MSPU_REPAIR_PWS_(FBO_Notice).pdf

PERFORMANCE WORK STATEMENT

FOR THE REPAIR OF MODERN SIGNAL PROCESSOR UNIT (MSPU)

A. General

The Department of Homeland Security, United States Coast Guard (USCG), Aviation Logistics

Center (ALC), Medium Range Recovery (MRR) Procurement Branch intends to solicit and award a sole source, firm fixed-price (FFP) Purchase Order for the repair of Modern Signal

Processor Units (MSPUs).

B. Performance Work Statement (PWS)

1.0 General

This is a non-personal services order to provide MSPU repair services.

Nomenclature National Stock

Number (NSN)

Part Number (P/N)

Modern Signal Processor Unit 1680-01-HS2-6119 1239-2250-FA

1.1 Background

The USCG currently operates a fleet of forty-four (44) MH-60T rotary wing aircraft manufactured by Sikorsky Aircraft Corporation. This specialized, high-demand aircraft currently enables the USCG to perform missions such as search and rescue, law enforcement, international ice patrol, marine environmental protection, and marine resource conservation. With such a demanding operational tempo, aircraft condition and availability are essential to mission success.

1.2 Scope

The Contractor shall provide all necessary parts, material, labor, tooling, repair manuals, test equipment, engineering services, management, and facilities to test, evaluate, and repair the

MSPUs in accordance with (IAW) this PWS. The USCG aircraft operate primarily in a saltwater environment and are subject to corrosion. The Contractor is advised to expect corrosion on the

MSPUs to be repaired under this order. The MSPUs shall be repaired and returned by the

Contractor in an airworthy condition suitable for installation on MH-60T aircraft.

1.3 Objective

The basic service objective of this requirement is to preserve service life, reduce life cycle cost, and increase mission capabilities through the performance of comprehensive repair services to the MSPUs.

1.4 Applicable/Compliance Documents

The Coast Guard does not own nor can it provide the required directives for this requirement

(except where stated below).

MSPU repair services must be performed IAW the procedures established in the documents referenced in paragraph 1.4 of this PWS. The documents are listed in order of precedence. Latest revisions of all manuals shall apply. The information contained in this section is not intended to be all inclusive nor to detract from or modify procedures outlined in the manuals. The Contractor shall utilize the original equipment manufacturer (OEM) repair manual. If the OEM manual does not cover a procedure, the Contractor shall utilize the best commercial business practice. Where an application of “best commercial practice” is in conflict with these manuals, the Contracting

Officer (KO) may approve deviation from requirements. When applicable, each Manual will specify if the Export Control Act applies.

1.4.1 All OEM shop, inspection, repair, or other OEM Component Maintenance Manuals

(CMM) and revisions as applicable to the component.

1.4.2 All OEM service bulletins, amendments, modifications, and specifications as applicable to the components.

1.4.3 Federal Aviation Administration (FAA) Advisory Circular 43-205, Guidance for

Selecting Chemical Agents and Processes for Depainting and General Cleaning of

Aircraft and Aviation Products

1.4.4 Coast Guard Aviation Logistics Center Instruction 4100.1, Aviation Logistics Center

Material Disposal Procedures (included as a separate attachment to the Federal Business

Opportunities (FBO) notice under CG ALCINST 4100.1)

1.4.5 Coast Guard Aviation Logistics Center Instruction 4855.4, Policy and Quality Assurance

Procedures for the Receipt Inspection of New, Repaired, and Overhauled items from

Vendors (included as a separate attachment to the FBO notice under CG ALCINST

4855.4)

1.4.6 Coast Guard Aviation Logistics Center Instruction 4200.3B, ALC Spare Parts

Breakout/New Product Development(included as a separate attachment to the FBO notice under CG ALCINST 4200.3B)

The Coast Guard has the sole responsibility for the development of internal procedures for the

Aviation Logistics Command’s Spare Parts Breakout Program. Any commercial vendor that manufactures, repairs, overhauls, reverse engineers, or the like any Coast Guard component is subject to Coast Guard Aviation Logistics Center Instruction 4200.3A, ALC Spare Parts

Breakout/New Product Development.

