SOW_DUMount.pdf

STATEMENT OF WORK (SOW)

1.0 STATEMENT OF WORK

The United States Coast Guard Aviation Logistics Center (ALC), Medium Range Recovery (MRR)

Division located in Elizabeth City, North Carolina requires a contract for repair and modification of the

Display Unit Mount (DUM) OEM Part Number 6075-A401-101. Upon completion of the repair and modification the part will become OEM Part Number 6075-A201-110. The repair and modification provides for better functionality of the DUM and reduces cost of buying new assemblies. Additionally the change allows for field unit repairs which were not previously possible.

2.0 SCOPE

The ALC MRR has a requirement for the repair and modification of the following DUMs.

FROM:

Nine (9) each KT Display Unit Mount, NSN: 5841-01-HS2-2292, P/N: 6075-A401-101

TO:

Nine (9) each Display Unit Mount Assembly, NSN: 5340-01-HS2-7259, P/N: 6075-A201-110

The Original Equipment Manufacturer (OEM) of the DUM specified in this SOW is Contract Fabrication

& Design Reserve (Cage Code 0DZR6).

The components listed above will be furnished to the Contractor for repair and modification at the prices established at order award. The Contractor shall perform a visual and technical inspection in accordance with all current applicable Original Equipment Manufacturer (OEM) Component Maintenance Manual(s).

The information contained in the scope of work is not intended to be all-inclusive nor to detract from procedures outlined in the original equipment manufacturer specifications except where noted herein. All repair and modification actions shall be in accordance with the SOW, OEM Component Maintenance

Manual, and Federal Aviation Regulation Parts 43 and 145. Components furnished hereunder shall be returned by the Contractor in an airworthy condition, modified to the latest OEM drawings for P/N: 6075-

A201-110, and in all respects suitable for installation on the MH-60T aircraft. Certification and documentation requirements apply.

A DD Form 1577-2, Unserviceable Tag-Material, or a CG-1577-A (11-90), Unsatisfactory Report Tag, and or CG 1577-1 (11/90) Unsatisfactory Report Tag will be attached to each Not Ready for Issue component describing its condition. Once the component has been modified / upgraded to an operable condition, the Contractor shall remove the unserviceable tag from the item.

The Contractor shall provide all necessary parts, material, tooling, labor, repair manuals, test equipment and facilities to evaluate and repair each component listed. The work shall conform to the requirements of this SOW at the firm-fixed-pricing established in the order schedule at the time of award. The

Contractor shall provide the data and documentation requirements specified as part of this SOW.

The Contractor must have access to all needed repair manuals and performance/test/acceptance criteria and data to ensure the components are repaired/modified, calibrated and operating in accordance with the current utilized display unit mount (DUM). Part # 6075-A201-110.

3.0 SPECIFIC REQUIREMENTS

3.1 Repair

The DUM shall be repaired and modified in accordance with the OEM Component Maintenance

Manual(s); latest revision shall apply.

The Coast Guard does not own nor can it provide the required directives for this requirement.

The contractor must have access to all needed repair manuals and performance/test/acceptance criteria and data to ensure the component is repaired and operating in accordance with the OEM manual(s). The components shall be repaired, modified and returned to serviceable condition in accordance with the

OEM specifications and drawings. The latest revision for any technical manual shall be used in the performance of this order.

The contractor shall also perform a visual and technical inspection and correct all additional deficiencies found. This shall include replacement of broken parts and the removal of any foreign matter or corrosion.

Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair the efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished in accordance with the OEM specifications (or best commercial practices if not addressed by the OEM).

3.2 Corrosion Issues

Coast Guard aircraft operate primarily in a saltwater environment and are subject to corrosion. Corrosion is expected on equipment to be repaired under this order. During inspection and functional test, the presence of corrosion in a component or subcomponent thereof shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made only to the extent necessary to remove corrosion or replace the part(s) affected. Corroded parts shall be replaced except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas shall be accomplished in accordance with the OEM’s current specifications and drawings.

