Attachment_3_-_SOW_(2).pdf

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Attachment 3

Statement of Work

United States Coast Guard (USCG) Aircraft Tow Tractors

1.0 Background

The USCG currently utilizes the TA-35 tow tractor (Model A/S32A-37 P/N 1771AS100-1) which is the USCG’s large tow tractor for towing Coast Guard C-130H/J fixed-wing aircraft.

These tow tractors first entered service in 1987 and are being replaced with a tow tractor that meets the requirements in section two (2).

2.0 Requirements

The USCG has a requirement to purchase tow tractors with the following specifications:

1. Engine: Tier 4 engines

2. Towing: Capable of towing military aircraft weighing up to 175,000 pounds on dry level concrete.

3. Draw Bar Pull: Minimum of 16,000 pounds

4. Length: Not to exceed (NTE) 200.00 inches, without couplers

5. Width: NTE 100.00 inches, without mirrors

6. Height: NTE 100.00 inches

7. Gross Vehicle Weight: NTE 19,200 pounds

8. Axle weight: NTE 13,000 pounds

9. Four-wheel drive

10. Four-wheel power steering, Coordinated/Crab/ 2-Wheel with steering sensor

11. Speed: 25 miles per hour (mph) +/- 1.5 in forward and 2.4 mph in reverse

12. Turn Radius 4-Wheel: 17 feet wall to wall maximum

13. Tractor shall maneuver in rough terrain, snow and ice conditions

14. Wheel-wells shall be designed so that tire chains may be used without interference.

15. Parking brake shall be equipped with a mechanically actuated disc type parking brake

16. Service brakes shall feature a four-wheel, hydraulically operated braking system with power assist.

17. Operating temperature range shall be in ambient temperatures ranging from -20 °F to

125° F and include a winterization system (110V block heater) for starting in temperatures down to -20ºF.

18. Fuel Tank Capacity: Minimum of 20 gallons

19. Color: White, Color Number 17925 of FED-STD-595.

20. Cab Design: Center-mounted, enclosed, two-man cab

21. Cab Visibility: Shall be designed to provide maximum visibility in all directions

22. Hitch/Couplers shall be from the driver’s position either directly or via a single mirror mounted on the front and rear of the tow tractor.

23. Interior cab sound level shall not exceed 84 weighted decibels (dB(A)).

24. Windshield wipers and washer

25. Windshield-area rear-view mirror, visors, heater/defroster

26. Driver and passenger-door rear-view mirrors

27. Ventilating fan

28. Lighting: Interior dome light, Turn Signals, Hi-Low Beam Headlights, Amber

Rotating Beacon

29. Seat belts

30. Backup Alarm

31. Fire extinguishers: (2) 5 pound (minimum) Dry Chemical UL Rating 20B:C

32. Data Plates for Transportation and Lubrication

33. Tie down points for air and ground transport shall be rated at a minimum of 10,000 pounds, marked for capacity with a clear opening compatible with MIL-DTL-25959 and MIL-PRF-27260 tie down devices.

34. Couplers shall be front and rear clevis-pin type couplers manufactured by SAF-

Holland as a Holland EH-3050 E-Hitch, or equivalent.

35. Front and rear couplers shall be located on the centerline of the tow tractor with the coupling positions located at 25.00 inches, +/- 0.50 inch, above the ground.

36. Additional mounting holes (front and rear) for couplers with the coupling positions located at 14.00 ± 0.50 inches, above the ground shall be provided.

37. Technical manuals(s) for operation, maintenance and illustrated pats to support the tow tractors. Two paper copies one CD-ROM of the manuals in PDF format.

2.2 Post-award Conference

If the Government determines that a post award conference is necessary, the Government will convene the conference with the contractor at a location that is mutually agreeable to both parties, or via teleconference, within 30 business days after contract award. The Contracting

Officer will coordinate the actual date, time, and location of the conference with the contractor within a week of contract award.

2.3 Operational Set-up and training

The contractor shall provide a qualified technical representative/instructor to assist with equipment initial set-up/commissioning and provide training to include operational set-up and maintenance training. Set-up and training shall be accomplished on-site at tractor delivery destinations. The training curriculum shall be for (2) class training groups consisting of operation/operators and scheduled maintenance/maintainers. Instruction may occur in flight line, classroom and maintenance shop environments.

