SOW.doc

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STATEMENT OF WORK

1.0 SCOPE

The United States Coast Guard (USCG) Aviation Logistics Center (ALC) requires depot level maintenance through the award of a firm-fixed price, requirements type contract, for the repair of the MX-20 Electro-Optical/Infrared (EO/IR) Imaging and Camera System listed in the Schedule of Supplies/Services. The component(s) will be shipped to the contractor for repair in order to restore them to a Ready for Issue (RFI) condition (or) be provided the opportunity to repair the MX-20 Turret on site at the USCG locations identified in attachment 2.

The term of this contract shall be for a one-year base period and four one-year renewable option periods for a total duration not to exceed five years.

Firm-fixed pricing for repair shall be a fully burdened rate. The contractor is expected to supply all parts, labor, and material required to restore these components to a RFI condition. The only exceptions to the firm-fixed pricing shall be In Accordance With (IAW) paragraph 4.2, incorporation of service/technical bulletins, paragraph 4.3 Engineering Change Proposals (ECPs) or paragraph 4.10, crash-damaged/exclusions.

The technical requirements in this Statement of Work (SOW) are identified as the minimum acceptable standards of performance to define an operationally effective system. The contractor must have access to the Original Equipment Manufacturers (OEM) Component Maintenance Manuals (CMMs). In addition to these manuals the contractor must have access to all performance/test/acceptance criteria and necessary data to ensure the items specified in the Schedule of Supplies/Services are repaired, calibrated, and operated IAW the applicable OEM manual(s).

The U.S. Coast Guard does not maintain nor release the technical documents required to repair these components.

The information contained in this section is not intended to be all-inclusive nor does it detract from the procedures outlined in the OEM manual(s) specifications except where specifically noted herein. The technical manuals listed are the basic directives to be used in the parts replacement requirement. Replacement parts shall conform to the configurations stipulated in the OEM manual(s) and by other applicable directives and instructions contained herein. Parts replacement shall be confined to those parts determined to be beyond economical repair unless otherwise specified.

Applicable Part Numbers (PNs), National Stock Numbers (NSNs) and quantity estimates are shown on the attached Schedule of Supplies/Services. The quantity estimates have been determined using generally accepted logistic and inventory management practices based on past usage, future HC-130 program projections, repair factors, rates, forecasts and various statistical methods.

These are estimates only and in no way guarantee that these quantities will be supplied by the Government.

2.0 APPLICABLE DOCUMENTS

2.1 Order of Precedence

In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document supersedes applicable U.S. Federal, State or Local Laws and regulations unless a specific exemption has been obtained. In addition, the information contained in this statement of work (SOW) is not intended to be all-inclusive nor to distract from the procedures outlined in the manufacturers specifications or CMMs except where specifically noted herein.

2.2 References

Unless otherwise specified by a Request for Deviation or Waiver, the following documents are in effect as of 01 January 2014:

· Standard Practice for Commercial Packaging, ASTM D3951

· Quality Systems – Model for Quality Assurance in Design ANSI/ISO/ASQ Q9001-2008

2.3 Component Maintenance Manuals

See Schedule of Supplies/Services for CMMs associated with the various components.

2.4 Availability of Documents

The contractor must have access to the most current editions and all applicable documents, manuals and CMMs. The USCG does not own nor can it provide the technical documents specified herein.

2.4.1 U.S. Federal Specifications and Standards

U.S. Government specifications, standards, and handbooks are available from the Standardization Document Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia, PA 19111-5094. Other Government activities, contractors, and other private concerns must procure copies from the American Society for Testing and Materials, 100 Barr Harbor Dr., West Conshohocken, PA 19428-2959.

2.4.2 Source of Technical Documents

The commercial maintenance manuals can be obtained from the original equipment manufacturers at the address in Table 1.

