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE

OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SINGATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER

ASHLEY FETHERMAN

31c. DATE SIGNED

TABLE OF CONTENTS

DESCRIPTION: PAGE(S)

Standard Form 1449 (SF1449) 1

Table of Contents 2 Addendum to Standard Form 1449:

Blocks 19 – 26, Schedule of Supplies/Services 3-20 Block 15, Deliveries of Performance 21-24 Contract Administration Data 25-26 Special Contract Requirements 27-29

Addendum to FAR Clause 52.212-4, Contract Terms and Conditions – 30-36 Commercial Items

FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement 37-42

Statutes or Executive Orders – Commercial Items

Addendum to FAR Clause 52.212-1, Instructions to Offerors – 43-45

Commercial Items

FAR Clause 52.212-3 – Offeror Representations and Certifications – 46-58

Commercial Items

ATTACHMENTS:

Attachment I: Statement of Work (SOW) Attachment II: SFLC Specification No. D-084-0481 Rev. B, Preservation, Packaging, and Marking Attachment III: Contractor’s Report of Government Furnished Property

Addendum to Blocks 19 through 26

Schedule of Supplies and Services

TYPE OF CONTRACT

This is a firm, fixed price Requirements Type Contract with one (1) Base Year and four (4) Option Years. A

Requirements Type Contract is defined in FAR Clause 52.216-21 (Oct 1995).

ORDERING

Any supplies or services to be furnished under this contract shall be ordered by issuance of delivery orders by the following activity:

U.S. Coast Guard – Surface Forces Logistics Center

Shared Services Division (C&P3)

707 E. Ordnance Road, Suite 410

Baltimore, MD 21226

Refer to FAR Clause 52.216-18 Ordering, for additional information.

OPTIONS

Each Option extending the term of this Contract shall be for a period of one (1) year from the effective date of each Option and shall be issued in accordance with FAR 52.217-9 (Mar 2000).

QUANTITIES

The quantities shown for all Contract Line Item Numbers (CLIN’s) in the Schedule of Supplies and Services reflect the estimated quantities to be ordered for the Base and each Option Year.

BLOCKS 25 AND 26

Accounting and Appropriation Data and the total award amount ($) shall be included on each individually funded delivery order.

PROPOSALS:

Failure to read the Statement of Work or contract in its entirety will not relieve the Contractor from the responsibility of adhering to contract requirements, including the delivery schedule.

Mailed and e-mailed proposals will be accepted. Faxed proposals will not be accepted. E-mailed proposals may be sent to the Contracting Officer at Ashley.A.Fetherman@uscg.mil and must not exceed 5 MB. All Contractors are responsible for verifying receipt of their proposals. The SF-1449, as well as any Amendments to the Solicitation, must be completed and signed/dated by the Offeror.

mailto:Ashley.A.Fetherman@uscg.mil

SCHEDULE OF SUPPLIES AND SERVICES

Base Year

CLIN Description Unit Price: Est.

Qty.

Total Price: Bid Factor:

0001 Field Assembly Rewind – (Mod “A” only)

[REQUIRED]:

The contractor shall replace the mod “A” stator components with the mod “B” designed components, including the following:

Rebuild pole assemblies for 6 slot, mod “B” design

Rewind compensating and commutating windings to mod “B” design

Update compensating and commutating winding connection joint to 90º mod “B” design

Accomplish all rewinds to current OEM standards

Clean, test and condition field assembly

1 EA

N/A

0002 Field Assembly clean, inspect, test, and condition (Mod “B” only) [REQUIRED]:

The contractor shall clean, inspect and test the field assembly, including all windings, mountings and brush riggings. Upon satisfactory testing, the field assembly is reconditioned.

Clean field assembly

Perform inspection/testing of all windings and rigging assemblies

Re-shim pole assemblies

0 EA

For Eval.

Purposes, include a unit price for 1 each

$0.00

0003 Armature clean, test, inspect, and condition [Mod’s “A” and “B”) [REQUIRED]:

The contractor shall clean, inspect, and test the armature. Upon satisfactory testing, the armature is reconditioned.

Clean armature

Perform inspection/testing

Lathe testing

Condition armature

0004 Armature Rewind (Mod’s “A” and “B”)

[OPTIONAL]:

The contractor shall rewind the armature assembly if test results determine a rewind is necessary. The work includes the following items:

Rewind armature to 100% equalization

Clean, test and condition armature assembly

0.25

0005 Commutator Repair (Mod’s “A” and “B”)

[OPTIONAL]:

The contractor shall repair the commutator if test results determine a repair is necessary. The work includes the following items:

Repair commutator to OEM standards

Clean, test and condition commutator

0.15

0006 Motor Assembly Testing (Mod’s “A” and “B”)

[OPTIONAL]:

The contractor shall perform final testing and adjustments to the assembled main propulsion motor. Upon satisfactory testing, the motor is disassembled and testing is complete. This line item will be exercised at the Coast Guard’s discretion.

Assemble motor assembly

Measure and adjust air gaps

Perform neutral alignment of brushes

Perform operational testing

Disassemble motor assembly

0007 Preservation, Packaging, and Marking

[REQUIRED]:

The contractor shall preserve, package, mark, and ship all portions of the motor assembly.

