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Performance Work Statement Gas and Oil Fired Equipment Maintenance Service Coast Guard Academy, New London, CT
1. Description of Services. The contractor shall provide all labor, material, equipment, transportation and supervision to perform preventative maintenance, routine repair services and emergency repair services to gas and oil fired equipment at the Coast Guard Academy, New London, CT. Existing equipment covered under this contract include:
| Type of Equipment |
| Equip No. |
| Manufacturer |
| Model |
| Technical Exhibit Ref |
| Building Location |
| Propane Furnace #1 |
| 71143 |
| Carrier |
| 59SC2 |
| Technical Exhibit 1A |
| Crew Rowing Ctr |
| Propane Furnace #2 |
| 71144 |
| Carrier |
| 59SC2 |
| Technical Exhibit 1A |
| Crew Rowing Ctr |
| Propane Unit Heater |
| 71145 |
| Reznor Therocore |
| HXE 250-8-S-E, 250,000 BTU/HR |
| Technical Exhibit 1A |
| Crew Rowing Ctr |
| Propane Unit Heater |
| 91976 |
| Greenheck |
| HXE250-8-5-E |
| Technical Exhibit 1A |
| Pine Hall Paint Booth |
| Oil Fired Boiler, H.W. |
| 72330 |
| Burnham |
| Carlin PV89 2MOD/WC-TCWN |
| Technical Exhibit 1C |
| Pine Hall |
| Oil Fired Boiler, H.W. |
| 752764 |
| Burnham |
| Carlin PV89 2MOD/WC-TCWN |
| Technical Exhibit 1C |
| Pine Hall |
| Gas Hot Water Heater |
| 73071 |
| Bradford White Corp. |
| D75T1603N, 75 gallon |
| Technical Exhibit 1D |
| Smith Hall |
| Peerless Boiler |
| GM-08-SV-WP |
| Technical Exhibit 1C |
| Child Dev. Center |
| Gas Boiler, H.W. |
| 71115 |
| Peerless Boiler |
| GM-08-SV-WP |
| Technical Exhibit 1C |
| Child Dev. Center |
| Gas Hot Water Heater |
| 71499 |
| Bradford White Corp |
| D80T1993N, 80 gallon |
| Technical Exhibit 1D |
| Child Dev. Center |
| Gas Boiler, H.W. |
| 72383 |
| Smith Cast Iron Boiler |
| GB100-W-11 INTD |
| Technical Exhibit 1C |
| Quarters 1 |
| Gas Boiler, H.W. |
| 72411 |
| Weil McLain |
| #478W with Power Flame, WJR15A-10 |
| Technical Exhibit 1C |
| Quarters 2 |
| Gas Boiler, H.W. |
| 72458 |
| Weil McLain |
| #478W with Power Flame WJR15A-10 |
| Technical Exhibit 1C |
| Quarters 4 |
| Gas Boiler (Steam) |
| 73614 |
| Burnham |
| V-904A with Power Flame Burner Model BCJR30A-10 |
| Technical Exhibit 1B |
| Chapel |
| Gas Boiler (Steam) |
| 70891 |
| Burnham |
| V-904A with Power Flame Burner Model JR30A-10 |
| Technical Exhibit 1B |
| Chapel |
| Gas Hot Water Heater |
| 70899 |
| Bradford White Corp |
| M130S6FBN, 30 gallon |
| Technical Exhibit 1D |
| Chapel |
2. General Service Procedures.
a. The contractor shall perform all preventative maintenance work and repair work in accordance with manufacturers’ recommended procedures and instructions. The contractor is responsible for obtaining the manufacturers’ operation, maintenance and repair manuals and any other technical documentation as necessary to perform all work within the scope of this contract.
b. The Contractor and all service technicians conducting work under this contract shall be licensed by the State of Connecticut to carry out the work being performed. One copy of each license shall be provided to the government and forwarded via mail or fax to:
| U. S. Coast Guard Academy (mew) |
| Attn: Mechanical Shop Supervisor |
| 15 Mohegan Avenue |
| New London, CT 06320 |
| Fax: (860) 701-6188 |
| Email: Anthony.J.Perrone@uscg.mil |
3. Preventative Maintenance Services and Seasonal Startups. The contractor shall perform periodic preventative maintenance based on the equipment manufacturers’ recommended procedures, and as detailed in Technical Exhibits 1A – 1D. At seasonal startup, the contractor shall perform operational checks and safety inspections. The contractor shall perform seasonal shutdowns as specified by the manufacturer’s recommended procedures and instructions.