MX-20 Turret

P/N: 40359-05

NSN: 5855-01-HS1-4356

L3 Communications-Wescam

649 North Service Road, West

Burlington, Ontario, Canada

L7P 5B9

Master Control Unit (MCU)

P/N: 40582-04

NSN: 5963-01-HS1-4352

L3 Communications-Wescam

649 North Service Road, West

Burlington, Ontario, Canada

L7P 5B9

Operator Control Unit (OCU)

P/N: 40980-04

NSN: 5998-01-HS1-6761

L3 Communications-Wescam

649 North Service Road, West

Burlington, Ontario, Canada

L7P 5B9

Joystick

P/N: 40995-03

NSN: 1560-01-HS1-6760

L3 Communications-Wescam

649 North Service Road, West

Burlington, Ontario, Canada

L7P 5B9

Power Conditioner

P/N: 40581-02

NSN: 5826-01-HS1-4355

L3 Communications-Wescam

649 North Service Road, West

Burlington, Ontario, Canada

L7P 5B9

Table 1

3.0 REQUIREMENT

The contractor shall be either a Federal Aviation Administration (FAA) approved repair station or OEM facility and have an ISO: 9001-2008 Certification. Required certifications shall be maintained for the life of the contract.

The contractor shall inspect, repair and test the components IAW the appropriate OEM CMM and specifications, latest edition.

The contractor shall provide all parts, labor, tooling, test equipment and facilities necessary to perform depot level repair of the components listed in the Schedule of Supplies/Services. The contractor shall inspect, repair, modify as required by service/technical bulletins or ECPs, and test components IAW OEM CMM. In all cases, inspections, repairs, and test procedures must meet OEM repair and test requirements. Components delivered to the Government shall be certified to be ready for field level (USCG Air Station) installation on a USCG aircraft, including touchup paint as required.

In the event of on-site repair, the contractor shall provide all parts, labor, tooling, and test equipment required to repair the MX-20 turret as required. The government reserves the right to provide Government Furnished Material (GFM) as deemed necessary in the support of on-site repairs.

3.1 Subcontracting

Sub-contracting shall be limited to contractors certified by the FAA or OEM to do this type of work. Documentation shall be provided to the Government to support the sub-contractor’s qualifications and there can be no change in sub-contractors without the Contracting Officer’s approval. Contractors and sub-contractors must have access to OEM authorized replacement parts.

In the event the value of this procurement exceeds $650,000.00, the successful offeror may be required to submit a sub-contracting plan IAW Federal Acquisition Regulation (FAR) 19-702(a)(1) for review and approval. Failure to provide a satisfactory sub-contracting plan may deem the offeror ineligible for award.

3.2 Labor Rate

The labor rate provided in the Schedule of Supplies/Services, for the base period and each option period, shall be the fully burdened labor rate used to incorporate service/technical bulletins as described in paragraph 4.1, ECPs as in 4.3, obsolete parts or processes in paragraph 4.8, scrap procedures described in paragraph 4.9, and for crash-damaged/exclusions described in paragraph 4.10. The labor rate shall be “loaded” with all overhead, general and administrative (G&A) expenses, and profit.

The estimated quantity of one (1) each for this CLIN is NOT indicative of the actual number of labor hours necessary throughout the contractual period and is used for estimation purposes only.

4.0 Technical requirements

4.1 Repair

Components will be inspected, repaired, and/or modified IAW the specified OEM manuals, latest edition, as applicable. In all cases, the repair, inspection and test procedures must meet OEM repair and test requirements. Components delivered as a result of this requirement shall be ready for field level (USCG Air Station) installation, including touchup paint as required.

4.2 Service/Technical Bulletins

Upon receiving a written notice of a service/technical bulletin or modification, by the Government or OEM, the contractor shall submit within thirty (30) calendar days, a firm-fixed priced proposal for an incremental charge to be assessed each time the service/technical bulletins bulletin or change is incorporated in a component. The proposal shall contain a breakdown of material and labor cost based upon the firm-fixed labor rates and material factors. The incremental charge agreed to, for incorporation of a service/technical bulletins bulletin shall apply only to those components into which the contractor incorporates a required service/technical bulletins bulletin, not those into which the service/technical bulletin has been previously incorporated. Upon agreement of the incremental charge and issuance of a contract modification to reflect this change, the service/technical bulletin shall be incorporated into each subsequent component received at the contractor’s facility if said service/technical bulletin has not already been incorporated. When service/technical bulletin incorporation changes the component’s part number, the new part number will be added to the contract. The contractor shall update the components data plate if applicable denoting the new part number and/or modification number.