Package armature, stator halves and all motor components

Mark the armature and stator halves in accordance with SFLC-D-084-0481

Bar coding in accordance with SFLC-D-000- 0100 shall be used

Ship to destination

0008 On-site Installation Support [OPTIONAL]:

The contractor shall provide on-site technical assistance during motor reinstallation at the Coast Guard Yard (Baltimore, MD). This CLIN does not include travel costs, which shall be reimbursed based on Federal Travel Regulations and the effective GSA per diem rates.

Fixed Hourly Labor Rate:

Est.

Hours

Total:

N/A

0009 Growth Work [OPTIONAL]:

This line item covers any necessary, in-scope repairs, testing, or work that will vary based on the condition of the motors and is not otherwise included in the above CLIN’s (See pg.’s 28-29).

Work shall only be accomplished with an approved Corrective Action Report, at the fixed composite labor rate

The Corrective Action Report shall be in accordance with section 3.4.3

Fixed Hourly Labor Rate:

N/A N/A N/A

0010 Weekly Progress Reports (for each motor)

NSP* 1 EA NSP N/A

0011 Condition Found Reports (CFR’s), including all Test Data and any applicable Corrective Action Reports

NSP 1 EA NSP N/A

0012 Final Report

NSP 1 EA NSP N/A

0013 Contractor Report of Government Property (GFP), DHS Form 700-05 NSP 1EA NSP N/A

0014 Supply Discrepancy Report (SDR):

http://www.uscg.mil/SFLC/PROCSDR.ASP NSP 1 EA NSP N/A

*Not Separately Priced (NSP)

Note:

For evaluation purposes, the above bid factors shall be applied to CLIN’s 0004, 0005, and 0006. These bid factors reflect the Government’s estimate for probability of executing the CLIN’s, which will be contingent upon the condition of the individual motors. CLIN 0005 shall only be executed if CLIN 0004 is being executed.

To apply the bid factor, the offeror shall multiply the bid factor by the total estimated price for the respective CLIN and add all CLIN’s together, excluding any CLIN’s for 0 each, to arrive at the Base Year Total.

Travel:

The costs for transportation, lodging, meals and incidental expenses incurred by the Contractor’s personnel while performing CLIN 0008, installation support, under the resultant contract shall be reimbursed in accordance with Federal Travel Regulations, FAR Subpart 31.205-46 utilizing GSA Federal Per Diem Rates. A quotation for estimated travel expenses may be requested prior to issuance of a task order that includes travel.

All travel receipts in excess of $75 shall be provided to the Contract Administrator with each invoice in accordance with FAR 31.205-46(a)(3)(iv).

BASE YEAR TOTAL (including bid factors): $___________ http://www.uscg.mil/SFLC/PROCSDR.ASP

First Option Year

CLIN Description Unit Price: Est.

Qty.

Total Price: Bid Factor:

1001 Field Assembly Rewind – (Mod “A” only)

[REQUIRED]:

The contractor shall replace the mod “A” stator components with the mod “B” designed components, including the following:

Rebuild pole assemblies for 6 slot, mod “B” design

Rewind compensating and commutating windings to mod “B” design

Update compensating and commutating winding connection joint to 90º mod “B” design

Accomplish all rewinds to current OEM

1002 Field Assembly clean, inspect, test, and condition (Mod “B” only) [REQUIRED]:

The contractor shall clean, inspect and test the field assembly, including all windings, mountings and brush riggings. Upon satisfactory testing, the field assembly is reconditioned.

Clean field assembly

Perform inspection/testing of all windings and rigging assemblies

1003 Armature clean, test, inspect, and condition [Mod’s “A” and “B”) [REQUIRED]:

The contractor shall clean, inspect, and test the armature. Upon satisfactory testing, the armature is reconditioned.

Clean armature

Perform inspection/testing

2 EA

1004 Armature Rewind (Mod’s “A” and “B”)

[OPTIONAL]:

The contractor shall rewind the armature assembly if test results determine a rewind is necessary. The work includes the following items:

1005 Commutator Repair (Mod’s “A” and “B”)

[OPTIONAL]:

The contractor shall repair the commutator if test results determine a repair is necessary. The work includes the following items:

1006 Motor Assembly Testing (Mod’s “A” and “B”)

[OPTIONAL]:

The contractor shall perform final testing and adjustments to the assembled main propulsion motor. Upon satisfactory testing, the motor is disassembled and testing is complete. This line item will be exercised at the Coast Guard’s discretion.

Assemble motor assembly

Measure and adjust air gaps

Perform neutral alignment of brushes

1007 Preservation, Packaging, and Marking

[REQUIRED]:

The contractor shall preserve, package, mark, and ship all portions of the motor assembly.

Package armature, stator halves and all motor components

Mark the armature and stator halves in accordance with SFLC-D-084-0481

Bar coding in accordance with SFLC-D-000-

1008 On-site Installation Support [OPTIONAL]:

The contractor shall provide on-site technical assistance during motor reinstallation at the Coast Guard Yard (Baltimore, MD). This CLIN does not include travel costs, which shall be reimbursed based on Federal Travel Regulations and the effective GSA per diem rates.

Fixed Hourly Labor Rate:

Est.

Hours

Total:

N/A

1009 Growth Work [OPTIONAL]:

This line item covers any necessary, in-scope repairs, testing, or work that will vary based on the condition of the motors and is not otherwise included in the above CLIN’s.