1.4.7 Occupational Safety and Health Standards (OSHA) 1910.1025 (Lead)

1.4.8 OSHA 1910.1026 (Chromium VI)

1.4.9 OSHA 1910.1027 (Cadmium)

1.4.10 Military Standard (MIL-STD) MIL-STD-129R, Military Marking For Shipment and

Storage

1.4.11 MIL-STD-2073-1E, Standard Practice For Military Packaging

2.0 Specific Tasks

2.1 MSPU Repair Services

The Contractor shall perform MSPU repair services IAW the PWS and Federal Aviation

Regulations Parts 43 and 145. The Contractor shall perform a thorough visual and technical inspection of each MSPU requiring repair and correct all deficiencies found. This shall include replacement of broken parts and the removal of any foreign matter or corrosion. Parts found to be defective shall be replaced with new parts. A form DD1577-2 – Unserviceable (Reparable)

Tag-Materiel or a form CG-1577-B – PQDR, Product Quality Deficiency Report Tag will be attached to each not ready-for-issue (NRFI) MSPU describing faults. Once the MSPU has been repaired to good, working condition, the Contractor shall remove the unserviceable tag from the

MSPU.

2.2 Corrosion Issues

USCG aircraft operate primarily in a saltwater environment and are subject to corrosion.

Corrosion is expected on the MSPUs to be repaired under this order. During inspection and functional test, the presence of corrosion in a component or subcomponent thereof shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made only to the extent necessary to remove corrosion or replace the part(s) affected. Corroded parts shall be replaced unless removal of corrosion from a part will NOT impair the efficiency or safe operation of the part. Corrosion removal and treatment of affected areas shall be accomplished IAW the applicable technical manual specifications and drawings.

2.3 Replacement Parts

Parts shall be replaced as required by the applicable technical manual. Parts found to be defective shall be replaced as specified in the applicable technical manual or as otherwise authorized in writing by the KO. All parts replacing defective parts shall be new. A copy of the Contractor's work order, listing all replaced parts, shall be provided for each MSPU. The Contractor shall maintain documentation on all replacement parts for a minimum of twenty-four (24) months after delivery and provide this documentation to the USCG upon request.

2.4 Environmental Requirements

All parts must be thoroughly cleaned IAW applicable CMM or FAA Advisory Circular 43-205

(see 1.4.3) to ensure they are as free as practicable of all hazardous dust such as hexavalent chromium, cadmium, and lead prior to being returned to the USCG. The USCG may take random samples of parts to ensure they are as free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910-1025 (Lead),

1910.1026 (Chromium VI) and 1910-1027 (Cadmium).

2.5 Service Bulletins, Modifications, Engineering Change Proposals (ECP), Local

Engineering Change Proposals (LECP), and Time Compliance Technical Orders (TCTO)

The KO shall notify the Contractor in writing of MSPUs requiring incorporation of a service bulletin, modification, ECP, LECP, or TCTO. Upon receiving such notice, the Contractor shall submit, within thirty (30) calendar days, a FFP proposal for an incremental charge to be assessed each time the service bulletin or change is incorporated into a MSPU. The proposal shall contain a breakdown of material and labor costs based upon the FFP labor rates and material factors. The incremental charge agreed upon for incorporation of a service bulletin shall apply only to those

MSPUs for which the Contractor has incorporated a required service bulletin, not those for which the service bulletin has been previously incorporated. Upon agreement of an incremental charge and issuance of an order modification to reflect this change, the service bulletin shall be incorporated into each subsequent MSPU received at the repair facility if the service bulletin has not already been incorporated. When incorporation of a service bulletin changes the P/N of the

MSPU contained in the schedule, the new P/N and NSN (if applicable) will be added to the order via modification.

2.6 Changes to Applicable Compliance Documents and Obsolete Parts/Processes

The Contractor shall notify the KO in writing when changes are made to the applicable/compliance documents referenced in PWS 1.4. Such notification shall include the nature of the changes and details sufficient for the USCG to evaluate the scope and impact of the change. In addition, when the Contractor receives a MSPU for which certain parts or processes have become obsolete, the Contractor shall, within thirty (30) calendar days after receipt of the

MSPU, notify the KO in writing and submit rationale and verification of any specification change or obsolete part or process, and a written estimate of the effort required to accomplish the repair. Such estimates shall include nomenclature, NSN, P/N, cost, quantity of replacement parts, and the number of hours at the labor rate specified in the schedule for the applicable period. The

Contractor shall substantiate cost of parts with invoices or catalog pricing. The Contractor’s delivery obligation for the components identified shall be suspended as of the date of notice to the KO. The KO will, within thirty (30) calendar days after receipt of the Contractor’s written estimate, make a written determination as to the disposition of the MSPU. A new delivery date will be negotiated. Written approval to perform IAW the revised specifications or drawings and obsolete part processes must be obtained from the KO prior to commencement of work. The

USCG reserves the right to waive any specifications.