4.3 Engineering Change Proposal

Firm-fixed pricing for each ECP shall be provided by the contractor. The labor rate for the Engineering Support Services CLIN and subsequent option periods shall be applicable to ECPs.

a. When the need for incorporation of an engineering change proposal is identified, the contractor shall submit a proposal for the incremental charge to be assessed each time the ECP is incorporated into a USCG asset.

The proposal shall contain a breakdown of required parts and materials (and associated prices) and the number of labor hours required. The contractor shall provide an analysis of the impact of incorporation of any proposed ECP on the reliability of the component. The contractor shall also provide an estimate of the total number of USCG assets that will require incorporation of the ECP for each contract period of performance. Additional labor charges will not apply for ECPs if they are incorporated during repair or modification of a component and does not result in any "over-and-above" shop labor.

b. Upon agreement of the ECP price, the Contracting Officer will issue a modification reflecting the incorporation of the ECP requirement. The Contractor shall not incorporate the ECP prior to receipt of a written modification authorizing incorporation signed by the Contracting Officer.

c. ECP charges shall be invoiced against the engineering support services CLIN. A breakdown specifying the NSN and Serial Number (SN) of each component in which an ECP was incorporated and identification of the specific ECP shall be attached to the invoice.

4.4 Contractor Verification of Components

Upon receipt of components, the contractor shall notify the Contracting Officer in writing providing the following information: (1) date the component(s) received at the contractor’s facility or point of departure for foreign contractors; (2) confirmation of PNs and SNs and any discrepancy with the PN and/or SN shown on the task order (PNs and SNs must match those shown on the task order). Notification may be sent to the Administrative Contract Specialist. Failure to acknowledge receipt of the components specified in the Schedule of Supplies/Services may result in the Government’s assumption that the components were received at the contractor’s facility within seven (7) days of the date on the task order.

4.5 Inspection, Evaluation and Repair

The contractor shall perform a visual inspection and correct deficiencies found for all components. This shall include replacement of missing or broken parts, and the removal of any foreign matter or corrosion. Items covered in this contract that is received by the contractor missing consumable components are not to be considered as cannibalized.

4.6 Serviceable Parts

Parts of a component found to be in a serviceable condition as a result of inspection and functional testing shall be reused. Missing parts or parts found to be defective shall be replaced with new, refurbished or routable parts that can be traced back to the OEM.

4.7 Traceability of Parts

Parts supplied by the contractor and used in the repair shall be traceable to the OEM or OEM specifications.

4.8 Obsolete Parts or Processes

The contractor shall use new parts, refurbished or rotable parts meeting the requirements of the specified OEM manuals, specifications and drawings. In the event certain parts or processes become obsolete, the contractor shall, within fifteen (15) calendar days after receipt of the assembly or component, notify the Contracting Officer and submit (1) rationale and verification of any obsolete part or process, and (2) a written estimate of the effort required within sixty (60) days to make the repair. Such estimates shall include nomenclature, PN, cost and quantity of replacement parts, and total labor hours. The contractor shall provide documentation to support pricing for parts replacement. The contractor’s delivery obligation for the component(s) identified shall be suspended as of the date of the notice to the Contracting Officer. The Contracting Officer will, within thirty (30) calendar days of receipt of the contractor’s written estimate make a written determination as to the disposition of the component. After receipt of the Contracting Officer’s disposition instruction, the contractor shall have sixty (60) calendar days for delivery.

4.9 Scrap Procedures

4.9.1 General

The USCG intends that ALL components specified in the schedule will be shipped for repair within the firm-fixed prices established in the resulting contract. Occasionally, components may be received in a condition outside the confines of the applicable technical directives; those components may be determined an exclusion, In order to be determined for exclusion, a component must be received for routine repair and upon evaluation any one of the following conditions are discovered:

Obvious misuse Cannibalization Crash damage

Acts of God

Note: only components meeting one or more of the above criteria may be considered as exclusions. All other components shall be repaired IAW the fixed prices accepted for contract award.

4.9.2 Non-Reworkable Items

All non-reworkable items replaced during repair shall be disposed of as scrap and rendered unusable for its intended purpose IAW manufacturer’s procedures.