Work shall only be accomplished with an approved Corrective Action Report, at the fixed composite labor rate

The Corrective Action Report shall be in accordance with section 3.4.3

Fixed Hourly Labor Rate:

N/A N/A N/A

1010 Weekly Progress Reports (for each motor)

NSP 1 EA NSP N/A

1011 Condition Found Reports (CFR’s), including all Test Data and any applicable Corrective Action Reports

NSP 1 EA NSP N/A

1012 Final Report

NSP 1 EA NSP N/A

1013 Contractor Report of Government Property (GFP), DHS Form 700-05 NSP 1EA NSP N/A

1014 Supply Discrepancy Report (SDR):

For evaluation purposes, the above bid factors shall be applied to CLIN’s 1004, 1005, and 1006. These bid factors reflect the Government’s estimate for probability of executing the CLIN’s, which will be contingent upon the condition of the individual motors. CLIN 1005 shall only be executed if CLIN 1004 is being executed.

To apply the bid factor, the offeror shall multiply the bid factor by the total estimated price for the respective CLIN and add all CLIN’s together to arrive at the First Option Year Total.

Travel:

The costs for transportation, lodging, meals and incidental expenses incurred by the Contractor’s personnel while performing CLIN 1008, installation support, under the resultant contract shall be reimbursed in accordance with Federal Travel Regulations, FAR Subpart 31.205-46 utilizing GSA Federal Per Diem Rates. A quotation for estimated travel expenses may be requested prior to issuance of a task order that includes travel.

All travel receipts in excess of $75 shall be provided to the Contract Administrator with each invoice in

FIRST OPTION YEAR TOTAL (including bid factors): $___________

Second Option Year

Total Price: Bid Factor:

2001 Field Assembly Rewind – (Mod “A” only)

[REQUIRED]:

The contractor shall replace the mod “A” stator components with the mod “B” designed components, including the following:

Rebuild pole assemblies for 6 slot, mod “B” design

Rewind compensating and commutating windings to mod “B” design

Update compensating and commutating winding connection joint to 90º mod “B” design

Accomplish all rewinds to current OEM

2002 Field Assembly clean, inspect, test, and condition (Mod “B” only) [REQUIRED]:

The contractor shall clean, inspect and test the field assembly, including all windings, mountings and brush riggings. Upon satisfactory testing, the field assembly is reconditioned.

Clean field assembly

Perform inspection/testing of all windings and rigging assemblies

2003 Armature clean, test, inspect, and condition [Mod’s “A” and “B”) [REQUIRED]:

The contractor shall clean, inspect, and test the armature. Upon satisfactory testing, the armature is reconditioned.

Clean armature

Perform inspection/testing

2004 Armature Rewind (Mod’s “A” and “B”)

[OPTIONAL]:

The contractor shall rewind the armature assembly if test results determine a rewind is necessary. The work includes the following items:

2005 Commutator Repair (Mod’s “A” and “B”)

[OPTIONAL]:

The contractor shall repair the commutator if test results determine a repair is necessary. The work includes the following items:

2006 Motor Assembly Testing (Mod’s “A” and “B”)

[OPTIONAL]:

The contractor shall perform final testing and adjustments to the assembled main propulsion motor. Upon satisfactory testing, the motor is disassembled and testing is complete. This line item will be exercised at the Coast Guard’s discretion.

Assemble motor assembly

Measure and adjust air gaps

Perform neutral alignment of brushes

2007 Preservation, Packaging, and Marking

[REQUIRED]:

The contractor shall preserve, package, mark, and ship all portions of the motor assembly.

Package armature, stator halves and all motor components

Mark the armature and stator halves in accordance with SFLC-D-084-0481

Bar coding in accordance with SFLC-D-000-

2008 On-site Installation Support [OPTIONAL]:

The contractor shall provide on-site technical assistance during motor reinstallation at the Coast Guard Yard (Baltimore, MD). This CLIN does not include travel costs, which shall be reimbursed based on Federal Travel Regulations and the effective GSA per diem rates.

Fixed Hourly Labor Rate:

Est.

Hours

Total:

N/A

2009 Growth Work [OPTIONAL]:

This line item covers any necessary, in-scope repairs, testing, or work that will vary based on the condition of the motors and is not otherwise included in the above CLIN’s.

Work shall only be accomplished with an approved Corrective Action Report, at the fixed composite labor rate

The Corrective Action Report shall be in accordance with section 3.4.3

Fixed Hourly Labor Rate:

N/A N/A N/A

2010 Weekly Progress Reports (for each motor)

NSP 1 EA NSP N/A

2011 Condition Found Reports (CFR’s), including all Test Data and any applicable Corrective Action Reports

NSP 1 EA NSP N/A

2012 Final Report

NSP 1 EA NSP N/A

2013 Contractor Report of Government Property (GFP), DHS Form 700-05 NSP 1EA NSP N/A

2014 Supply Discrepancy Report (SDR):

For evaluation purposes, the above bid factors shall be applied to CLIN’s 2004, 2005, and 2006. These bid factors reflect the Government’s estimate for probability of executing the CLIN’s, which will be contingent upon the condition of the individual motors. CLIN 2005 shall only be executed if CLIN 2004 is being executed.

