SOL_HSCG40-14-R-52000.pdf

NOTICE FOR FILING AGENCY PROTESTS

It is the policy of the Coast Guard to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accounting Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the Coast Guard as an

Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman.

Informal forum with the Ombudsman. Interested parties who believe that Coast Guard procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the Coast

Guard Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester’s concerns are unresolved, an independent review is available by the

Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government.

The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth at FAR 33.103(d)(2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be forwarded to the address below:

Commandant (CG-931)

U.S. Coast Guard Headquarters

Procurement Planning & Oversight Division

1900 Half Street, SW, JR11-0203

Washington, DC 20593-0001

Telephone: (202) 372-3692

FAX: (202) 475-3904

Commander

U.S. Coast Guard

Surface Forces Logistics Center

CPD-C&P3-SBPL

300 East Main Street, Suite 550

Norfolk, VA 23510

REQUEST FOR PROPOSALS

HSCG40-14-R-52000

TABLE OF CONTENTS

DESCRIPTION PAGE NUMBER

Standard Form 1449 (SF1449) 1

Addendum to Standard Form 1449:

Block 20, Schedule of Supplies/Services 2-12

Deliveries or Performance 13-15

Contract Administration 15-16

Block 18A, Additional Payment Information 16-18

Special Contract Requirements 18-19

Addendum to FAR Clause 52.212-4, Contract Terms and Conditions –

Commercial Items 20-27

FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement

Statutes or Executive Orders – Commercial Items 28-34

HSAR Clause 3052.212-70, Contract Terms and Conditions Applicable to DHS 34-35

Acquisition of Commercial Items

Proposal Submission Requirements 36-37

FAR 52.212-2, Evaluation - Commercial Items 38-40

FAR 52.212-3, Offeror Representation and Certifications -

Commercial Items 40-59

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PAGE 1 OF _59_

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

6. SOLICITATION

ISSUE DATE

7. FOR

SOLICITATION

INFORMATION

CALL:

a. NAME

Janet Delaney

b. TELEPHONE NUMBER (no collect calls)

(757) 628-4353

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE 75174

USCG Surface Forces Logistics Center

CPD3/Small Boat Product Line

Attn: Janet Delaney

300 E Main Street, Suite 550

Norfolk, VA 23510-9111

E-mail: janet.m.delaney@uscg.mil

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100 %FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

HUBZONE SMALL SMALL BUSINESS PROGRAM NAICS: 336214

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED SIZE STANDARD:

SMALL BUSINESS 8(A) 500

11. DELIVERY FOR FOB

DESTINATION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT

TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER DPAS (15

CFR 700)

13b. RATING DO-A3

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

See Page 14

16. ADMINISTERED BY CODE

Janet Delaney, Contract Specialist

(See Address in Block 9 above)

17a. CONTRACTOR/ CAGE CODE FACILITY

OFFEROR CODE

DUNS No.

TELEPHONE NO:

FAX NO:

18a. PAYMENT WILL BE MADE BY CODE

SEE PAGE 16

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Attached Pages 2 through 59

25. ACCOUNTING AND APPROPRIATION DATA

TO BE OBLIGATED UNDER INDIVIDUAL DELIVERY ORDERS

26. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

REQUIREMENTS

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 & 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND

RETURN ONE COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO

FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO

THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE

OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SINGATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER

KELLY WYATT

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (Rev. 3/2011)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA – FAR (48 CFR) 53.212

All parts listed herein are manufactured by J.D.C.I./Boat Master for USCG 26’ Trailerable Aids to Navigation

Boats (TANB) trailers. Alternate part numbers shall not be accepted. Any and all part number changes must be brought to the attention of the Contracting Officer prior to the date and time scheduled for receipt of proposals.

QUANTITIE

The quantities shown in the Schedule reflect the estimated quantities to be ordered.

DELIVERY ORDER LIMITATIONS

A. Individual delivery order limitations are defined in FAR Clause 52.216-19, Order Limitations, Page 21.

B. Order quantities for option years shall be set at the same limit.

ORDERING

Material shall be ordered by the issuance of individual delivery orders. Refer to FAR 52.216-18, entitled

“Ordering” on Page 21.

FUNDING:

Funding shall be obligated on each individual delivery order issued under this Contract.

PERIOD OF PERFORMANCE:

The base contract shall be for one (1) year after award of contract with the Government reserving the option to extend for four (4) additional option years.