4.9.3 Beyond Economic Repair

In the event an entire Line Replaceable Unit (LRU) is determined Beyond Economic Repair (BER) the contractor shall provide written notification to the Contracting Officer. In this notification, the contractor shall list the Task Order, Contract Line Item Numbers (CLINs), NSNs, PNs and SNs with a brief description supporting the determination. Within thirty (30) days, the Contracting Officer shall provide disposition instructions via modification for the item. The contractor shall be entitled to compensation for teardown and evaluation with the firm-fixed price specified for “scrap fee”.

4.10 Crash-Damaged/Exclusions

Crash damaged components may be sent directly from the crash site for teardown and evaluation. The teardown and evaluation portion for this effort will be included in the inspection portion for this effort. Over and above efforts resulting from the crash damage shall be processed IAW the Crash-Damaged/Exclusion provision. The contractor shall not be obligated to repair any USCG asset under the FFP provision in the contract if any of the following conditions exist:

a. The Customer’s neglect or misuse of the system or its failure to operate the system IAW L-3 Wescam’s instructions for the purposes for which it was designed.

b. The Customer’s failure to maintain the system, including on-condition maintenance checks and services, IAW L-3’s Wescam’s maintenance manual and approved tools and support equipment.

c. The alteration, modification or maintenance of the system by any party other than an L-3 Wescam certified maintenance provider.

d. The use of defective or inappropriate supplies or parts with the system by the customer or the end user.

e. An accident or disaster affecting the system including without limitation fire, flood, water, wind, lightning, transportation, vandalism or burglary, bird strike or crash damage, act of God, explosion, submersion, combat action and unusual environmental condition, which significantly exceed environmental specifications for the MX 20 turret or system components, and major physical damage that was not the fault of the contractor.

f. Electrical work external to the system.

g. Any unapproved modification or alteration to the system.

h. Any consumables or ground support equipment required to complete organizational maintenance tasks IAW L-3 Wescam Operator and Organizational Maintenance Manual. Maintenance tasks will be limited to servicing, inspections, troubleshooting and remove and replace tasks for two (2) LRU (turret and hand controller unit) and two (2) consumables (desiccant assembly and purge valve).

If a component is considered (by the contractor) to be a candidate for exclusion, the contractor shall notify the Contracting Officer within fifteen (15) calendar days (verbal notification shall be confirmed in writing). The contractor shall submit, within sixty (60) calendar days after notification to the Contracting Officer, a proposal to cover the cost of repair. The proposal shall include; nomenclature, PN, and SN along with the specific reason that the effort qualifies for an exclusion under this paragraph (e.g. “Bird Strikes”), cost and quantity of replacement parts and total labor hours. The contractor shall provide documentation to prove fair and reasonable as specified.

Within thirty (30) calendar days after receipt of the contractor’s written proposal, the Contracting Officer will make a written determination (subject to the disputes clause) as to whether or not the component is an exclusion.

4.10.1 Cannibalized Units

Firm-fixed prices proposed in the Schedule of Supplies/Services for repair shall not include assemblies and components which have been cannibalized for repairable parts. These items shall be evaluated at the firm-fixed-price specified in the Schedule of Supplies/Services for Repairs. In the event any of the components listed in the Schedule of Supplies/Services are received in a condition that represents cannibalization, immediate notification to the Contracting Officer is required. This notification shall include a detailed description of the noted deficiencies and shall reference the task order number, NSN, PN, and SN and is subject to the discretion of the Contracting Officer.

4.11 Inspection/No Fault Found

Components received which when tested indicate a No Fault Found (NFF) situation shall be thoroughly inspected to ensure they meet current minimum functional performance and test specifications as designated by the OEM. These items shall be documented on the Component Repair Record (CRR) required in paragraph 4.13 and invoiced IAW the applicable “Inspection/No Fault Found” charge indicated in the Schedule of Supplies/Services.

4.12 Asset Computerized Maintenance System

Asset Computerized Maintenance System (ACMS) is the management information system used to schedule and record all Coast Guard Aircraft maintenance. The contractor’s responsibility within ACMS shall include submission of the appropriate reports within five (5) working days of completion of work. Tracked components will be shipped to the contractor with a Significant Component History Report (SCHR) and a blank Component Repair Record (CRR) for each tracked component. The Coast Guard will provide the appropriate forms with each component as follows:

A). Significant Component History Report (SCHR): The document which contains the maintenance history of the serial numbered tracked component. It remains with its corresponding part until reinstalled on an aircraft or annotated “scrapped”. No action required by the contractor except to keep the SCHR with the part.