To apply the bid factor, the offeror shall multiply the bid factor by the total estimated price for the respective CLIN and add all CLIN’s together to arrive at the Second Option Year Total.

Travel:

The costs for transportation, lodging, meals and incidental expenses incurred by the Contractor’s personnel while performing CLIN 2008, installation support, under the resultant contract shall be reimbursed in accordance with Federal Travel Regulations, FAR Subpart 31.205-46 utilizing GSA Federal Per Diem Rates. A quotation for estimated travel expenses may be requested prior to issuance of a task order that includes travel.

All travel receipts in excess of $75 shall be provided to the Contract Administrator with each invoice in

SECOND OPTION YEAR TOTAL (including bid factors): $___________

Third Option Year

Total Price: Bid

Factor:

3001 Field Assembly Rewind – (Mod “A” only)

[REQUIRED]:

The contractor shall replace the mod “A” stator components with the mod “B” designed components, including the following:

Rebuild pole assemblies for 6 slot, mod “B” design

Rewind compensating and commutating windings to mod “B” design

Update compensating and commutating winding connection joint to 90º mod “B” design

Accomplish all rewinds to current OEM

3002 Field Assembly clean, inspect, test, and condition (Mod “B” only) [REQUIRED]:

The contractor shall clean, inspect and test the field assembly, including all windings, mountings and brush riggings. Upon satisfactory testing, the field assembly is reconditioned.

Clean field assembly

Perform inspection/testing of all windings and rigging assemblies

0 EA

For Eval.

Purposes, include a unit price for 1 each

$0.00

3003 Armature clean, test, inspect, and condition [Mod’s “A” and “B”) [REQUIRED]:

The contractor shall clean, inspect, and test the armature. Upon satisfactory testing, the armature is reconditioned.

Clean armature

Perform inspection/testing

3004 Armature Rewind (Mod’s “A” and “B”)

[OPTIONAL]:

The contractor shall rewind the armature assembly if test results determine a rewind is necessary. The work includes the following items:

3005 Commutator Repair (Mod’s “A” and “B”)

[OPTIONAL]:

The contractor shall repair the commutator if test results determine a repair is necessary. The work includes the following items:

3006 Motor Assembly Testing (Mod’s “A” and “B”)

[OPTIONAL]:

The contractor shall perform final testing and adjustments to the assembled main propulsion motor. Upon satisfactory testing, the motor is disassembled and testing is complete. This line item will be exercised at the Coast Guard’s discretion.

Assemble motor assembly

Measure and adjust air gaps

Perform neutral alignment of brushes

3007 Preservation, Packaging, and Marking

[REQUIRED]:

The contractor shall preserve, package, mark, and ship all portions of the motor assembly.

Package armature, stator halves and all motor components

Mark the armature and stator halves in accordance with SFLC-D-084-0481

Bar coding in accordance with SFLC-D-000-

3008 On-site Installation Support [OPTIONAL]:

The contractor shall provide on-site technical assistance during motor reinstallation at the Coast Guard Yard (Baltimore, MD). This CLIN does not include travel costs, which shall be reimbursed based on Federal Travel Regulations and the effective GSA per diem rates.

Fixed Hourly Labor Rate:

Est.

Hours

Total:

N/A

3009 Growth Work [OPTIONAL]:

This line item covers any necessary, in-scope repairs, testing, or work that will vary based on the condition of the motors and is not otherwise included in the above CLIN’s.

Work shall only be accomplished with an approved Corrective Action Report, at the fixed composite labor rate

The Corrective Action Report shall be in accordance with section 3.4.3

Fixed Hourly Labor Rate:

N/A N/A N/A

3010 Weekly Progress Reports (for each motor)

NSP 1 EA NSP N/A

3011 Condition Found Reports (CFR’s), including all Test Data and any applicable Corrective Action Reports

NSP 1 EA NSP N/A

3012 Final Report

NSP 1 EA NSP N/A

3013 Contractor Report of Government Property (GFP), DHS Form 700-05 NSP 1EA NSP N/A

3014 Supply Discrepancy Report (SDR):

For evaluation purposes, the above bid factors shall be applied to CLIN’s 3004, 3005, and 3006. These bid factors reflect the Government’s estimate for probability of executing the CLIN’s, which will be contingent upon the condition of the individual motors. CLIN 3005 shall only be executed if CLIN 3004 is being executed.

To apply the bid factor, the offeror shall multiply the bid factor by the total estimated price for the respective CLIN and add all CLIN’s together, excluding any CLIN’s for 0 each, to arrive at the Third Option Year Total.

Travel:

The costs for transportation, lodging, meals and incidental expenses incurred by the Contractor’s personnel while performing CLIN 3008, installation support, under the resultant contract shall be reimbursed in accordance with Federal Travel Regulations, FAR Subpart 31.205-46 utilizing GSA Federal Per Diem Rates. A quotation for estimated travel expenses may be requested prior to issuance of a task order that includes travel.

All travel receipts in excess of $75 shall be provided to the Contract Administrator with each invoice in

THIRD OPTION YEAR TOTAL (including bid factors): $___________

Fourth Option Year

CLIN Description Unit Price: Est.

Qty.

