Statement_of_Work_-_HSCG38-16-Q-301003.pdf

Statement of Work – HSCG38-16-Q-301003

1.0 SCOPE

The Government has a requirement for repair of the components identified in the Schedule of Supplies/Services. Upon issuance of funded, Firm-Fixed Priced (FFP) task order, the U.S. Coast Guard (USCG) will ship components to the Contractor.

The Contractor shall supply all parts, labor, and materials necessary to return the components to Ready For Issue (RFI) condition, suitable for installation on USCG aircraft. Replacement parts shall be new and traceable to the Original Equipment Manufacturer (OEM).

The FFP component repair prices apply to all repairs EXCEPT the following which are addressed herein:

• Service Bulletins/Modifications

• Unusual Damage

The information contained in this Statement of Work (SOW), is not intended to be all-inclusive or detract from applicable OEM procedures, Component Maintenance Manuals (CMMs), or the Technical Manual (TM). Repairs shall be performed In Accordance With (IAW) the applicable documents.

2.0 APPLICABLE DOCUMENTS

In the event of a conflict between the SOW and the applicable documents, the documents take precedence. The SOW does not take precedence over applicable U.S. Federal, State, or local laws and regulations unless a specific exemption has been obtained.

For the life of the contract, the Contractor shall have access to:

• The most current version of OEM procedures, CMMs and the TM specified herein

• Performance/test/acceptance criteria, and data required to ensure the components are repaired IAW applicable OEM procedures, CMMs and the TM

Component repairs shall be performed IAW the following documents:

Technical Manual – Technical Manual (TM), 1C-130H-2-8, Revision Date: Feb 25, 2014 for the various Avionics Components.

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Component Maintenance Manuals (CMMs) –

CMM # Date Revision

OEM

Cage Component

523-0763110 11/15/83 10 13499 Flight Computer P/N 792-6703-003 523-0764051 06/08/93 8 13499 Autopilot Servo Control P/N 522-2900-057 523-0770027 06/08/93 2 13499 Autopilot Servo Control

P/N 522-2900-057

1181 03/15/02 12 22373 TCAS VSI

Volume 00

P/N 066-01171-0904 &

P/N 066-50001-0904 1181A-2 12/18/14 1 22373 TCAS Computer Volume 00

P/N 066-50000-0108

006-05377-0004 08/12/11 5 22373 TCAS Transponder

P/N 066-01143-0601

TPA-81A 06/15/00 22373 Frequency Converter Volume 1 of 3 P/N PS62-66D 1811 Volume 00 03/15/02 12 22373 TCAS Mode S Controller

P/N 071-01480-0036-NVG

& P/N 071-01480-0036

3.0 TECHNICAL REQUIREMENTS

3.1 Contractor Verification of Components -Within seven (7) days of receipt of components, the Contractor shall notify the Contracting Officer and/or Contract Specialist of the following: order number, date of receipt, line item numbers, part numbers (P/Ns), serial numbers (S/Ns), and ALL discrepancies between the components and the written order. If the Contractor fails to verify receipt of components, the Government shall assume components matching the order description were received at the Contractor’s facility within seven (7) days after the order was signed.

The Contractor shall not repair components with P/Ns or S/Ns that do not match the order prior to execution of a modification to correct the discrepancy. The Government reserves the right to have these components returned “as is”.

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3.2 Repair – Work shall be performed at the Contractor’s facility or USCG approved facility. The Contractor shall:

• Provide all parts, materials, labor, tooling, test equipment, and facilities necessary to evaluate and repair components listed in the Schedule of Supplies/Services.

• Inspect, repair, and test components per applicable CMMs, OEM procedures and the TM. This includes replacement of missing or broken parts, removal of foreign matter, and corrosion, and final paint. Components missing consumable parts are not considered to be cannibalized.

• Ensure components are returned to the Government in airworthy condition, ready for installation on USCG aircraft.

3.3 Environmental Requirements - All parts must be thoroughly cleaned IAW applicable CMM or FAA Advisory Circular 43-205, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products, to ensure components are as free as possible of all hazardous dust to include Hexavalent Chromium, Cadmium, Lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

3.4 Service Bulletins/Modifications - After receipt of written notice from the Government or OEM of a Service Bulletin/Modification, the Contractor shall submit a firm-fixed priced quote. The quote for the additional effort shall be received by the Contracting Officer within thirty (30) calendar days, and contain a breakdown of materials and labor costs. Total labor cost shall be calculated utilizing the labor rate specified in the Schedule of Supplies/Services.

After agreement on price, the contract will be modified to incorporate the price for the Service Bulletin/Modification, and the Contractor shall incorporate Service Bulletin changes into components that have not been modified. The Government will only pay the Service Bulletin/Modification price for newly modified components. When a part number change is required, the Contractor shall update the component’s data plate to reflect the new part number.

3.5 Corrosion - USCG Aircraft operate primarily around salt water, at a low altitude, and are subject to corrosion. During inspection and functional testing, the presence of corrosion in any component, or part thereof, requires a more through disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove all corrosion or replace the part or parts affected. Corroded parts shall be replaced except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part.