2.7 Avionics Tracking System

Avionics Tracking System (ATS) is applicable to this firm-fixed price repair order. The ATS is a computerized system used to record maintenance of aircraft avionics components and assemblies. The contractor’s responsibilities with ATS consist of submission of required forms as outlined herein. All components are serial number tracked and shipped to the contractor’s facility with a Significant Component History Record (SCHR).

The contractor shall verify the SCHR for each component and ensure they correspond with the part number (P/N) and serial number (S/N). All discrepancies shall be reported to the KO prior to performance of work. The contractor shall submit a contractor generated Repair Report (RR).

The original copy of the RR shall be mailed to Engineering Services Division, ATS Tracking, Bldg. 78, Aviation Logistics Center, Elizabeth City, NC 27909-5001 and a copy shall be shipped with the repaired component. The contractor shall maintain a copy of each complete RR for a period of ninety (90) days.

2.8 Condemned Parts and Material

All non-repairable parts, including parts replaced during the repair process, shall be scrapped

(i.e., rendered unusable to the point they cannot be returned to service) IAW Aviation Logistics

Center Instruction 4100.1, Material Disposal Procedures.

2.9 Beyond Economical Repair (BER)

In the event a MSPU cannot be repaired to good, working new condition and is found to be BER, the Contractor shall immediately stop working on the MSPU and notify the KO in writing. The

Contractor’s written notification shall include the following information at a minimum: Order

Number, Contract Line Item Number (CLIN), Nomenclature, NSN, P/N, and a brief description supporting the determination. The KO will provide disposition instructions via modification within thirty (30) calendar days after receipt of notification. The Contractor shall be entitled to compensation for Scrap only.

2.10 Quarterly Audits

The ALC conducts quarterly audits validating Government Furnished Property at commercial vendor facilities. The Contractor shall follow the instructions provided each quarter by the ALC and comply with its instructions. The Contractor’s role shall be to validate each MSPU sent by

ALC. Validation shall take place the same date as the audit.

2.11 Customer Service and Support

The Contractor shall provide adequate responses to Government questions, concerns, and/or inquiries within three (3) business days of receipt of email or phone call.

3.0 Other Applicable Conditions

3.1 Place of Performance

The place of performance will be the Contractor’s facilities.

3.2 Urgent Requirements/Aircraft on Ground (AOG)

In the event an AOG status occurs as a result of a lack of a MSPU, the Contractor will be notified and requested to provide a response within twenty-four (24) hours of the notification.

The Contractor’s response shall provide status of the MSPU necessary to satisfy the AOG situation and the requirements to expedite shipment.

An AOG situation may require that the Contractor ship directly to a specified Coast Guard field unit. The MSPU shall be shipped by the fastest traceable means (i.e., air freight, next day delivery). The KO may issue an order modification authorizing additional funding as agreed upon by the Government and the Contractor to accomplish the expedited repair. The Contractor shall mark the outside of the shipping container “AOG” in letters not less than 2” high.

3.3 Delivery

Delivery shall be ninety (90) calendar days after induction. Induction shall take place no later than twenty (20) calendar days after receipt of the MSPUs at the Contractor’s facility or the prescribed number of calendar days to meet the order delivery date. The Contractor shall repair and deliver at least two (2) MSPUs per month beginning ninety (90) days after induction. If the number of repairable MSPUs in the Contractor’s possession falls below what is needed to maintain the order delivery rate, the Contractor will be allowed a one for one exception to the delivery requirement.

3.4 FOB Point

The FOB Point for shipments under this order is F.O.B. origin.

Pricing shall include all applicable customs, duties, and taxes.

3.5 Material Inspection and Receiving Report

At the time of each delivery of services under this order, the Contractor shall prepare and furnish to the Government a properly completed DD Form 250 – Material Inspection and Receiving

Report which will be used as a packing slip. The packing slip shall include the following information: (1) NSN; (2) P/N; (3) Nomenclature; (4) Contract Number; (5) Order Number; (6)

CLIN; and (7) Quantity. Two copies of the packng slip shall be submitted with the shipment.