Total Price: Bid Factor:

4001 Field Assembly Rewind – (Mod “A” only)

[REQUIRED]:

The contractor shall replace the mod “A” stator components with the mod “B” designed components, including the following:

Rebuild pole assemblies for 6 slot, mod “B” design

Rewind compensating and commutating windings to mod “B” design

Update compensating and commutating winding connection joint to 90º mod “B” design

Accomplish all rewinds to current OEM

4002 Field Assembly clean, inspect, test, and condition (Mod “B” only) [REQUIRED]:

The contractor shall clean, inspect and test the field assembly, including all windings, mountings and brush riggings. Upon satisfactory testing, the field assembly is reconditioned.

Clean field assembly

Perform inspection/testing of all windings and rigging assemblies

4003 Armature clean, test, inspect, and condition [Mod’s “A” and “B”) [REQUIRED]:

The contractor shall clean, inspect, and test the armature. Upon satisfactory testing, the armature is reconditioned.

Clean armature

Perform inspection/testing

4004 Armature Rewind (Mod’s “A” and “B”)

[OPTIONAL]:

The contractor shall rewind the armature assembly if test results determine a rewind is necessary. The work includes the following items:

4005 Commutator Repair (Mod’s “A” and “B”)

[OPTIONAL]:

The contractor shall repair the commutator if test results determine a repair is necessary. The work includes the following items:

4006 Motor Assembly Testing (Mod’s “A” and “B”)

[OPTIONAL]:

The contractor shall perform final testing and adjustments to the assembled main propulsion motor. Upon satisfactory testing, the motor is disassembled and testing is complete. This line item will be exercised at the Coast Guard’s discretion.

Assemble motor assembly

Measure and adjust air gaps

Perform neutral alignment of brushes

4007 Preservation, Packaging, and Marking

[REQUIRED]:

The contractor shall preserve, package, mark, and ship all portions of the motor assembly.

Package armature, stator halves and all motor components

Mark the armature and stator halves in accordance with SFLC-D-084-0481

Bar coding in accordance with SFLC-D-000-

4008 On-site Installation Support [OPTIONAL]:

The contractor shall provide on-site technical assistance during motor reinstallation at the Coast Guard Yard (Baltimore, MD). This CLIN does not include travel costs, which shall be reimbursed based on Federal Travel Regulations and the effective GSA per diem rates.

Fixed Hourly Labor Rate:

Est.

Hours

Total:

N/A

4009 Growth Work [OPTIONAL]:

This line item covers any necessary, in-scope repairs, testing, or work that will vary based on the condition of the motors and is not otherwise included in the above CLIN’s.

Work shall only be accomplished with an approved Corrective Action Report, at the fixed composite labor rate

The Corrective Action Report shall be in accordance with section 3.4.3

Fixed Hourly Labor Rate:

N/A N/A N/A

4010 Weekly Progress Reports (for each motor)

NSP 1 EA NSP N/A

4011 Condition Found Reports (CFR’s), including all Test Data and any applicable Corrective Action Reports

NSP 1 EA NSP N/A

4012 Final Report

NSP 1 EA NSP N/A

4013 Contractor Report of Government Property (GFP), DHS Form 700-05 NSP 1EA NSP N/A

4014 Supply Discrepancy Report (SDR):

For evaluation purposes, the above bid factors shall be applied to CLIN’s 4004, 4005, and 4006. These bid factors reflect the Government’s estimate for probability of executing the CLIN’s, which will be contingent upon the condition of the individual motors. CLIN 4005 shall only be executed if CLIN 4004 is being executed.

To apply the bid factor, the offeror shall multiply the bid factor by the total estimated price for the respective CLIN and add all CLIN’s together to arrive at the Fourth Option Year Total.

Travel:

The costs for transportation, lodging, meals and incidental expenses incurred by the Contractor’s personnel while performing CLIN 4008, installation support, under the resultant contract shall be reimbursed in accordance with Federal Travel Regulations, FAR Subpart 31.205-46 utilizing GSA Federal Per Diem Rates. A quotation for estimated travel expenses may be requested prior to issuance of a task order that includes travel.

All travel receipts in excess of $75 shall be provided to the Contract Administrator with each invoice in

FOURTH OPTION YEAR TOTAL: $_______________

CONTRACT TOTAL (BASE AND OPTIONS): $_______________

PRESERVATION, PACKAGING, AND MARKING

All items shall be individually preserved, packaged, and marked in accordance with Attachment II, SFLC

Specification No. D-084-04811, Rev. B.

MARKING OF WARRANTED ITEMS

Pursuant to the requirements of FAR Part 46.706(b)(5), the Contractor shall place a copy of its standard commercial warranty with each item. Warranty information shall include, at a minimum, (i) a brief statement that a warranty exists, (ii) the substance of the warranty, (iii) its duration, and (iv) who to notify if the supplies are found to be defective. The contractor’s trade practice in external warranty marking of the overhauled motor is acceptable if sufficient information is presented for supply personnel and users to identify the supplies as warranted items.

NOTE

Failure to prepare for shipment any item, and/or mark all packages, boxes, crates, etc. as indicated herein shall result in rejection and return of the material at the Contractor’s expense.

INSPECTION AND ACCEPTANCE

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This Contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at http://farsite.hill.af.mil/vffara.htm.

