Solicitation Package - HSCG40-09-Q-611006.doc

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ FORMCHECKBOX

IS FORMCHECKBOX

IS NOT A SMALL BUSINESS SET ASIDE

PAGE

OF PAGES

1. REQUEST NO.

HSCG40-09-Q-611006

2. DATE ISSUED

3. REQUISITION/PURCHASE REQUEST NO.

2109409B59B811006

N/A

5a. ISSUED BY

U.S. Coast Guard Surface Force Logistics Center, Propulsion Systems Acquisition Branch, Mail Stop 99, Bldg. 31, 2nd Floor, 2401 Hawkins Point Road, Baltimore, MD 21226-5000

6. DELIVERY BY (Date)

See Statement of Work

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

7. DELIVERY

FORMCHECKBOX

FOB DESTINATION FORMCHECKBOX

OTHER (See Schedule)

NAME

Derriel Ervin, Contract Specialist

AREA CODE

(410)

NUMBER

762-6453

8. TO:

a. NAME OF CONSIGNEE

USCG Engineering Logistics Center

a. NAME

b. COMPANY

b. STREET ADDRESS

2401 Hawkins Point Road

c. STREET ADDRESS

c. CITY

Baltimore

d. CITY

e. STATE

f. ZIP CODE

d. STATE

MD

e. ZIP CODE

21226-5000

10. PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5A ON OR BEFORE CLOSE OF BUSINESS (Date)

Date: 07/24/2009

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(F)

See Attached Pages 2 through 9 Attachment 1 – 52.212-3

Attachment 2 – 52.212-5

NOTE: Additional provisions and representations FORMCHECKBOX are FORMCHECKBOX are not attached.

13. NAME AND ADDRESS OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER

16. SIGNER

b. STREET ADDRESS

c. COUNTY

AREA CODE

c. TITLE (Type or print)

NUMBER

Previous Edition not usable

STANDARD FORM 18 (Rev 6-95)

Prescribed by GSA – FAR 48 (CFR) 53.215-1(a)

SUPPLIES/SERVICES

1. The Contractor shall provide Engineering Services in support of the USCG FRC-B Loads Prediction Validation. The Engineering Logistics Center (ELC) Equipment Management Division (02), for a period of 1 year from contract award to completion of the deliverables schedule, as outlined in the attached Statement of Work (SOW).

Senior Naval Arch

Labor Total

Test Facility Cost:

Senior Naval Arch

Labor Total

Senior Naval Arch

Labor Total

Grand Total Hours: 570

Grand Total Amount:

DATA DELIVERABLES

The Contractor shall provide those data deliverables as identified in the attached SOW. NOTE: The monthly report shall include a breakdown of labor hours expended by labor category.

POST-AWARD CONFERENCE

A kick-off meeting shall be held with the Contractor five (5) calendar days after the date of award. This kick-off meeting shall take place at the U.S. Coast Guard Engineering Logistics Center, Baltimore, MD 21226-5000 unless otherwise specified.

INVOICES

The Contractor shall submit invoices to the Contract Administrator for review and approval prior to submitting them to the following payment address:

U.S. Coast Guard Yard

P.O. Box 4122

Chesapeake, VA 23327-4122

M/F: Contract Number {to be furnished at the time of award} Invoices may also be submitted electronically by accessing the following web address:

FIN-SMB-YardTeam@uscg.mil.

All invoices must contain the following information to constitute a proper invoice:

(1) Name and address of Contractor

(2) Invoice date

(3) Contract Number

(4) Description, quantity, unit of measure, unit price and extended price, including labor categories, number of labor hours, and labor rates

(5) Terms of any prompt payment discounts offered

(6) Dun & Bradstreet (DUNS) Number

(7) Federal Tax Identification Number

(8) Name, title, and telephone number of individual to be notified upon receipt of improper invoice(s).

Invoices shall be processed in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) Circular A-125, Prompt Payment. The Contractor is encouraged to assign an identification number to each invoice.

RESPONSIBLE OFFICIAL(S) WHO CAN RECEIVE NOTIFICATION OF AN IMPROPER INVOICE AND ANSWER QUESTIONS REGARDING THE INVOICE For use in the event your firm receives a contract as a result of this solicitation, designate below the responsible official(s) who can receive notification of an improper invoice and answer questions regarding the invoice.

NAME:

TITLE:

ADDRESS: ____________________________

TELEPHONE NUMBER: ___________________

EMAIL ADDRESS: ________________________

Conflict Of Interest

The Contractor shall not employ any person who is an employee of the United States Government if that employment would, or may appear to cause a conflict of interest. All contractor employees shall be required to sign non-disclosure agreement with the U.S. Coast Guard.

CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, equipment and items as outlined in the attached SOW.

CONTRACT ADMINISTRATION DATA

The Contracting Officer or authorized representative, located at the U.S. Coast Guard Engineering Logistics Center, 2401 Hawkins Point Road, Baltimore, MD 21226-5000, shall be the contract administrator of this contract – Derriel Ervin, (410) 762-6453, Derriel.D.Ervin@uscg.mil.

UNAUTHORIZED INSTRUCTIONS FROM GOVERNMENT PERSONNEL

(a) The Contractor shall not accept any instructions issued by any person employed by the U.S. Government or otherwise other than the Contracting Officer or the Contracting Officer’s Technical Representative acting within the limits of their authority. A Contracting Officer’s Technical Representative shall be designated in writing to the Contractor and shall set forth the scope of their authority.

(b) No information, other than that which may be contained in an authorized amendment to this purchase instrument duly issued by the Contracting Officer, which may be received from any person employed by the Government or otherwise will be considered as grounds for deviation from any stipulations of the purchase instruments or referenced drawings and/or specifications contained herein.

GOVERNMENT REPRESENTATIVES

(a) The Government, may upon contract award or thereafter, name representatives with titles such as Project Officer, Contracting Officer's Technical Representative(s), Resident Inspector(s), and so on. Such individuals, IF APPOINTED, will be named in writing by the Contracting Officer. The letter of appointment will indicate the individuals, titles, and stipulate the rights, responsibilities, and limitations of their appointment.

(b) In any event, no such named individual has the authority to issue any direction under this contract, either technical or otherwise, which constitutes a change to the terms, conditions, price or delivery schedule of the contract. ONLY the Contracting Officer is authorized to alter the contract in any manner.

ADDITIONAL TERMS AND CONDITIONS

Additional terms and conditions applicable to this Agreement are as follows.

The following Federal Acquisition Regulation (FAR) Clauses are hereby incorporated into this Agreement by reference with the same force and effect as if incorporated in full text. Also, the full text of a clause may be accessed electronically at www.arnet.gov.

NUMBER

TITLE

DATE

52.245-1 Government Property

June 2007

52.227-14 Data Rights – General

Dec 2007 52.227-17 Rights in Data – Special Works Dec 2007 HSAR 3052.209-70 Prohibition on Contracts With Corporate Expatriates (JUNE 2006)

(a) Prohibitions.

Section 835 of Public Law 107-296, prohibits the Department of Homeland Security from entering into any contract with a foreign incorporated entity after November 25, 2002, which is treated as an inverted domestic corporation as defined in this clause.

The Secretary shall waive the prohibition with respect to any specific contract if the Secretary determines that the waiver is required in the interest of homeland security, or to prevent the loss of any jobs in the United States or prevent the Government from incurring any additional costs that otherwise would not occur.

(b) Definitions. As used in this clause:

“Expanded Affiliated Group” means an affiliated group as defined in section 1504(a) of the Internal Revenue Code of 1986 (without regard to section 1504(b) of such Code), except that section 1504 of such Code shall be applied by substituting `more than 50 percent' for `at least 80 percent' each place it appears.

“Foreign Incorporated Entity” means any entity which is, or but for subsection (b) of section 835 of the Homeland Security Act, Public Law 107-296, would be, treated as a foreign corporation for purposes of the Internal Revenue Code of 1986.

“Inverted Domestic Corporation” A foreign incorporated entity shall be treated as an inverted domestic corporation if, pursuant to a plan (or a series of related transactions)—

(1) The entity completes after November 25, 2002, the direct or indirect acquisition of substantially all of the properties held directly or indirectly by a domestic corporation or substantially all of the properties constituting a trade or business of a domestic partnership;

(2) After the acquisition at least 80 percent of the stock (by vote or value) of the entity is held—

(i) In the case of an acquisition with respect to a domestic corporation, by former shareholders of the domestic corporation by reason of holding stock in the domestic corporation; or

(ii) In the case of an acquisition with respect to a domestic partnership, by former partners of the domestic partnership by reason of holding a capital or profits interest in the domestic partnership; and

(3) The expanded affiliated group, which after the acquisition includes the entity does not have substantial business activities in the foreign country in which or under the law of which the entity is created or organized when compared to the total business activities of such expanded affiliated group.

“Person, domestic, and foreign” have the meanings given such terms by paragraphs (1), (4), and (5) of section 7701(a) of the Internal Revenue Code of 1986, respectively.

(c) Special rules. The following definitions and special rules shall apply when determining whether a foreign incorporated entity should be treated as an inverted domestic corporation.