One copy shall be inside the shipping container and one copy shall be attached to the outside of the shipping container.

3.6 Contract Administration Data

Only warranted KOs are authorized to issue and modify any order, approve changes in any of the requirements, or obligate funds. Notwithstanding any term or condition contained elsewhere in the order, the authority to modify the order remains solely with the KO. If the Contractor makes any order changes at the direction of any person other than the KO, the change will be considered to have been made without authority and no adjustment will be made in the order to cover any increases in costs that may result. The KO has the authority to perform any and all post-award functions in administering and enforcing an order IAW its terms and conditions.

3.7 Warranty

The Contractor’s standard commercial warranty, including extended warranties, provided to the

Government at no additional cost shall apply. In accordance with Federal Acquisition

Regulations (FAR) 46.706(b)(5), Markings, the Contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of the warranty. The purpose of the marking or notice is to inform Government personnel who store, stock, or use the supplies that the supplies are under warranty. Markings may be brief but should include:

a. a brief statement that a warranty exists,

b. the substance of the warranty,

c. its duration, and

d. who to notify if the supplies are found to be defective.

For commercial items the Contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies.

In accordance with FAR 46.706(a), Warranty Terms and Conditions, the warranty shall clearly state:

a. Exact nature of the item and its components and characteristics that the Contractor warrants;

b. Extent of the Contractor’s warranty including all the Contractor’s obligations to the

Government for breach of warranty;

c. Specific remedies available to the Government; and

d. Scope and duration of the warranty.

Acceptance of the standard commercial warranty does not waive the Government's rights under any "Inspection" clause that may be in the order nor does it limit the Government's rights with regard to the other terms and conditions of this order. In the event of a conflict, the terms and conditions of the order shall take precedence over the standard commercial warranty. The standard commercial warranty period shall begin upon final acceptance of the applicable material and/or services listed in the Schedule. The warranty shall cover a minimum period of twelve

(12) months.

3.8 Laws and Regulations

The Contractor shall be knowledgeable of and comply with all applicable federal and state laws and regulations and any local laws and ordinances regarding environmental protection. In the event environmental laws and/or regulations change during the term of this order, the Contractor is required to comply as such laws come into effect.

4.0 Government Furnished Resources

The Government will not furnish any resources to the Contractor in support of this order.

5.0 Contractor Furnished Property

The Contractor shall furnish all necessary parts, material, labor, tooling, repair manuals, test equipment, engineering services, management, and facilities to test, evaluate, and repair the

MSPUs IAW this PWS to fulfill the requirements of this order.

6.0 Packaging, Handling, and Preservation

The ALC is a supply depot therefore material will be stored and transshipped to various users.

The container shall be packed and labeled suitable for shipment via land, air or sea.

The Contractor shall ensure that all components, when packed in shipping containers or packaging, will be capable of being transported on standard transportation systems, commercial or military carriers. The Contractor shall preserve, pack, and package in approved shipping containers to ensure complete delivery at destination without damage or deterioration of the supplies due to the hazards of shipping, handling, or storage. The Contractor agrees that any item damaged in shipment from the Contractor will be repaired inclusive of this order. The Contractor agrees to notify the KO of the existence of any damaged and unusable shipping containers.

Packaging, handling, shipping, and transportation procedures shall be IAW ASTM D3951-10

(2010) Standard Practice for Commercial Packaging; latest revision shall apply. If commercial practices cannot adequately protect and preserve the equipment, the Contractor shall package, handle, ship and transport components IAW MIL-STD-2073-1D Standard Practice for Military

Packaging; latest revision shall apply.

6.1 Packaging and Marking

The Contractor shall comply with MIL-STD-129 (latest version), Military Marking for Shipment and Storage, with the following exceptions:

a. Each MSPU shall be individually packed in a separate approved metal shipping container.

b. Each individual container shall be labeled on the outside with NSN, P/N, Quantity, Nomenclature, Contract Number, Order Number, and CLIN on a permanent label.

c. The internal packaging material shall be sufficient to prevent damage during shipment, handling, and storage. Preservation and protection shall be provided to prevent corrosion, deterioration or decay during warehouse storage for a period of one year.

d. Packing List and Certification/Documentation shall be placed on the outside of individual containers.

e. Packaging material shall NOT consist of the following materials: popcorn, shredded paper, Styrofoam of any type, or peanut style packaging.

f. Each container shall be marked with a notice of warranty. The notice must include a brief statement that a warranty exists, the substance of the warranty, the duration of the warranty, and who to notify if the supplies are found to be defective.

g. Direct shipments of “A” condition assets to USCG Air Stations when an AOG situation arises may be necessary. An “A” condition occurs when there is no stock of a MSPU on hand and the MSPU is shipped directly from the Contractor to the air station.

h. When there is an AOG, the Contractor shall expedite the repair and return the required components IAW the established AOG plan. The outside of the shipping container shall be marked “AOG” in highly visible lettering, at least 2” inches in height.