2.3.1 The USCG will provide an area suitable for conducting the training with chairs and tables, projection screen or wall sufficient to serve as a viewing surface and a flip chart or dry erase board. The Contractor shall provide all other material required to successfully complete the training.

3.0 Applicable Documents

The following specifications, standards, and handbooks shall be followed:

3.1 Commercial Specifications

SAE International ARP1247 Aircraft Ground Support Equipment - General Requirements

SAE International AIR1363A Four Wheel Drive Aircraft Tow Tractors - Factors for Design

Consideration

Copies of these documents are available online at http://sae.org/

SAE Customer Service

400 Commonwealth Drive

Warrendale, PA 15096-0001

1-877-606-7323

3.2 Other Government Documents, Drawings, Specifications and Publications

MIL-DTL-25959H Detail Specification Tie Down, Tensioners, Cargo, Aircraft

MIL-PRF-27260D Performance Specification Tie Down, Cargo, Aircraft CGU-1/B

FED-STD-595C Federal Standard Colors Used In Government Procurement

Copies of these documents are available online at https://assist.dla.mil/quicksearch/.

3.3 Order of precedence

In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

4.0 Warranty

4.1 The contractor shall provide at least the same express warranty terms, including offers of extended warranties, offered to the general public in the customary commercial marketplace.

4.2 Pursuant to the requirements of FAR 46.706(b)(5), the contractor shall stamp or mark the supplies delivered or otherwise furnished notice with the supplies of the existence of the warranty.

4.3 For commercial items, the contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies.

4.4 Subcontractor Warranties

With respect to all warranties, express or implied, from subcontractors, manufacturers, or suppliers for work performed and materials furnished under this contract, the contractor shall obtain all warranties that would be given in normal commercial practice. For those warranties that exceed one year, identify manufacturer, part number and length of warranty in the technical manual maintenance and overhaul instructions. The contractor shall require all warranties to be executed, in writing, for the benefit of the Government; and shall enforce all warranties for the benefit of the Government, if directed by the Contracting Officer.

5.0 Delivery

First Article – 300 Days after Receipt of Order (ARO)

Production Units – 240 Days ARO

5.1 Delivery Locations

The delivery location will be specified in the delivery order. The potential locations are listed below

Commanding Officer

USCG Air Station Barbers Point

1 Coral Sea Rd, Bldg 1669

Kapolei, HI 96707-3693

USCG Air Station Borinquen

260 Guard Rd.

Aguadilla, PR 00603-1304

USCG Air Station Clearwater

15100 Rescue Way

Clearwater, FL 33762-3502

USCG Air Station Elizabeth City

1664 Weeksville Rd. Bldg 49

Elizabeth City, NC 27909-5001

USCG Air Station Kodiak

Hangar 2 Building 20

Kodiak, AK 99619-0033

USCG Air Station Sacramento

6037 Price Ave Bldg 1106

Mcclellan AFB CA 95652-6428

USCG Aviation Logistics Center

1664 Weeksville Rd. Bldg 63

Elizabeth City, NC 27909-5001

6.0 Packaging, Handling, Shipping and Transportation

The contractor shall ship vehicles under manufacturer’s standard commercial practice for both

Continental United States (CONUS) and Outside the Continental United States (OCONUS) destinations in accordance with (IAW) contract schedules. Equipment shall be shipped in a drivable condition with all operating fluids filled to proper level.

6.1 Shipping

The Free on Board (F.o.b) point will be identified at award.

7.0 Contractor Qualifications, Quality, and Certifications

The contractor is required to be certified and maintain a quality system that complies with the requirements of ISO 9001-2000 Quality Management Systems, or equivalent. Upon request of the Government, the contractor(s) shall forward a copy of their current certification and Quality

Assurance Manual for review. The Contractor shall identify their Quality point of contact at post award. The Government reserves the right to conduct a pre-award on-site survey of the contractor’s facilities and quality program.