B). Component Repair Record (CRR): Records the maintenance performed on a serial number tracked component by the contractor.

4.13 Component Repair Record

The contractor is responsible for the following disposition of CRR’s for each component repaired or scrapped:

1) The original shall be packed with the component at completion of repair for return to the Coast Guard.

2) Mail one completed copy within five working days of acceptance by the Government inspector to the following address USCG Aviation Logistics Center

1664 Weeksville Road

ACMS - Bldg 78 Elizabeth City, NC 27909-5001

3) The contractor shall maintain a copy of each completed CRR for a period of one year.

4.14 Flight Critical Equipment and Airworthiness Certification.

None of the material listed in the Schedule of Supplies/Services is flight critical.

5.0 USCG FURNISHED PROPERTY AND INFORMATION

5.1 Government Furnished Material

The USCG reserves the right to provide to the contractor GFM should it be determined to be in the best interest of the Government. The contractor shall provide ALL parts, labor, tooling, test equipment and facilities necessary to repair the items listed on the Schedule of Supplies/Services. Requests for GFM will be reviewed by the Government and a determination will be made to furnish the requested material and adjust the monetary value of the task order as applicable. Requests for GFM shall be submitted in writing to the Contracting Officer with a brief narrative that supports the request.

6.0 PACKAGING AND MARKING

6.1 Marking of Shipments

The contractor shall mark all shipments under this contract with the contract number. Further, the shipments shall be marked IAW the current edition of MIL-STD-129, “Marking for Shipping and Storage”. Failure to mark all packages, boxes, etc. may result in return of shipment at the contractor’s expense.

6.2 Preservation, Packaging, and Packing

The contractor shall preserve, pack, and package in containers that ensure complete delivery at destination without damage or deterioration of the supplies due to the hazards of shipping, handling, or storage. Packaging, handling, shipping and transportation of material shall be IAW ASTM D3951. In addition, because ALC is a supply depot, material will be stored and transshipped to various users; therefore material must be packed and labeled suitable for shipment via land or air. The following requirements apply:

Each individual item or unit must be individually packed in a separate crate.

Each individual container shall be labeled on the outside with NSN, PN, SN, quantity, nomenclature, contract number, task order number and CLIN.

The internal packaging material shall be sufficient to prevent damage during shipment, handling and storage. Preservation protection must be sufficient to prevent corrosion, deterioration or decay during climate controlled warehouse storage for a period of one year.

Packaging material shall NOT consist of the following: popcorn, shredded paper, styrofoam of any type or peanut style packaging.

When the AOG clause is invoked, the outside of the shipping container will be marked in highly visible lettering “AOG”.

The contractor shall remove the unserviceable tag, DD Form 1577-2, from the RFI components.

7.0 INSPECTION AND ACCEPTANCE

7.1 Material Inspection and Receiving Report

At the time of each delivery for supplies or services under this contract, the contractor shall prepare and furnish to the Government a properly completed commercial packaging slip IAW the procedures set forth in paragraph 9.1 Packaging and Slips.

7.1.1 Inspection and Acceptance

Inspection and acceptance shall be performed within five (5) days by ALC’s Quality Assurance Department.

7.1.2 Product Quality Deficiency Report

Repaired or modified components found to have the same deficiencies will be reported to the contractor via Standard Form “SF 368”, Product Quality Deficiency Report (PQDR). The contractor shall report findings of their investigation within thirty (30) calendar days after receipt of the quality deficiency report to the Contractor Officer. If agreed upon between parties that the component’s deficiencies are not related to a previous work, the contractor’s report of findings shall include a detailed proposal that includes a breakdown of parts and labor necessary to return the component to a RFI status. The breakdown shall be IAW the fixed hourly labor rate established in the Schedule of Supplies/Services. The Contracting Officer will either initiate negotiations for the work or accept the contractor’s proposal and issue a task order modification. The standard terms and conditions specifically, for delivery obligations of the contract shall apply to items submitted via PQDR evaluation.

