BARCODESPEC.doc

THIS MODIFICATION REVISES D-000-0100 REV E 07/96

TO D-000-0100 REF F 06/00

BAR CODING FOR U.S. COAST GUARD

ENGINEERING LOGISTICS CENTER PROCURED MATERIAL

1.0 SCOPE

1.1. This specification outlines the Bar Code format, layout, & content requirements for all Engineering Logistics Center Bar Coding, as well as all label variables available.

1.2. CLASSIFICATION

1.2.1. Labels - As illustrated and classified in MIL-PRF-61002.

1.2.2. TYPES

V Special (specify see section 1.2 [ TYPES ]).

1.2.3. GRADES

a. Multiple Durability Requirement.

b. Adhesion, Condensation. Abrasion, Backing Sheet, and UV condensation.

c. Adhesion and Backing Sheet Requirements Only.

d. Special Durability Requirements (specify).

1.2.4. STYLES

1. Non-Porous Surfaces

2. Porous Surfaces

3. Special surfaces (i.e., styrofoam, rubber, composites.

1.2.5. COMPOSITION

a. Paper (with or without laminate).

b. Plastic (with or without laminate), materials such as polyester, mylar, vinyl, etc.).

c. Polymide (with or without laminate).

d. Metal (specify), (includes steel, anodized aluminum, etc).

e. Anodized, Photo Sensitive, Aluminum (matte finish).

f. Ceramic.

g. Special (specify).

2.0 APPLICABLE DOCUMENTS (use as required)

2.1. DOCUMENT AVAILABILITY - For the methods and conditions for obtaining the referenced documents see section 6.1.

2.2. GOVERNMENT DOCUMENTS - The following specifications and standards form a part of this specification to the extent specified herein. Unless otherwise specified, the documents listed here by number and date shall be those in the Department of Defense Index of Specifications and Standards (DODISS) and supplements thereto.

2.2.1. SPECIFICATIONS

a. MIL-PRF-61002A DATED 25 Sept 1995, Pressure-Sensitive Adhesive, for Bar Coding.

2.3. COMMERCIAL DOCUMENTS - The following documents form a part of this specification to the extent specified herein. The documents shall be the version listed by number and date from the referenced industry organization. Commercial documents may also be listed in the Department of Defense Index of Specifications and Standards (DODISS).

2.3.1. American National Standards Institute / AIM (ANSI/AIM)

a. ANSI/AIM-BC1, DATED 1995, Uniform Symbology Specification Code 39.

2.4. SPECIFICATION ORDER OF PRECEDENCE - In the event of a conflict between the text of this specification and the references cited herein, this specification shall take precedence.

3.0 REQUIREMENTS

3.1. BAR CODE

3.1.1. All bar coding required herein shall be Code 39, also called Code 3 of 9 in accordance with ANSI/AIM BC1

a. The bar coding shall not replace any other marking required, but be in addition to it.

3.2. LABELS & LABELING

3.2.1. Labels

a. The bar coding can be placed on the same label as all other required marking if allowed by the Contracting Officer, See Figure 1.

1. The bar coding message(s) can be placed below, above, or to the left or right of the other required marking.

b. All labels shall be white with black bars and HRI.

c. Bar Code Message Arrangements shall be in accordance with Figure 1 herein.

1. All Bar Codes with HRI shall be on one label.

2. Any Prefixes or suffixes which are not allowed in the bar code can be in the HRI.

d. The bar codes shall be arranged as specified and contain only the messages listed herein.

1. Maximum Data Requirements - STOCK NUMBER, CONTRACT NUMBER (with Delivery order number if applicable), & SERIAL NUMBER (if specified).

2. The data shall be arranged as laid out below with HRI and be in accordance with ASTM/AIM BC1 (///// indicates the bar code message).

e. Primary Pack Bar Code Messages (Broken messages shall not be used) for all containers. See Figure 1 for lay out.

(Bar Coding)

(Human Readable Interpretation)

STOCK NUMBER

(HRI)

CONTRACT & D/O NUMBER

(HRI)

SERIAL NUMBER

(S/N if specified otherwise N/A)

f. Intermediate Pack Bar Code Messages (Broken messages shall not be used). Apply for each stock number in the intermediate pack.

STOCK NUMBER

CONTRACT & D/O NUMBER

3.2.2. CLASSIFICATIONS

a. TYPES - (V only) Can be produced in roll or sheet form, and shall be large enough to contain all of the information required, and meet all spacing requirements in ASTM/AIM BC1.

b. GRADES - All grades shall be as specified in MIL-PRF61002 see sections 3.2.1, & 6.1.2.3.