Note:

In the event of any discrepancy between the unit price and extensions, the unit price shall govern.

ADDENDUM TO SF 1449 – SCHEDULE OF SUPPLIES/SERVICES

Contract Line Items-Base Period

CLIN

DESCRIPTION

EST

QTY

UNIT

PRICE

TOTAL

PRICE

HRM HUB W/BEARINGS

PN: HU6H3000IDT-PT

NSN: 3040-01-548-6078

LINING, FRICTION

P/N: BRP2060-T

NSN: 2530-01-545-6449

FENDER DP 68X10

P/N: FENDP10-068-2-W

NSN: 2040-01-HS2-2495

HRM BEARINGS & RACES

P/N:HU6PB-3000-B-R

NSN: 3110-01-HS2-1953

BUNK ASSY.LH/CARPET

P/N: BUN-TANB-L

NSN: 5342-01-564-1664

BUNK ASSY.RH/CARPET

P/N: BUN-TANB-R

NSN: NOT ASSIGNED

V-BUN TANB W/CARPET

P/N: BUN-TANB-V

NSN: 01-HS2-2940

PVC UPRIGHT GUIDE

P/N: GU14STBD

2040-01-HS2-3410

BULLDOG TONGUE JACK

P/N: JAC08KBD-SW-COMP

NSN: 2030-01-564-1753

BRAKE LINE KIT

P/N: BRL2AXLE-KIT-BB

NSN: 2530-01-544-0585

WINCH W/DYNEEMA ROP

P/N: WIN3500-COMP

NSN: 3950-01-HS2-4139

3500 DUTN LAIN WINCH

P/N: WIN3500

NSN: 3950-01-602-6172

BRAKE CALIPER L/H

P/N: BRB6-2093-2

NSN: 2530-01-545-6439

BRAKE CALIPER R/H

P/N: BRB6-2093-1

NSN: 2530-01-545-6441

TIRE WHEEL ASSEMBLY

P/N: TIAGT160245E-6GV

NSN: 2530-01-564-1677

TERRA TROOPER TIRE

P/N: TIALT245/75R16

STUDS

P/N: BRB6P-2084

NSN: 0000-XF-C24-7182

BRAKE ROTOR

P/N: BRB6-2082

NSN: 2530-01-545-6451

CALIPER REBUILD KIT

P/N: BRBP-2052-2

NSN: 2330-01-HS2-4140

AXLE

P/N: AXTDF06-66-22

NSN: 2530-01-544-0258

PRESSURIZED BEARING KIT (TCTO

THB040)

P/N: 742435&6K 6 LUG

DEXTER ELECTRIC/HYDRAULIC

BRAKE ACTUATOR 1600 psi (TCTO

THB060)

P/N: BACEH-1600SS-DEXTER

NSN: 2010-01-564-1726

Brake Controller w/Harness (TCTO

THB060)

P/N: BACCON/HARN

NSN: 0000-XF-C29-0735

5/16 DYNEEMA W ROPE

P/N: WIC-516-DYN

NSN: 3040-01-602-6202

Contract Line Items-Option Period One

QTY

UNIT

PRICE

TOTAL

PRICE

HRM HUB W/BEARINGS

PN: HU6H3000IDT-PT

P/N: BRP2060-T

P/N: FENDP10-068-2-W

P/N:HU6PB-3000-B-R

P/N: BUN-TANB-L

P/N: BUN-TANB-R

P/N: BUN-TANB-V

P/N: GU14STBD

P/N: JAC08KBD-SW-COMP

P/N: BRL2AXLE-KIT-BB

P/N: WIN3500-COMP

P/N: WIN3500

P/N: BRB6-2093-2

P/N: BRB6-2093-1

P/N: TIAGT160245E-6GV

P/N: TIALT245/75R16

P/N: BRB6P-2084

P/N: BRB6-2082

P/N: BRBP-2052-2

P/N: AXTDF06-66-22

THB040)

BRAKE ACTUATOR 1600 psi (TCTO

THB060)

P/N: BACEH-1600SS-DEXTER

THB060)