7.2 Conformance Certification

7.2.1 Airworthy and Suitability

All aircraft parts ordered, serviced, modified or repaired shall be suitable for installation on USCG aircraft.

7.2.2 Required Certificates

A Certificate of Conformance (CoC) IAW FAR clause 52.246-15 or the contractor’s formatted CoC is required for this effort.

7.2.3 Display of Certificates

The Certificate used shall be affixed to the outside of the shipping container and one (1) copy forwarded with the original invoice. Failure to submit the appropriate certificate will affect timely processing of invoices.

7.3 Quality Assurance

The contractor shall be either the OEM or an OEM certified repair facility to perform repair services on the equipment listed in the Schedule of Supplies/Services.

7.3.1 Quality Assurance System

The prime contractor and all potential sub-contractors shall be the OEM or OEM certified and in possession of an FAA certification for the applicable category for the items listed in the in the Schedule of Supplies/Services or be an OEM certified repair facility. The contractor shall maintain a quality assurance system, including test component calibration system requirements, and documentation of said requirements, sufficient to ensure that repair services conforms to OEM repair/test requirements of this contract.

8.0 DELIVERY

8.1 Packaging Slip

At the time of each delivery for supplies or services under this contract, the contractor shall prepare and furnish to the government a properly completed packaging slip. The packaging slip shall include the following information: (1) NSN, (2) PN, (3) nomenclature, (4) SN, (5) task order number, (6) CLIN, and (7) quantity. One copy of the packaging slip shall be submitted with the shipment and shall be attached to the outside of the shipping carton;

8.1.2 Free On Board Point

The Government prefers Free on Board (F.O.B.) destination.

9.1.3 Shipping Destinations

Unless otherwise directed by individual task orders or modifications, the contractor shall ship repaired components to the following address:

Commanding Officer

USCG Aviation Logistics Center

1664 Weeksville Road

Receiving Section, Bldg. 63

Elizabeth City, NC 27909-5001

8.1.4 Turn Around Time/Delivery Schedule

Desired turn-around time for repair of material is 90 calendar days after receipt of material (ARM) at the contractor’s facility or the contractor’s certified repair facility. In no case shall delivery exceed one hundred twenty (120) days after receipt of material unless otherwise provided for by a modification signed by a Contracting Officer. Earlier delivery is desired if there are no extra costs incurred by the Government. Turn-around-time is defined as beginning at the time of receipt of repairable at the contractor’s facility or authorized repair facility and ending at the time of delivery to ALC Elizabeth City, North Carolina. The offeror may also, without prejudicing its offer, propose a staggered delivery schedule for large quantity orders based on plant capability which will also be considered during proposal evaluation.

8.1.5 Accelerated Turn-Around-Time and Delivery

The Contracting Officer may request and authorize an accelerated turnaround time and delivery if needed by the Government. In the event an accelerated turnaround time and delivery is needed, the contractor shall be entitled to compensation for additional labor hours and expedited freight costs necessary to complete performance earlier than the turnaround time and delivery schedule established in the contract. After receiving a written request from the Contracting Officer for an accelerated turnaround time and delivery the contractor shall provide a written response within five (5) calendar days advising if an accelerated turnaround time and delivery can be accomplished. Accelerated performance will be authorized in writing via a task order modification. If the contractor accelerates turnaround time and delivery on its own initiative in order to meet the delivery schedule established in the contract task orders the additional costs are not recoverable from the Government.

8.1.6 Urgent Requirements

Aircraft on the Ground (AOG) status necessitates a special schedule. In the event an AOG status occurs as a result of a lack of any of the components specified in the schedule, the contractor will be notified of the condition and requested to provide a response within five (5) business days of the request. The contractor’s response shall provide status of the component(s) needed to satisfy the AOG condition that includes what USCG items in house for repair are closest to completion under normal working conditions and an estimate of the labor hour hours needed to accelerate repair completion. The Contracting Officer will issue a task order modification authorizing overtime premium if necessary with a not to exceed price for the work and provide shipping instructions. Upon completion of repair, the contractor shall submit a firm-fixed priced proposal for the overtime premium hours and expedited shipping charges to facilitate contract definitization.

8.1.7 Period of Performance

The anticipated period of performance for the resulting contract is a base period beginning at time of contract award for a twelve (12) month period and four (4) twelve (12) month option periods for a total duration of five (5) years.

