(1)_Scope_of_Work.docx

Scope of Work United States Coast Guard Academy New London, Connecticut Roland Hall Washers

Part 1 – GENERAL

1.1 Project Description: The contractor shall furnish all labor, material, equipment, transportation and training to replace two (02) on-premises laundry washers with two (02) soft mounted washer-extractors at the Coast Guard Academy, New London, CT as detailed below.

1.2 Contractor Qualifications and Personnel Requirements: The contractor shall provide manufacturer certified installers and trainers in the performance of this work. The contractor shall provide a primary point of contact to include a phone number and email address.

1.3 Contracting Officer’s Representative: All work performed by the contractor is subject to inspection and acceptance by the Contracting Officer or the Contracting Officer’s Representative (COR) during and after the completion of each visit. Unsatisfactory work shall be corrected at no additional cost to the government. The COR is Mr. Anthony Perrone who may be reached at 860-444-8571 (office), 860-235-8883 (cell) or at Anthony.J.Perrone@uscg.mil. The COR is not authorized to issue changes to the contractor or resolve contractual disputes.

1.4 Location of Work: All work shall be performed in Roland Hall at the Coast Guard Academy, 15 Mohegan Ave, New London, CT 06320.

1.5 Site Visit: Bidders are encouraged to visit the site to become familiar with existing conditions. Failure to do so will not relieve the successful bidder from furnishing all labor, materials, and equipment to satisfactorily complete performance of all required work. Bidders shall contact the COR to schedule a site visit.

1.6 Hours of Work: All work shall be performed between the hours of 7:30 a.m. and 4:00 p.m. local time, Monday through Friday excluding Federal Holidays. Should the contractor desire to work outside these hours, the contractor shall submit a request to the COR no less than 48 hours in advance.

1.7 Scheduling of Work: The contractor shall schedule all work with the COR.

1.8 Contractor’s Use of Premises: The contractor will be working within an operational Coast Guard military installation. The contractor shall perform and conduct all work to minimize interference with Coast Guard operations.

1.9 Parking: The contractor is authorized parking during the performance of work. Overnight parking is not authorized. Parking arrangements shall be made through the COR.

1.10 Inspection and Acceptance of Work: The contractor shall keep the COR fully informed of contract operations throughout the performance of work. The contractor shall notify the COR upon completion of work. The contractor and COR shall perform a joint final inspection and the contractor shall correct any noted deficiencies.

1.11 Government Furnished Utilities: The government will furnish electricity (115V @ 15 amps) and water from existing building services will be provided at no cost to the contractor. Additional hookups or temporary connections shall be the responsibility of the contractor and shall be removed by the contractor upon completion of work.

1.12 Submittals: The contractor shall provide the following submittals:

1.13 Storage Facilities: The government will not provide storage facilities.

1.14 Site Clean Up: Upon completion of daily work, the contractor shall remove and properly dispose of site debris and rubbish. Contractor equipment shall be removed from Coast Guard Academy premises unless otherwise authorized by the COR.

1.15 Disposal of Removed Materials: All materials and equipment removed by the contractor shall become the property of the contractor and shall be disposed of offsite in accordance with all applicable federal, state and local laws and regulations. Under no circumstances shall materials be placed in government-owned or leased refuse containers.

1.16 EPA/OSHA Regulations: During the performance of all work, the contractor shall strictly comply with all Environmental Protection Agency (EPA) regulations and Federal Occupational Safety and Health Administration (OSHA) regulations, as well as all applicable state and local requirements.

1.17 Smoking: The contractor shall strictly adhere to the Coast Guard Academy’s smoking policy which limits smoking to 4 designated locations. The COR will provide smoking area locations upon request.

Part 2 – SCOPE OF WORK

2.1 General: The on-premises laundry supporting the Coast Guard Academy’s Athletic Division is located on the ground floor of Roland Hall. The laundry currently houses four washers and four dryers. Each provides 50 pound capacity. The washers are hard mounted on a 9 inch thick concrete slab that measures approximately 16’ 8” in length and 54” in depth. The government estimates that the laundry washes approximately 1600 pounds a week during the academic period of mid-August through mid-May. The contractor shall remove and properly dispose of the two Milnor System 7 washers, model number 30020M5G.

2.2 Replacement Washer-Extractors: The contractor shall furnish and install two replacement washer-extractors that meet the follow salient characteristics:

2.3 Controls: The contractor shall furnish the manufacturer’s specification for the unit’s control system. The control system shall provide a minimum of 30 programmable cycles and diagnostic ability to provide service related data to service representatives.

2.4 Installation: Installation shall include the offloading of the units from delivery vehicle, uncrating, set-in-place and connect to existing water, electrical, drainage and chemical delivery systems. The installers shall use contractor furnished equipment, such as hand trucks, to off-load and move equipment. The contractor shall furnish all necessary pipes, fittings, etc to connect the equipment to existing utilities and chemical delivery system. The contractor shall remove and properly dispose of packing materials and other debris generated during the installation process.

2.4 Chemical Delivery System. The unit must be compatible with the existing chemical delivery system, Beta/Summit Pump Boxes

2.5 Technical/Descriptive Literature: Quoters shall submit technical information (descriptive literature/manufacturer’s specifications, etc) that adequately demonstrates their quote meets the salient characteristics requirement identified in paragraph 2.2. A general statement of compliance or restatement of the salient characteristics is insufficient and the quote may be considered non-responsive.

2.6 Upon final installation, the contractor shall fully start up and test both units for proper function.

2.7 Training: The contractor shall provide initial manufacturer’s training for Coast Guard Academy laundry personnel in the proper use of the washer-extractors to insure optimum performance and cost effectiveness.

2.8 Follow-on Maintenance Check: Between 3 and 4 months after initial acceptance of installation, start-up and testing, the contractor shall perform one (01) follow-on maintenance check to insure the units are operating properly. This maintenance visit shall be coordinated with the COR.