P/N: BACCON/HARN

P/N: WIC-516-DYN

Contract Line Items-Option Period Two

QTY

UNIT

PRICE

TOTAL

PRICE

HRM HUB W/BEARINGS

PN: HU6H3000IDT-PT

P/N: BRP2060-T

P/N: FENDP10-068-2-W

P/N:HU6PB-3000-B-R

P/N: BUN-TANB-L

P/N: BUN-TANB-R

P/N: BUN-TANB-V

P/N: GU14STBD

P/N: JAC08KBD-SW-COMP

P/N: BRL2AXLE-KIT-BB

P/N: WIN3500-COMP

P/N: WIN3500

P/N: BRB6-2093-2

P/N: BRB6-2093-1

P/N: TIAGT160245E-6GV

P/N: TIALT245/75R16

P/N: BRB6P-2084

P/N: BRB6-2082

P/N: BRBP-2052-2

P/N: AXTDF06-66-22

THB040)

BRAKE ACTUATOR 1600 psi (TCTO

THB060)

P/N: BACEH-1600SS-DEXTER

THB060)

P/N: BACCON/HARN

P/N: WIC-516-DYN

Contract Line Items-Option Period Three

QTY

UNIT

PRICE

TOTAL

PRICE

HRM HUB W/BEARINGS

PN: HU6H3000IDT-PT

P/N: BRP2060-T

P/N: FENDP10-068-2-W

P/N:HU6PB-3000-B-R

P/N: BUN-TANB-L

P/N: BUN-TANB-R

P/N: BUN-TANB-V

P/N: GU14STBD

P/N: JAC08KBD-SW-COMP

P/N: BRL2AXLE-KIT-BB

P/N: WIN3500-COMP

P/N: WIN3500

P/N: BRB6-2093-2

P/N: BRB6-2093-1

P/N: TIAGT160245E-6GV

P/N: TIALT245/75R16

P/N: BRB6P-2084

P/N: BRB6-2082

P/N: BRBP-2052-2

P/N: AXTDF06-66-22

THB040)

BRAKE ACTUATOR 1600 psi (TCTO

THB060)

P/N: BACEH-1600SS-DEXTER

THB060)

P/N: BACCON/HARN

P/N: WIC-516-DYN

Contract Line Items-Option Period Four

QTY

UNIT

PRICE

TOTAL

PRICE

HRM HUB W/BEARINGS

PN: HU6H3000IDT-PT

P/N: BRP2060-T

P/N: FENDP10-068-2-W

P/N:HU6PB-3000-B-R

P/N: BUN-TANB-L

P/N: BUN-TANB-R

P/N: BUN-TANB-V

P/N: GU14STBD

P/N: JAC08KBD-SW-COMP

P/N: BRL2AXLE-KIT-BB

P/N: WIN3500-COMP

P/N: WIN3500

P/N: BRB6-2093-2

P/N: BRB6-2093-1

P/N: TIAGT160245E-6GV

P/N: TIALT245/75R16

P/N: BRB6P-2084

P/N: BRB6-2082

P/N: BRBP-2052-2

P/N: AXTDF06-66-22

THB040)

BRAKE ACTUATOR 1600 psi (TCTO

THB060)

P/N: BACEH-1600SS-DEXTER

THB060)

P/N: BACCON/HARN

P/N: WIC-516-DYN

DELIVERIES OR PERFORMANCE

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.arnet.gov.

NUMBER TITLE DATE

52.242-15 Stop-Work Order AUG 1989

52.242-17 Government Delay of Work APR 1984

52.247-34 F.O.B. Destination NOV 1991

FAR 52.211-8 TIME OF DELIVERY (JUNE 1997)(ALT. I, APR 1984)

a) The Government requires delivery to be made according to the following schedule:

REQUIRED DELIVERY SCHEDULE

ITEM QTY WITHIN DAYS AFTER……

All CLIN’s As Required 30 calendar days after the date of each individual delivery order

NOTE: Any part ordered to support a casualty must be shipped within 24 hours of receipt of an order.

Verbal orders may be authorized in support of casualties.

The Government will evaluate equally, as regards to time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required delivery period specified above may be considered unacceptable and may be rejected. The

Government reserves the right to award under either the required delivery schedule or the proposed delivery schedule, when an offeror offers an earlier delivery schedule than required above. If the offeror proposes no other delivery schedule, the required delivery schedule above will apply.