Number Title Date

*52.246-2 Inspection of Supplies – Fixed-Price Aug 1996

*Addendum to FAR 52.212-4(a) (this clause shall take precedence for “inspections”)

52.246-16 Responsibility for Supplies Apr 1984

GOVERNMENT INSPECTION (DESTINATION)

The Contractor is responsible for performing, or having performed, all inspections and tests necessary to substantiate that the supplies furnished under this contract conform to contract requirements. While a Coast Guard

Quality Assurance Representative (QAR) is required to witness the final testing of the motors at the Contractor’s facility (with the Coast Guard reserving the right to witness all other tests), a final visual inspection shall take place at the U.S. Coast Guard Destination prior to final acceptance. All preservation, packaging, marking, and bar coding requirements shall be reviewed at this time. Any non-conformances will delay final acceptance and payment of any invoices submitted for the non-conforming supplies. Non-conforming supplies may be returned for correction at the contractor’s expense.

GOVERNMENT ACCEPTANCE (DESTINATION)

Final acceptance shall be made by a Government representative at Destination. For supplies, acceptance shall be contingent upon verification of no damage in transit, correctness and completeness of the order, and conformance to the individual preservation, packaging, and marking requirements as outlined in the Statement of Work and

Specification D-084-0481, Rev. B. For installation support services, acceptance shall be contingent upon timeliness and completeness of the service.

http://www.arnet.gov/

DELIVERIES OR PERFORMANCE

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This Contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at http://farsite.hill.af.mil/vffara.htm.

Number Title Date 52.211-17 Delivery of Excess Quantities Sep 1989 52.242-15 Stop-Work Order Aug 1989 52.242-17 Government Delay of Work Apr 1984 52.245-1 Alt. I Government Property Apr 2012 52.247-34 F.O.B. Destination Nov 1991 52.247-55 F.O.B. Point for Delivery of Government Jun 2003 Furnished Property

FAR 52.211-8 TIME OF DELIVERY (JUN 1997)(Alt. I Apr 1984)

a) The Government requires delivery to be made according to the following schedule:

Required Delivery Schedule

ITEM

Description Est. Qty.* Completion

1 Receipt Acknowledgement for Motor at

Contractor’s Facility

As required 24 Hours from Contractor’s Receipt of Motor

2 Weekly Reports As required Each Week after Item 1 until Item 3

3 Delivery of Overhauled Motor at USCG

Destination

As required 25 Weeks after Item 1

CLIN’s Description Est. Qty.* Completion

0001-4001 Field Assembly Rewind As required 20 Weeks

0002-4002 Field Assembly Cleaning, Inspecting, testing and Conditioning

As required 4 Weeks

0003-4003 Armature cleaning, inspection, testing, and conditioning

As required 4 Weeks

0004-4004 Armature Rewind As required 24 Weeks

0005-4005 Commutator Repair As required 8 Weeks

0006-4006 Motor Assembly Testing As required 4 Weeks

0007-4007 Preservation, Packaging, Marking, and Shipment

As required 2 Weeks

0008-4008 Installation Support Services As required N/A

0009-4009 Growth Work As required See SOW Section 6.3

0011-1011 Condition Found Reports As required 1 Week after tests/inspections

0012-4012 Final Report As required 1 Week after completion of CLIN

0007-4007

0013-4013 Contractor’s Report of Government Property DHS 700-05

As required 15 September – ANNUALLY

0014-4014 Supply Discrepancy Report As required 10 Calendar Days after any discrepancies are noted or expected materials are not received at

Contractor’s plant

*Quantities will vary and shall be included on each individual delivery order

The Government will equally evaluate, with regards to time of delivery, offers that propose delivery of each CLIN within the required delivery period. Offers that propose delivery that will not clearly fall within the required delivery period specified above may be found unacceptable and may be rejected. The Government reserves the right to award under the required delivery schedule or the proposed delivery schedule when an offeror provides an earlier delivery schedule than required above. If an offeror proposes no other delivery schedule, then the above schedule shall apply.

Proposed Delivery Schedule

ITEM

Description Est. Qty.* Completion

1 Receipt Acknowledgement for Motor at

Contractor’s Facility

As required __ Hours from Contractor’s

Receipt of Motor

2 Weekly Reports As required Each Week after Item 1 until Item 3

3 Delivery of Overhauled Motor at USCG

Destination

As required __Weeks after Item 1

CLIN’s Description Est. Qty.* Completion

0001-4001 Field Assembly Rewind As required ___Weeks

0002-4002 Field Assembly Cleaning, Inspecting, testing and Conditioning

As required ___Weeks

0003-4003 Armature cleaning, inspection, testing, and conditioning

As required ___Weeks

0004-4004 Armature Rewind As required ___Weeks

0005-4005 Commutator Repair As required ___Weeks

0006-4006 Motor Assembly Testing As required ___Weeks

0007-4007 Preservation, Packaging, Marking, and Shipment

As required ___Weeks

0008-4008 Installation Support Services As required N/A

0009-4009 Growth Work As required See SOW Section 6.3

0011-1011 Condition Found Reports As required __Week after tests/inspections

0012-4012 Final Report As required __Week after completion of CLIN

0007-4007

0013-4013 Contractor’s Report of Government Property DHS 700-05

As required 15 September – ANNUALLY

0014-4014 Supply Discrepancy Report As required __Calendar Days after any discrepancies are noted or expected materials are not received at

Contractor’s plant

* Quantities will vary and shall be included on each individual delivery order

(b) Attention is directed to the Contract Award provision of the Solicitation that provides that a written award or acceptance of offer mailed, or otherwise furnished to the successful offeror, results in a binding contract. The

Government will mail or otherwise furnish to the offeror an award or notice of award not later than the day award is dated. Therefore, the offeror should compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award received from the Contracting Officer through the ordinary mails. However the Government will evaluate an offer that proposes delivery based on the Contractor’s date of receipt of the contract or notice of award by adding: 1) five calendar days for delivery of the award through the ordinary mails, or 2) one working day if the Solicitation states that the contract or notice of award will be transmitted electronically. The term “working day” excludes weekends and Federal Holidays. If, as so computed, the offered delivery date is later than the required delivery date, therefore may be determined unacceptable and may be rejected.