(1) Certain stock disregarded. For the purpose of treating a foreign incorporated entity as an inverted domestic corporation these shall not be taken into account in determining ownership:

(i) stock held by members of the expanded affiliated group which includes the foreign incorporated entity; or

(ii) stock of such entity which is sold in a public offering related to the acquisition described in subsection (b)(1) of Section 835 of the Homeland Security Act, Public Law 107-296.

(2) Plan deemed in certain cases. If a foreign incorporated entity acquires directly or indirectly substantially all of the properties of a domestic corporation or partnership during the 4-year period beginning on the date which is after the date of enactment of this Act and which is 2 years before the ownership requirements of subsection (b)(2) are met, such actions shall be treated as pursuant to a plan.

(3) Certain transfers disregarded. The transfer of properties or liabilities (including by contribution or distribution) shall be disregarded if such transfers are part of a plan a principal purpose of which is to avoid the purposes of this section.

(d) Special rule for related partnerships. For purposes of applying section 835(b) of Public Law 107-296 to the acquisition of domestic partnership, except as provided in regulations, all domestic partnerships which are under common control (within the meaning of section 482 of the Internal Revenue Code of 1986) shall be treated as a partnership.

(e) Treatment of Certain Rights.

(1) Certain rights shall be treated as stocks to the extent necessary to reflect the present value of all equitable interests incident to the transaction, as follows:

(i) Warrants;

(ii) Options;

(iii) Contracts to acquire stock;

(iv) Convertible debt instruments;

(v) Others similar interests.

(2) Rights labeled as stocks shall not be treated as stocks whenever it is deemed appropriate to do so to reflect the present value of the transaction or to disregard transactions whose recognition would defeat the purpose of section 835.

(f) Disclosure.

By signing and submitting its offer, an offeror under this solicitation represents that it not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of Section 835 of the Homeland Security Act, Public Law 107-296 of November 25, 2002.

(g) If a waiver has been granted, a copy of the approved waiver shall be attached to the bid or proposal.

HSAR 3052.242-71 DISSEMINATION OF CONTRACT INFORMATION

(DEC 2003)

The Contractor shall not publish, permit to be published, or distribute for public consumption, any information, oral or written, concerning the results or conclusions made pursuant to the performance of this contract, without the prior written consent of the Contracting Officer. An electronic or printed copy of any material proposed to be published or distributed shall be submitted to the Contracting Officer.

PROPOSAL SUBMISSION REQUIREMENTS

NOTE: Proposals that fail to follow proposal submission requirements may be determined unacceptable and may be rejected from further consideration.

Offeror’s must complete and return one copy of this solicitation package.

Technical proposals submitted in response to this Solicitation shall consist of resumes for all personnel and shall describe the management approach, organization, and methodologies to meet or exceed the solicitation requirements, to include, at a minimum, staffing, roles and responsibilities, subcontractor management, and project planning, monitoring, control, and execution (e.g., work breakdown structure, risk management, and project performance metrics). Proposals shall not exceed twenty (20) pages in length, including resumes.

All information must be presented in sufficient depth to allow the Government to make a comprehensive evaluation of the Offeror’s understanding of the Statement of Work and the Offeror’s capability for successful performance of the Statement of Work. The proposal should demonstrate this understanding and capability in a concise, logical manner and should not contain superfluous material not directly related to the solicitation. Offeror’s proposals must discuss the following:

· Past performance on similar efforts.

· Years of experience related to the Statement of Work tasking.

· Areas of experience related to the Statement of Work tasking.

· Education and tasks related to Statement of Work tasking.

· Proficiency of Skills required by the Statement of Work.

· Level of responsibility and degree of supervision proposed.

Text shall be on 8 ½ x 11 inch paper (except as specifically noted), with a minimum one-inch margin all around. Pages shall be numbered consecutively. A page printed on both sides shall be counted as two pages. Submission as double-sided printing/copying is encouraged. 11 x 17 inch sized fold-out pages may be used for tables, charts, graphs, or pictures that cannot be legibly presented on 8 ½ x 11 inch paper. Print shall be a minimum of 12-point font size or a maximum 10 characters per inch (10 pitch, pica) spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

PAST PERFORMANCE

Offerors are required to provide corporate resumes for at most three (3) contracts completed during the past three years or currently in process for the same services as are being solicited under this solicitation. Contracts listed may include those entered into by the Federal Government, agencies of the state and local governments, and commercial customers. The Offeror shall provide include past performance information for any major subcontractor and must be relevant to the scope of work they may perform under the contract resulting from this solicitation.

References other than those provided by the Offeror may be contacted by the Government to obtain additional information that shall be used in the evaluation of the offeror’s past performance.

