ATTCH J-1 - P-264-0629 Allen Filter Specification.docx

USCG-SFLC

Dated 04/2012 P-264-0629

REVISION No. . CHANGE NO. .

Purchase Specification for Allen Filter Elements and Associated Parts Used on 378 foot WHEC U. S. Coast Guard Cutters

P-264-0629

ORIGINATED BY: D.L. Heisey____________________. DATE 04/2012 .

REVISION __ BY: ___________________________ DATE ___________

CHANGE __ BY: ______________________________ DATE ___________

ORIGINATOR’S COMMAND Surface Forces Logistics Center .

DEPARTMENT / DIVISION Systems and Engineering Section 2 .

INTERNAL REVIEWER S. Hardsock, Dave Wells . DATE 04/2012 .

SWORB APPROVAL . DATE .

Purchase Specification for Allen Filter Elements and Associated Parts Used on 378 foot WHEC U. S. Coast Guard Cutters

1.0 SCOPE

1.1. This document sets forth the requirements for the purchase, preservation, packaging, packing, and marking of Allen filter elements and associated parts used on 378 foot WHEC U.S. Coast Guard Cutters.

2.0 APPLICABLE DOCUMENTS

2.1. General – The documents listed in this section are specified in sections 3, 4, or 5 of this specification. This section does not include documents cited in other sections of this specification or recommended for additional information or as examples. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements of documents cited in sections 3, 4, or 5 of this specification, whether or not they are listed.

2.2. Government Documents – The following specifications and standards form a part of this specification to the extent specified herein. Unless otherwise specified, the documents listed here by number and date shall be those in the current Department of Defense Single Stock Point of Specification and Standards (DODSSP) and supplements thereto.

2.2.1. United States Coast Guard USCG-SFLC Specification D-000-0100 Rev G Dated 06/2006, Bar Coding for USCG Surface Forces Logistics Center Material.

2.3. Commercial Documents – The following documents form a part of this specification to the extent specified herein. The documents shall be the version listed by number and date from the referenced industry organization.

2.3.1. American Society for Quality (ASQ) Q90001-2008, dated 2008, Quality Management Systems-Requirements

2.3.2. American Society for Testing & Materials (ASTM) D3951-98, dated 2004, Standard Practice for Commercial Packaging

2.4. Specification Order of Precedence – In the event of a conflict between the text of this specification and the references cited herein, the text of this specification shall take precedence. Nothing in this specification, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

3.0 REQUIREMENTS

3.1. General – Each Allen Filters Inc. item listed below, shall be manufactured in accordance with Allen Filters, Inc. procedures, specifications, drawings, references and standard practices.

3.2. Certificate of Conformance - All suppliers of Allen filter elements and associated parts listed in paragraph 3.1., shall provide a Certificate of Conformance, to the Contracting Officer, with each delivery order received.

3.2.1. The Certificate of Conformance shall state that each filter element and associated parts meets or exceeds the salient characteristics of Allen Filters, Inc., the Original Equipment Manufacturer (OEM), and shall be signed by a corporate office of the Contractor.

3.3. Installation and Safety Instructions – Each filter element shall be packed with installation and safety instructions which shall include but not limited to, necessity to lubricate sealing surfaces prior to installation (if applicable), tightening procedures, torque specifications, draining of the filter canister (if applicable) and any other steps necessary for the safe and efficient removal and installation of each filter.

3.4. Notifications & Inspections – The Contractor shall be responsible for notifying the Contracting Officer at least ten (10) calendar days prior to said Contractor being ready for any inspections or testing.

4.0 QUALITY ASSURANCE

4.1. Records – The Contractor shall maintain records of all inspections and tests. The records, at a minimum, shall indicate the nature and number of observations made, the number and type of deficiencies found, and the corrective action taken.

4.2. Responsibility for Compliance – All items shall meet the provisions of sections 3 & 5 of this specification. The inspections set forth in this specification shall become part of the Contractor’s overall inspection system or quality program. The absence of any inspection requirements in the specification shall not relieve the Contractor of the responsibility of assuring that all products or supplies submitted to the government for acceptance comply with all requirements of the contract. Sampling for quality conformance does not authorize submission of known defective material (either indicated or actual) nor does it commit the government to acceptance of defective material.

4.3. Quality System – The Contractor shall maintain an inspection system which shall insure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements in accordance with section 2.3.1. of this specification. The inspection system shall be documented and available for review by the Coast Guard.

4.4. Tests & Inspections – The inspections/tests required here and in the appropriate subsection in section 3.0. of this specification, are the minimum required and are not intended to supplant any controls, examination, inspections or tests normally employed by the Contractor to assure the quality of the item in question.

4.4.1. The following inspections shall be witnessed by the Coast Guard Quality Assurance Representative (QAR).

a. Filter element sealing surfaces for proper gasket alignment and installation.

b. Workmanship and condition of the filter elements, springs, gaskets and cover gaskets.

c. Dimensions of the filter element, springs, gaskets and cover gaskets.

4.5. Packing Inspection – The Contracting Officer shall be notified prior to the packaging and marking of the completed units in accordance with section 3.4 of this specification.

5.0 PRESERVATION, PACKAGING, PACKING, & MARKING

5.1. Preservation – Each filter element, spring, gasket and cover gasket is typically intended for long term warehouse storage and not for immediate installation. Therefore, it is critical and the Contractor shall ensure that each filter element, spring, gasket and cover gasket is individually packaged and packed to withstand multiple shipments by common carrier without damage and preserved so as not to deteriorate during storage in a non-climate controlled environment. This includes the necessity to properly preserve any metal surfaces to prevent rust and corrosion.

5.2. Marking – Each preserved and packed filter element, spring, gasket, cover gasket shall be marked in the upper left-hand side of the two longest sides (two opposite sides if square) of each box.

5.2.1. This marking shall consist of the NATIONAL STOCK NUMBER, ITEM NAME, PART NUMBER, CONTRACT NUMBER, DELIVERY ORDER NUMBER, condition code CONDITION “A”, unit of issue with quantity (i.e. 1-EA), and the words COAST GUARD SFLC MATERIAL.

COAST GUARD SFLC MATERIAL

5.3. Bar Coding – The Contractor shall supply bar code labels on all CLIN’s except for those that require data submissions only.

5.3.1. All bar code labels shall be in accordance with SFLC specification D-000-0100 Rev G.

a. The actual labels shall be Type “V“. Grade “a“, Style “2“, Composition “b” without plastic laminate.

b. Each label shall contain encoded data for the National Stock Number.,

6.0 NOTES

6.1. Government & Commercial Document Sources

6.1.1. Government Documents

a. Department of Defense Single Stock Point (DODSSP Documents) 700 Robbins Avenue Building #4, Section D Philadelphia, PA 19111-5098

FAX (215) 697-9398

http://dodssp.daps.dla.mil/

b. DOD & Navy Publications and Forms (Other Than DODISS) Naval Publication and Forms Center 5801 Tabor Ave.

Philadelphia, PA. 19120 215-697-2197

c. USCG Surface Forces Logistics Center Long Range Enforcer Product Line Mail Stop 26, Bldg. 3, 2nd Floor, CPD-2 2401 Hawkins Point Road Baltimore, MD 21226-5000

410-762-XXXX

6.1.2. Commercial Documents

a. American Society for Testing & Materials (ASTM) 1916 Race Street Philadelphia PA. 19103-1187 215-299-5585

FAX 215-977-9679

b. American Society for Quality (ASQ) P.O. Box 3005 Milwaukee, WI 53201-3005 800-248-1946 www.asq,org