PACKING - ELC - PO.doc

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PREPARATION FOR DELIVERY

All material shipped to the U.S. Coast Guard Engineering Logistics Center must be accompanied by an itemized packing list securely attached to the outside of the package.

All packing lists shall cite the Purchase Order Number (when issued after award) with the package in such a manner as to provide identification.

Material shall be packed for shipment in such a manner as to afford adequate protection to the item against corrosion, deterioration, and physical damage during shipment from the supply source to Engineering Logistic Center locations.

Package shall also provide adequate protection for warehouse storage and multiple shipments.

All packages shall have the Purchase Order Number, Stock Number and Vendor name and Part Number clearly marked on the exterior of the package.

All deliveries are to be made Monday through Friday between the hours of 7:00 A.M. and 1.00 P.M.

PAYMENT INFORMATION (NON-CREDIT CARD ORDERS)

All invoices must contain the following information: contract number, order number, item number, description of supplies or services, quantities, unit prices and extended totals. Prepaid shipping costs will be indicated as a separate item on the invoice (if applicable).

Invoices must be mailed to USCG YARD, P.O. Box 4122, Chesapeake, VA 23327-4122.

For questions relating to payment of invoices please contact Chesapeake Yard Team Customer Service at 757-523-6940 or email to yardteam@finscen.uscg.mil USCG /ELC SP-PP&M-00l DATED 05/95 REVISION D 10/00

PRESERVATION, PACKAGING & MARKING

PRESERVATION – Each piece or assembly that make up one each of any contract line item (CLIN) shall be preserved in accordance with ASTM-D-3951.

PACKAGING – Each preserved 0contract line item shall be packed in its own carton or box as needed to meet the requirements of ASTM-D-3951.This package shall be considered a unit pack. This unit pack shall meet the requirements of a shipping container.

UNITIZATION – Unit packs can be unitized as specified in ASTM-D3951.

MARKING – Marking shall be clear, legible, permanant, and in English.

UNIT PACKAGES – Shall be marked as specified herein.

National Stock Number/ Activity Control Number.

Item Name

Part Number (as shipped)

Purchase Order / Contract Number (example HSCG40-04-P-00000)

Date of Manufacturer/Repair

The Words “COAST GUARD ELC MATERIAL” CONDITION (A)

Quantity & Unit of Issue (i.e. “1-EA”)

Hazardous Material Marking (As required in Code of Federal Regulations (CFR) section 4).

Flash Point (If item is a liquid with a flash point of 93.3 degrees C (200 Degrees F) or less.)

Propellant Chemical Name (Aerosol Containers only).

UNITIZATION – If unitization is used as the final shipping container the unitized pack for one stock number shall be marked as specified below, see “Single Stock Number” If there are multiple stock numbers involved see “Multiple Stock Numbers” herein. For no reason shall more then one delivery order be unitized together.

Single Stock Number

National Stock Number/ Activity Control Number.

Purchase Order / Contract Number (example HSCG40-04-P-00000)

The Words “COAST GUARD ELC MATERIAL” CONDITION (A).

Quantity & Unit of Issue (i.e. “1-EA”)

Hazardous Material Marking (If needed and as required in Code of Federal Regulations (CFR) section 4).

Flash Point (If item is a liquid with a flash point of 93.3 degrees C (200 Degrees F) or less.).

The Words “COAST GUARD ELC MATERIAL” “MULTIPACK”

Multiple Stock Numbers

“ALL” National Stock Numbers/ Activity Control Numbers.

Purchase Order / Contract Number (example HSCG40-04-P-00000)

The Words “COAST GUARD ELC MATERIAL” CONDITION (A).

Quantity & Unit of Issue (i.e. “1-EA”)

Hazardous Material Marking (If needed and as required in Code of Federal Regulations (CFR) section 4).

Flash Point (If item is a liquid with a flash point of 93.3 degrees C (200 Degrees F) or less.).

The Words “COAST GUARD ELC MATERIAL” “MULTIPACK”

USCG/ELC SP-PP&M-00l, DATED 05/95, REVISION D 10/00

BAR CODING – All bar coding required herein shall be Code 39, also called Code 3 of 9 in accordance with ANSI/AIM BC1. ALL Stock numbered items shall be bar coded.

a. The standard marking required in MARKING for all for all packaging configurations can be applied separately or as part of the Bar Code Label. If the latter option is used the label size shall be adjusted appropriately.

b. The stock number or numbers, and purchase order / contract number shall be bar coded with Human Readable Interpretation (HRI) immediately below the bar coding on unit and unitized packs.

c. All HRI shall be placed below its associated bar code.

The label shall be intended for long term indoor applications where the labels will endure intermittent outdoor exposure. Each label shall be for porous surfaces and consist of paper without plastic laminate.