3.3 Tracking System

These are NOT flight critical items. However, serial number tracking shall be used for validating the correct units were received at the Contractor’s repair/overhaul facility and returned to the Coast Guard.

Upon receipt of the items to be repaired and modified, the Contractor shall verify the units received.

Verification shall include verifying the purchase order number and serial number of each unit received.

The Contractor shall only notify the Contracting Officer in writing if a discrepancy is identified.

3.4 Changes to Government Depot Maintenance Manuals

The Contractor shall notify the Contracting Officer when changes are made to the OEM’s specifications or drawings which are applicable to the components listed in the schedule and prices. Such notification shall include the nature of the change and details sufficient for the Coast Guard to evaluate the scope and impact of the change. Prior approval to perform in accordance with revised specifications/drawings shall be obtained from the Contracting Officer before proceeding with work. The Coast Guard reserves the right to waive any specification.

3.5 Environmental Requirements

All parts must be thoroughly cleaned in accordance with applicable Component Maintenance Manuals or

FAA Advisory Circular 43-205, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to the Coast

Guard. The Coast Guard may take random samples of parts to ensure they are as free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910-

1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910-1027 (Cadmium).

3.6 Service Bulletins, Modifications, Engineering Change Proposals (ECP), Local Engineering

Change Proposals (LECP), Time Compliance Technical Orders (TCTO)

The Contracting Officer shall notify the Contractor in writing of components requiring incorporation of a service bulletin, modification, ECP, LECP, or TCTO. Upon receiving such notice, the Contractor shall submit within thirty (30) calendar days, a firm-fixed-price quote for an incremental charge to be assessed each time the service bulletin or change is incorporated into a component. The quote shall contain a breakdown of material and labor costs based upon the firm-fixed labor rates and material factors. The incremental charge agreed upon for incorporation of a service bulletin shall apply only to those components which the Contractor incorporates a required service bulletin, not those into which the service bulletin has been previously incorporated. Upon agreement of an incremental charge and issuance of an order modification to reflect this change, the service bulletin shall be incorporated into each subsequent component received at the repair facility if the service bulletin has not already been incorporated. When service bulletin incorporation changes the part number of the component contained in this schedule, the new part number and NSN (if applicable) will be added to the order.

3.7 Replacement Parts

The Contractor shall provide all necessary parts, material, labor, tooling, repair manuals, test equipment and facilities to evaluate and repair the components for the Coast Guard fleet of MH-60T helicopters, as necessary to conform with the requirements of this SOW at the firm-fixed-pricing established in the order schedule.

All parts found to be defective shall be replaced as specified in the OEM’s current procedures or as otherwise authorized in writing by ALC MRR Contracting Officer. In all cases, all parts and replaced defective parts shall be new. A copy of the Contractor's work order, listing all replacement parts, shall be provided for each component. The Contractor shall maintain a copy of replacement part certification documentation for inspection by the Government for a minimum of twenty-four (24) months after delivery.

Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair the efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished in accordance with the OEM specifications.

3.8 Obsolete Parts or Processes

In the event certain parts or processes become obsolete, the Contractor shall, within thirty (30) calendar days after receipt of the component, notify the Contracting Officer and submit (1) rationale and verification of any obsolete part or process, and (2) a written estimate of the effort required to complete the repair.

Such estimates shall include nomenclature, part number, cost and quantity of replacement parts and total labor hours. The Contractor shall verify cost of parts with invoices or catalogs. The Contractor’s delivery obligation for the component(s) identified shall be suspended as of the date of notice to the

Contracting Officer. The Contracting Officer will, within thirty (30) calendar days of receipt of the

Contractor’s written estimate, make a written determination as to the disposition of the component. After receipt of the Contracting Officer’s disposition instructions, the Contractor shall have thirty (30) calendar days for delivery.