OFFEROR'S PROPOSED DELIVERY SCHEDULE

ITEM QTY WITHIN DAYS AFTER……

All CLIN’s As Required ___ calendar days after the date of each individual delivery order

(b) Attention is directed to the Contract Award provision of the solicitation that provides that a written award or acceptance of offer mailed, or otherwise furnished to the successful offeror, results in a binding contract. The

Government will mail or otherwise furnish to the offeror an award or notice of award not later than the day award is dated. Therefore, the offeror should compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Contracting Officer through the ordinary mails. However, the Government will evaluate an offer that proposes delivery based on the Contractor's date of receipt of the contract or notice of award by adding (1) five calendar days for delivery of the award through the ordinary mails, or (2) one working day if the solicitation states that the contract or notice of award will be transmitted electronically.

(The term "working day" excludes weekends and U.S. Federal holidays.) If, as so computed, the offered delivery date is http://www.arnet.gov/ later than the required delivery date, the offer may be determined unacceptable and may be rejected.

SHIPPING DESTINATION(S)

All parts ordered under this contract shall be shipped to the following address:

U.S. Coast Guard Surface Forces Logistics Center

2401 Hawkins Point Road, Bldg. #24

Baltimore, Maryland 21226-5000

The Government reserves the right to direct deliver any part under this contract to any Coast Guard unit within the

United States, Guam, Puerto Rico, or other U.S. territories. Shipping charges shall be negotiated at the time orders are placed. The Contractor shall be required to submit signed delivery tickets as proof of delivery.

PRESERVATION, PACKAGING, AND MARKING

All parts ordered under this Contract shall be individually packaged in accordance with ASTM D 3951, Standard

Practice for Commercial Packaging. Bar coding is required in accordance with ANSI/AIM BC1. All parts shall be individually marked with the following information when applicable:

National Stock Number

Part Number

Item Name

Quantity

Unit of Issue

Contract Number

Delivery Order Number

The Contracting Officer reserves the right to require the Contractor to assign specific items a unique serial number. The serial number shall be stamped, engraved, or otherwise permanently affixed to each item. The serial number shall consist of block alphanumeric characters and be clearly visible.

MARKING OF WARRANTED ITEMS

Pursuant to the requirements of FAR 46.706(b)(5), the contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of the warranty. Markings may be brief but should include

(i) a brief statement that a warranty exists; (ii) the substance of the warranty; (iii) its duration; and (iv) whom to notify if the supplies are found to be defective. For commercial items, the contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies.

PACKING LIST

All material shipped or delivered to the U.S. Coast Guard Surface Forces Logistics Center under this contract must be accompanied by an itemized packing list that cites the proper contract and delivery order number. Each packing unit shall have a list of all items contained in that unit. The packing list shall be securely attached to the outside of the container and shall be enclosed in a clear waterproof envelope.

NOTE

Failure to prepare for shipment any item, and/or mark all packages, boxes, etc., as indicated herein shall result in rejection of the shipment and return of the shipment at the contractor’s expense.

USCG INSPECTION AND ACCEPTANCE

The Contractor shall be responsible for the performance of any inspection and test requirements. Inspection shall take place at Destination. Final acceptance shall be made by a Government representative at Destination. Acceptance shall be contingent upon verification of no damage in transit, correctness and completeness of the order, and conformance to the preservation, packaging, and marking requirements as outlined herein.

FAR 52.246-15 CERTIFICATE OF CONFORMANCE (APR 1984)

(a) When authorized in writing by the cognizant Contract Administration Office (CAO), the Contractor shall ship with a

Certificate of Conformance any supplies for which the contract would otherwise require inspection at source. In no case shall the Government’s right to inspect supplies under the inspection provisions of this contract be prejudiced.

Shipments of such supplies will not be made under this contract until use of the Certificate of Conformance has been authorized in writing by the CAO, or inspection and acceptance have occurred.

(b) The Contractor’s signed certificate shall be attached to or included on the top copy of the inspection or receiving report distributed to the payment office or attached to the CAO copy when contract administration (Block 10 of the DD

Form 250) is performed by the Defense Contract Administration Services. In addition, a copy of the signed certificate shall also be attached to or entered on copies of the inspection or receiving report accompanying the shipment.

(c) The Government has the right to reject defective supplies or services within a reasonable time after delivery by written notification to the Contractor. The Contractor shall in such event promptly replace, correct, or repair the rejected supplies or services at the Contractor’s expense.

(d) The certificate shall read as follows:

I certify that on ______ [insert date], the ____ [insert Contractor’s name] furnished the supplies or services called for by Contract No._____ via ____ [Carrier] on ________ [identify the bill of lading or shipping document] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this or on the attached acceptance document.