4. Signage. For each piece of equipment detailed in paragraph 1, the Contractor shall affix a durable sign attached in a readily visible location detailing their company name and phone number for emergency repair service.
5. Routine Repair Services. Periodically, the Contracting Officer may require routine repair services. The contractor shall provide all labor, material, equipment, transportation and supervision to perform routine repairs. These repairs shall be accomplished in accordance with the equipment manufacturer’s instruction and commercial industry standard practices. Costs for all routine repairs shall be included in the Indefinite Delivery, Indefinite Quantity (IDIQ) portion of this contract. Cost will be based on an hourly rate for service technician and the cost of materials.
a. Response time. For routine repair services, the contractor shall respond within 2 work days of the call. All work is normally performed during the regular work week between the hours of 7:30 a.m. and 4:00 p.m.
6. Emergency Repair Services. Periodically, the Contracting Officer may require emergency repair services. The contractor shall provide all labor, material, equipment, transportation and supervision to perform emergency repairs. These repairs shall be accomplished in accordance with the equipment manufacturer’s instructions and commercial industry standard practices. Costs for all emergency repairs shall be included in the Indefinite Delivery, Indefinite Quantity (IDIQ) portion of this contract. Cost will be based on an hourly rate for service technician and the cost of materials.
a. Response Time. For emergency repair services, the contractor shall respond within 4 hours of the call. Work may be performed outside normal work hours including weekend and federal holidays.
7. Reports. Upon completion of any work under this contract, the contractor shall prepare a report detailing the extent of work performed, any problems encountered, date work was completed.
8. Scheduling Work. Normally, all work shall be performed between the hours of 7:30 a.m. and 4:00 p.m., Monday through Friday excluding Federal Holiday. Any work performed outside these hours must be approved, in advance, by the Mechanical Shop Supervisor, Anthony J. Perrone at 860-444-8571 or Anthony.J.Perrone@uscg.mil..
9. Period of Period. The period of performance for the Base Year of this contract is 01 October 2016 through 30 September 2017. There are four option years as follows:
| A. | Option Year 1 – 01 October 2017 through 30 September 2018 |
| B. | Option Year 2 – 01 October 2018 through 30 September 2019 |
| C. | Option Year 3 – 01 October 2019 through 30 September 2020 |
| D. | Option Year 4 – 01 October 2020 through 30 September 2021 |
Technical Exhibit 1A Maintenance Checklist
Type of Equipment: Propane Furnaces & Propane Unit Heaters
| Step |
| Description of Work |
| Mid Season PM performed in January |
| Annual PM and start up performed in October |
Check with COTR for deficiencies
| 2 |
| Inspect, clean and adjust controls, valves and thermo-sensing bulb on gas burners. |
X
| 3 |
| Inspect fuel system for leaks. |
| 4 |
| Check for proper operation of burner primary controls. Check and adjust thermostat. |
| 5 |
| Replace air filter in air handler, if applicable. |
| 6 |
| Check blower and motor for vibration and noise. Lubricate bearings. |
| 7 |
| Check belts for wear and proper tension, tighten if required. |
| 8 |
| Check electrical wiring to burner controls and blower. |
X
| 9 |
| Clean blower and air plenum. |
X
| 10 |
| Check condition of flue pipe, damper, and stack. |
| 11 |
| Check furnace operation through complete cycle or up to 10 minutes. |
| 12 |
| Clean area around furnace |
| 13 |
| Fill out maintenance checklist and report deficiencies. |
Technical Exhibit 1B
Type of Equipment: Boilers, Steam, Gas Fired
| Step |
| Description of Work |
| Mid Season PM performed in January |
| Annual PM and start up performed in October |
| 1 |
| Check with COTR for deficiencies. |
| X |
| X |