8.0 Quality Assurance

8.1 The Contractor shall, immediately upon discovery, notify and disclose conditions to the

Contracting Officer of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or materiel, defect or non-airworthy condition of any product or component found to potentially cause a non-conformity to the original specifications of this contract. The Government reserves the right to inspect any non-conforming product or component. Therefore, the Contractor shall obtain approval from the Contracting Officer prior to the disposition of any non-conforming product or component.

8.2 The contractor’s quality control manual shall address in detail the contractor’s risk management, test, inspection, non-conforming product and counterfeit/suspect parts processes.

8.3 The Contractor shall immediately notify the Contracting Officer of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, materiel, supplier sources, manufacturing facility location and personnel qualifications.

8.4 Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the Government to perform a facility inspection. The contractor shall allow the Government access to all applicable areas of the contractor’s facilities to ensure compliance with contractual requirements. In the event that the change is not approved by the

USCG, the contract, delivery order or task order may be cancelled or terminated IAW FAR regulations.

8.5 The contractor shall retain all records IAW FAR 4.7 Contractor Records Retention. The contractor shall be required to permit Government access to applicable records retained at any level of the supply chain.

8.6 Unless otherwise specified, the Contractor shall flow down all requirements in this contract to their supply chain, to include all subcontractors and suppliers.

9.0 Travel

9.1 Travel Requirements

No specific requirements for travel have been identified at this time. However, the Contractor may be required to travel within CONUS during the performance of this contract. Funding for travel will be provided via a task order. If travel is required, the Contractor is responsible for making all necessary arrangements for its personnel. These include but are not limited to:

medical examinations, immunizations, passports/visas/etc., and security clearances. The

Government will reimburse the Contractor for allowable travel costs incurred by the Contractor in performance of the contract IAW Federal Acquisition Regulation Subpart 31.205-46. All costs incurred for lodging, meals and incidental expenses required for tasks assigned under this contract shall be considered reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel. These rates can be found at http://www.gsa.gov/portal/content/104877.

9.1.1 The Contractor shall be responsible for obtaining written approval from the USCG, using the travel request form found in Attachment 2, PRIOR to the start of any required travel, unless otherwise directed by the Contracting Officer. The USCG will inform the Contractor of any requirements pertaining to the trip (i.e., Air or Rental Car, how many rental cars are authorized, travel dates, etc.). Travel completed without prior Contracting Officer approval or travel that differs from what has been authorized by the USCG will not be reimbursed.

9.1.2 The Contractor agrees, in the performance of necessary travel, to use the lowest cost mode commensurate with the requirements of the mission and IAW good traffic management principles.

9.1.3 The travel reimbursable herein includes only that travel (commercial carrier, or private automobile or auto rental) performed from the Contractor’s plant to the site of work, between the sites of work, and from the site of work to the Contractor’s plant. Travel performed for personal convenience (including daily travel to and from work) will not be reimbursed hereunder.

9.2 Travel Reimbursement

To be reimbursed for travel, the Contractor shall invoice for travel during the month the travel is completed or the month immediately following. Travel shall be reimbursed on a cost basis exclusive of any fee including but not limited to General and Administrative costs. The

Contractor’s invoices shall include receipts or other evidence substantiating actual costs incurred for authorized travel. The documentation shall include, but is not limited to, legible copies of all receipts on letterhead (such as lodging, car rental, airline tickets, parking, tolls, etc.).

9.3 Air Travel

The contactor shall be reimbursed for Air Travel at the actual cost of the airfare. The Contractor shall utilize the lowest available commercial discount airfare. Other than the lowest available commercial discount airfare may be reimbursed if the Contractor can demonstrate real cost savings to offset any increased airfare cost (e.g., shorter trip duration resulting in hotel, per diem, rental car or other cost). In no event will such payments exceed the rates of common carriers.

The Government will only authorize flights utilizing coach class, no upgrades will be authorized.

The Contractor is only authorized baggage fees for one (1) checked bag that falls within the airlines standard weight category. Payment for excess or overweight bags will only be authorized with the USCG’s approval.

http://www.gsa.gov/portal/content/104877

9.4 Car Rental

When a rental car is determined necessary, the Contractor shall be reimbursed for the actual cost of the car when the services are required to be performed beyond the normal commuting distance from the Contractor’s facilities. Original receipts for all rental car expenses to include gas, bridge or road tolls, etc. shall be provided.