Date of Execution: _____________________________

Signature: _____________________________________

Title: _________________________________________

CONTRACT ADMINISTRATION DATA

ADDRESS OF CORRESPONDENCE

All correspondence, except as otherwise specified, shall be delivered to the following address:

U.S. Coast Guard Surface Forces Logistics Center

Attn: Janet Delaney, Contract Specialist

300 East Main Street, Suite 550

Norfolk, VA 23510-9111

M/F: Contract Number: {To be furnished at the time of award}

Delivery Order Number: {To be furnished with each individual delivery order}

CONTRACT ADMINISTRATION

The Contracting Officer is Kelly Wyatt, (410) 762-6472, Kelly.A.Wyatt@uscg.mil. The authorized representative, located at the U.S. Coast Guard Surface Forces Logistics Center, 300 East Main Street, Suite 550, Norfolk, VA 23510-

9111. The contract administrator of this contract is – Janet Delaney, (757) 628-4353, Janet.m.delaney@uscg.mil.

COAST GUARD ACTIVITY AUTHORIZED TO PLACE ORDERS

Delivery orders shall be issued by the U.S. Coast Guard Surface Forces Logistics Center, Small Boat Product Line.

VERBAL/FACSIMILE ORDERS

Orders may be issued by the Contracting Officer verbally or by facsimile, and then followed by written confirmation when such action is in the best interest of the Government.

INVOICES DUE TO CENTRALIZED INVOICE PROCESS

Invoices shall be processed in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) Circular A-125, Prompt Payment. The Contractor is encouraged to assign an identification number to each invoice.

Due to the Coast Guard’s transformation of its logistics system, invoices will be submitted to one of the following addresses. Each individual delivery order shall identify the payment office.

U.S. Coast Guard

P.O. Box 4122

Chesapeake, VA 23327-4122

M/F: Contract Number/Delivery Order Number: {To be furnished with each individual delivery order}

Invoices submitted to this address may also be submitted by any of the following options:

Online via https://www.fincen.uscg.mil/secure/web_invoices_cgyard.htm

Email via FIN-SMB-YardTeam@uscg.mil

Fax: (757) 523-6906

-OR-

Chief, Fiscal Branch

U.S. Coast Guard, ALC

1664 Weeksville Road, Bldg. 63

Elizabeth City, NC 27909

M/F: Contract Number/Delivery Order Number: {to be furnished with each individual delivery order}

ALC-Fiscal@uscg.mil

Commercial Invoices

U.S. Coast Guard Finance Center

1430A Kristina Way

Chesapeake, VA 23326

M/F: Contract Number/Delivery Order Number: {To be furnished with each individual task order} mailto:Kelly.A.Wyatt@uscg.mil mailto:Janet.m.delaney@uscg.mil https://www.fincen.uscg.mil/secure/web_invoices_cgyard.htm mailto:FIN-SMB-YardTeam@uscg.mil mailto:ALC-Fiscal@uscg.mil

Invoices submitted to the above address must be submitted using the below instructions:

(A) Each invoice shall contain the following information:

(1) Contract or Delivery/Task Order Number

(2) Name of the Contract Specialist or Contracting Officer

(3) Invoice Routing Code (IRC) assigned by the Coast Guard

(4) Annotate on the invoice indicating that the contractor represents a small business for accelerated payment purposes.

(B) The Coast Guard unique Invoice Routing Code (IRC) for this contract or delivery/task order is:

Invoice Routing Code (IRC) SFLC-3

(C) Each invoice must be submitted to the designated billing office via one of the following modes, listed in descending order of preference:

(1) FINCEN Website invoice receipt form:

http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

(2) Fax: (757-523-6900)

(3) Mailed to: Commercial Invoices

U.S. Coast Guard Finance Center

1430A Kristina Way

Chesapeake, VA 23326

(D) To facilitate processing, all proper invoices and any supporting information submitted electronically using the FINCEN web based invoice submission capability must be submitted as a single Adobe .pdf formatted file, or as otherwise specified in the contract.