3.9 Scrap Procedures

3.9.1 Condemned Part s and Material

All non-repairable parts, including parts replaced during the repair process, shall be scrapped in accordance with the Coast Guard Aviation Logistics Center Instruction 4100.1, Aviation Logistics Center

Material Disposal Procedures (Attachment A).

3.9.2 Beyond Economical Repair

In the event an entire component cannot be repaired and or modified to like new condition, the Contractor shall notify the Contracting Officer in writing. The Contractor’s written notification shall include the following information at a minimum: contract number, delivery order number, line item number, national stock number, part number, serial number, and a brief description supporting the determination. The

Contracting Officer shall provide disposition instructions via modification within (30) calendar days after receipt of notification. The Contractor shall be entitled to compensation for teardown and evaluation only. The Contractor shall provide and itemized list of costs occurred within the Contractor’s written notification letter for the Contracting Officer to review.

4.0 WARRANTY

The Offeror’s standard commercial warranty, provided to the government at no additional cost, shall apply to this order.

In accordance with FAR 46.706(b)(5), the Contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of the warranty. Markings may be brief but should include:

a) A brief statement that a warranty exists.

b) The substance of the warranty.

c) Its duration.

d) Who to notify if the supplies/services are found to be defective.

The warranty shall clearly state (1) the exact nature of the item and its components and characteristics that the offerors warrants, (2) the extent of the Contractor’s warranty including all the Contractor’s obligations to the government for breach of warranty, (3) specific remedies available to the government, and (4) scope and duration of the warranty. Offered warranties that exceed the standard commercial warranty will be considered.

Acceptance of the standard commercial warranty does not waive the Government's rights under any

"Inspection" clause that may be in the order nor does it limit the Government's rights with regard to the other terms and conditions of this order. In the event of a conflict, the terms and conditions of the order shall take precedence over the standard commercial warranty. The standard commercial warranty period shall begin upon final acceptance of the applicable material and/or services listed in the Schedule. The

Contractor shall provide a copy of its standard commercial warranty (if applicable) with its offer. The warranty shall cover a period of twelve (12) months.

5.0 DELIVERY REQUIREMENTS

5.1 Delivery

Components furnished hereunder shall be delivered by the Contractor in an airworthy condition and in all respects suitable for installation in USCG aircraft. Certification and documentation requirements shall apply.

The Coast Guard desires delivery of the repaired and modified DUMs ninety (90) calendar days after induction. Induction shall take place within fifteen (15) calendar days after physical receipt of material.

The Coast Guard desires early deliveries therefore early shipments are encouraged as long as no additional costs are incurred by the Coast Guard. All requests for time extensions shall be in writing and shall include substantiation of the need for such time extension(s) in accordance with FAR 52.212-4(f)

Excusable delays. If nonperformance is not covered by an excusable delay, the Contractor and the

Contracting Officer shall negotiate consideration for delinquent deliveries and will be reflected in a modification to the task order.

All requests for time extensions shall be in writing and shall include substantiation of the need for such time extension(s) in accordance with FAR 52.212-4 (f) excusable delays.

At the time of each delivery, the Contractor shall prepare and furnish a properly completed Form DD250, Material Inspection and Receiving Report or commercial shipping document which will be used by the

Government as a packing slip. The form shall include the following: National Stock Number, Part

Number, Serial Number, Nomenclature, Quantity, Contract Number, Delivery Order Number, and Line

Item Number. One copy of the packing slip shall be placed on the outside of the container.

5.2 Place of Delivery

Unless otherwise specified in writing by the Contracting Officer, all deliveries against the resulting order shall be shipped to the address listed below:

U.S. Coast Guard (Z50100)

Aviation Logistics Center

Receiving Section, Bldg. 63

1664 Weeksville Road

Elizabeth City, NC 27909-5001

5.3 Packaging, Handling, and Preservation

ALC is a supply depot; therefore, material will be stored and transshipped to various users. The container shall be packed and labeled suitable for shipment via land, air or sea.