The KO will notify the Contractor when noncompliance with any of the requirements set above is noted so that corrective action may be taken. The Contractor shall, within twenty-four (24) hours after such notification, give the KO disposition instructions for such items. If the

Contractor elects for the USCG to correct the deficiency, the USCG may assess the actual costs for correcting the deficiency. The Contractor agrees that the total costs may be deducted from the invoiced amount prior to payment. An estimate of the actual cost for the USCG to correct noted deficiency(s) will be provided at the time the Contractor is notified of any noncompliance.

7.0 Inspection and Acceptance

The Contractor shall provide an Airworthiness Certificate (FAA Form 8130-3 or alternate approved in writing by ALC MRR Engineering) for each MSPU repaired. The certificate must be signed and dated by an authorized representative of the approved repair station. Note: The

Contractor’s FAA certification must reflect authorization to repair the exact category of MSPUs specified in this PWS. If the Contractor cannot provide an Airworthiness Certificate, the alternate ALC MRR Engineering approved document is a Certificate of Conformance (COC).

The Contractor shall furnish a COC IAW FAR Clause 52.246-15 for all MSPUs. This form shall be packaged with each MSPU and copies shall be included with the invoice. The Government considers the MSPUs ready-for-issue upon acceptance. MSPUs determined to be NRFI upon installation may be returned to the Contractor with a Product Quality Deficiency Report for further repair, evaluation, and/or investigation as mutually agreed upon. The Contractor shall report all findings of the evaluation/investigation to the KO within thirty (30) calendar days after receipt of the MSPU identified as having a quality deficiency. Failure to submit the appropriate certificates shall constitute an improper invoice and will result in nonpayment. Final inspection and acceptance shall be performed at origin by the Defense Contract Management Agency.

MSPUs will be examined at destination for quantity, damage in transit, and verification that all required documentation has been provided.

8.0 Deliverables

The USCG desires early deliveries therefore early shipments are encouraged at no additional costs to the Government. In the event the Contractor anticipates or encounters difficulty in complying with the delivery schedule or date, they shall immediately notify the KO in writing.

All requests for time extensions shall be in writing and shall include substantiation of the need for such time extension(s) IAW FAR 52.212-4(f), excusable delays. If nonperformance is not covered by an excusable delay, the Contractor and the KO shall negotiate consideration for the approval of the extended delivery date. A modification will be issued to the order to reflect the consideration and the extension.

9.0 Shipping Instructions

MSPUs being returned to the Government under this order shall be shipped to the following address unless indicated otherwise on the order:

USCG Aviation Logistics Center (Z50100)

1664 Weeksville Road

Receiving Section, Bldg 63

Elizabeth City, NC 27909-5001

Mark for: (Order Number and CLIN)

AOG will necessitate a special schedule. When the KO notifies the Contractor of an AOG situation, the Contractor shall provide a response within twenty four (24) hours of the notification. The Contractor’s response shall provide status of the MSPU needed to satisfy the

AOG situation and the requirements to expedite shipment. The Contractor shall ship the MSPU directly to the USCG Air Station as quickly as possible. Material shall be shipped by the fastest traceable means (i.e., air freight, next day delivery).

10.0 Invoicing Instructions

To constitute a proper invoice, the invoice shall include those items cited in FAR 32.905(b).

Supporting documentation for the invoice includes copies of the COC or DD Form 250 and the packing slip. A receipt or copy of the freight bill must also be provided for shipping charges in excess of $100. A copy of the invoice and all supporting documentation shall be submitted by email to ALC-Fiscal@uscg.mil or by mail to:

Chief, Fiscal Branch

USCG, ALC

1664 Weeksville Road, Bldg 63

Elizabeth City, NC 27909 mailto:ALC-Fiscal@uscg.mil