The rental car classes allowed for each trip, unless otherwise approved by the USCG, are as follows:

Two (2) or less travelers – Small (compact or economy)

Up to four (4) travelers – Medium (intermediate or full-size)

More than four (4) travelers – Either divided into smaller groups to meet the sizes specified above or may upgrade to an SUV/Passenger Van, whichever is most cost effective.

9.4.1 The rental car class requirements can be waived if a larger class than specified is the same cost or less expensive.

9.5 Special Vehicle and/or Truck Rentals

The Contractor shall be reimbursed for actual rental/lease of special vehicles and/or trucks (i.e., of a type not normally used by the Contractor in the conduct of its business) only if authorized by the USCG. Reimbursement of such rental shall be made based on actual amounts paid by the

Contractor. Use of rental/lease costs of vehicles and/or trucks that are of a type normally used by the Contractor in the conduct of its business are not subject to reimbursement.

9.6 Privately-Owned Conveyance (POV)

When transportation by POV is more cost effective, the Contractor shall be paid on a mileage basis not to exceed the applicable Government transportation rates applicable at the time of travel. Authorization for the use of POV shall be the actual distances traveled (by the most direct route) from the person’s regular work site.

9.7 Per Diem

Per Diem to include the cost of lodging, meals and incidental expenses shall be paid IAW

Federal Acquisition Regulation 31.205-46 (a) (2) and (3). The authorized per diem rate shall be the same as the prevailing per diem in the worksite locality. The applicable rate is authorized at a flat 75% on the day of departure from Contractor’s home or local office, and on the day of return. Receipts for meals and incidental expenses are not required.

9.8 Lodging

The published lodging rate for a locality includes the basic room cost. Original receipts, including traveler’s name and date of stay shall be required for such lodging. Lodging taxes are reimbursable as a miscellaneous travel expense limited to the taxes on reimbursable lodging costs. No personal telephone calls or hotel/motel in-room movies will be authorized. IAW

Federal Acquisition Regulation 31.205-46 (a) (3), reimbursement above the maximum lodging rate may be authorized in certain instances.

10.0 Contractor Requirements

10.1 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the contract. Duties include, but are not limited to: responding to Government requests for contractual actions in a timely fashion; having a single point of contact between the

Government and contractor personnel assigned to support task orders; assigning work effort and maintaining proper/accurate administrative records of personnel assigned to work on the task orders.

10.2 Contractor Representative

The Contractor shall provide a single point of contact that shall be responsible for all Contractor work performed under this SOW. The Contractor shall provide the name of the point of contact, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the primary point of contact before the start of performance. The primary point of contact and all designated alternates shall be able to read, write, speak and understand English.

10.3 Traveling to Air Stations

10.3.1 Identification of Contractor Employees

The Contractor shall ensure all employees present a professional appearance appropriate for the position held. All Contractor personnel shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment so as not to present a Foreign Object

Debris (FOD) hazard and clearly identifying the employee as a representative of the contracted firm.

10.3.2 Compliance with Local Regulations, Instructions, Directives

Contractor personnel shall comply with all local base regulations, instructions, directives, orders and special procedures as promulgated by the Commanding Officer, USCG Base Support Unit

(BSU), Elizabeth City, NC or the respective Air Station at which work is being completed.

10.3.3 Access to Air Stations/Vehicle Pass

The USCG will coordinate personnel and vehicle access to each Air Station prior to the contractor arrival. The contractor will still be responsible for obtaining a temporary pass with the respective Air Station in conformance with local procedures in effect at the time of registration for all contractor-provided vehicles, including rental vehicles and/or contractor employees’ vehicles, used in performance of this contract. This shall be completed prior to commencement of work at the Air Station to prevent delays due to the inability to access the base.

10.3.4 Removing Employees for Misconduct or Security Reasons

The Contracting Officer may direct the Contractor to remove any Contractor employee from

USCG facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting

Officer will provide the Contractor with a written explanation to support any request to remove an employee.