Offeror’s shall present this information for each contract in the following format:

a. Name of Offeror or Subcontractor

b. Program Title

c. Contract Number

d. Contract type

e. Contract dollar value

f. Period of performance

g. Place of performance

h. Contracting activity

i. Customer points of contact with telephone numbers and email addresses for the Procurement

Contracting Officer (PCO), the Administrative Contracting Officer (ACO), and the Program

Manager (PM).

j. Brief description of worked performed. Explain the nature of the work involved and the extent the work involved is similar to the requirements contained herein.include a resume for all personnel to be utilized during the performance of any resultant contract.

ORGANIZATIONAL CONFLICT OF INTEREST

The Contracting Officer is unaware of any organizational conflicts of interest that may exist with respect to your company’s acceptance of a contract as a result of this solicitation or any organizational conflicts of interest that may exist with respect to any employees of your company performing the services described in the SOW. Pursuant to FAR 9.504, “Contracting Officer responsibilities”, paragraph (e), the Contracting Officer cannot make award to any company for which a conflict of interest is determined to exist which cannot be avoided or mitigated.

If a conflict of interest is determined to exist the Contracting Officer shall notify the offeror, provide the reasons therefore, and allow the Offeror a reasonable opportunity to respond. If the Contracting Officer finds that it is in the best interest of the United States to award a contract notwithstanding any conflict of interest a request for waiver shall be submitted by the Contracting Officer in accordance with FAR Subpart 9.503.

FACSIMILE/ELECTRONIC TRANSMISSION OF PROPOSALS

Facsimile transmission of proposals is authorized. Offeror’s are also authorized to email their proposals by the established due date. Proposals received after the established due date may be considered unacceptable and may be rejected.

Email address: Derriel.D.Ervin@uscg.mil

FAR 52.233-2 SERVICE OF PROTEST (AUG 1996)

a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO), shall be served on the Contracting Officer, KELLY WYATT (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Address:

U.S. Coast Guard Engineering Logistics Center

Mail Stop #25 2401 Hawkins Point Road

Baltimore, MD 21226-5000

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

MINIMUM ACCEPTANCE PERIOD

“Acceptance period,” as used in this provision, means the number of calendar days available to the Government for awarding a contract from the date specified in this solicitation for receipt of proposals.

This provision supersedes any language pertaining to the acceptance period that may appear elsewhere in this solicitation.

The Government requires a minimum acceptance period of FORTY FIVE (45) calendar days.

In the space provided immediately below, offerors may specify a longer acceptance period than the Government’s minimum requirement.

The offeror allows the following acceptance period: ________ calendar days.

A proposal offering less than the Government’s minimum acceptance period shall be rejected.

The contractor agrees to execute all that it has undertaken to do, in compliance with its proposal, if that proposal is accepted in writing within –

(1) The acceptance period stated in paragraph (c) of this clause; or

(2) Any longer acceptance period stated in paragraph (d) of this clause.

EVALUATION

BASIS FOR AWARD

Upon receipt, the Government shall review proposals for compliance with the solicitation, focusing on the instructions set forth in the Proposal Submission Requirements. The Government will award a fixed price contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation will be most advantageous to the Government based on the following evaluation factors which are listed in order of importance:

(1) Technical

(2) Past Performance

(3) Price, including all price related factors

RELATIVE IMPORTANCE OF EVALUATION CRITERIA

Demonstrated understanding of the SOW, or technical capability, and past performance are the most important non-cost factors. Technical capability is more important than past performance. When combined, the non-cost factors are significantly more important than the evaluated price.

Do not include “Incidental items” in your technical and/or price proposal. Do not include supplies/services that are not specifically listed as line items in your GSA FSS contract.

Offerors are advised that award will be made to that offeror whose proposal provides the best overall value to the Government. The evaluation shall be based on the demonstrated capabilities of the prospective offeror in relation to the needs set for in the solicitation. Offerors must submit information sufficient to evaluate their proposals based on the detailed criteria below:

(1) TECHNICAL AND MANAGEMENT CAPABILITY

Each Offeror’s proposal shall be evaluated to determine if all mandatory requirements are identified in the resume(s) and past performance information submitted. Past performance on similar efforts; years of experience related to the Statement of Work tasking; areas of experience related to the Statement of Work tasking; education and tasks related to Statement of work tasking; proficiency of skills required by the Statement of Work; and level of responsibility and degree of supervision proposed shall be evaluated to determine technical and management capabilities.

(2) PRICE EVALUATION

The labor rate proposed for each labor category shall be multiplied by the stated man-hours. The total price of each labor category shall be added together to arrive at an overall total. The total of all options years shall be added together to arrive at an overall evaluated total.

AWARD NOTIFICATION

A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.