PLACE OF DELIVERY (DESTINATION)

All supplies in the Schedule shall be delivered to the following address, unless otherwise negotiated and approved by the Contracting Officer:

U.S. Coast Guard, SFLC

2401 Hawkins Point Road

Receiving Room, Bldg. 88

Baltimore, MD 21226-5000

CONTRACT ADMINISTRATION DATA

ADDRESS OF CORRESPONDENCE

All correspondence, except as otherwise specified, shall be delivered to the following address:

U.S. Coast Guard, Surface Forces Logistics Center

Contracting & Procurement Branch 3, Shared Services Division

Attn: Ashley Fetherman, Contracting Officer

707 E. Ordnance Road, Suite 410

Baltimore, MD 21226-5000

M/F: Contract Number: (to be furnished at award)

Delivery Order Number: (to be furnished at award of each delivery order)

CONTRACT ADMINISTRATION

The Contracting Officer or an authorized representative, located at the U.S. Coast Guard, SFLC 707 E. Ordnance

Road, Baltimore, MD 21226-5000, shall be the Contract Administrator of this Contract – Ashley Fetherman, PH: 410-762-6978, Email: Ashley.A.Fetherman@uscg.mil.

INVOICING REQUIREMENTS – FIRM FIXED PRICE CONTRACTS

(a) All information set forth in FAR Clause 52.212-4(g) must be included in an invoice for it to constitute a proper invoice.

(b) An original invoice shall be submitted to the payment office designated on each delivery order, and a copy shall be sent to the Contract Administrator .

In addition, the Data Universal Number System (DUNS) number is the primary identifier in the System for Award

Management (SAM) Database. All contractors are identified in SAM by their DUNS number; therefore, to facilitate payment, it is in your best interest to ensure that your DUNS number is identified on all invoices submitted to the

U.S. Coast Guard for payment.

Note: Contractors may submit invoices electronically by accessing and completing the invoice form found at:

https://www.fincen.uscg.mil/webinvoices/webinv_start.htm, or by mail to: U.S. Coast Guard Yard, P.O.

Box 4122, Chesapeake, VA 23327-4122, or by fax to: (757) 523-6906.

mailto:Ashley.A.Fetherman@uscg.mil https://www.fincen.uscg.mil/webinvoices/webinv_start.htm

RESPONSIBLE OFFICIAL(S) WHO CAN RECEIVE NOTIFICATION OF AN IMPROPER

INVOICE

For use in the event your firm receives a contract as a result of this Solicitation, designate below the responsible official(s) who can receive notification of an improper invoice and answer any questions regarding the invoice.

NAME: ________________________

TITLE: ________________________

ADDRESS: ________________________

TELEPHONE NUMBER: ______________________

EMAIL ADDRESS: _______________________

WITHHOLDING PAYMENT FOR NONDELIVERY OF DATA (Apr 1984)

(a) If data or materials, or any part thereof, are not delivered within the time specified by this Contract or are deficient upon delivery, the Contracting Officer shall unilaterally, at his/her discretion, withhold from each invoice a percentage of the Contract price in accordance with the following table:

When Total Contract Price is: Percentage to be Withheld is:

Less than $250,000 10%

$250,000 to $1,000,000 5%

Over $1,000,000 2%

(b) The withholding of any sums pursuant to this clause shall not be construed as, or constitute in any manner, a waiver by the Government of the Contractor’s obligation to furnish the data required under this Contract.

In the event the Contractor fails to furnish these items, the Government shall have those rights and remedies provided by law and pursuant to this Contract in addition to, not in lieu of, the sum withheld in accordance with this clause.

SPECIAL CONTRACT REQUIREMENTS

REQUIRED STANDARD OF WORKMANSHIP

Unless otherwise specifically provided in this Contract, the quality of all supplies and services rendered hereunder shall conform to the highest standards in the relevant profession, trade, or field of endeavor. All supplies and services shall be rendered or supervised directly by individuals fully qualified in the relevant profession, trade, or field, and holding any licenses required by law.

COAST GUARD ACTIVITIES AUTHORIZED TO PLACE ORDERS

Delivery Orders shall be issued by the following Coast Guard activities:

U.S. Coast Guard, SFLC

Shared Services Division, C&P3

707 E. Ordnance Road, Suite 410

Baltimore, MD 21226-5000

STANDARD COMMERCIAL WARRANTY

If the overhauled items required in the Contract resulting from this Solicitation are customarily warranted in the trade by a standard commercial warranty, such warranty shall be incorporated into this Contract and thereby provided to the Government at no additional cost. Any standard commercial warranty provided shall be identical to the standard commercial warranty normally offered by the Contractor to the Contractor’s most favored customer.