| 2 |
| Inspect fuel system for leaks or damage |
| X |
| X |
| 3 |
| Check for proper operational response of burner to thermostat controls. |
| X |
| X |
| 4 |
| Inspect all gas, steam and water lines, valves, connections for leaks and damage. Repair as necessary. |
| X |
| X |
| 5 |
| Check feedwater system and feedwater makeup control and pump. |
| X |
| X |
| 6 |
| Check operation and condition of safety pressure relief valve. |
| X |
| X |
| 7 |
| Check combustion controls, combustion blower and damper modulation control. |
X
| 8 |
| Check all indicator lamps and water/steam pressure gauges. |
| X |
| X |
| 9 |
| Check electrical panels and wiring to burner, blowers and other components |
| X |
| X |
| 10 |
| Clean blower air-intake dampers, if applicable. |
| X |
| X |
| 11 |
| Check condition of flue pipe, damper and exhaust stack. |
| X |
| X |
| 12 |
| Check water column sight glass and water level system. Clean or replace sight glass as needed |
| X |
| X |
| 13 |
| Clean firebox (sweep & vacuum) |
X
| 14 |
| Check boiler operation through complete cycle, up to 30 minutes. Perform efficiency test using combustion analyzer. Report test results |
X
| 15 |
| Clean area around boiler. |
| X |
| X |
| 16 |
| Fill out maintenance checklist and report deficiencies. |
| X |
| X |
Technical Exhibit 1C
Type of Equipment: Boilers, Hot Water, Gas & Oil Fired
| Step |
| Description of Work |
| Mid Season PM performed in January |
| Annual PM and start up performed in October |
| 1 |
| Check with COTR for deficiencies. |
| X |
| X |
| 2 |
| Check combustion chamber for air or gas leaks. |
X
| 3 |
| Inspect & clean oil burner gun and ignition assembly where applicable. |
X
| 4 |
| Inspect fuel system for leaks and change fuel filter element, where applicable. |
X
| 5 |
| Check fuel lines and connections for damage. |
| X |
| X |
| 6 |
| Check for proper operational response of burner to thermostat controls. |
| X |
| X |
| 7 |
| Check and lubricate burner and blower motors. |
| X |
| X |
| 8 |
| Check main flame failure protection & main flame detection scanner on boiler equipped with spark ignition where applicable. |
| X |
| X |
| 9 |
| Check electrical wiring to burner controls and blower. |
X
| 10 |
| Clean firebox (sweep & vacuum). |
X
| 11 |
| Check operation of mercury control switches where applicable. |
| X |
| X |
| 12 |
| Check operation and condition of safety pressure relief valve. |
| X |
| X |
| 13 |
| Check operation of boiler low water cut off devices. |
| X |
| X |
| 14 |
| Check hot water pressure gauges. |
| X |
| X |
| 15 |
| Inspect and clean water column sight glass, replace as needed. |
| X |
| X |
| 16 |
| Clean fire side of water jacket. |
| X |
| X |
| 17 |
| Check condition of flue pipe, damper and exhaust stack. |
| X |
| X |
| 18 |
| Check boiler operation through complete cycle, up to 30 minutes. Perform efficiency test using combustion analyzer. Report test results |
X
| 19 |
| Clean area around boiler. |
| X |
| X |
| 20 |
| Fill out maintenance checklist and report deficiencies. |
| X |
| X |
Technical Exhibit 1D
Type of Equipment: Water Heater, Gas
| Step |
| Description of Work |
| Semi-Annual PM performed in April |
| Annual PM performed in October |
Check with COTR for deficiencies.
| 2 |
| Check for water leaks to tank and piping. Check for fuel system leaks. |
| 3 |
| Check gas burner and pilot for proper flame; adjust if required. |
| 4 |
| Check operation and condition of pressure relief valve. |
| 5 |
| Check automatic controls for proper operation (temperature regulators, thermostatic devices, automatic fuel shut off valve, etc). |
| 6 |
| Check draft diverter and clear openings, if clogged. |
| 7 |
| Check electrical wiring for fraying and loose connections. |
| 8 |
| Check for proper water temperature setting; adjust as required. |
| 9 |
| Check condition of flue pipe, and chimney |
| 10 |
| Drain sediment from tank. |
X
| 11 |
| Clean up area around unit. |
| 12 |
| Fill out maintenance checklist and report deficiencies. |