(E) Supporting documentation along with a copy of the invoice should also be e-mailed to the Contract

Specialist at the addresses cited below:

Janet.m.delaney@uscg.mil, Contract Specialist

(F) In accordance with the Prompt Payment Act, for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice shall be deemed to have been received:

(1) On the later of:

(i) For invoices that are mailed or transmitted via facsimile, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

(ii) For invoices electronically transmitted by the contractor via web based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or

(ii) The seventh day after the date on which the property is actually delivered or performance of the services is actually completed; unless—

a) The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh day after the delivery date; or

b) A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh day after the delivery date;

(2) On the date placed on the invoice by the contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or

(3) On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

(4) Web based submission by the contractor and receipt confirmation does not reflect Government review or acceptance of the invoice.

(5) Payment inquiries and status may be obtained - at the following website:

-https://www.fincen.uscg.mil/secure/payment.htm.

RESPONSIBLE OFFICIAL(S) WHO CAN RECEIVE NOTIFICATION OF AN IMPROPER

INVOICE AND ANSWER QUESTIONS REGARDING THE INVOICE

For use in the event your firm receives a contract as a result of this solicitation, designate below the responsible official(s) who can receive notification of an improper invoice and answer questions regarding the invoice.

NAME: _______________________________

TITLE: _______________________________

ADDRESS: _______________________________

TELEPHONE NUMBER: _____________________

EMAIL ADDRESS: __________________________

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STANDARD COMMERCIAL WARRANTY

If the item(s) required in the contract resulting from this solicitation are customarily warranted in the trade by a standard commercial warranty, such warranty shall be incorporated into this contract and thereby provided to the Government at no additional cost. Any standard commercial warranty provided shall be identical to the standard commercial warranty normally offered by the Contractor to the Contractor's most favored customer.

Offerors are requested to state the terms and conditions of their standard commercial warranty in the space provided below and attach a copy of the warranty terms with their offer.

UNAUTHORIZED INSTRUCTIONS FROM GOVERNMENT PERSONNEL

(a) The Contractor shall not accept any instructions issued by any person employed by the U.S. Government or otherwise other than the Contracting Officer or the Contracting Officer’s Technical Representative acting within the limits of their authority. A Contracting Officer’s Technical Representative shall be designated in writing to the

Contractor and shall set forth the scope of their authority.

(b) No information, other than that which may be contained in an authorized amendment to this purchase instrument duly issued by the Contracting Officer, which may be received from any person employed by the Government or otherwise will be considered as grounds for deviation from any stipulations of the purchase instruments or referenced drawings and/or specifications contained herein.

GOVERNMENT REPRESENTATIVES

(a) The Government, may upon contract award or thereafter, name representatives with titles such as Project Officer, Contracting Officer's Technical Representative(s), Resident Inspector(s), and so on. Such individuals, IF APPOINTED, will be named in writing by the Contracting Officer. The letter of appointment will indicate the individuals, titles, and stipulate the rights, responsibilities, and limitations of their appointment.

(b) In any event, no such named individual has the authority to issue any direction under this contract, either technical or otherwise, which constitutes a change to the terms, conditions, price or delivery schedule of the contract. ONLY the

Contracting Officer is authorized to alter the contract in any manner.

ADDENDUM TO FAR 52.212-4 CONTRACT TERMS AND CONDITIONS-

COMMERCIAL ITEMS (SEP 2013)

FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

This contract is subject to the written approval of the Chief of Contracting Office, U.S. Coast Guard Surface Forces

Logistics Center, 2401 Hawkins Point Road, Baltimore, MD 21226-5000, and shall not be binding until so approved.

FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

(a) Definitions. As used in this provision—

“Administrative proceeding” means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian

Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

“Federal contracts and grants with total value greater than $10,000,000” means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

“Principal” means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment;

and similar positions).

(b) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than

$10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the

Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

FAR 52.216-18 ORDERING (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the effective date of contract award through a period of one year for the base year and each of the four option years if exercised.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail.

Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

FAR 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $100.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor --

(1) Any order for a single item in excess of $100,000;

(2) Any order for a combination of items in excess of $100,000.00; or

(3) A series of orders from the same ordering office within THIRTY (30) calendar days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal

Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the

Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within five (5) calendar days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

FAR 52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the

Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated’’ or “maximum” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause.

Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the

Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

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(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the

Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after contract expiration.

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within ONE (1) calendar day prior to the expiration of this contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

The following Homeland Security Acquisition Regulations are hereby incorporated by reference, with the same force and effect as if incorporated in full text. The full text of these clauses may be viewed electronically at www.dhs.gov.