A Intended for applications where the labels will endure prolonged out door conditions (longer than 2 weeks).

B Intended for long term indoor applications with short term outdoor exposure (less than 2 weeks).

C Intended for use when short term shipping or indoor conditions are expected.

D When none of the above grades will suffice, see MIL-PRF61002 section 3.2.1 & 3.2.2.

c. STYLES - Label Mounting Surfaces

1. Non-Porous Surfaces

2. Porous Surfaces

3. Special Surfaces (i.e., styrofoam, rubber, composites) see 3.3.

d. COMPOSITION - The primary consideration is whether the label should be a paper based or plastic based label. See MIL-L-61002 section 6.1.2.4 for further clarification.

a. Paper (with or without laminate)

b. Plastic (with or without laminate), (includes materials such as polyester, mylar, vinyl,etc.).

c. Polymide (with or without laminate).

d. Metal (specify), (includes steel, anodized aluminum, etc).

e. Anodized, Photo Sensitive, Aluminum (matte finish)

f. Ceramic.

g. Special (specify).

3.2.3. LAMINATE - A laminate placed over the label may be required to meet the durability requirements for a given grade. If so required the final composite label shall be tested as a complete unit.

3.2.4. MARKING METHOD - The bar code marking method shall be in accordance with the selected label composition and tables 4 & 5 in MIL-L-61002.

3.3. ADHESIVE - The adhesive shall be pressure sensitive, water insoluble, and shall require no moisture, heat, or other preparation prior to, or after application to clean dry surfaces.

a. if any other surface condition or method of application is specified see MIL-PRF-61002 sections 3.1.6.

3.4. NOTIFICATIONS & INSPECTIONS - The contractor shall be responsible for notifying the Contracting Officer at least seven (7) calendar days prior to said contractor being ready for any Quality Assurance (Q . A.) inspections or monitored testing as required herein.

4.0 QUALITY ASSURANCE (Q.A.)

4.1. RESPONSIBILITY FOR INSPECTION - The contractor is responsible for the performance of all inspection requirements as specified herein. The contractor may use his own or any other facilities for the performance of the inspections and tests, unless disapproved by the government. The government reserves the right to perform any of the inspections and tests set forth in this specification at any time.

4.2. RESPONSIBILITY FOR COMPLIANCE - All items shall meet the provisions of Sections 3 & 5. The inspections set forth in this specification shall become part of the contractor's overall inspection system or quality program. The absence of any inspection requirements in the specification shall not relieve the contractor of the responsibility of assuring that all products or supplies submitted to the government for acceptance comply with all requirements of the contract. Sampling for quality conformance does not authorize submission of known defective material (either indicated or actual) nor does it commit the government to acceptance of defective material.

4.3. TESTING - The testing as required in MIL-PRF-61002 shall be waived. The bar code shall be verified at its destination by a bar code reader.

4.3.1. The contractor shall verify readability of the bar coding.

5.0 PRESERVATION & PACKAGING, PACKING, & MARKING - All Labels shall be attached to their proper containers prior to shipment and quality assurance inspection.

6.0 NOTES

6.1. ACQUISITION DOCUMENT REQUIREMENTS - Each procurement using this specification shall provide for a separate line item or items as needed for the purpose of bar code pricing. The information needed is listed below.

a. Bar Code data is required to appear encoded and as HRI (3.2.1 e)

b. Type, grade, composition, and style of label required (3.2.2).

c. If laminate is required so state (3.2.3).

d. If it is permissible for the bar coded data to be on the same or separate labels.

e. Adhesive type if other than specified in.

6.2. GOVERNMENT & COMMERCIAL DOCUMENT SOURCES

6.2.1. GOVERNMENT DOCUMENTS

a. Specifications and Standards (DODISS Documents)

Standardization’s Document Order Desk

700 Robbins Avenue

Building #4, Section D

Philadelphia, PA 19111-5094

215-697-1187

b. DOD & Navy Publications and Forms (Other Than DODISS)

Naval Publication and Forms Center

5801 Tabor Ave.

Philadelphia PA 19120

215-697-2000

6.2.2. COMMERICIAL DOCUMENTS

a. AIM USA (Standards Required Herein Approved by ANSI 1995)

AIM-USA

634 Alpha Drive

Pittsburgh Pa. 15238-2802

Phone 412-963-8588

Fax 412-963-8753