9.0 CONTRACT ADMINISTRATION DATA

9.1 Correspondence and Contract Administration

The USCG, ALC, Long Range Surveillance Product Line Procurement Branch, Elizabeth City, NC will perform the contract administration function. Reports and correspondence shall be submitted electronically to the Contracting Officer or Administrative Contract Specialist who is assigned to administer the contract after contract award. Email addresses for Government contract administration personnel will be provided at contract award.

9.2 Invoices

Invoices will be processed by the USCG, ALC, Fiscal Branch, Elizabeth City, NC. Invoices are to be submitted electronically to the following address: ALC-Fiscal@uscg.mil. Invoices must include the applicable contract number, task order number, CLIN and COC must be attached. Invoices designated for technical and repair support must have the Certificate of Work Completion (COWC) attached for processing.

9.3 Ordering

The following Activity is the only one authorized to place task orders against this contract.

Contracting Officer

USCG, Aviation Logistics Center/C130 Product Line

1664 Weeksville Road

Elizabeth City, NC 27909-5001

10.0 SPECIAL CONTRACT REQUIREMENTS

10.1 Government Property Furnished For Repair

Failure of the Government to furnish such items in the amounts or quantities described in the Schedule of Supplies/Services as “estimated” or “maximum” shall not entitle the contractor to any equitable adjustment in price under the Government property clause of the contract. The Government reserves the right to perform depot level repair of the components described in the Schedule of Supplies/Services. The contractor shall return all USCG furnished equipment in RFI condition to the USCG at the contractor’s expense no later than sixty (60) calendar days following the conclusion of the contract.

10.2 ENGINEERING SUPPORT SERVICES

10.2.1 Engineering Support Requirement

In the event that engineering support is required and prior approval has been given by the Government for the MX-20 EO/IR Turret and its system components identified in the Schedule of Supplies/Services, this CLIN will be used to support the work requirement identified by the USCG.

10.2.2 Engineering Support Services

The Engineering Support Services CLIN is a labor hour CLIN designed to cover engineering services that may be needed but are not specifically detailed within this statement of work. Task orders issued for engineering services will include a separate SOW and will provide a full accounting of work details.

10.3 Technical and Repair Support

10.3.1 Service Representative (SR)

The Government may choose to purchase technical and repair support services using the hourly labor rate under the technical and repair support CLINS established in the Schedule of Supplies/Services. The contractor shall be required to provide on-site support/maintenance to various USCG Units in attachment 1, and provide technical coordination between the USCG unit, and the USCG Aviation Logistics Center as required. The Service Representative (SR) must provide technical assistance aimed at improving overall equipment availability. These services, if required, will be provided by an individually funded task order.

10.3.2 Certificate of Work Completion

All SR services provided shall be documented and at completion of the service, the SR must provide a Certificate of Work Completion (COWC), in contractor format, for all work completed at any USCG unit. The COWC must be submitted with the final invoice in order for services to be paid.

10.4 TRAVEL

10.4.1 Travel Requirements

In the event that Government directed travel is required by the contractor, in conjunction with the technical and repair support services CLIN, all travel arrangements/requirements are reimbursable IAW with Joint Travel Regulations (JTR). Travel required outside the normal technical and repair support services as defined in the exclusions paragraph 4.10 shall be reimbursed IAW those rates published in the JTR.

11.0 ENVIRONMENTAL REQUIREMENTS

All parts must be thoroughly cleaned IAW applicable CMM’s as to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

12.0 PERIODIC INVENTORY COUNT

The USCG ALC conducts regular checks of its inventory accuracy. Inventory count checks are on a quarterly basis via random sampling. Therefore, the USCG may periodically request, in writing, that the contractor account for USCG assets at their facility. In the event that assets on this contract are chosen in the quarterly random sample, the contractor shall physically verify the PN and SN of the particular assets in their possession. The USCG will provide a standard inventory form for the contractor to fill out and sign. Response to these requests should be done by the contractor at no additional cost to the government.

The following documents are provided as Attachments to this contract:

Attachment 1 USCG C130 Air Station Locations Attachment 2 List of Acronyms Attachment 3 Definitions