Packaging, handling, shipping, and transportation procedures shall be in accordance with ASTM D3951-

10 (2010) Standard Practice for Commercial Packaging (superseded ASTM D3951-98); latest revision shall apply. If commercial practices cannot adequately protect and preserve the equipment, the

Contractor shall package, handle, ship and transport components in accordance with MIL-STD-2073-1D

Standard Practice for Military Packaging; latest revision shall apply.

ALC is a supply depot therefore material will be stored and transshipped to various users. The Contractor shall ensure all deliverables are packed and labeled suitable for shipment via land, air, or sea.

5.4 Marking of Shipments

Shipments shall be marked in accordance with MIL-STD-129P, Military Marking for Shipment and

Storage; latest revision shall apply.

Each component shall be individually packed in a separate approved shipping container.

The internal packing material shall be sufficient to prevent damage during shipment, handling, and storage. Preservation and protection shall be provided to prevent corrosion, deterioration or decay during warehouse storage for a period of one year.

Packaging material shall not consist of the following: popcorn, shredded paper, Styrofoam of any type, or peanut packaging.

Each container shall be labeled on the outside with National Stock Number, Part Number, Nomenclature, Quantity, Contract Number, Delivery Order Number and Line Item Number.

Packing List and Certification/Documentation shall be placed on the outside of individual containers.

Each container shall be marked with a notice of warranty. The notice must include a brief statement that a warranty exists, the substance of the warranty, the duration of the warranty, and who to notify if the supplies are found to be defective.

5.5 Noncompliance of Packaging, Marking, and Preservation

The Contractor will be notified by the Contracting Officer when non-compliances with any of the requirements set forth are noted so that corrective action may be taken. The Contractor shall, within twenty-four (24) hours after such notification, give the Contracting Officer disposition instructions for correcting the deficiencies identified. If the Contractor elects to correct the deficiencies, the Contractor shall bear the shipping costs. If the Contractor elects for the Government to correct the deficiencies, the

Contracting Officer may issue a modification to recoup the costs of the correction.

6.0 QUALITY DEFICIENCY REPORTING

Repaired and Modified components found to have deficiencies may be reported on a Standard Form SF

368, Product Quality Deficiency Report, and returned to the Contractor for investigation. The Contractor shall report all findings of the investigation to the Contracting Officer within thirty (30) calendar days after receipt of the component identified as having a quality deficiency.

7.0 F.O.B POINT

The FOB Point for shipments under this order is F.O.B. origin.

8.0 INSPECTION AND ACCEPTANCE

Final inspection and acceptance shall be performed by Receiving at destination. Inspection and

Acceptance shall be in accordance with 52.212-4 Contract Terms and Conditions-Commercial Items

(May 2015).

Pricing shall include all applicable customs, duties, and taxes.

9.0 CONTRACT ADMINISTRATION DATA

9.1 Correspondence

All reports and correspondence shall be directed to the Contracting Officer at the following address:

Invoices are to be sent to the following address:

Contracting Officer

USCG Aviation Logistics Center

Attn: MRR Supply Cell, Bldg 79

1664 Weeksville Road

Elizabeth City, NC 27909-5001

Chief, Fiscal Branch

USCG Aviation Logistics Center

Bldg. 63

ALC-Fiscal@uscg.mil

9.2 Point of Contact

All questions pertaining to order issues shall be addressed to the individual specified in Block 7 of the

Standard Form (SF) 1449 on page one of the document.

9.3 Invoicing Instructions

a. Individual invoices must be accompanied by a Certificate of Conformance.

b. The original of the Contractor’s invoice shall be submitted to the designated billing office for payment as follows: Electronic submission of invoices is preferred.

Chief, Fiscal Branch

Bldg. 63

USCG, Aviation Logistic Center

ALC-Fiscal@uscg.mil

MARK FOR: __________________________________________

(Applicable Contract No.)

mailto:ALC-Fiscal@uscg.mil mailto:ALC-Fiscal@uscg.mil