HSAR 3052.242-71 Dissemination of Contract Information DEC 2003

HSAR 3052.209-70 PROHIBITION ON CONTRACTS WITH CORPORATE EXPATRIATES (JUN

2006)

(a) Prohibitions.

Section 835 of Public Law 107-296, prohibits the Department of Homeland Security from entering into any contract with a foreign incorporated entity after November 25, 2002, which is treated as an inverted domestic corporation as defined in this clause.

The Secretary shall waive the prohibition with respect to any specific contract if the Secretary determines that the waiver is required in the interest of homeland security, or to prevent the loss of any jobs in the United States or prevent the Government from incurring any additional costs that otherwise would not occur.

(b) Definitions. As used in this clause:

“Expanded Affiliated Group” means an affiliated group as defined in section 1504(a) of the Internal Revenue Code of

1986 (without regard to section 1504(b) of such Code), except that section 1504 of http://www.dhs.gov/ such Code shall be applied by substituting `more than 50 percent' for `at least 80 percent' each place it appears.

“Foreign Incorporated Entity” means any entity which is, or but for subsection (b) of section 835 of the Homeland

Security Act, Public Law 107-296, would be, treated as a foreign corporation for purposes of the Internal Revenue Code of 1986.

“Inverted Domestic Corporation” A foreign incorporated entity shall be treated as an inverted domestic corporation if, pursuant to a plan (or a series of related transactions)—

(1) The entity completes after November 25, 2002, the direct or indirect acquisition of substantially all of the properties held directly or indirectly by a domestic corporation or substantially all of the properties constituting a trade or business of a domestic partnership;

(2) After the acquisition at least 80 percent of the stock (by vote or value) of the entity is held—

(i) In the case of an acquisition with respect to a domestic corporation, by former shareholders of the domestic corporation by reason of holding stock in the domestic corporation; or

(ii) In the case of an acquisition with respect to a domestic partnership, by former partners of the domestic partnership by reason of holding a capital or profits interest in the domestic partnership; and

(3) The expanded affiliated group, which after the acquisition includes the entity does not have substantial business activities in the foreign country in which or under the law of which the entity is created or organized when compared to the total business activities of such expanded affiliated group.

“Person, domestic, and foreign” have the meanings given such terms by paragraphs (1), (4), and (5) of section 7701(a) of the Internal Revenue Code of 1986, respectively.

(c) Special rules. The following definitions and special rules shall apply when determining whether a foreign incorporated entity should be treated as an inverted domestic corporation.

(1) Certain stock disregarded. For the purpose of treating a foreign incorporated entity as an inverted domestic corporation these shall not be taken into account in determining ownership:

(i) stock held by members of the expanded affiliated group which includes the foreign incorporated entity; or

(ii) stock of such entity which is sold in a public offering related to the acquisition described in subsection

(b)(1) of Section 835 of the Homeland Security Act, Public Law 107-296.

(2) Plan deemed in certain cases. If a foreign incorporated entity acquires directly or indirectly substantially all of the properties of a domestic corporation or partnership during the 4-year period beginning on the date which is after the date of enactment of this Act and which is 2 years before the ownership requirements of subsection (b)(2) are met, such actions shall be treated as pursuant to a plan.

(3) Certain transfers disregarded. The transfer of properties or liabilities (including by contribution or distribution) shall be disregarded if such transfers are part of a plan a principal purpose of which is to avoid the purposes of this section.

(d) Special rule for related partnerships. For purposes of applying section 835(b) of Public Law 107-296 to the acquisition of domestic partnership, except as provided in regulations, all domestic partnerships which are under common control (within the meaning of section 482 of the Internal Revenue Code of 1986) shall be treated as a partnership.

(e) Treatment of Certain Rights.

(1) Certain rights shall be treated as stocks to the extent necessary to reflect the present value of all equitable interests incident to the transaction, as follows:

(i) Warrants;

(ii) Options;

(iii) Contracts to acquire stock;

(iv) Convertible debt instruments;

(v) Others similar interests.

(2) Rights labeled as stocks shall not be treated as stocks whenever it is deemed appropriate to do so to reflect the present value of the transaction or to disregard transactions whose recognition would defeat the purpose of section 835.

(f) Disclosure.

By signing and submitting its offer, an offeror under this solicitation represents that it not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of Section 835 of the Homeland Security Act, Public Law 107-296 of November 25, 2002.

(g) If a waiver has been granted, a copy of the approved waiver shall be attached to the bid or proposal.