Offerors are requested to state the terms and conditions of their standard commercial warranty in the space provided below or attach a copy of the warranty terms with their offer.

UNAUTHORIZED INSTRUCTIONS FROM GOVERNMENT PERSONNEL

(a) The Contractor shall not accept any instructions issued by any person employed by the U.S. Government or otherwise other than the Contracting Officer or the Contracting Officer’s Technical Representative acting within the limits of his/her authority. A Contracting Officer’s Technical Representative shall be designated in writing to the Contractor and shall set forth the scope of their authority.

(b) No information, other than that which may be contained in an authorized amendment to this purchase instrument duly issued by the Contracting Officer, which may be received from any person employed by the

Government or otherwise will be considered as grounds for deviation from any stipulations of the purchase instruments or referenced drawings, specifications, or Statement of Work contained herein.

GOVERNMENT REPRESENTATIVES

(a) The Government may upon contract award or thereafter name representatives with titles such as Project

Officer, Contracting Officer’s Representative (COR), Resident Inspector, and so on. Such individuals, if appointed, will be named in writing by the Contracting Officer. The letter of appointment will indicate the individuals, titles, and stipulate rights, responsibilities, and limitations of their appointment.

(b) In any event, no such named individual has the authority to issue any direction under this either technical or otherwise, which constitutes a change to the terms, conditions, price, or delivery schedule of the Contract.

ONLY the Contracting Officer is authorized to alter the Contract in any manner.

ANNUAL SUBCONTRACT REPORTS

The Contractor is hereby required to submit the Standard Form (SF) 294, Subcontracting Report for Individual Contracts, and/or SF 295, Summary Subcontract Report, forms electronically by 30 September each calendar year.

Contractors are required to register online and submit their information at www.esrs.gov.

Questions regarding eSRS should be directed to www.esrs@sba.gov.

GOVERNMENT FURNISHED PROPERTY DISCREPANCY REPORT

FOR NON-CONFORMING/DISCREPANT GOVERNMENT FURNISHED MATERIALS

(a) Should any items provided as government furnished property under this contract/order fail to conform to the delivery order, for example, the contractor receives an item with the incorrect item nomenclature, National Stock Number, P/N, Serial Number, or Qty., the contractor shall complete a Supply Discrepancy Report (SDR) at http://www.uscg.mil/SFLC/PROCSDR.ASP and provide a copy to the Contracting Officer within 10 calendar days after receipt of the items.

(b) Upon receipt of the SDR, the Contracting Officer or the Property Administrator shall provide disposition instructions to the contractor within 10 calendar days after receipt of the report.

HSAR 3052.245-70 GOVERNMENT PROPERTY REPORTS (JUN 2006)

(a) The Contractor shall prepare an annual report of Government Property in its possession and the possession of its subcontractors.

(b) The Report shall be submitted to the Contracting Officer not later than September 15 of each calendar year, on DHS Form 0700-5, Contractor Report of Government Property, Attachment 3.

FAR 52.204-1 APPROVAL OF CONTRACT (Dec 1989)

This Contract is subject to the written approval of the U.S. Coast Guard Surface Forces Logistics Center, Contracting and Procurement Division 3, Shared Services Division Section Chief and one-level above Contracting

Officer, Susanna J. Wiedmann, located at 707 E. Ordnance Road, Suite 410, Baltimore, MD 21226, and shall not be binding until so approved.

GROWTH WORK (CLIN’s 0009-4009)

(a) The Contractor shall not perform growth work without the Contracting Officer's authorization. Growth work is work within the scope of the contract, which has not been pre-priced as a CLIN in the contract schedule. The Contracting Officer reserves the right to contract for growth work on the basis of a negotiated, firm, fixed price, when it is in the best interest of the Government. If a firm-fixed price contract is awarded, and during the performance period a repair within scope is identified but the Contracting Officer and Contractor are unable to agree on the cost of the work, a bilateral modification may be incorporated into the contract using a Time and Materials modification for this specific repair. In this situation, FAR 52.212-4, Alternate I, will be incorporated.

(b) On a CFR, the Contractor shall furnish a price breakdown directly to the Contracting Officer, itemized as required by the Contracting Officer, for any proposal submitted for growth work. If the proposal includes a request http://www.esrs.gov/ http://www.esrs@sba.gov/ for a time extension, justification shall be furnished with the CFR.

(c) This clause is to be used in conjunction with the clause COMPOSITE LABOR RATE incorporated into this solicitation. The Contractor is required to have and/or furnish all tools and equipment incidental to each bench trade. Supplies such as wiping rags, hacksaw blades, sandpaper, welding wire, helium, etc., are also to be furnished by the Contractor. Other materials are to be charged at regular rates and prices currently in effect and as agreed to by the Contracting Officer.

COMPOSITE LABOR RATE

The composite labor rate offered shall be the sole labor hour rate used to price the Prime Contractor's direct labor hours for contract changes, i.e. growth work. The Contractor shall not receive any compensation in addition to this rate for the Prime Contractor's direct labor associated with such changes under this contract.

(a) The composite labor hour rate shall represent total compensation for the following:

(1) direct labor wages and salaries;

(2) all employee benefits including, but not limited to, paid…