SOW Calibration 21-10-400PR2062.doc

USCG C4IT SC ELECTRONICS REPAIR BRANCH

STATEMENT OF WORK (SOW)

21-10-400PR2062

04/05/10

1.0 GENERAL

The U.S. Coast Guard Electronics Repair Branch incorporates Quality Assurance processes in the performance of centralized repair, testing and measurement practices. As a requirement the lab is responsible to ensure that all test and measurement equipment meet calibration standards of known accuracy, traceable to the National Institute of Standards and Technology.

2.0 SCOPE

This document sets forth the requirements for the calibration of test and measurement equipment; Certification and accreditation requirements of the vendor; Inspections, certificates of inspection and calibration, equipment records and reports and other related documentation; Stowage, handling and transportation of test and measurement equipment; Marking and control of test and measurement equipment.

Note: The scope of this Statement of Work calls out for calibration and does not authorize repair of Test and Measurement equipment that cannot be brought back into manufacturer specifications by means outside of adjustments and/or alignments.

2.2 GOVERNMENT FURNISHED PROPERTY (GFP) – The listed items are managed by the U.S. Coast Guard C4IT Service Center, Electronics Repair Branch, Curtis Bay, MD.

1 Scope Meter, Fluke Model 199C - two each 2 Scope Meter, Fluke Model 99B – one each

3. Multimeter, Fluke Model 8842A – two each

4. Multimeter, Fluke Model 87 – ten each 5 Multimeter, Fluke, Model 77 – eleven each

6. Multimeter, Fluke Model 45 – two each

7. Multimeter, Fluke Model 8050A – one each

8. Multimeter, Agilent, Model 34411A – one each

9. Oscilloscope, Tektronics, Model TDS3014B – thirteen each

10. Oscilloscope, Tektronics, Model TDS3024B – four each

11. Oscilloscope, Tektronics, Model TDS3034B – two each

12. Oscilloscope, LeCroy, Model THS730A – one each

13. Spectrum Analyzers, Tektronics, Model 492BP – one each

14. Curve Tracer, Tektronics, Model 576 – one each

15. Function Generator, Tektronics, Model AFG3102 – four each

16. Function Generator, BK Precision, Model BK4040A – three each

17. Function Generator, Hewlett Packard, Model HP3314A – one each

18. Frequency Counter, Hewlett Packard, Model HP53132A – two each

19. Frequency Counter, Hewlett Packard, Model HP5382A – one each

20. Frequency Counter, Hewlett Packard, Model HP5386A – two each

21. Electronic Load Model, Hewlett Packard, Model HP6050A – one each

22. Electronic Load Model, Hewlett Packard, Model HP60501B – six each

23. Electronic Load, Transistor Devices Inc., Model DLR50-15-250 – one each

24. DC Power Supply, Agilent, Model E3647A – one each

25. DC Power Supply, Hewlett Packard, Model 6227B – one each

26. DC Power Supply, American Reliance Inc., Model PS-4330 – one each

27. Communications Analyzer, Motorola, Model R-2670A – five each

28. Watt Meter, Bird, Model 4311 – one each

29. Watt Meter, Bird, Model 4431 – three each

30. Watt Meter with 50 ohm load, Bird, Model 6156 – one each

31. Resistance Substitution Box, Phipps & Bird, Model 236A – three each

32. Depth Sounder Test Set, Electronic Device Inc., Model DSTS-4A – two each

33. Sound Level Meter, Extech Instruments, Model 407764 – two each

34. Megger, Megger ™, Model 212359 – one each

35. Gas Regulator, Weldmark, Model 250-80-580 – two each

36. Signal Generator, Hewlett Packard, HP 8657A – two each

37. Signal Generator, Hewlett Packard, HP 8656A – one each

3.0 REQUIREMENT

The contractor shall calibrate Coast Guard owned Test and Measurement equipment to manufacturer specifications unless specified by the U.S. Coast Guard. Test and Measurement equipment within the calibration system utilized by the contractor to calibrate Coast Guard owned Test and Measurement equipment will meet industry requirements with an accuracy of 4 to 1 ratio or better. Test and Measurement equipment owned by the Coast Guard and found to be out of tolerance by the contractor shall be adjusted by the contractor to meet manufacturer specifications and documented by the vendor on a Data Report per industry requirements. Data Report and Certificate of Calibration shall be provided by the vendor.

3.1 ACCREDITATION AND REGISTRATION – In order to ensure that Quality Assurance standards and practices meet minimum Coast Guard requirements the contractor shall have and maintain ISO/IEC 17025 and ISO 9001.2000 certifications and be accredited by A2LA.

This certification and accreditation ensures that Test and Measurement equipment are calibrated in a manner and are traceable back to the U.S. National Institute of Science and Technology (NIST).

3.2 COMPLIANCE – The contractor will observe and comply with all industry and government standards including those listed in paragraphs 4.1.1 and 4.1.2 of this document in the calibration practices, management, logistics, administration, shipping, handling, marking, identification and documentation of Test and Measurement equipment. Contractor will provide a copy of current Certifications and Accreditations at the request of the Contracting Officer or duly appointed representative.