FAR 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN ACTIVITIES OR

TRANSACTIONS RELATING TO IRAN—REPRESENTATION AND CERTIFICATIONS (DEC 2012)

(a) Definitions. As used in this provision—

“Person”—

(1) Means—

(i) A natural person;

(ii) A corporation, business association, partnership, society, trust, financial institution, insurer, underwriter, guarantor, and any other business organization, any other nongovernmental entity, organization, or group, and any governmental entity operating as a business enterprise; and

(iii) Any successor to any entity described in paragraph (1)(ii) of this definition; and

(2) Does not include a government or governmental entity that is not operating as a business enterprise.

“Sensitive technology”—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50

U.S.C. 1702(b)(3)).

(b) The offeror shall e-mail questions concerning sensitive technology to the Department of State at

CISADA106@state.gov.

(c) Except as provided in paragraph (d) of this provision or if a waiver has been granted in accordance with 25.703-4, by submission of its offer, the offeror—

(1) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;

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(2) Certifies that the offeror, or any person owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Iran Sanctions Act. These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran's ability to acquire or develop certain weapons or technologies; and

(3) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $3,000 with Iran's Revolutionary Guard Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers Act

(50 U.S.C. 1701 et seq.) (See OFAC's Specially Designated Nationals and Blocked Persons List at http://www.treasury.gov/ofac/downloads/t11sdn.pdf).

(d) Exception for trade agreements. The representation requirement of paragraph (c)(1) and the certification requirements of paragraphs (c)(2) and (c)(3) of this provision do not apply if—

(1) This solicitation includes a trade agreements notice or certification (e.g., 52.225-4, 52.225-6, 52.225-12, 52.225-24, or comparable agency provision); and

(2) The offeror has certified that all the offered products to be supplied are designated country end products or designated country construction material.

CLASS DEVIATION- 2012-O0015, SYSTEM FOR AWARD MANAGEMENT (SAM). THIS CLAUSE

DEVIATION IS EFFECTIVE ON AUG 21, 2012, AND REMAINS IN EFFECT UNTIL RESCINDED.

(a) Definitions. As used in this clause-

"Central Contractor Registration (CCR) database" means the retired primary Government repository for Contractor information required for the conduct of business with the Government.

"Commercial and Government Entity (CAGE) code" means-

(1) A code assigned by the Defense Logistics Agency (DLA) Logistics Information Service to identify a commercial or Government entity; or

(2) A code assigned by a member of the North Atlantic Treaty Organization that DLA records and maintains in the CAGE master file. This type of code is known as an "NCAGE code."

"Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Dun and Bradstreet, Inc.

(D&B) to identify unique business entities.

"Data Universal Numbering System+4 (DUNS+4) number" means the DUNS number means the number assigned by

D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

"Registered in the SAM database" means that-

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the SAM database;

(2) The Contractor's CAGE code is in the SAM database; and http://www.treasury.gov/ofac/downloads/t11sdn.pdf https://acquisition.gov/far/current/html/52_223_226.html#wp1169071 https://acquisition.gov/far/current/html/52_223_226.html#wp1169193 https://acquisition.gov/far/current/html/52_223_226.html#wp1169584 https://acquisition.gov/far/current/html/52_223_226.html#wp1184786

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification

Number (TIN) with the Internal Revenue Service (IRS), and has marked the record "Active". The Contractor will be required to provide consent for TIN Attachment, Page 1 of 4 validation to the Government as a part of the SAM registration process.

"System for Award Management (SAM)" means the primary Government repository for prospective federal awardee information and the centralized Government system for certain contracting, grants, and other assistance related processes. It includes-

(1) Data collected from prospective federal awardees required for the conduct of business with the Government;

(2) Prospective contractor submitted annual representations and certifications in accordance with FAR Subpart

4.12; and

(3) The list of all parties suspended, proposed for debarment, debarred, declared ineligible, or excluded or disqualified under the nonprocurement common rule by agencies, Government corporations , or by the

Government Accountability Office.

(b)(1) The Contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The SAM registration shall be for the same name and address identified on the contract, with its associated

CAGE code and DUNS or DUNS+4.

(3) If indicated by the Government during performance, registration in an alternate system may be required in lieu of SAM.

(c) If the Contractor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) A contractor may obtain a DUNS number-

(i) Via the internet at http://fedgov.dnb.com/webform or if the contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If…