10.3.5 Tobacco Policy

The USCG prohibits the use of smoking tobacco and smokeless tobacco in the workplace to protect the health of all its workers. The workplace includes any area inside or outside of a building or facility over which the USCG has custody and control where work is performed by active duty personnel, civilian employees, or personnel under contract to the USCG. The use of tobacco is prohibited in all USCG Government vehicles (including Cushman type), in all USCG aircraft, floating unit, or any other aircraft contracted for use in the USCG. The use of tobacco products (smoking and smokeless) is permitted only in designated areas as defined in USCG

ALC Instruction 6280.1 (series). Contractors may only use tobacco products in designated smoking areas during authorized break and lunch periods and are accountable for appropriately discarding their smoking material and/or spit tobacco. Tobacco spit and residue shall be held in containers with sealing lids to prevent odor and accidental spills and disposed of in a sanitary manner which prevents public exposure. Employees caught violating the tobacco policy may be subject to immediate removal IAW section 9.2.

10.3.6 Environmental, Safety, And Occupational Health (ESOH)

The Contractor is solely responsible for compliance with all federal, state and local laws, including but not limited to the Occupational, Safety and Health Act (OSHA) (Public Law 91-

596) and the resulting standards, OSHA Standard 29 CFR 1910 and any ALC Instructions as applicable, and the protection of their employees. Note: ALC Instructions are annotated because many of the USCG/ALC standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The Government shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. In addition, the Contractor is required to flow down the safety requirements/specifications to all subcontracts/subcontractors. Safety requirements listed herein that do not concern Contractor’s operations or services shall be considered self-deleting as mutually agreed by the Contracting

Officer and the Contractor.

10.3.6.1 The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at ALC has the potential to expose workers to hazardous materials, which may include, but is not limited to hexavalent chromium, cadmium, beryllium, lead and others. Areas where exposures are expected to exceed the permissible exposure limits set by 29 CFR 1910 Occupational Safety and Health Standards, Subpart Z - Toxic and Hazardous Substances are clearly marked as regulated areas. There may also be contact hazards with these materials during cleanup of dust, metal shavings, etc. The

Contractor shall ensure proper protective measures are taken to ensure contracted employees are protected from these hazards, including the use of personal protective equipment. While working in regulated areas where the exposure to hazardous dust is expected, the USCG recommends, at a minimum, the use of Powered Air Purifying Respirators (PAPR) with a protection factor of 1000 when exposure levels may reach the OSHA permissible exposure levels.

10.3.6.2 The Contractor shall be subject to safety inspections of its work sites by the

Government. Contractor safety records shall be available upon request by the Contracting

Officer. The Contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The

Contractor shall provide all personal protective equipment (respiratory protection, hearing protection, gloves, steel-toed shoes, safety glasses, protective clothing, etc.). In addition, the

Government is not responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for Contractor employees.

11.0 Contract Information

11.1 Period of Performance

The period of contract performance includes one (1) one-year base period and, if exercised, four

(4) one-year option periods.

11.2 Hours of Operation

The Contractor shall schedule all training with the Air Station point of contact to ensure training is conducted IAW each Air Station’s schedule and hours of operation.

11.3 Inspection and Acceptance Criteria

All work is subject to Government Quality Assurance (QA) review in process and upon completion for compliance with requirements, instructions, specifications, shop practices and procedures. Any work that is considered unsatisfactory shall be corrected at no additional cost to the USCG. Work will not be accepted by the Government until the QA inspector considers all work complete and acceptable.

11.4 Invoices

Unless otherwise specified in the schedule or on individual task orders issues under this contract, the Contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. The Contractor shall also submit copies to the Contract Specialist.

The final invoice submitted under the awarded contract, shall be clearly marked and labeled as the final invoice. The Contractor is HIGHLY encouraged to submit invoices electronically to

ALC-Fiscal@uscg.mil.

Chief, Fiscal Branch

USCG ALC

Fiscal Branch, Bldg. 63

1664 Weeksville Road

Elizabeth City, NC 27909

Contract Number: (To be assigned at award)

Task Order Number: (To be assigned at time of issuance)

11.4.1 All payments will be made electronically IAW FAR 52.232-33. The contractor may submit invoice five (5) days after shipment of items. The invoice will not be approved until all items have been receipted.

mailto:ALC-Fiscal@uscg.mil