Corrosion removal and treatment of affected areas shall be accomplished IAW the OEM specifications, and Federal Aviation Administration Advisory Circular AC 43-4A, dated 07/24/91, Corrosion Control for Aircraft.

3.6 Serviceable Parts - Parts of a component found to be in serviceable condition after inspection and functional testing shall be reused.

3.7 Replacement Parts – Defective or missing parts shall be replaced with new parts with traceability to the OEM.

3.8 Obsolete Parts or Processes - When a part or process becomes obsolete, the Contractor shall notify the Contracting Officer within fifteen (15) calendar days after receipt of the component, and provide the following: (1) rationale and verification of an obsolete part or process, and (2) a written estimate of the effort required to make the repair. The estimate shall include; nomenclature, P/N, cost of part, quantity of replacement parts, and total labor hours. The Contractor shall verify cost of part with invoices or catalogs. The Contractor’s delivery obligation for the component(s) identified shall be suspended as of the date of the notice to the Contracting Officer. The Contracting Officer will make a written determination as to the disposition of the component within thirty (30) calendar days of receipt of the Contractor’s written estimate. After receipt of the Contracting Officer’s disposition instruction, the Contractor shall have sixty (60) calendar days for delivery.

3.9 Scrap Procedures – Parts replaced during component repair shall be disposed of as scrap and rendered unusable for its intended purpose.

3.10 Beyond Economic Repair (BER) – The Contractor shall notify the Contracting Officer in writing if an entire component is considered BER. The notice shall provide a description to support a BER determination, task order number, line item number, NSN, P/N, and S/N. If the Contracting Officer agrees, a modification with disposition instructions shall be provided within thirty (30) business days. The Contractor shall be entitled to the component’s Evaluation Fee as compensation for test, teardown and evaluation of the component. If the Contracting Officer elects to have the component repaired, the Contractor shall provide a price quote.

3.11 Unusual Damage – To be determined unusually damaged, a component must be received by the Contractor with one or more of the following discovered upon evaluation:

obvious misuse, crash damage, or cannibalization.

Contractor’s Reporting Requirements – Within thirty (30) calendar days of receipt of an unusually damaged component, the Contractor shall submit an inspection condition report and a firm-fixed priced quote for the additional work required to return the unit to a RFI condition. The quote must identify all required labor and materials, and shall contain:

• Task Order Number

• Line Item Number

• NSN

• P/N

• Nomenclature

• S/N

• Listing of required replacement parts and/or materials and their costs

• Number of Labor Hours required

• Photographs of the affected component

The contract’s hourly labor rate shall be used to determine the labor price.

The proposal shall not include teardown and inspection work that has already occurred, as this work is covered in the basic repair price for the component.

Government’s Response - Within thirty (30) calendar days, the Contracting Officer will indicate agreement with the claim of unusual damage and initiate negotiations to establish a firm-fixed price for repair, or deny authorization for the repair, or deny the claim of unusual damage and require completion of the repair at the contract price. When required, a bilateral modification will be executed to incorporate mutually agreed upon changes in price and delivery dates.

If the Contracting Officer does not authorize repair of an unusually damaged item, the BER asset shall be returned to ALC. If a component is to be returned to the Government, the Contractor shall be entitled only to the Evaluation Fee.

Required Delivery Date - The original delivery obligation is suspended when the Contractor complies with the Reporting Requirements above. When a delivery date extension is granted, a modification will re-establish the required delivery date.

3.12 Inspection/No Fault Found - Tested components indicating No Fault Found (NFF) shall be thoroughly inspected to ensure the OEM’s minimum functional performance and test specifications are met. The Component Repair Record (CRR) shall be documented to indicate NFF and the Contractor shall be compensated at the Evaluation Fee on contract.

3.13 Asset Computerized Maintenance System (ACMS) - ACMS is the management information system used to schedule and record all USCG aircraft maintenance. Tracked components will be shipped to the Contractor with a Significant Component History Report (SCHR). The Contractor shall record all maintenance/repair actions for S/N tracked components on the CRR (attachment 2).

4.0 SUBCONTRACTING

All subcontractors shall possess and maintain one of the following for the life of the contract for the same or similar category of components:

• Federal Aviation Administration (FAA) certification

• Current OEM certification as an authorized repair center

• U.S. Air Force certification

Evidence of a required certification shall be submitted by the prime Contractor to the Contracting Officer for approval of any intended subcontractor. Subcontractors shall also have and maintain access to OEM replacement parts for the life of the contract.

5.0 GOVERNMENT FURNISHED MATERIAL (GFM)/GOVERNMENT

FURNISHED PARTS (GFP)

The Government reserves the right to provide materials/parts to the Contractor if it is in its best interest to do so. Requests for GFM/GFP shall be forwarded to the Contracting Officer or Contract Specialist in writing. The request must explain why it is in the Government’s best interest to provide the materials/parts. If the Government chooses to furnish the materials/parts, an appropriate decrement shall be applied to the repair price of the component. The price decrement shall be based on the current price published by the Defense Logistics Agency, or the USCG’s Aviation Maintenance Management Information System (AMMIS).

4.0 SUBCONTRACTING