3.3 GOVERNMENT FURNISHED PROPERTY (GFP) – The contractor shall provide protective storage for the GFP when not in use, and safe handling when in use.

3.3.1 The storage area shall at a minimum be closed on all sides, dry and locked when the equipment is not in use.

3.4 ARRIVAL INSPECTION – Each Test and Measurement equipment received by the

Contractor shall be inspected. A detailed report shall be completed and submitted to the Contracting Officer within 7 calendar days of request. The report will contain date of inspection, make, model and serial number of each individual test and measurement equipment inspected. Report will also include physical, mechanical and/or electrical-electronic discrepancies found by the inspector that do not conform to manufactures specifications. Test and Measurement equipment that cannot be brought into calibration specifications outside of customary calibration procedures i.e. alignments, adjustments and/or software resets shall be reported to the Contracting Officer.

3.4.1 No further work shall be accomplished until the report is approved by the

Contracting Officer.

3.5 CALIBRATION OF TEST and MEASUREMENT EQUIPMENT – Each Test and

Measurement equipment shall be measured with contractor provided equipment that is 4 times or more accurate then the Test and Measurement equipment being measured (calibrated).

3.5.1 Each Test and Measurement equipment will be calibrated on a reoccurring schedule based on manufacturer specifications and industry standards -

NCSLI RP-1-1996 unless otherwise directed by the U.S. Coast Guard.

3.5.2 The contractor shall establish a historical record for each Coast Guard owned Test and Measurement equipment calibrated. The record will contain at a minimum, Type of Test and Measurement Equipment, Make, Model name and/or number, Serial number, name of technician(s) conducting calibration, date of calibration, date calibration expires, certificate of calibration, adjustments/corrections performed, electrical and/or mechanical discrepancies found. Name of calibration equipment used to calibrate each Coast Guard owned Test and Measurement equipment, Make, Model name and/or number, Serial number, date of calibration, date calibration expires, discrepancies noted. Contractor records will contain sufficient information to show traceability of contractor used equipment back to NIST or other A2LA accredited source. Record information shall be clear, permanent, legible and in English.

3.5.3 Records and Certificates of Calibration can be electronic and/or paper copy. Electronic copies shall be in Adobe or Microsoft Word format or in a format that can be easily converted by Adobe 8.0 or by Microsoft Word 2003. A common format is required for printing capability purposes.

3.5.4 The contractor will attach an adhesive label to each Test and Measurement equipment. The label will contain at a minimum, Date of calibration, expiration date of calibration, corresponding serial number of the Test and Measurement equipment that was calibrated. Label information shall be clear, permanent, legible and in English. In addition the contractor will provide a certificate of calibration hard copy on 8.5” by 11”, letter size paper or by electronic file in Microsoft Word® or Adobe® format.

3.5.5 Although it is recognized in the Meteorology community that adhesive calibration labels are sufficient in terms of identification and Quality Control purposes, the contractor will provide copies of records by either paper copy or by printable electronic means of each Test and Measurement equipment when requested by the Contracting Officer or duly appointed representative. If the Contracting officer or duly appointed representative request copies of records then the records shall contain at a minimum historical information on each Test and Measurement equipment. This shall include type of test equipment, make, model and serial number, name or id of technician(s) conducting calibration, date of calibration, date calibration expires, adjustments/corrections performed, electrical and/or mechanical discrepancies found. Record will also contain sufficient information proving traceability of the calibration system back to NIST or other A2LA accredited source.

3.5.6 Coast Guard owned Test and Measurement equipment found by the contractor to be beyond the capability of the contractor to calibrate will be reported to the Contracting Officer and returned to the Coast Guard.

4.0 APPLICABLE DOCUMENTS

4.1 GOVERNMENT AND INDUSTRY DOCUMENTS – The following specification and standards form a part of this specification to the extent specified herein.

4.1.1 Industry

a. ANSI/NCSL Z540.3-2006

b. ISO-9001.2000

c. ANS/ISO/IEC 17025

d. NCSLI RP-1-1996

4.1.2 Federal

a. 21 CFR Part 11 Validated Data Base

5.0 SHIPPING AND HANDLING – Contractor shall pick up and return GFE Test and

Measurement equipment to the C4IT SC Electronics Repair Branch, 2401 Hawkins Point Road, Bld. 88-1, Curtis Bay, MD 21226. Contractor to provide means of transportation and handling of Test and Measurement equipment.

5.0.1 – Contractor shall implement safeguards when handling GFE Test and Measurement equipment to prevent denting, scratching, scarring, damaging to control knobs and indicators and water damage during transportation.

6.0 DELIVERY PERFORMANCE – Contractor shall return GFE Test and Measurement Equipment within 15 business days upon receipt of equipment unless specified and agreed upon in writing by both parties before acceptance of work. GFE Test and Measurement

Equipment shall be returned in the same packaging in which it was delivered to the vendor.

Standard external shipping label of the return package shall include the contract number and delivery order number. The return shipment shall contain a standard commercial packing slip to include the contract number and delivery order number, affixed to the outside of the package and also contained inside the package.

7.0 SECURITY CLEARANCES – No security clearances are required.